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SOLICITATION NUMBER N00173-13-R-JH01****

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B-1 SUPPLIES/SERVICES AND COSTS

1. Total Cost Plus Fixed Fee

(CPFF)

CONTRACT

LINE ITEM

NUMBER

(CLIN)

SUPPLIES /

SERVICES

ESTIMATED

COST

FIXED FEE

ESTIMATED

COST PLUS

FIXED FEE

CLIN 0001 Management support:

Section 3.1 and 3.6 of the SOW The contractor shall provide the supplies and/or services as specified in Section C of the CPFF term contract

PSC: AJ13

CLIN 0002 Hardware and Systems Engineering:

Section 3.2 and 3.3 of the SOW The contractor shall provide the supplies and/or services as specified in Section C of the CPFF term contract

PSC: AJ13

CLIN 0003 Software Engineering:

Section 3.4 of the SOW The contractor shall provide the supplies and/or services as specified in Section C of the CPFF term contract

PSC: AJ13

CLIN 0004 Lab and Operations support:

Section 3.5 of the SOW. The contractor shall provide the supplies and/or services as specified in Section C of the CPFF term contract

PSC: AJ13

CLIN 0005 Materials & Travel (Cost Only)

$2,050,000.00 $ No Fee on Materials & Travel

$2,050,000.00

CLIN 0006 Data in accordance with Exhibit A

(DD Form

1423)

$ NSP $ NSP $ NSP

Total Cost Plus Fixed Fee (CPFF)

NOTICE TO OFFERORS: In addition to inserting the estimated cost and fixed fee for the base year above, the estimated cost and fixed fee for each optional extension of the term of the contract are to be inserted in section H.

B-2 OPTION TO EXTEND THE TERM (APPLICABLE TO A CPFF TERM –TYPE CONTRACT)

The Government may unilaterally, by the date specified, exercise the below options by adding the cost of the exercised amount to the applicable CLIN in B.1 above.

Option Number CLIN ESTIMATED COST FIXED FEE

ESTIMATED

COST PLUS

FIXED FEE

0001 To be completed at time of award

To be completed at time of award

To be completed at time of award

3 0001

4 0001

1 0002

2 0002

3 0002

4 0002

1 0003

2 0003

3 0003

4 0003

1 0004

2 0004

3 0004

4 0004

1 0005 $2,121,750.00 NO FEE $2,121,750.00

2 0005 $2,196,011.25 NO FEE $2,196,011.25

3 0005 $2,272,871.64 NO FEE $2,272,871.64

4 0005 $2,352,422.15 NO FEE $2,352,422.15

1 0006 $ NSP $ NSP $ NSP

2 0006 $ NSP $ NSP $ NSP

3 0006 $ NSP $ NSP $ NSP

4 0006 $ NSP $ NSP $ NSP

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C-1 STATEMENT OF WORK

(a) The work and services to be performed hereunder shall be subject to the requirements and standards contained in Attachment (1), Statement of Work, Exhibit A, Contract Data

Requirements List, and all other Attachments cited in Section J, which are incorporated by reference into Section C.

C-2 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING

APPLICATION (ECMRA)

Pursuant to NMCARS 5237.102 (90), the contractor shall report ALL contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract for the Naval Research Laboratory via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil .

C-3 IDENTIFICATION OF CONTRACTOR EMPLOYEES

Pursuant to DFARS 211.106 contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

https://doncmra.nmci.navy.mil/

C-5 REQUIREMENTS FOR ONSITE CONTRACTORS

For those portions of the work under this contract performed at any NRL site, the contractor shall comply with the following:

Requirements for On-Site Contractors

Revised 23 June 2008

1. ACCESS TO NRL

(a) PARKING/DELIVERIES

Parking at all Naval Research Laboratory (NRL) sites may be limited. This may require the

Contractor to provide alternate means of transportation to and from the site. Contracts that will require deliveries of construction type building material or heavy equipment and contractor escorts should contact the Security office as identified in the contract to make prior arrangements for admission to the NRL.

(b) BADGES AND VEHICLE PASSES

All contractor personnel who visit or work on any NRL site or facility must comply with all NRL access requirements. Contractor personnel nominated for access to NRL facilities must process through the NRL Personnel Security Section. Processing includes the completion and submission of all forms and background documentation required by the NRL Security

Department. The forms and background documentation will be reviewed to determine whether nominated contractor employees meet the requirements for a favorable trustworthiness determination. A favorable trustworthiness determination is required in order for nominated contractor personnel to be granted access to NRL facilities and issued an NRL badge. NRL issued Contractor badges must be worn and readily visible at all times while contractor personnel are on NRL facilities. Having a current foreign passport (among other factors) may result in an unfavorable trustworthiness determination.

