Solicitation Amendment N0016726Q10390001 SF 30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

J 1 3

0001 18 Feb 2026 See Continuation Sheet N00167

NSWC CARDEROCK

CARDEROCK DIVISION, 9500 MACARTHUR BOULEVARD

BETHESDA, MD 20817-5700

UNITED STATES

Lametria Smith, Email: lametria.r.smith.civ@us.navy.mil Telephone:

7572892667

SCD: PAS:

N0016726Q1039

11 Feb 2026

See Section G - Contract Administration Data

This solicitation is hereby amended to include End Used answers to questions from Industry.

BARBARAANN K. WITZ

18 Feb 2026

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Section L - Instructions, Conditions, & Notices to Offerors or Quoters

Miscellaneous text in this section has been modified to:

Question 1: This request states that Web GUI is needed for uploading files for transcription. Is secure encrypted file transfer protocol (FTPES) sufficient for file transfers? If not, does the government provide the file upload portal or does the contractor need to provide and host the portal?

Answer 1: We do not have access to any FTP-software. The contractor to provide and host the portal.

Question 2: Solicitation does not explicitly specify the source language(s) required for the transcription and closed captioning services. Kindly confirm whether the services are anticipated to be provided exclusively in English, or if the Government expects any foreign-language content during the period of performance.

Answer 2: English

Question 3: If the contractor hosts the file upload portal, what are the specific security requirements for file uploads?

Answer 3: Basic encryption

Question 4: Are commercial secure web-based file transfer solutions (i.e. ShareFile, OneDrive) acceptable?

Answer 4: Commercial secure web-based file transfer solutions is not acceptable

Question 5: Is the estimated 4 hours per month a guaranteed minimum, average, or just an estimate?

Answer 5: Four hours per month is an estimate.

Question 6: What was the monthly volume for the past 24 months?

Answer 6: The average monthly volume over two years is slightly more than one request per month.

Question 7: What was the maximum monthly workload within the past 24 months?

Answer 7: The maximum monthly workload over a 24-month period was four requests, for a total of four hours of transcription.

Question 8: How is work exceeding the estimated monthly volume handled under the firm fixed pricing structure?

Answer 8: Work beyond max monthly workload would not be submitted.

Question 9: How many rush requests were there for the past 24 months?

Answer 9: Five requests in the past 24 months required a rush turnaround.

Question 10: Are transcripts and caption files required to be verbatim or non verbatim (cleaned)?

Answer 10: There is no requirement for verbatim or non-verbatim transcriptions.

Question 11: Are there specific formatting requirements for 508 compliant captions?

Answer 11: There is no specific formatting required for 508 compliant captions.

Question 12: Are both transcripts and captions required for every request?

Answer 12: Yes, both transcriptions and captions would always be required.

Question 13: Are SRT and STL files always required or when requested?

Answer 13: SRT and STL files are always required.

Question 14: Is the contractor responsible for caption synchronization and time alignment?

Answer 14: The contractor will not be responsible for caption synchronization and time alignment.

N0016726Q10390001

Question 15: Can the government provide sample templates or formatting examples?

Answer 15: Assuming we have no way to share a file, most type of requests are hour-long presentations in an auditorium setting with clean audio and multiple speakers.

Question 16: Are timestamps required on transcripts in addition to caption files?

Answer 16: Timestamps not required on transcripts but we require basic timestamps on caption file

Question 17: What are the data retention expectations?

Answer 17: 30 days of data retention

Question 18: Are transcriptionists/admin staff required to have any specific certifications, licenses?

Answer 18: No specific licenses or certifications required

Question 19: Are transcriptionists/admin staff designated to this work required to undergo criminal background checks?

Answer 19: No background checks required

Question 20: How is "lot" defined on the pricing list? On page 4 under 3.8 it is estimated that average monthly work is 4 hours per month. Is a lot then defined as an entire year estimated at 48 hours of work per year or something else? Or is a "lot" one recording/video that needs captioning?

Answer 20: "lot" is one collective year of service

Question 21: The PWS states that automated transcription is acceptable, but human transcription must be a selectable option. Should we apply the same price for both, or can we charge different prices for each service?

Answer 21: Different pricing rates for AI/human transcription services is acceptable. A human review of AI services would also be an acceptable option, so long as it has a similar level of accuracy to human services

Question 22: Current unit price being paid for these services

Answer 22: No current/active contract. Historical contract N0016722P0239, awarded 18 Sept 2022, $3,312.00 each for one base and four option years totaling $16,560.

N0016726Q10390001