ATTACHMENT_2_Performance_Work_Statement_35-0040-16_ELj_12-8-16_VERSION_2.pdf

N00173-Q-17-CP09

Attachment 2

PERFORMANCE WORK STATEMENT

FOR

HAZARDOUS WASTE DISPOSAL

LABORATORY ANALYSIS AND

EMERGENCY SERVICES

Naval Research Laboratory

4555 Overlook Ave., SW

Washington, DC 20375

December 8, 2016

1.0 INTRODUCTION

This Performance Work Statement (PWS) describes the services to be provided to the Naval

Research Laboratory (NRL).

2.0 BACKGROUND

The United States Naval Research Laboratory (NRL) provides the advanced scientific capabilities required to bolster our country’s position of global naval leadership. Here, in an environment where the nation’s best scientists and engineers are inspired to pursue their passion, everyone is focused on research that yields immediate and long-range applications in the defense of the United States.

In pursuit of this effort, it is necessary to utilize a very large variety of chemicals and conduct laboratory processes that produce surplused or unwanted chemicals and hazardous waste.

Chemicals and hazardous waste are transported to and stored in an EPA-compliant holding facility by NRL personnel. On a regular basis, it is necessary to have hazardous waste chemicals and containers removed by a qualified contractor.

On a relatively regular basis, it is necessary to employ the services of a qualified contractor to decontaminate installed contaminated plumbing, laboratory fume hoods and laboratory equipment so that it can be disposed of properly and legally by the NRL.

In the unusual event of a chemical-related emergency, the incident is typically mitigated by local fire department responders and cleaned up by NRL’s Emergency Response Unit (ERU).

Occasionally it is necessary to obtain additional support from a qualified contractor for cleanup and disposal.

3.0 SCOPE

The Contractor shall provide the Naval Research Laboratory (NRL) with the necessary labor, supervision, equipment, materials, packing, containers, labels, packing slips, Land Disposal

Restriction documents, and manifests (State and Uniform Hazardous Waste Manifest). The

Contractor shall perform tasks designated by the Contracting Officer’s Representative (COR) to accomplish the sorting, sampling, stabilization, packaging, profiling, labeling manifesting, transportation and off-site (off NRL property) treatment, and/or disposal. Items designated by the COR may be hazardous waste, waste chemicals, chemically contaminated equipment laboratory equipment and installed plumbing systems, and biological hazardous waste or regulated medical waste containing heavy metals. Radioactive material, asbestos, and explosives are excluded from this contract.

4.0 PLACE OF PERFORMANCE

4.1 The services shall be performed at the following locations:

NRL DC

Naval Research Laboratory, 4555 Overlook Ave., SW

Washington, DC 20375

Navy Technology Center c/o USCG Sector Mobile 1500 15th Street

Mobile AL 36615 ex-USS Shadwell

1100 Little SandIsland

Mobile AL 36615

Blossom Point

10050 Blossom Point Rd.

Welcome, MD 20693

Chesapeake Beach Detachment, “CBD”

5813 Bayside Road

Chesapeake Beach, MD 20732

Tilghman Island

4940 Black Walnut Point Rd

Tilghman,MD 21671

Pax River

Scientific Development Squadron one

Naval Air Station Hangar 109

22474 James Rd, Ste 2A

Patuxent River, MD 20670-1674

Pomonkey

7425 Bumpy Oak Rd.

La Plata, MD 20646

Quantico Midway Research Center

635 Telegraph Rd

Stafford, VA 22554

5.0 PERIOD OF PERFORMANCE

One twelve-month base year with four twelve-month option years. Option year(s) may be exercised as needed at the discretion of the Government

6.0 SERVICE TIME

6.1 Under most circumstances, the contractor shall provide the services described in this contract on Federal workdays, Monday through Friday with the exception of Federal holidays, between the hours of 0730 and 1630 local time. However, if the assigned task is not completed before 1630, it is left to the discretion of the COR to approve work outside the core hours for the

Contractor to complete the task. In addition, some unusual circumstances may require the

Contractor to provide special services outside of normal Federal workday hours.

6.2 The response time depends on how much waste is to be shipped off site. Usually five (5) days. Emergency or unusual circumstances are or could be a spill or highly volatile chemicals or materials.

6.3 The Part B Treatment, Storage, Disposal Facility permit, as issued by the District of

Columbia to NRL Washington, DC, specifically prohibits the transportation of hazardous waste off site between the hours of 6:00-10:00 AM and 3:00-7:00 PM. No NRL location, other than

NRL-DC, has any similar restrictions in place at this time. The contractor works under the NRL

Permit. They do not need their own.