NRL badges, vehicle passes, keys and other government property issued to contractor personnel must be immediately returned to NRL upon (1) completion or termination of the contract; and

(2) termination of employment. Contractor employees shall comply with the check-in/check-out procedures in NRLINST 12290.1(as revised). In part, this instruction provides the procedures for the return of badges, decals, and parking passes. Failure to return NRL Contractor Badges in accordance with NRLINST 12290.1(as revised) may preclude the issuance of any additional badges to contractor employees supporting the same contract until all unaccounted for badges have been returned.

Contractors may also receive an unfavorable past performance determination or negative responsibility determination as a result of non-compliance with this provision.

(c) NRL HOURS OF OPERATION AND HOLIDAY SCHEDULE

All or a portion of the effort under this contract will be performed on a Government Installation.

The normal workweek will be established by the Contracting Officer Representative (COR) or

Authorized Government Representative (AGR) identified in the contract. No deviation in the normal established workweek will be permitted without express advance approval in writing by the COR or AGR. In the event the Contractor fails to observe the established workweek, any costs incurred by the Government resulting there from shall be chargeable to the Contractor.

The following federal holidays are authorized exceptions to the normal workweek:

NAME OF HOLIDAY TIME OF OBSERVANCE

New Years Day

1 January

Martin Luther King Jr. Day

Third Monday in January

Washington’s Birthday

Third Monday in February

Memorial Day

Last Monday in May

Independence Day

4 July

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

11 November

Thanksgiving Day

Fourth Thursday in November

Christmas Day

25 December

Any other day designated by federal statute, Executive Order, or Presidential Proclamation.

In the event that any of the above holidays occur on Saturday or Sunday, the holiday must be observed by the Contractor in accordance with the practice observed by the assigned

Government employees at the using activity.

Contractor personnel performing work under this contract at any NRL site shall limit their observation of holidays to those set forth above. In the event Contractor personnel work during a holiday other than those above, no form of holiday or other premium compensation will be reimbursed as either a direct or indirect cost. However, this does not preclude reimbursement for authorized overtime work.

When any NRL site grants emergency administrative leave to its Government employees, Contractor personnel performing effort at that NRL site must also be dismissed. However, the contractor shall continue to provide sufficient personnel to perform requirements of critical efforts already in progress or scheduled at the Laboratory.

2. TEXTBOOKS AND/OR REFERENCE MATERIALS

The Contractor shall return all textbooks and reference materials checked out from any NRL

Library to that Library at the completion of the individual’s performance or contract performance in accordance with NRLINST 12290.1 (as revised), Check-In, Check-Out, and Intra-Laboratory

Reassignment Procedures.

3. CONTRACTOR ACCESS to NRL INFORMATION SYSTEMS

Contractors may have access to NRL information systems based on clearance level, need-to-know, and appropriate restrictions pertaining to competition-sensitive information. Contractors must ensure security by adhering to requirements of NRLINST 5239.1 (as revised) Information

Systems Security Plan.

Contractor Email addresses must include an identifier that clearly indicates that the email address belongs to a contractor (i.e., First Last (Contractor)<email.address@organization>).

Foreign nationals must be identified as such in all communications originating within NRL.

Email addresses for foreign nationals shall include the identifier "Forn-Natl" (i.e., FirstLast(Forn-Natl) email.address@organization>).

4. INFORMATION REGARDING NON-US CITIZENS ASSIGNED TO THIS PROJECT

Before allowing a non-U.S. citizen access to information required performing this contract, to information generated in performance of the Statement of Work of the contract, or to a

Government facility in connection with the work, the Contractor shall obtain written approval from the Security office listed in the contract.

5. ON-SITE PERSONNEL

Within 60 days after date of contract award, the contractor shall submit to their cognizant

Defense Contract Audit Agency (DCAA) a list containing the names of personnel working under the contract on the NRL site. The contractor shall submit an updated list to DCAA on an annual basis thereafter.

If the contractor has more than one contract requiring on-site work, the annual updated list may be consolidated to include all contracts by number and the names of the on-site personnel working with each.

This requirement does not apply to firm-fixed-price contracts unless the contract requires a specified level of effort to be provided over a stated period of time.

6. CONTRACTOR PERSONNEL TRAINING

NRL may require contractor personnel on any NRL site to participate in training in rules, practices, procedures, and systems on NRL's requirements. Such NRL training may include:

Information Technology Security, Fire Training, Personnel Security, Environmental Awareness, or EEO programs.

7. CONTRACTOR PERSONNEL PARTICIPATION IN INVESTIGATIONS AND

LITIGATIONS

If an investigation or litigation needs a contractor employee as a witness, the contractor shall direct the employee to participate. If an NRL investigation or litigation -- one to which the contractor is not a subject or party -- needs information or documents from the contractor, the contractor shall provide them; however, the contractor may ask for the Contracting Officer's authority to mark any documents with appropriate restrictions. If the contractor does restrict the documents, it shall also provide a redacted, unrestricted copy that the Contracting Officer agrees redacts only protectable information.

