RFP.pdf

SEE ADDENDUM

(No Collect Calls)

N0017419R0105 07-Nov-2018

b. TELEPHONE NUMBER

(301)744-6650

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 07 Dec 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N001749. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RHONDA Y COLES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NSWC IHEODTD N

4081 N. JACKSON RD

BLDG 841

INDIAN HEAD MD 20640-5116

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N42794 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVAL EOD TECHNOLOGY DIVISION

RECEIVING OFFICER

2008 STUMPNECK ROAD

BLDG. 2195

INDIAN HEAD MD 20640-5070

TEL: 301-744-6961 FAX: 301-744-4019

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF73

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0017419R0105

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Kick-Off Meeting

FFP

Kick-Off Meeting In accordance with section 2.1 of the SOW and CDRL A001.

CLIN 0001 is the guaranteed minimum under this contract. The ordering period shall be from date of award through 365 days thereafter.

FOB: Destination

PSC CD: 6665

NET AMT

0002 1 Lot Consumables/Accessories

FFP

Consumables/Accessories in accordance with Section 2..2 of the Statement of Work. Inclusive of shipping. Not to Exceed $6,789.00. The ordering period shall be from date of award through 365 days thereafter.

0003 1 Lot Post-Production Maintenance Support

FFP

Post-Production Maintenance Support in accordance with Section 2.3 of the Statement of Work. Not to Exceed $51,800.00. The ordering period will be from date of award through 365 days thereafter.

0004 4 Each Quarterly Status Report

FFP

Quarterly Status Report in accordance with Section 2.5.1 of the Statement of Work and CDRL A002. The ordering period will be from date of award through 365 days thereafter. Not Separately Priced.

0005 1 Lot OPTION Consumables/Accessories

FFP

Consumables/Accessories in accordance with Section 2..2 of the Statement of Work. Inclusive of shipping. Not to Exceed $12,381.12. The ordering period shall be from date of award through 365 days thereafter. Option Year I.

PSC CD: 6615

0006 1 Lot OPTION Post-Production Maintenance Support

FFP

Post-Production Maintenance Support in accordance with Section 2.3 of the Statement of Work. Not to Exceed $80,743.76. The ordering period will be from date of award through 365 days thereafter. Option Year I

0007 4 Each OPTION Quarterly Status Report

FFP

Quarterly Status Report in accordance with Section 2.5.1 of the Statement of Work and CDRL A002. The ordering period will be from date of award through 365 days thereafter. Not Separately Priced. Option Year I

0008 1 Lot OPTION Upgrades

FFP

Upgrades in accordance with 2.3.2 of the statement of work. Not to Exceed $17,407.00. The ordering period shall be from the date of the option exercise through 365 days thereafter. Option Year I

0009 1 Lot OPTION Consumables/Accessories

FFP

Consumables/Accessories in accordance with Section 2..2 of the Statement of Work. Inclusive of shipping. Not to Exceed $13,337.63. The ordering period shall be from date of award through 365 days thereafter. Option Year II

0010 1 Lot OPTION Post-Production Maintenance Support

FFP

Post-Production Maintenance Support in accordance with Section 2.3 of the Statement of Work. Not to Exceed $57,292.84. The ordering period will be from date of award through 365 days thereafter.. Option Year II

0011 4 Each OPTION Quarterly Status Report

FFP

Quarterly Status Report in accordance with Section 2.5.1 of the Statement of Work and CDRL A002. The ordering period will be from date of award through 365 days thereafter. Not Separately Priced. Option Year II

0012 1 Lot OPTION Upgrades

FFP

Upgrades in accordance with 2.3.2 of the statement of work. Not to exceed $17,929.21. The ordering period shall be form the date of the option exercise through 365 days thereafter. Option Year II.

0013 1 Lot OPTION Consumables/Accessories

FFP

Consumables/Accessories in accordance with Section 2..2 of the Statement of Work. Inclusive of shipping. Not to Exceed $12,001.97. The ordering period shall be from date of award through 365 days thereafter. Option Year III

0014 1 Lot OPTION Post-Production Maintenance Support

FFP

Post-Production Maintenance Support in accordance with Section 2.3 of the Statement of Work. Not to Exceed $57,230.48. The ordering period will be from date of award through 365 days thereafter. Option Year III

0015 4 Each OPTION Quarterly Status Report

FFP

Quarterly Status Report in accordance with Section 2.5.1 of the Statement of Work and CDRL A002. The ordering period will be from date of award through 365 days thereafter. Not Separately Priced. Option Year III

0016 1 Lot OPTION Upgrades

FFP

Upgrades in accordance with 2.3.2 of the statement of work. Not to Exceed $18,467.09 The ordering period shall be form the date of the option exercise through 365 days thereafter. Option Year III

0017 1 Lot OPTION Consumables/Accessories

FFP

Consumables/Accessories in accordance with Section 2..2 of the Statement of Work. Inclusive of shipping. Not to Exceed $12,831.48. The ordering period shall be from date of award through 365 days thereafter. Option Year IV,.