6.4 The Contractor shall act as NRL’s backup emergency responder. Upon request, the

Contractor shall provide assistance in emergency mitigation and clean up of chemical spills or releases occurring at NRL sites covered by this contract. Since NRL is required to take immediate action as designated by NRL Contingency Plans and Instructions, the Contractor shall have the ability to provide emergency services twenty-four (24) hours per day, seven (7) days per week. The Contractor shall provide the necessary emergency response within eight (8) hours of notification. “Necessary emergency response” shall include obtaining additional equipment, manpower and knowledge required for stabilizing a given situation in addition to any on-site assessment. The Contractor shall also provide written documentation, safety plan and SOP regarding all actions taken while on-site within twenty-four (24) hours of the incident.

6.5 Routine services are the quarterly waste disposals. Emergency could be spills or something out of the ordinary. (see Section 8 below)

6.6 Regarding all charges associated with sampling, testing and analysis, the Contractor shall use the pick-up date listed on the chain-of-custody as the start date. The performance date is when the Contractor delivers per this contract.

7.0 REGULATORY COMPLIANCE, PERMITS, LICENSES

The Contractor and all subcontractors shall submit copies of all permits and licenses with their technical proposal and to the COR within five (5) Government working days of a change in status during the life of this contract when such permits or licenses are amended, renewed, or replaced.

7.1 The Contractor shall perform all operations associated with this contract in accordance with all current public laws and occupational health safety and environmental protection regulations applicable to the management of all regulated and non-regulated waste chemicals, chemically contaminated equipment, and samples submitted for laboratory analysis. All

Contractor operations shall comply with applicable Federal, State, and local regulations and/or all changes in these regulations and/or permit conditions that govern the handling, packing, transportation, treatment and disposal of all regulated and non-regulated chemicals, chemically contaminated equipment, and samples for laboratory analysis.

7.2 The Contractor shall supply and use only such equipment, materials, packing, containers, labels, packing slips, Land Disposal Restriction documents, and manifests that meet all United

States (U.S.) Department of Transportation (DOT), U.S. Environmental Protection Agency

(EPA), and State and local requirements and specifications for the packing and shipment of hazardous and waste chemicals. In addition, shipment of samples shall also comply with U.S.

Postal Service (USPS) or any other applicable shipping requirements.

7.3 The Contractor shall provide, under its EPA Permit, or by an EPA permitted subcontractor, the proper stabilization or disposal of all types of chemical wastes and cylinders.

The wastes shall include all regulated and non-regulated chemical substances, and contaminated equipment as designated by the NRL Hazardous Waste Coordinator, however, NRL will not offer for disposal of any waste which may contain radioactive material(s) and or explosives, explosive devices or materials identified as such. All off-site treatment and/or disposal shall be via:

a. EPA-permitted hazardous waste incineration facility. (Encouraged)

b. EPA-permitted hazardous waste treatment facility

c. EPA-permitted, secure hazardous waste landfill. (Use of land disposal is discouraged and shall be kept to the smallest feasible amount, consequently, secured chemical landfills shall only be employed by the Contractor when no other EPA approved method of treatment or disposal for a particular waste is available). Please inform the coordinator (COR) prior to using an EPA-permitted landfill.

7.4 The Contractor shall adopt the Demonstrated Best Available Technology (DBAT) for stabilization or disposal of chemical waste as approved by the EPA. Under the terms and conditions of this Contract, no chemical wastes shall be shipped to, stored in, or disposed of at any location not listed as a permitted Treatment, Storage, and Disposal Facility (TSDF) by the

EPA.

7.5 The Contractor shall provide all vehicles that may be necessary to transport manifested materials to the appropriately permitted TSDF. All such Contractor vehicles provided hereunder must be maintained in good operating condition, have all equipment, placards, spare placards, permits, and licenses required by Federal, State and local regulatory authorities in all jurisdictions. All vehicles shall be operated by persons meeting all DOT hazardous material transportation and commercial drivers’ license requirements only.

8.0 SPECIFIC REQUIREMENTS – CHEMICALS AND BIOLOGICAL

HAZARDOUS WASTE/REGULATED MEDICAL WASTE

The Contractor shall provide for the proper treatment or disposal of all non-radioactive chemicals, debris, contaminated equipment, and biological hazardous waste/regulated medical waste containing heavy metals as designated by the COR. The contractor shall pick up the waste within ten (10) working days of the COR’s written request, on a quarterly basis. When required by statue, regulation, or NRL policy, Waste Stream Profiles shall be obtained/developed by the

Contractor before the pick up occurs. Profile documentation shall be submitted to the NRL

Hazardous Waste Coordinator for review, approval and signature.