8. CONTRACTOR OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION

(OSHA) PROGRAM COMPLIANCE

(a) GENERAL

The Contractor is responsible for employee’s safety and health and shall comply with OSHA regulations and perform in accordance with applicable regulations including 29 Code of Federal

Regulations (CFR) Part 1910, Occupational Safety and Health Standards, 29 CFR 1925, Safety and Health Standards for Federal Service Contracts, 29 CFR 1926 Safety and Health

Regulations for Construction and EM-385-1-1, U.S. Army Corps of Engineers' Safety and

Health Requirements Manual. The most stringent standards will apply.

The contractor shall submit a written Accident Prevention Plan (APP) as required, when FAR

52.236-13 is included in the contract. The minimum outline for an APP is provided in EM 385-1-

1.

The NRL Safety Branch may require the contractor to stop performance, with no additional price or cost to the contract, when it is determined the contractor operation on an NRL site does not comply with an applicable OSHA regulation, and is a threat to the safety and health of on-site personnel and/or the public. Should unforeseen hazards become evident during the performance of work, the contractor shall make a formal request to the Contracting Officer, both verbally and in writing, to provide a resolution as soon as possible. In the interim, all necessary action shall be taken by the contractor to restore and maintain safe working conditions in order to safeguard on-site personnel, visitors, the public and the environment.

(b) ACCIDENTS

The contractor shall preserve the conditions and evidence of the accident site until the

Government investigation team arrives on site and the investigation is conducted.

For recordable injuries and illness, and property damage resulting in at least $2000 in damage, the Prime Contractor shall conduct an accident investigation to establish the root cause(s) of the accident, complete the Navy Contractor Significant Incident Report (CSIR) and provide the report to the COR within one business day of the accident. The Prime Contractor must notify the

COR as soon as practical, but no later than 4 hours after the accident. The CSIR form is available at https://www.navfac.navy.mil/safety/site/construc/csir.pdf, through the COR or by contacting the Safety office identified in the contract.

For weight handling equipment accidents, the Prime Contractor shall conduct an accident investigation to establish the root cause(s) of the accident, complete the WHE Accident Report and provide the report to the COR within 30 days of the accident. The form is at http://ncc.navfac.navy.mil/, through the COR or by contacting the Safety office identified in the contract.

(c) CONSTRUCTION TYPE WORK

Any construction type work performed by contractors shall comply with 29 CFR 1926 and EM

385-1-1.

(d) CONFINED SPACE WORK

All confined spaces, as defined in 29 CFR 1910.146, are considered to be permit-required confined spaces. Manholes such as storm drains, sewers, utility vaults, steam pits, crawl spaces, etc. are examples of a permit-required confined space at NRL. Contractors shall comply with 29

CFR 1910.146 for all confined space work and submit a site-specific safety plan for review and approval by Code 3540 prior to the work. In addition, for construction contracts, compliance with EM 385-1-1 is required. The site specific safety plan shall meet the requirements of

NRLINST 5100.22 (as revised) Requirements For Entry Into Confined Spaces and OPNAVINST

5100.23 (as revised).

9. RADIATION SAFETY

(a) OCCUPATIONAL EXPOSURE TO RADIATION

In accordance with NAVMED P-5055 (as revised), Radiation Health Protection Manual, medical examinations may be required for contractor personnel being considered for routine assignment to duties or occupations under this contract that requires exposure to ionizing radiation or the handling of radioactive materials.

The Contractor is responsible for ensuring required medical examination(s) is/are conducted.

The examinations such as Preplacement Examinations (PE), Situational Examinations (SE), and

Termination Examinations (TE) will be conducted in accordance with NAVMED P-5055 (as revised), Radiation Health Protection Manual.

http://www.navfac.navy.mil/safety/site/construc/csir.pdf http://ncc.navfac.navy.mil/ http://ncc.navfac.navy.mil/

As a result of this examination, a pass/fail determination will be made by the Examining

Physician and a written report identifying the type of examination (PE,SE,TE) and the results

(pass/fail) forwarded no later than 45 days after each examination to the NRL Safety Branch, Code 3540 (for the NRL-DC site) and to the NRL-SSC, Code 7030.5 (for the NRL site at Stennis

Space Center, MS).

For any work to be performed at any NRL site, contractor personnel may be required to wear an

NRL issued radiation dosimeter. A radiation dosimeter will not be issued to any contractor personnel until the written test report indicating that the employee passed the examination is received by the Safety Branch as noted in the above paragraph.

For contracts already in place, a Preplacement Examination shall be performed within 60 days.