0018 1 Lot OPTION Post-Production Maintenance Support

FFP

Post-Production Maintenance Support in accordance with Section 2.3 of the Statement of Work. Not to Exceed $52,351.92. The ordering period will be from date of award through 365 days thereafter. Option Year IV.

0019 4 Each OPTION Quarterly Status Report

FFP

Quarterly Status Report in accordance with Section 2.5.1 of the Statement of Work and CDRL A002. The ordering period will be from date of award through 365 days thereafter. Not Separately Priced. Option Year IV,.

0020 1 Lot OPTION Upgrades

FFP

Upgrades in accordance with 2.3.2 of the statement of work. Not to Exceed $19,021.10 . The ordering period shall be from the date of the option exercise through 365 days thereafter. Option Year IV,.

CLAUSES INCORPORATED BY FULL TEXT

HQ B-2-0022 CONTRACT SUMMARY FOR PAYMENT OFFICE (FIXED PRICE) (FEB 1997)

This entire contract is fixed price.

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK

Maintenance Support Services and Consumables

FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini

1.0 Scope

The U.S. Navy is engaged in the procurement and support of the FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini. This requirement is for the maintenance support services including Depot Level Repair Parts (DLRP) repair or replacement of the FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini in support of Naval Explosive Ordnance Disposal (EOD) and EOD related programs.

For the purposes of this Statement of Work (SOW), a DLRP is defined as a FirstDefender RMX, TruDefender FT, TruDefender FTX, or Gemini system.

1.1 System Description

The FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini are lightweight, rugged instruments for rapid identification of unknown solids and liquids, including narcotics, Toxic Industrial Chemicals (TICs), Toxic Industrial Materials (TIMs), explosives, and more.

These systems are certified to MIL-STD-810G specifications. These systems utilize two different, but complementary technologies in order to identify visible quantities of material. The FirstDefender RMX is an all-optical Raman system with a flexible probe; the TruDefender FT and TruDefender FTX have a diamond Attenuated Total Reflectance (ATR), Fourier Transform Infrared (FTIR) system; the Gemini combines the capabilities of both Raman and FTIR technologies while also utilizing a flexible probe and diamond ATR sampling window. These systems are designed for use by first responders, homeland security, military, law enforcement, and forensic chemistry personnel.

2.0 Requirements

The Contractor shall provide Depot Level Repair Services, Quality Assurance, Metrics tracking and reporting to include personnel, material management, shipping, and supplies, to support the FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini assets.

2.1 Kickoff Meeting

The Contractor shall host a joint Government/Contractor Kickoff Meeting thirty (30) days after contract award. The meeting will either be held via teleconference, at the Government’s facility, or at the Contractor’s facility. The Government and Contractor will mutually agree on the date, time, and location of the kickoff meeting within thirty (30) calendar days after award. The anticipated meeting objectives shall include a meeting between key personnel, team introduction, general program discussions to include roles and responsibilities and facility tour (if conducted at the Contractor’s facility). The Contractor will provide meeting minutes within ten (10) business days to the Government after the conclusion of the kickoff meeting Contract Data Requirements List (CDRL) A001. Any agreements or changes discussed will not change the contract terms and conditions; all changes will be issued by the Contracting Officer in a contract modification prior to the Contractor executing the changes.

2.2 Consumables and Accessories

The below list of consumable parts and accessories may be purchased through the Contractor as required. Consumables and accessories purchased through the Contractor shall be shipped within fourteen (14) business days of purchase (subject to availability). Unless otherwise noted below, each item shall be priced individually.

1. Disposable batteries (3V CR123, qty 12)

2. Rechargeable battery (3.7V Lithium)

3. Battery Charger (110-240 VAC, 50-60 Hz)

4. Transformer, AC Power Adapter with Universal Plugs

5. Transformer, Power Adapter, Gemini

6. 2 GB mini-SD Card

7. USB 2.0/SD Card R/W

8. Sampling Sticks/Wooden Splints (qty 500)

9. Sampling Spatula, Disposable Plastic (box of 300)

10. Stainless Steel Cap for Volatile Liquids, Gemini

11. Alcohol Wipes (qty 200)

12. 8 mL Disposable Pipettes, plastic (qty 500)

13. 4 mL Glass, Screw Top Vials (qty 144)