8.1 The Contractor shall obtain and complete the appropriate State or Uniform Hazardous

Waste manifest in accordance with applicable Federal and State regulations for each shipment off-site. The NRL Hazardous Waste Coordinator or a qualified and trained designee shall review, approve and sign each manifest prior to shipment.

8.2 The Contractor shall prepare packing lists that detail the contents of each manifest line item. These packing lists shall identify each container by content and its unique NRL

Identification Number. Each packing list must indicate the manifest, manifest line item number, treatment facility, and intended treatment.

8.3 The Contractor shall prepare, for each manifest as required, Land Disposal Restriction

(LDR) documentation in accordance with Federal regulations. When LDR documentation is required, the NRL COR or designee shall review, approve and sign each LDR prior to shipment.

8.4 The Contractor shall make provisions for the proper treatment or disposal of any chemical item(s) added to the Federal Resource Conservation and Recovery Act regulations (40

Code of Federal Regulations (CFR) Part 260 et.al.) within 90 days of the effective regulatory date.

8.5 The Contractor shall supply the COR a separate Certificate of Disposal for the contents of each container received at the TSDF. The certificate(s) shall identify the container by its own unique NRL Identification Number, and shall document the date and method of treatment or disposal (by the appropriate EPA Treatment Code Number) of the containers contents. The certificates shall be forwarded to the NRL COR within four (4) months of the date the waste was received at the TSDF. If NRL wastes are disposed of in a secured landfill facility, the Certificate of Disposal shall also indicate the location within the landfill where the waste container was buried. This shall be accomplished through the use of cell numbers, coordinates, or other appropriate identifiers.

8.6 The Contractor shall have the ability and shall be required to properly sample and make proper analyses of any “unknown” chemicals. The Contractor shall then identify, stabilize if necessary and treat off site and/or dispose of the waste as appropriate.

8.7 The Contractor shall provide services which shall meet DOT Emergency Response

Communication Standards (See 49 CFR Parts 171 and 172, particularly section 172.604). The

Contractor shall provide the 24-hour comprehensive emergency response manifest information

(not the information required in 5.11) per the DOT requirement.

8.8 The Contractor, upon written notice from COR, shall provide assistance in the form of trained personnel and equipment for emergency mitigation and clean up of releases occurring at locations covered by this contract. The Contractor shall provide NRL with all labor, supervision, equipment, and containers to properly respond to and perform any needed clean-up and decontamination of any area affected by spill of non-radioactive chemicals, PCBs or oil that may occur at any of the NRL sites covered by this contract.

8.9 When the Contractor is called in as NRL’s backup emergency responder, written documentation regarding all actions taken while on-site shall be provided to COR within twenty-four (24) hours of the incident.

8.10 The Contractor shall provide gas cylinder disposal and/or download services, as appropriate to the contents. The service will primarily address lecture bottles with some larger containers of industrial gases which may vary in sizes from a propane tank to 60 inches in height.

NRL researchers have constructed/utilized unique pressurized vessels that the Contractor may need to download or dispose of. The Contractor shall propose via written SOP an appropriate and effective course of action for these unique items when called on by the COR.

8.11 The Contractor shall provide remote opening and stabilization services as needed. This may include peroxide containing ethers, benzoyl peroxides, metal azide compounds and other potentially unstable and/or shock sensitive materials.

8.12 Remote opening is a process where the contractor will own a unit or apparatus that can open a very reactive or volatile bottle mechanically.

8.13 A chemical or oil spill of any amount resulting from the Contractor’s own operations shall be reported immediately to the NRL COR and/or NRL’s emergency number at 767-3333.

The Contractor shall then initiate a clean up to decontaminate the affected areas in accordance with all Federal, state and local regulations. The performance of this work shall be the responsibility of the Contractor.

9.0 SPECIFIC REQUIREMENTS – SAMPLING, TESTING AND ANALYSIS

9.1 The Contractor shall provide all labor, supervision, materials, equipment, facilities and transportation required to obtain sample collection, pick-up, analysis, and reporting services to the COR. The laboratory analysis of these unknown samples shall be used to identify the chemical constituents of the items being sampled. Sampling is required to document if the item being sampled is a hazardous waste according to 40 CFR 264.13 and 40 CFR 262.11, or 40 CFR

761,60 for PCBs.

9.2 The Contractor shall provide the services in 6.1 for soil, wastewater, and drinking water analysis, and for general laboratory support in all other environmental areas as designated by the

COR.