(b) RADIOACTIVE MATERIAL OR RADIATION PRODUCING DEVICES

The Contractor shall notify, in writing, the NRL Safety Branch, Code 3540 (for the NRL-DC site) and NRL-SSC, Code 7030.5 (for the NRL Stennis Space Center, MS site) at least two(2) weeks in advance of all shipments to and from any NRL site of radioactive material or radiation producing devices (e.g., x-ray machines). Shipments of radioactive material received without this may be rejected and returned to the point of origin with no additional price or cost to the contract and any costs associated with this rejection borne by the contractor.

(c) LASER SAFETY

In accordance with OPNAVINST 5100.23 (as revised) Navy Safety and Occupational Health

(SOH) Program Manual, medical examinations are required for contractor personnel being considered for routine assignment to duties or occupations under this contract that requires work with Class IIIb, Class IV, and certain Class IIIa lasers.

The Contractor is responsible for ensuring the required medical examination(s) is/are conducted.

The examinations, such as Preplacement Examinations (PE), Situational Examinations (SE), and

Termination Examinations (TE) will be conducted in accordance with BUMEDINST 6470.23 (as revised), Medical Management of Non-Ionizing Radiation Casualties. As a result of this examination, a pass/fail determination will be made by the Examining Physician and a written report identifying the type of examination (PE, SE, TE) and the results (pass/fail) forwarded no later than 45 days after each examination to NRL Safety Branch, Code 3540 (for the NRL-DC site) and to the NRL-SSC Code 7030.5 (for the NRL site at Stennis Space Center, MS.).

For contracts already in place, a Preplacement Examination shall be performed within 60 days.

In addition to medical examinations, initial laser safety training is required to work with Class

IIIb, Class IV, and certain Class IIIa lasers. Annual refresher training is also required for these systems. Contact the Safety Branch, Code 3540 (for the NRL-DC site) and contact the NRL-

SSC, Code 7030.5 (for the NRL site at Stennis Space Center , MS.) for details of the training and medical surveillance programs.

(d) RADIOFREQUENCY SAFETY

In accordance with OPNAVINST 5100.23 (as revised), Navy Safety and Occupational Health

(SOH) Program Manual, all contractor personnel being considered for routine assignment to duties or occupations under this contract that require work with systems that emit radio frequency (RF) radiation above the permissible exposure limits of DoDINST 6055.11 (as revised), Protection of DoD Personnel from Exposure to Radio Frequency Radiation and

Military Exempt Lasers shall receive initial and biennial safety training. Contact the Safety

Branch, Code 3540 (for the NRL-DC site) and contact the NRL-SSC, Code 7030.5 (for the NRL site at Stennis Space Center , MS ) for details of the training program.

(e) STOP WORK

The NRL Safety Branch Head (Code 3540) or the Health Physics Section Head (Code 3544) may require the contractor to stop performance with no additional price or cost to the contract when either determines contractor operation on any NRL site does not comply with an applicable radiation safety law, regulation or directive, and is a threat to the health and welfare of NRL employees.

10. ACQUISITION AND HANDLING OF AMMUNITION, ENERGETIC, AND EXPLOSIVE

MATERIALS/ORDNANCE/DEVICES, PYROPHORICS, AND INERT ITEMS

When working with ammunition, energetic or explosive materials or devices, the Contractor is responsible for ensuring that its personnel comply with the safety regulations and instructions in

NAVSEA OP5, Volume 1 (as revised), Ammunition and Explosives Ashore; NAVSEAINST

8020 (as revised), Ammunition and Explosives Handlers Qualification and Certification

Program; NRLINST 8020.1 (as revised) Explosives Safety Manual; NAVMED P-117 (as revised) Manual of the Medical Department; 49 CFR Part 391.41-49, Physical Qualifications and Examinations; and 48 CFR DFARs 252.223-7002 and 252.223-7003. The contractor shall forward to the NRL Explosives Safety Officer, Code 3546, and acquisition information for these items during the period of performance of the contract including the following information:

(1) Name, nomenclature of the material(s) or device(s);

(2)

Quantity (Number and type of material(s) or device(s) being acquired);

(3)

Net Explosive Weight (NEW) per item and a total for the shipment;

(4)

Location where the materials will be stored;

(5)

Personnel involved in the handling of the materials;

(6)

Reference Standard Operating Procedures (SOP) for subject items;

(7) Material Safety Data Sheet (MSDS) for each item;

(8)

Transportation documentation (to include Interim Hazard

Classification(s) or Final Classification information);

(9)

Date of shipment and anticipated delivery date to the Naval

Research Laboratory (Shipments received without prior approval or notification will be returned to the point of origin);

(10)

Contract number;

(11)

Name and Code of the COR/AGR/TM, NRL Project Officer, or

Point of Contact as listed in the contract

The Contractor shall notify the NRL Explosives Safety Officer, Code 3546, in writing (for all

NRL sites) at least 2 weeks in advance of all shipments to NRL of energetic or explosive materials, explosive ordnance/devices, pyrophorics and pyrotechnics. Shipments received without notification may be rejected and returned to the point of origin. Any costs associated with this rejection will be borne by the contractor.