14. 6” Cotton Swabs (qty 1000)

15. Nose Cone Assembly (for use with FirstDefender RMX)

16. Nose Cone Assembly (for use with Gemini)

17. Nose Cone Shield (for use with FirstDefender RMX)

18. Polystyrene Test Plug (used for Raman self-check)

19. Silicone Self Check Samples, Pack of 3

20. Gemini User Guide, English

21. Carrying Case, Hard Shell (black)

22. Protective Rubber Boot (Gray) for each of the following:

a. FirstDefender RMX

b. TruDefender FT

c. TruDefender FTX

d. Gemini

23. Protective Rubber Boot (Blue for training purposes) for each of the following:

a. FirstDefender RMX

b. TruDefender FT

c. TruDefender FTX

d. Gemini

Detailed acceptance, packaging, shipping and delivery instructions to include a transportation plan shall be incorporated into the delivery order. The ship to address for the Inventory Control Point (ICP) is listed below.

ICP Ship to Address: NSWC IHEODTD Attn: Mandi Conrad

2008 Stump Neck Rd, Bldg 2195 Indian Head, MD 20640-3681

2.2.1 Shipping

The Contractor shall be responsible for shipping from their facility. Shipping shall be performed by the Contractor using best commercial practices within fourteen (14) business days of the request. The Contractor is responsible for notifying IHEODTD when items have left their facility, to include the tracking number of each shipment.

2.3 Post-Production Maintenance Support

The Contractor shall provide the following depot services.

2.3.1 Repair

The Contractor shall repair all DLRPs and systems purchased and owned by the Government, which, at a minimum, will include the following repair types:

1. TruDefender FT and FTX

a. Repair, TruDefender, Labor Only

b. Repair, TruDefender, Main Board

c. Repair, TruDefender, Optical Board

d. Repair, TruDefender, Optical Engine & Bottom Housing

e. Repair, TruDefender, Optical Engine Upgrade

f. Repair, TruDefender, Other

g. Functional Repair, Top Housing & Key Pad Assembly

h. Functional Repair, Bottom Housing & Battery Bracket

i. Functional Repair, Misc Components (LCD display, AC socket, Main Board

Battery, etc)

2. FirstDefender RMX

a. Repair, FirstDefender, Labor Only

b. Repair, FirstDefender, Main Board

c. Repair, FirstDefender, Optical Engine & Flex Probe

d. Repair, FirstDefender, Optical Engine Repair only (no flex probe repair required)

e. Repair, FirstDefender, Flex Probe Repair only (no optical engine repair required)

f. Repair, FirstDefender, Other

g. Functional Repair, Top Housing & Key Pad Assembly

h. Functional Repair, Bottom Housing & Battery Bracket

i. Functional Repair, Misc Components (LCD display, AC socket, Main Board

Battery, etc)

3. Gemini

a. Repair, Gemini, Labor Only

b. Repair, Gemini, Main Board

c. Repair, Gemini, Motorized Anvil

d. Repair, Gemini, Optical Engine & Probe (Raman)

e. Repair, Gemini, Optical Engine (FTIR)

f. Repair, Gemini, Optical Engine Only (Raman)

g. Repair, Gemini, Optical Probe Only (Raman)

h. Repair, Gemini, Other

i. Functional Repair, Bottom Housing & Battery Bracket

j. Functional Repair, Misc Components (LCD display, AC socket, Main Board

Battery, etc) The Contractor shall separate all Government DLRPs/systems from their commercial assets, manage and track Government DLRPs/systems via serial number, and repair Government DLRPs/systems using their commercial piece parts. The Contractor shall maintain an adequate supply of components, piece parts and consumables parts to support the FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini repairs. Any commercial-off-the-shelf items required for the repair shall be billed at the prices listed in the Contractor’s master price list.

Labor, materials, and shipping costs shall be estimated based on rates in the Contractor’s master price list. The Contractor shall diagnose and provide a cost and time estimate (in business days) for each broken DLRP that they receive. The time for the repair will begin upon notification by the Government to proceed with said repair. The estimate will be provided back to the Government within five (5) business days of receipt of the DLRP for review and approval. A repair will not begin until the Government has approved the repair estimate. If a repair is not addressed in the list of potential repairs above, the Contractor shall still provide an estimate of the time and cost for the prospective repair. The Contractor is not authorized to use thresholds for repair estimates. Any actual cost exceeding 10% of the approved estimate shall require a written detailed breakdown of cost and the reasons associated with the cost change and shall require the Government’s approval before invoicing.

Following repair, the Contractor shall pack and ship the DLRPs/system (at the Government’s expense) using best commercial practices within five (5) business days of the repair. The Contractor shall be responsible for ensuring all International Traffic in Arms Regulations (ITARs) have been met for shipments, if applicable.