9.3 The Contractor shall conduct sampling within ten (10) working days of the NRL COR’s verbal request and direction. The Contractor shall collect samples with technically sound and safe methods. The Contractor shall supply appropriate sample containers for a given test parameter when samples are taken by NRL employees. Sample containers shall be delivered to

NRL by the Contractor no later than ten (10) working days from the original request. To schedule a sample pickup, the Naval Research Laboratory shall notify the Contractor’s designated representative by telephone. The Contractor shall pick up and transport the samples to the Contractor’s designated laboratory WITHIN two (2) working days of the telephone request. The Contractor shall pick up samples between 0730 and 1500 hours, unless the COR agrees to an alternate time.

9.4 The Contractor’s designated Laboratory shall be EPA-approved and certified. The laboratory shall use EPA-approved methodologies for sample analyses. The Contractor shall use only personnel who have been certified to perform the sampling services. Some analysis (e.g.

fecal coliform in Maryland well water) may require local certification as well. The Contractor shall provide all sampling apparatus as required.

9.5 For standard, routine turnaround, the Contractor shall provide informal sample results of the chemical analysis of all samples to the COR within ten (10) working days of each sample’s submittal. The Contractor or the laboratory shall supply informal results to the COR via facsimile or email.

9.6 For non-routine turnaround, the NRL COR shall instruct the Contractor or the laboratory to provide laboratory analysis and informal sample results in a shorter time frame. These special time frames, as measured from the start date through the completion date, will be five (5) working days turnaround, forty-eight (48) hour, or twenty-four (24) hour turnaround. The

Contractor or the lab may provide such informal results to the COR via facsimile.

9.7 The Contractor shall provide the NRL Hazardous Waste Coordinator with formal written laboratory certificates of analysis for all sample results within fifteen (15) working days of each sample submittal.

9.8 The Contractor shall provide Chain-of-Custody documentation for all Samples submitted for laboratory analysis. This Chain-of-Custody documentation shall have, at a minimum, the following: Both the Contractor and NRL names appearing as Agent and Client, site location, unique identifications of each sample submitted, analysis to be performed on each sample, the quantity and type of sample containers submitted, the date and time the samples were collected, and the result turnaround time. This Chain-of-Custody shall also be signed, with date and time, by the individuals relinquishing and receiving the samples.

10.0 DELIVERABLES

10.1 All documentation regarding profiles, packing slips, land disposal restriction documents, manifests, certificates of disposal, emergency response actions, sample results and sample chain-of-custody sheets given to NRL shall be neatly hand written or typed so that it is legible on all copies. All Packing list/slips shall list the corresponding NRL ID numbers for each item in addition to the item nomenclature.

10.2 Use of electronic submissions or typed is required for these documents due to the amount of pages generated. The packing list must be submitted in electronic format to the COR within five working days of the shipment. The format of the electronic submission shall be a PDF file.

The format for the electronic packing list submission shall be one record for each packing list line item. Each record shall contain, at a minimum, the following fields: Manifest Number, Manifest Line Number, Intended Treatment EPA H-Code, Material Name/Constituent(s), NRL

ID Number, Quantity, Quantity Units, and all EPA or State Codes associated with the material

(D-, F-, P-, or U-list codes)

10.3 The Contractor shall provide the COR with information regarding the amount of hazardous waste that was recycled, treated, incinerated and landfilled. This information must be received no later than ten (10) working days after the end of each calendar year and no later than ten (10) working days prior to the end of the base year, the current option year, or contract termination.

This report shall have a separate line for each container or manifest line item. Each line shall have, at a minimum, the following information: Waste Description, EPA HW Codes, State

HW Codes, EPA Form Code (W-code), EPA Source Code (G-Code), TSDF EPA ID number (of the facility waste was shipped to), EPA System Code(H-Code of the TSDF), Quantity (shipped to the TSDF in Pounds), Treatment/Disposal Cost, Manifest Number, and Manifest Line

Number. An electronic version shall be submitted by the Contractor in addition to the hardcopy.

The format of the electronic submission shall be PDF file. The format of this data shall have a separate record for container or manifest line item. Each record shall contain the following fields:

1. Waste Description

2. EPA HW Codes

3. State HW Codes

4. EPA Form Code (W-Code)

5. EPA Source Code (G-Code)

6. TSDF EPA ID number (of the facility waste was shipped to)

7. Treatment/Disposal Cost

8. EPA System Code (H-Code of the TSDF)

9. Quantity (shipped to the TSDF in Pounds)

10. Manifest Number

11. Manifest Line Number.