The Contractor shall notify the NRL Explosives Safety Officer, Code 3546, in writing (for all

NRL sites) at least 2 weeks in advance of all shipments of empty, inert, or “dummy explosive devices. Documentation must accompany each item when shipped or they may be rejected and returned to the point of origin with no additional price or cost to the contract and any costs associated with this rejection borne by the contractor.

The contractor shall:

(a) Certify the required training for his/her employee(s);

(b) Provide a letter to the COR/AGR/TM stating that employees who use explosives (or who supervise employees who work with explosives) are trained and qualified to perform the work;

(c) Renew the certification annually and whenever operations are significantly changed.

The NRL Safety Branch Head (Code 3540) or the Explosives Safety Officer (Code 3546) may require the contractor to stop performance with no additional price or cost to the contract when either determines contractor operation on any NRL site does not comply with an applicable explosive safety law, regulation or directive, and is a threat to the health and welfare of NRL employees.

11. HAZARDOUS MATERIAL CONTROL AND MANAGEMENT

See the contract clause entitled Hazardous Material Identification and Material Safety Data (FAR

52.223-3) for definition of “hazardous material.”

For purpose of complying with the contract clause entitled Hazardous Material Identification and

Material Safety Data, any hazardous material used or stored by the contractor at any NRL site shall be considered to be delivered under this contract.

After contract award, MSDSs required by the contract clause shall be submitted to the COR or

AGR identified in the contract and NRL Safety Branch, Code 3540 (for the NRL-DC site) and to the NRL-SSC, Code 7030.5 (for the NRL site at Stennis Space Center , MS ).

The contractor shall comply with NRLINST 4110.1 (as revised), NRL Hazardous Material

Control and Management (HMC&M) Program, when using or storing hazardous material at any

NRL site. Copies of the instruction may be obtained from NRL Safety Branch, Code 3540, Telephone (202) 767-2232 (for the NRL-DC site) and from NRL-SSC, Code 7030.5, Telephone

(228) 688-5561 (for the NRL site at Stennis Space Center , MS ).

If hazardous material is to be used or stored by the contractor at any NRL site, the contractor shall provide the following information to the COR or AGR at the time the material is ordered or no later than the time the materials are delivered to any NRL site.

a). A copy of the Material Safety Data Sheet (MSDS) for each hazardous material (HM) used or stored at NRL. (In addition, contractors must ensure that MSDSs are readily available either in hardcopy form in a central location or by the use of electronic devices (i.e., CD-ROMs or

Internet) in the workplace.

b). The precautionary measures implemented to protect personnel using HM.

c). The labeling system used by the contractor. (The labeling system must meet the requirements of 29 CFR 1910.1200 and 29 CFR 1910.1450).

d). The procedures used to evaluate personnel exposure.

e). An inventory (initial and updated annually, thereafter) of all HM used or stored at NRL. The inventory must include the location (building and room) of storage, quantity at NRL, chemical name, manufacturer, MSDS unique identifier, and a point of contact.

12. EXPOSURE TO HAZARDOUS MATERIALS

In accordance with 29 CFR 1910.1200, Hazard Communication, the Contractor is hereby advised that a wide variety of hazardous materials are used and stored at NRL and that some contractor personnel may be exposed to these materials under normal working conditions or foreseeable emergencies. MSDSs for materials currently used at NRL are available at the NRL

Safety office. The NRL Safety Branch (Code 3540) may also be contacted for information on the hazardous material labeling system used in the NRL workplace and for required protective measures to be observed by the contractor personnel when working with or near such materials.

It is the responsibility of the contractor to provide information and training to their employees as required in 29 CFR 1910.1200(h) (Ref: NRLINST 4110.1 {as revised}) NRL Hazardous

Material Control and Management (HMC&M) Program.

13. ON-S ITE “H OT-W ORK”

Whenever performing “hot work”, such as soldering, welding or cutting with open flame torches, on any NRL, Washington , D. C. site, prior to beginning work, the contractor is required to coordinate with:

(1) Resident Officer-in-Charge of Construction (ROICC-9040)

Phone (202) 767-1037

(2) Naval District Washington Fire Department

Fire Protection Inspector, (202) 685-0209/0211.