2.3.2 System Upgrades

The Contractor shall perform system upgrades as directed by the Government. The Contractor shall be responsible for upgrading systems to the Government’s desired configuration and for documenting all configuration changes as applicable. Should any upgrade incorporate new parts that were not on the original repair cost estimate baselines, the Contractor shall update the baseline costs to reflect repairs on the new configuration.

Upgrades for consideration currently include:

1. TruDefender FT to FTX Upgrade S1 (1 year warranty), Gray Boot

2. TruDefender FT to FTX Upgrade S2 (2 year warranty), Gray Boot

3. TruDefender FT to FTX Upgrade S3 (3 year warranty), Gray Boot

2.3.3 Storage and Management

The Contractor shall separate all Government property from their commercial assets and track Government DLRP(s)/systems via serial number. The Contractor shall manage all DLRP/systems at their location. The Contractor shall maintain site, location, and condition code for all Depot managed DLRP/systems.

2.3.4 Catalog Ordering Logistics Tracking System (COLTS)

a. The Government uses a web-based supply chain management database to manage the inventory and maintenance of systems, DLRP, and consumables. COLTS entries will be completed by IHEODTD personnel. The Contractor is responsible for tracking systems and repairs within their own reporting system and notifying the Government when significant changes occur, such as receipt or shipment of the system to be repaired.

Failed DLRPs or systems received by part number and serial number. Additional information shall include:

What failed User stated circumstances surrounding the failure (if available) Time to repair

Parts required to repair (components and quantity) Any feedback provided to the Original Equipment Manufacturer’s

(OEM) design, manufacturing, and/or testing entities Original Equipment Manufacturer (OEM) Point of Contact (POC)

b. Number of DLRP/systems repaired by serial number.

c. Number of DLRP/systems replaced by serial number.

d. Number of DLRP/systems calibrated and upgraded by serial number.

e. Shipments in and out of the Depot (D) level facility by shipping tracking numbers for failed DLRP/systems and units sent for calibration.

f. Number of DLRPs/systems ready for issue by module type and serial number.

g. Cost of repair by Return Merchandise Authorization (RMA) number broken out by labor, materials, shipping.

h. Documentation of final disposition of DLRPs/system (Salvage, or Scrapped because it is determined to be Beyond Economical Repair (BER) by Contracting Officer’s Representative (COR).

2.3.5 Inspection and Acceptance for Repaired/Refurbished DLRP

Quality Assurance Testing and Inspection of failed DLRP shall be conducted by the Government on all repaired DLRP upon receipt at the Government facility.

Initial inspection of the repaired or upgraded FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini shall be made by the Government at the Government’s facility. The cognizant inspector shall be notified when the material is available for inspection. Initial inspection shall consist of quality assurance and/or assembly and a system check/test at the Contractor’s facility.

Final acceptance will be at Naval Surface Warfare Center Indian Head Explosive Ordnance Disposal Technology Division (NSWC IHEODTD).

Acceptance will be based upon each unit successfully passing the IHEODTD Quality Assurance (QA) test.

2.3.6 DLRP Support Strategy

The Government Business Model for DLRP Support has been developed to best support the warfighter, decrease logistics delay time and increase system operational availability. The business model is described in the following table and defines the support strategy from equipment failure, equipment repair, replenishment of DLRP stock, and equipment returned to user.

Once the user reports a parts failure, the user requests an RMA. The In-Service Engineering Agency (ISEA) evaluates the request and issues an RMA once failure is validated. If the RMA is approved, the Government will ship a replacement part to the user. Once the user is notified of RMA approval, the user will ship the failed part to the Depot. Once the Government has confirmation of the shipment, they will ship the user a functioning DLRP/system to replace. The Depot will repair the DLRP and ship it to the Government. Once the Government receives the repaired part and the part passes quality assurance, the Government will accept the repaired part.

Upon acceptance, the Government will replenish the Government DLRP stock with the repaired part. The Government is the ISEA and ICP.

The Contractor shall separate all Government DLRPs/systems from their commercial assets, and manage and track Government DLRPs/systems via serial number. The Contractor shall maintain site, location and condition for all Depot managed DLRP/systems. There shall be no lost or unaccountable DLRP/systems within the Contractor’s facilities. Any lost or unaccountable

DLRP/systems shall be reconciled with the Contracting Officer’s Representative (COR) within ten (10) business days.

The Contractor shall provide DLRP support in accordance with the NSWC IHEODTD business model and the Contractor’s proposal. In the business model below, the Contractor is referred to as the “Depot.”

2.3.7 DLRP Disposition

Items declared as BER or salvage for parts: Items are determined BER when the cost of repair is greater than 50% of the cost to replace with a new DLRP or at the discretion of the COR. The current threshold of 50% is subject to change by the Government via contract modification. If a system is determined to be BER, upon Government approval, the Contractor shall provide an estimate for replacement for Government review and approval/disapproval. For systems returned to the Contractor for disposal at the end of their life, declared as BER, or salvage for parts, the Contractor shall perform demilitarization in accordance with commercial procedures.

The Contractor shall record the disposition of systems.

2.3.8 Troubleshooting Assistance

The Contractors shall provide troubleshooting assistance to field activities in accordance with their commercial practices. The Contractor shall refer users to the Government for additional training when appropriate.

2.3.9 Packaging, Handling, Storage and Transportation (PHS&T) The Contractor shall deliver the systems to the Government using commercial best practices in order to minimize damage to the DLRP during transit.

2.3.10 Metrics

The Contractor shall perform the services described in Section 2.3 within the following metrics.

1. DLRPs at the depot awaiting Government estimate approval shall not be considered part of the percentage that the Contractor is required to keep below the limits.

2. If, during any month, the total combined number of DLRPs or systems returned to the

Contractor to be repaired or replaced exceeds 15, then the Government will not take consideration for that month. The Contractor and the Government will monitor the trend of DLRPs and systems being returned to the Contractor each month for repair or replacement. In the event that the trend changes, the Contractor may request that the Government reevaluate the 15 per month limit.

3. The Government will provide written notice of intention to take consideration so that the

Contractor and Government data may be compared for accuracy and look at any extenuating circumstances that may need to be considered.

The Government will track and discuss these metrics on a quarterly basis with the Contractor to discuss and resolve any issues as they arise and to ensure the Contractor’s compliance with the required metrics. All metrics will be based on Contractor’s data. All metrics are in calendar days (including weekends and federal holidays) vice business days. The important milestones in the process are:

Metrics Definitions:

Item (1) - Days to repair estimate – number of calendar days from the DLRP received at the Depot until the Contractor submits an estimate for repair to the Government. The objective is (7) calendar days.

Item (2) - Days to repair – number of calendar days from the Government’s approval of estimate to delivery at NSWC IHEODTD Inventory Control Point (ICP). The objective is (21) calendar days.

Item (3) - Number of Repair Work Orders open greater than (45) calendar days – to monitor non-performance metric and to identify issues requiring attention.

Item (4) – Overall Failure Report (FR) – ICP - Overall repair timeline from receipt of failed DLPR to Items delivery at NSWC IHEODTD ICP. The objective is not to exceed (28) calendar days.

2.4 Parts Obsolescence and Configuration Management

The system configuration of the FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini is under control of the OEM. However, software and library updates are not to be added to a system without confirmation from the Government. The Contractor shall implement Government approved configuration changes to support the systems listed above.

Implementation of the configuration shall include but not be limited to the following: verification of configuration of parts (both hardware and software) as they come in for repair, parts replacement or upgrade, implementation of approved Government changes if not already done, and tracking of those changes. The Contractor shall document and provide notification of emergent obsolescence issues and prospective software/hardware updates as part of the Quarterly Status Report (CDRL A002).

2.5 Reports

The Contractor shall electronically submit all reports to the COR via email in PDF format throughout the duration of the contract.

2.5.1 Quarterly Status Report

The Contractor shall prepare and electronically submit a quarterly status report. The reporting period will begin thirty (30) days after contract award. (CDRL A002) After the first report, the status report shall be due by the fifth of each quarter for the previous quarter. The Government will have ten (10) calendar days to approve or disapprove or comment on format and /or content.

The Contractor shall have five calendar days to re-submit if the Government has disapproved the format / content. If the Government approval or disapproval has not been received within 10 calendar days, the report is considered approved. The Quarterly Status Report shall include the following:

a. Summary and current status of project

b. Production and repair work performed (for the previous month)

c. Production and repair work anticipated (for the next three months)

d. Problems encountered and anticipated

e. Financials

f. Prospective software or hardware updates and their expected release date for all DLRP

g. Prospective engineering changes and their expected release date for all DLRP

h. Revisions of any changes to Contractor’s supply management plans

i. Notification of any known or predicted parts obsolescence issues

The Contractor shall notify the Government immediately of any problems encountered that impact this requirement and a mitigation plan, including performance and schedule impacts, at time of notification.

2.6 Warranty

Items (consumables and repair parts) and service provided under this contract shall be free from defects in material and workmanship in accordance with the Contractors’ standard warranty.

2.9 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The Contractor shall report Contractor labor hours (including subContractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs).