Whenever performing “hot work”, such as soldering, welding or cutting with open flame torches on the NRL-SSC site, prior to beginning work, the contractor is required to coordinate with:

(1) National Space and Aeronautics Administration

John C. Stennis Space Center Fire Department

Phone (228) 688-3639

14. ENVIRONMENTAL

(a) Environmental Management System ( EMS )

The Contractor shall perform work consistent with the relevant policy and objectives identified in NRL’s Environmental Management System (EMS) outlined in NRL Instruction 5090.2. The

Contractor shall perform work in a manner that conforms to all appropriate Environmental

Management Programs and Operational Controls identified by NRL’s EMS, including pollution prevention, waste reduction, energy use, and natural resource protection. The Contractor shall provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In addition, the Contractor shall advise their employees of their roles and responsibilities identified by the EMS and how these requirements affect their work performed under this contract.

In the event of any environmental nonconformance or noncompliance associated with the contracted services, the contractor shall take corrective and/or preventative actions. In the event of any noncompliance with any federal, state, or local environmental law, regulation or requirement, the Contractor shall immediately respond by taking all appropriate corrective action and notifying the Contracting Officer’s Representative (COR) and the EMS Manager. For any nonconformance with the EMS , the Contractor shall take corrective action and initiate further preventative action, as required by the EMS Manager.

All on-site contractor personnel shall complete yearly EPA-sponsored environmental training specified for the type of work conducted on-site. Upon contract award, the COR will notify the

EMS Manager to arrange EMS training for appropriate staff.

Additionally, when ordering supplies for use on NRL or for use by NRL personnel, all contractor personnel must favor energy-efficient, recycled or reclaimed material whenever practicable.

The responsibilities of all contractor personnel include, but are not limited to:

(1) Recycling all eligible material, including glass, paper (including magazines), plastic, aluminum, and cardboard to the maximum extent practicable;

(2) Reducing the amount of hazardous material and/or solvent used by purchasing fewer hazardous materials and by increasing the use of products with recycled content;

(3) Reducing the amount of solid waste from construction and demolition debris, and scrap metal sent to municipal and rubble landfills by reducing, reusing, and recycling; and

(4) Conserving energy and water usage by turning off lights and equipment when not in use and using only the necessary amount of water needed to complete the required tasks. Continuous conservation of our natural resources is a must.

Any questions regarding EMS may be directed to the NRL EMS Manager.

(b) Pollution Protection

The contractor shall comply with all applicable Federal, state and local environmental laws and regulations including, but not limited to, the Clean Water Act, Clean Air Act, Resource

Conservation and Recovery Act, and the National Historic Preservation Act. The contractor shall be aware that Environmental Protection Agency (EPA), Department of Defense, or NRL inspections and audits may include questioning of the contractor personnel that are working with or have knowledge of hazardous materials and hazardous waste. Contractors are required to provide and have environmental training commensurate with their responsibilities and maintain the appropriate environmental documentation for Federal, state and local regulators.

15. WEIGHT HANDLING EQUIPMENT AND OPERATION

Contractor crane and forklift operations shall comply with NAVFAC P-307 (as revised), Management of Weight Handling Equipment and OSHA requirements.

16. BIOLOGICAL SAFETY

Contractors who perform biological research work on site at NRL-DC and /or NRL-CBD shall comply with NRLINST 5100.1 (as revised) Biological Safety. These contractors shall provide the COR or AGR and the NRL Biosafety Committee with proof of compliance with

OPNAVINST 5100.23 (as revised), 29 CFR 1910.1030, Bloodborne Pathogens and NRL

Bloodborne Pathogen Exposure Control Plan and documentation for laboratory specific biological training required under 29 CFR 1910.1450, Occupational Exposure To Hazardous

Chemicals In Laboratories.

SECTION D

PACKAGING AND MARKING

D-1 PACKAGING AND MARKING

All unclassified data shall be preserved, packaged, packed and marked and must conform to normal commercial packing standards to assure safe delivery at destination. Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial

Security Program Operating Manual (NISPOM), DOD 5220.22-M dated February 28, 2006 and the DD 254 - Contract Security Classification Specification.

SECTION E

INSPECTION AND ACCEPTANCE

E-1 INSPECTION AND ACCEPTANCE CLAUSES INCORPORATED BY

REFERENCE:

FAR CLAUSE TITLE

52.246-9 Inspection of Research and Development (Short Form) (APR 1984)

DFARS CLAUSE

TITLE

252.246-7000 Material Inspection and Receiving Report (MAR 2008)

E-2 INSPECTION AND ACCEPTANCE

Inspection and acceptance of the final delivery will be accomplished by the Technical Manager

(TM) or Contracting Officer Representative (COR) designated in Section G of this contract.

Inspection and acceptance will be performed at the Naval Research Laboratory, Washington DC

20375-5320.