The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The Contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

ACRONYMS and DEFINTIONS ATR – Attenuated Total Reflectance BER – Beyond Economical Repair CAC – Common Access Card CDRL – Contract Data Requirements List COLTS – Catalog, Ordering Logistics Tracking System COR – Contracting Officer’s Representative CSR – Customer Service Representative DLRP – Depot Level Repair Parts DMSMS – Diminishing Manufacturing Sources Material Shortages DoD – Department of Defense ECMRA – Enterprise-wide Contractor Manpower Reporting Application EOD – Explosive Ordnance Disposal ESOH - Environmental, Safety and Occupational Health FRACAS - Failure Reporting Analysis, Corrective Action System FR – Failure Report FTIR – Fourier Transform Infrared ICP – Inventory Control Point IHEODTD – Indian Head Explosive Ordnance Disposal Technology Division ISE – In-service Engineer ISEA – In-service Engineering Agent ITAR - International Traffic in Arms Regulation JSEOD – Joint Service Explosive Ordnance Disposal NSWC IHEODTD – Naval Surface Warfare Center, Indian Head Explosive Ordnance Disposal Technology Division OEM – Original Equipment Manufacturer PMR – Program Management Review PHS&T - Packaging, Handling, Storage and Transportation POC – Point of Contact PWS – Performance Work Statement RMA – Return Material Authorization TI – Technical Instructions TICS – Toxic Industrial Chemicals TIMS – Toxic Industrial Materials

HQ C-1-0001 - ITEM(S) _A0001- A0002____________ - DATA REQUIREMENTS (NAVSEA)(SEP 1992)

The data to be furnished hereunder shall be prepared in accordance with the Contract Data Requirements List, DD Form 1423, Exhibit(s) A, attached hereto.

HQ C-2-0008 - ASSIGNMENT AND USE OF NATIONAL STOCK NUMBERS (NAVSEA) (MAY 1993)

To the extent that National Stock Numbers (NSNs) or preliminary NSNs are assigned by the Government for the identification of parts, pieces, items, subassemblies or assemblies to be furnished under this contract, the Contractor shall use such NSNs or preliminary NSNs in the preparation of provisioning lists, package labels, packing lists, shipping containers and shipping documents as required by applicable specifications, standards or Data item Descriptions of the contract or as required by orders for spare and repair parts. The cognizant Government Contract Administration Office shall be responsible for providing the Contractor such NSNs or preliminary NSNs which may be assigned and which are not already in possession of the Contractor.

HQ C-2-0014 CONTRACTOR'S PROPOSAL (NAVSEA) (MAR 2001)

(a) Performance of this contract by the Contractor shall be conducted and performed in accordance with detailed obligations to which the Contractor committed itself in Proposal dated in response to NAVSEA Solicitation No. N00174-

(b) The technical volume(s) of the Contractor's proposal is incorporated by reference and hereby made subject to the provisions of the "ORDER OF PRECEDENCE" (FAR 52.215-8) clause of this contract. Under the "ORDER OF PRECEDENCE" clause, the technical volume of the Contractor's proposal referenced herein is hereby designated as item

(f) of the clause, following "the specification" in the order of precedence.

HQ C-2-0024 - EXTENSION OF COMMERCIAL WARRANTY (NAVSEA) (NOV 1996)

The Contractor shall extend to the Government the full coverage of any standard commercial warranty normally offered in a similar commercial sale, provided that such warranty is available at no additional cost to the Government. The Contractor shall provide a copy of the standard commercial warranty with the item. The standard commercial warranty period shall begin upon the final acceptance of the applicable material or software. Acceptance of the standard commercial warranty does not waive the Government's rights under the "Inspection" clause, nor does it limit the Government's rights with regard to other terms and conditions of the contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over the standard commercial warranty.

HQ C-2-0059 UPDATING SPECIFICATIONS AND STANDARDS (NAVSEA) (AUG 1994)

If, during the performance of this or any other contract, the contractor believes that any contract contains outdated or different versions of any specifications or standards, the contractor may request that all of its contracts be updated to include the current version of the applicable specification or standard. Updating shall not affect the form, fit or function of any deliverable item or increase the cost/price of the item to the Government. The contractor should submit update requests to the Procuring Contracting Officer with copies to the Administrative contracting Officer and cognizant program office representative for approval. The contractor shall perform the contract in accordance with the existing specifications and standards until notified of approval/disapproval by the Procuring Contracting Officer. Any approved alternate specifications or standards will be incorporated into the contract.

HQ C-2-0063 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES

(NAVSEA) (APR 2004)

(a) NAVSEA may use a file room management support contractor, hereinafter referred to as "the support contractor", to manage its file room, in which all official contract files, including the official file supporting this procurement, are retained. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as "protected information". File room management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction, operation, management, or maintenance of paper-based or electronic mail room, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file room management services are required will contain a requirement that:

(1) The support contractor not discloses any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the contractor may have, it is a third party beneficiary who has the right of direction action against the support contractor, or any person to whom the support contractor has released or disclosed protected information, of the unauthorized duplication, release, or disclosure of such protected information.

(c) Execution of this contract by the contractor is considered consent to NAVSEA's permitting access to any information, irrespective or restrictive markings or the nature of the information submitted, by its file room management support contractor for the limited purpose of executing its file room support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Contractors are free to enter into separate non-disclosure agreements with the file room contractor. (Please contact Director, E Business Division for contractor specifics.) However, any such agreement will not be considered a prerequisite before information submitted is stored in the file room or otherwise encumber the government.

Section D - Packaging and Marking

Data to be delivered by Integrated Digital Environment (IDE) or other electronic media shall be as specified in the contract.

All unclassified data to be shipped shall be prepared for shipment in accordance with best commercial practice.

Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-M dated 28 February 2006 with Change 2 dated 18 May 2016.

HQ D-1-0004 - PACKAGING LANGUAGE (W/OTHER THAN MIL-E-17555 REQUIREMENT) (NAVSEA)

For Level A packaging and Level A and Level B packing, use of polystyrene "loose-fill" material is prohibited for packaging and packing applications such as cushioning, filler, dunnage, etc.

For Level C packaging and packing and if specifications stated "Domestic shipment and early equipment installation of onboard repair parts", unless approved by the procuring activity (see 6.2 of the packaging specification), use of polystyrene "loose-fill" material for packaging and packing applications such as cushioning, filler, dunnage, etc. is prohibited. When approved, unit packages and containers (interior and exterior) shall be marked or labeled as follows:

Contents cushioned, etc. with polystyrene "loose-fill" material. Not to be taken aboard ship. Remove and discard "loose-fill" before shipboard storage. If required, recushion, etc., with cellulosic material, bound fiber, fiberboard, transparent flexible cellular material, etc.

In Section 6, "Ordering Data" add "when polystyrene 'loose-fill' material is approved".

HQ D-1-0006 WARRANTY NOTIFICATION FOR ITEM(S) 0001 - (NAVSEA)

(NOV 1996)

The Contractor shall apply a permanent warranty notification stamping or marking on each warranted deliverable end item and its container. The notification shall be placed in close proximity to other required stamping or markings so as to be easily readable by personnel. The warranty notification shall read:

THIS ITEM WARRANTED UNDER CONTRACT N00024-

TBD TO CONFORM TO DESIGN,

MANUFACTURING, AND PERFORMANCE REQUIREMENTS

AND BE FREE FROM DEFECTS IN MATERIAL AND

WORKMANSHIP IN ACCORDANCE WITH THE OFFORS STANDARD

WARRANTY FROM DATE OF ACCEPTANCE. IF ITEM IS DEFECTIVE

NOTIFY TBD AND PCO.

(End of Text)

HQ D-2-0006 MARKING AND PACKING LIST(S) (NAVSEA) (NOV 1996)

(a) Marking. Shipments, shipping containers and palletized unit loads shall be marked in accordance with best commercial practice.

(b) Packing List(s). A packing list (DD Form 250 Material Inspection and Receiving Report may be used) identifying the contents of each shipment, shipping container or palletized unit load shall be provided by the Contractor with each shipment. When a contract line item identified under a single stock number includes an assortment of related items such as kit or set components, detached parts or accessories, installation hardware or material, the packing list(s) shall identify the assorted items.

Where assortment of related items is included in the shipping container, a packing list identifying the contents shall be furnished.

(c) Master Packing List. In addition to the requirements in paragraph (b) above, a master packing list shall be prepared where more than one shipment, shipping container or palletized unit load comprise the contract line item being shipped. The master packing list shall be attached to the number one container and so identified.

(d) Part Identification. All items within the kit, set, installation hardware or material shall be suitably segregated and identified within the unit pack(s) or shipping container by part number and/or national stock number.

HQ D-2-0008 MARKING OF REPORTS (NAVSEA) (SEP 1990)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(1) name and business address of the Contractor

(2) contract number

(3) contract dollar amount

(4) whether the contract was competitively or non-competitively awarded

(5) sponsor:

(Name of Individual Sponsor)

(Name of Requiring Activity)

(City and State)

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

ALL Destination Government Destination Government

HQ E-1-0001 INSPECTION AND ACCEPTANCE LANGUAGE FOR DATA

Inspection and acceptance of all data shall be as specified on the attached Contract Data Requirements List(s), DD Form 1423.