Constructive acceptance, in accordance with FAR 32.904, shall be deemed to have occurred on the 7th day after the final delivery.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_246.htm#P193_40579

SECTION F

DELIVERIES OR PERFORMANCE

F-1 DELIVERIES OR PERFORMANCE CLAUSES INCORPORATED BY REFERENCE:

52.242-15 Stop - Work Order (AUG 1989) with Alternate I

(APR 1984)

52.247-34

F.O.B. Destination

(NOV 1991)

F-2 PERIOD OF PERFORMANCE

(a) The term of this contract is from Date of award through twelve(12) months with Four, one year options. Option periods, if exercised by the Government shall commence upon the proceeding period of performance and continue through twelve (12) months

F-3 PLACE OF PERFORMANCE

The principal place of performance of this contract shall be

Naval Research Laboratory, 4555 Overlook Avenue, S.W., Washington DC 20375-5326 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_237.htm#P328_53363 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_246.htm#P883_141750

SOLICITATION NUMBER N00173-13-R-JH01

SECTION G

CONTRACT ADMINISTRATION DATA

G-1 CONTRACT ADMINISTRATION

a. In order to expedite administration of this contract, the following delineation of duties is provided including the names and contact information for each individual or office specified.

Contact the individual/position designated as having responsibility for any questions, clarifications or information regarding the functions assigned herein.

The Contract Administration Office (CAO) designated in Block 20A on the Standard Form

26 is responsible for all matters specified in FAR 42.302(a) and DFARS 242.302(a), except in those areas otherwise designated herein.

The ACO shall direct procuring agency inquiries as follows:

Contract Specialist - Jeannine Beavers, Code 3230, Jeannine.beavers@nrl.navy.mil

Security Matters – Contracting Officer for Security, Code 1226, (202) 767-2240, DSN 297-

2240, email security-group@nrl.navy.mil.

Safety Matters – Head Safety Branch, Code 3540, (202) 767-2232, email safety@nrl.navy.mil.

Patent Matters – Associate Counsel (Intellectual Property), Code 1008.2, (202) 404-1552, DSN 297-1552, email patents@nrl.navy.mil.

Release of Data – Public Affairs Officer, Code 1030, (202) 767-2541, DSN 297-2541, email publicaffairs@nrl.navy.mil.

b. Contract administration functions withheld, additional contract administration functions assigned, or special instructions are set forth below:

c. Inquiries regarding payment should be referred to DFAS at http://www.dod.mil/dfas/contractorpay/myinvoice.html

G-2 CONTRACTING OFFICER’S REPRESENATIVE (COR)

a. * is hereby designated as the Contracting Officer's Representative (COR). Unless terminated sooner, this appointment is effective for the period of performance of this contract including any options, if exercised. COR authority may not be re-delegated. No change in

COR assignment shall be made without written notice by the Contracting Officer, who will modify the contract to reflect the change of COR assignment. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor via contract modification.

b. The responsibilities and limitations of the COR are as follows:

1. The COR is responsible for:

mailto:Jeannine.beavers@nrl.navy.mil mailto:security-group@nrl.navy.mil mailto:safety@nrl.navy.mil mailto:patents@nrl.navy.mil mailto:publicaffairs@nrl.navy.mil http://www.dod.mil/dfas/contractorpay/myinvoice.html

A. Providing technical direction and guidance as necessary with respect to the performance of work under this contract. Technical direction and guidance may be used to provide technical advice/recommendations/clarifications on the statement of work/specifications. It MAY NOT be used to tell the contractor how to perform the work.

B. Submitting interim and final Contractor Performance Assessment Reports (CPARS) at www.cpars.csd.disa.mil/cparsmain.htm.

C. Quality assurance of services performed or deliveries made

D. Inspection and acceptance of services or deliverables

E. Ensuring that Government Furnished Property, to include any contractor use of on-site equipment and/or IT resources is adequately monitored and accounted for.

F. Security requirements on Government installation, such as the request and retrieval of personnel security badges and vehicle passes.

G. Monitoring contractor's performance and promptly report problems and recommendations for corrective action to the PCO

H. Annually, furnish a written report on performance of the contractor to the PCO.

And, if deemed necessary, attending a follow-up meeting to discuss.

I. Attend post award conference, if conducted.

J. Ensuring a copy of all Government technical correspondence, to include Technical

Direction Memorandums/Guidance, is forwarded to the PCO for placement in the contract file.

K. Monitoring of funds expended

L. Ensuring that the Contractor does not exceed the defined statement of work set forth in the contract.

2. Limitations: The COR is not authorized to take any action, either directly or indirectly, that could result in a change in the cost/price, quantity, quality, place of performance, delivery schedule, or any other terms or conditions of the contract. If, as a result of technical discussions, it is desirable to alter contract obligations or the statement of work/specifications, a modification must be issued in writing and signed by the Contracting

Officer in order to effect such changes. No such changes shall be made without the express written prior authorization/direction of the Contracting Officer.