HQ E-1-0003 INSPECTION AND ACCEPTANCE LANGUAGE FOR F.O.B. DESTINATION DELIVERIES

Item(s) 0001-00020 Inspection and acceptance shall be made at destination by a representative of the Government.

Section F - Deliveries or Performance

DELIVERY INFORMATION

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

ALL To be specified on individual delivery orders To be specified on individual delivery orders

To be specified on individual delivery orders N42794

52.247-34 F.O.B. DESTINATION (NOV 1991)

(a) The term "f.o.b. destination," as used in this clause, means--

(1) Free of expense to the Government, on board the carrier's conveyance, at a specified delivery point where the consignee's facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and

(2) Supplies shall be delivered to the destination consignee's wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or "constructive placement" as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for "heavy or bulky freight." When supplies meeting the requirements of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assistance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarded for less than carload shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee.

(b) The Contractor shall--

(1)(i) Pack and mark the shipment to comply with contract specifications; or

(ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements;

(2) Prepare and distribute commercial bills of lading;

(3) Deliver the shipment in good order and condition to the point of delivery specified in the contract;

(4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract;

(5) Furnish a delivery schedule and designate the mode of delivering carrier; and

(6) Pay and bear all charges to the specified point of delivery.

(End of clause)

HQ F-2-004 F.O.B. Destination (Modified) (May 2013)

All supplies hereunder shall be delivered with all transportation charges prepaid, in accordance with the clause hereof entitled "F.O.B. DESTINATION" (FAR 52.247-34) in accordance with the x DELIVERY INFORMATION herein.

Shipping Instruction Data, NAVSEA 4336/1, attached hereto.

(Contracting Officer select one as applicable to the acquisition)

The Contractor shall not ship directly to a military air or water port terminal without authorization by the cognizant Contract Administration Office.

Except when the Material Inspection and Receiving Report (MIRR) (DD 250) is used as an invoice, the Contractor shall enter unit prices on all MIRR copies. Contract line items shall be priced using actual prices, or if not available, estimated prices. When the price is estimated, an "E" shall be entered after the price.

All data to be furnished under this contract shall be delivered prepaid to destination(s) at the time(s) specified on the Contract Data Requirements List(s), DD Form 1423.

Section G - Contract Administration Data

PGI 204.7108

PGI 204.7108 Payment instructions.

(See DFARS 204.7108, DFARS/PGI view)

(a) Scope. This section applies to contracts and orders that are funded by multiple accounting classification citations and—

(1) Include deliverable line items or deliverable subline items (see FAR 4.1005-1) that are funded by multiple accounting classification citations;

(2) Contain cost-reimbursement or time-and-materials/labor-hour line items; or

(3) Authorize financing payments.

(b) For contracts and orders covered by this subpart—

(1) The contracting officer shall insert the table at (b)(2), or a link to the table at (b)(2) (https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/current/PGI204_71.htm#payment_instructions), in Section G of the contract, or equivalent, including contracts with incrementally funded line items. When some, but not all, of the fixed price line items in a contract are subject to contract financing payments, the contracting officer shall clearly identify to which line items the payment clause(s) included in Section I apply.

(2) The payment office shall allocate and record the amounts paid to the accounting classification citations in the contract using the table below based on the type of payment request submitted (see DFARS 252.232-7006) and the type of effort.

For Government Use Only

Contract/Orde r Payment

Clause

Type of Payment Request

Supply Service Construction Payment Office

Allocation Method

52.212-4 (Alt I), Contract Terms and

Conditions— Commercial

Items 52.216- 7, Allowable

Cost and Payment 52.232-7, Payments under Time-and-Materials and Labor- Hour

Contracts

Cost Voucher X X N/A

Line item specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for which payment is requested.

52.232-1, Payments

Navy Shipbuilding

Invoice (Fixed Price)

X N/A N/A

Line Item specific by fiscal year. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

52.232-1, Payments;

52.232-2, Payments under Fixed- Price

Research and Development

Contracts;

52.232-3, Payments under Personal Services

Contracts;

52.232-4, Payments under Transportatio n Contracts and Transportatio n-Related

Invoice X X N/A

Line Item Specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for which payment is requested.

Services Contracts;

and 52.232-6, Payments under Communicati on Service Contracts with Common Carriers

52.232-5, Payments

Under Fixed- Price

Construction Contracts

Construction Payment Invoice

N/A N/A X

Line Item specific by fiscal year. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

52.232-16, Progress Payments

Progress Payment*

X X N/A

Contract-wide proration. Funds shall be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN.

Progress Payments are considered contract level financing, and the “contract price” shall reflect the…