G-3 TECHNICAL DIRECTION MEMORANDUM (TDM)

(a) For the purposes of this clause, technical direction includes the following:

(1) Direction to the Contractor which shifts work emphasis between work areas or tasks, requires pursuit of certain lines of inquiry, fills in details or otherwise describes work which will accomplish the objectives described in the statement of work;

(2) Guidelines to the Contractor, which assist in interpretation of drawings, specifications or technical portions of, work description.

http://www.cpars.csd.disa.mil/cparsmain.htm

(b) Technical instructions must be within the scope of work stated in the contract. Technical instructions may not be used to:

(1) Assign additional work under the contract:

(2) Direct a change as defined in the contract clause entitled "Changes";

(3) Increase or decrease the estimated contract cost, the fixed fee, or the time required for contract performance; or

(4) Change any of the terms, conditions or specifications of the contract

(c) The TDM shall be written by the Contracting Officer’s Representative (COR), with the original given to the Contractor and a copy retained in the CORs file. Technical direction may be issued orally only in emergency situations. If technical direction is issued orally, a TDM must follow within two (2) working days from the date of the oral direction. Amendments, corrections, or changes to TDMs shall also be in written format and shall include all the information set forth in paragraph (e) below.

(d) A TDM shall be considered issued when the Government deposits it in the mail, or if transmitted by other means, when it is physically delivered to the contractor.

(e) TDMs shall include, at a minimum, the following information:

(1) Date of TDM,

(2) Contract Number,

(3) Reference to the relevant portion or item in the Statement of Work,

(4) The specific technical direction or clarification,

(5) The type of work to be performed, i.e., (a) SETA support or (b) R&D work,

(6) A reference to the appropriate CLIN or SubCLIN,

(7) The anticipated level of effort, materials and travel expected as a result of the TDM,

(8) The JON, Program Element, and associated dollar amount, and

(9) The signature of the COR

(f) CORs shall provide a copy of each TDM with the necessary increment of funds to the

Contracting Officer for retention in the official contract file. CORs shall retain all files containing TDMs for a period of two (2) years after the final contract completion date.

(g) The only individual authorized in any way to amend or modify any of the terms of this contract shall be the Contracting Officer. When, in the opinion of the Contractor, any technical direction calls for effort outside the scope of the contract or inconsistent with this special clause, the Contractor shall notify the Contracting Officer in writing within ten (10) working days after its receipt.

G-4 SUBCONTRACTORS/CONSULTANTS

(a) Advance notification or requests for consent pursuant to the contract clause entitled

"Subcontracts" (FAR 52.244-2) shall be directed to the cognizant administrative contracting officer (ACO).

(b) (Paragraph (j) of FAR 52.244-2 is filled in as follows. The following subcontractor/consultants have been identified in the Contractor’s proposal as necessary for performance of this contract and were evaluated during negotiations:

SUBCONTRACTOR/CONSULTANT NAME

ESTIMATED TOTAL

COST

Insert

$Number

Insert

$Number

G-5 INCREMENTAL FUNDING

Pursuant to the Limitation of Funds clause (FAR 52.232-22), the total amount allotted to this contract is *$Insert Amount and it is estimated that this amount is sufficient for contract performance through *Insert Date.

(*this clause will be included and completed at time of award and updated upon adding an increment, if applicable)

G-6 INFORMATIONAL SUBLINE ITEMS

It is anticipated that the research and development services performed under this contract will be paid for from multiple sources of funds. Informational subline items will be established as necessary to identify each accounting citation classification.

G-7 PAYMENT INSTRUCTIONS FOR MULTIPLE ACCOUNTING CLASSIFICATION

CITATIONS (COST-REIMBURSEMENT)

In accordance with PGI 204.7108, clauses 252.204-0001 through 0011 are not applicable to this contract; therefore, use PGI 204.7108(d)(12) Other and pay as follows: If there is more than one

ACRN within a contract line item, the payment office will make payment using the ACRN(s) cited on the contractor's invoice. The non-standard clause (d)(12) Other provides a significantly better reflection of how funds will be expended in support of contract performance. This is an

R&D contract with multiple sponsors and one sponsors funds cannot be used for another sponsors project.

G-8 252.232-7006 – WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

See DoD Class Deviation 2013-O0005, Wide Area WorkFlow Payment Instructions, issued on January 22, 2013. This deviation authorizes contractors performing work under contracts administered by ONR Regional Offices to use PayWeb, while it is being phased out, as an alternate method of sending submissions to Wide Area Workflow in addition to the more commonly used methods listed in DFARS 252.232-7006. This deviation remains in effect until September 30, 2014.

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in

Wide Area WorkFlow (WAWF).

http://www.acq.osd.mil/dpap/policy/policyvault/USA007509-12-DPAP.pdf

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic

Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-

Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the

WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s).

Note: If a “Combo” document type is identified but not supportable by the Contractor’s business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable.”)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

ROUTING DATA TABLE*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Admin DoDAAC

Inspect By DoDAAC

Ship To Code

N00173 Extension

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

N00173 Extension

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified…