24Q0075_sol_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to;

1. Extend proposal due date.

2. Answ er questions recieved from industry.

3. Clarify Statement of Work para 3.11, 3.20, and 6.9 based on questions received from industry. Changes are in red.

4. Update Attachment 1, Past Performance Questionaaire due date.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Jan-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0016424Q0075

X 9B. DATED (SEE ITEM 11)

06-Dec-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Jan-2024

CODE

NAVAL SURFACE WARFARE CENTER CRANE DIV

B. MINKS (812-381-7184)

BLDG 3373

300 HWY 361

CRANE IN 47522-5001

N00164 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0016424Q0075

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SECTION 4.0 - CLAUSES & OTHER FULL TEXT INFORMATION

SUMMARY OF CHANGES

SECTION 1.0 - SCHEDULE/INSPECTION & ACCEPTANCE/DELIVERY

The required response date/time has changed from 29-Jan-2024 02:00 PM to 05-Feb-2024 02:00 PM.

The following have been added by full text:

AMENDMENT 0002 QUESTIONS

Question 1 The RFQ lists the operating environment to be 120°F. Our equipment is not rated operate in these conditions. Is this truly the operating environment for the equipment?

Government response: Installed equipment will be operated in a temperature-controlled room. In the event of an extreme circumstance such as an HVAC failure, the system shall be able to operate reliably in an environment up to 120 degrees Fahrenheit for 48 hours. See SOW 3.11 for clarification.

Question 2:

The tote weight is listed at 500lbs? Could you send us pictures of the loads we would be handling? Our mini load would not be able to handle this weight and we would need to move up to a unit load crane.

Government response: Correct. 500lbs would be max capacity for the large totes. The estimated average weight of totes with material is 100lbs. No pictures will be provided as part of the solicitation, a wide variety of material is contained within the bins.

Question 3:

Do you know the systems throughput requirements? We did not notice that listed in the RFQ.

Government response: The total average picks/pulls is 75-100 per day.

Question 4:

Do you have a layout of the existing system that you could forward along?

Government response: The Government does not have a complete drawing package. SOW para. 1.2 provides a detailed description and dimensions of the existing system.

Question 5:

Given the time of year it will most likely not be possible for us to turn around a quote by 1/8. Would you accept an extension?

Government response: The due date was extended on Amendment 0001. Amendment 0002 extends the due date to 5 February 2024. Please see page 1 of the RFQ.

Question 6:

Operating Hours: do we have zero access to system during core hours during the 7-day replacement window? Can we get 8-10 consecutive hours outside of core hours?

Government response: Contractor shall coordinate plans with the Government for access to the system for access required during core and non-core hours. See SOW 6.9 for clarification.

Question 7:

IT: do you want a system shut off from the outside world with on-site software?

Government response: Yes, this will operate in a standalone mode, with no access to the internet.

Question 8:

Assuming no access to system from the outside, will the on-call service just be talking on the phone?

Government response: Telephone support shall be provided. If the issue cannot be resolved by telephone, onsite support shall be required.

Question 9:

Room temp control or ambient?

Government response: The room is temperature controlled. See SOW 3.11 for clarification.

Question 10:

Bottom approach dimension? Measurement from grade to first rack location on which the bin sits.

Government response: See SOW para. 1.2, Existing System Description.

Question 11:

SOW 3.1.1: please confirm dimensions and units of measure on the dimensions in the SRM aisles.

Government response: See SOW para. 1.2, Existing System Description.

Question 12:

SOW 3.20: Remote support. Without access to the system, how do we provide remote support? How do we provide software updates or bug fixes?

Government response: See question 8 for response reagarding remote support. Software updates or bug fixes shall be performed by the vendor mailing a DVD with updates or providing the Government with a download from a location on the vendor’s servers. See SOW 3.20 for clarification.

The following have been modified:

STATEMENT OF WORK

Statement of Work for Automated Supply Retrieval System (ASRS)

1.0 Scope

Naval Surface Warfare Center (NSWC-CR) Crane, located in central Indiana, requires the replacement of three (3) aging Automated Storage and Retrieval System (ASRS) Mini-Load Storage and Retrieval Machines (SRMs) with minimum ASRS downtime and maximum inventory availability during the replacement process. The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, quality control, and other items and non-personal services necessary to perform the ASRS system replacement as defined in this SOW.

1.1 Background

Naval Sea Logistics Center (NSLC) at Crane, Indiana is currently utilizing an Automated Supply Retrieval System (ASRS) at Building 41 that was initially installed in 1992. There have been repairs since initial installation; however, due to the age and condition of the system, as well as repair parts now being obsolete, it has been deemed necessary for a full system upgrade to be executed with new, unused equipment and software.

1.2 Existing System Description

NSWC-CR uses its ASRS-equipped warehouse with the following overall configuration to efficiently store and retrieve a wide variety of military components. Total square footage of the room where the ASRS is located is approximately 5,973 SF. The dimensions of the room are 136 feet 3 inches long, 43 feet 10 inches wide, and a height of 26 feet 6 inches.

General Overview: The Litton Mini-load fixed-aisle SRMs are a floor running, rail supported, dual mast unit. The SRMs are top rail guided with a lift carriage and an extractor mechanism designed to store or retrieve pans from either side of the aisle.

The racks consist of 6,960 total bins with a capacity of 500 pounds. The racks contain 6 rows of bins that are 29 bins high and 40 bins deep. Bins sizes range from 24-inches wide by 48-inches long with a depth of 4 inches (240 bins), 9 inches (840 bins), and 18 inches (80 bins). Some bins have additional storage space within the bin to create a total of 17,741 storage locations.

SRMs interface with conveyors that deliver bins to three (3) picking stations. Each picking station has a bin collector/distributor and each picking station is allowed to have only one bin being picked or deposited into at any one time. SRMs operate in aisles that are approximately 64-inches wide, 137-inches long, and 27 inches high. There are three aisles that are each served by a separate Litton Mini-Load Storage Retrieval Machines (SRM).

Crane Mainframe: The Crane Mainframe is a rectangular weldment which supports all crane assemblies. The mainframe consists of two vertical masts, upper truck and lower truck integrally welded for stability in all directions. The crane rests on drive and idler wheel assemblies guided by rail guide roller bearings. Total bins are 6,960 EA: 29 Bins high, 40 bins deep and 6 rows of bins. Each storage rack is 26 feet 6 inches tall and 93 feet 4 inches long. Each of the storage racks are 4 feet 1 inch wide with 5 feet 4 inches of aisle space in between each rack. There are three aisles. Total width of storage area is approximately 4 feet 1 inch wide.

Crane Mast: The crane mast consist of two square tubes welded to the lower and upper trucks for stability and weight distribution. The front mast provides lift carriage guiding, lift carriage emergency braking and vertical (Y-axis) code plate reader mounting. The rear mast supports the main electrical control cabinet and provides internal wire ways for power and control, as well as provides stability for the lift carriage. All vertical cams that operate the lift carriage slowdown, maximum travel limit, pickup and delivery (P&D) and location reflector are mounted on the rear mast.

Upper Truck Assembly: The upper truck assembly is the top structural member in the mainframe weldment. The upper truck assembly houses the top guide rollers, Y-axis idler top bearing support kit, communication trolley, and an eye bolt. The bolt is used for crane plumb.

Lower Truck Assembly: The lower truck assembly is the bottom structural member in the mainframe weldment which houses the horizontal (X) drive and idler wheel assemblies, X-axis code plate reader, X-axis travel slowdown switches, P&D lockout switches, front and rear aisle obstruction bumper switches, power trolley assembly, lift carriage mechanical stop bumpers, drive and idler wheel guide rollers, shock absorber assembly, and X-axis maximum travel switch.

Lift Carriage Assembly: The lift carriage assembly consist of a steel weldment fabricated primarily form square tube members providing a string rigid structure for a high strength/weight ratio. The lift carriage supports the cross aisle (Z drive) motor assembly and counter balance, shuttle table assembly, emergency brake, controls switches, Y-axis code plate reader, Y-axis chain anchor and take-up assembly, lift carriage guide bearings and mast wheel assembly. An over speed assembly is incorporated with the lift carriage assembly preventing the lift from free falling.

Shuttle table assembly: The shuttle table assembly is a positive catch system of puling the storage pans from the rack in the Z drive. The reversing motor operates chains and fingers to positon the pans in the racks and on the shuttle table using the controls switches. The shuttle table contains the rotary cam switches, resolver, load-on-board switches, full bin switches, drive and idler sprockets, extractor chains and pins, shuttle pin timing mechanism.

Control System Software: During fully automatic and semi-automatic operations, the Mini-load Vehicle is under the control of the oracle based computer located near the aisle. In this mode the, the computer transmits the control messages to the vehicle to perform the load movement operations. Storage area in front of the SRMs where the computer terminals are located is 15’ 5” long and 43’ 10” wide.

Room and System Voltage: Current voltage is 30 Amps 3 Phase 460 Bolt Power surface.

Electronic area behind the storage aisles is 13’1” from the racking to the fence, then an additional 8’1” from the fence to the wall for a total of 21’2”.

2.0 APPLICABLE DOCUMENTS

2.1 General. The following documents of the revision or issue in effect at the date of award, form a part of this SOW for reference. In the event of conflict between the documents referenced herein and the contents of this SOW, the contents of this SOW shall prevail. Nothing in this document supersedes applicable Federal, State or Local laws and regulations unless a specific exemption has been obtained.

2.2 Specifications: Not Applicable

2.3 Standards: Not Applicable

2.4 Other Publications and Regulations:

Americans National Standards Institute, American Society Mechanical Engineers (ASME), ASME B30.13-Storage/Retrieval Machines and Associated Equipment, ASME B20.1 Safety Standards for Conveyors and Related Equipment ANSI UL 60947-1, Industrial Control Equipment CFR Title 29, Chapter XVII, Part 1910- Occupational Safety and Health Regulations (OSHA)

OSHA 1910.1200 TOXIC AND HAZORDOUS WASTE

OSHA Safety Health Standards 21 CFR Subpart J National Fire Protection Association (NFPA): NEMA ICS 6 (Industrial Controls and Systems), NEMA MG-1 (Motors and Generators), and NFPA Standard 70 (National Electric Code)

2.5 Instructions and Directives:

OPNAVINST 5100.23H, Navy Safety and Occupational Health Program NSA/NSWC/NAVFAC Crane Instruction 5090.2C, Hazardous Waste Management Plan NSACRANEINST 5100.13A (NSA Crane Smoking and Tobacco Use) NSWCCRANEINST 5510.1B Security Policy, Procedures and Program Manual 17 February NSACRANEINST 5530.4B Installation Access Control 2 June 2023 NSACRANEINST 8020.1E (Explosive Safety) NSWC Crane Instruction 5100.1B, Occupational Health and Safety Program NSWC Crane Instruction 5100.2, Contractor Safety and Health Program.,

3.0 PERFORMANCE REQUIREMENTS

The Contractor shall provide the following materials and services, and abide by the following, in support of this requirement:

3.1 The contractor shall provide a complete, integrated solution for replacement of the Automated Storage and Retrieval System (ASRS) Mini-Load Storage-Retrieval Machines (SRMs) and the provision of fall prevention in the ASRS Mini-Load aisles in Building 41 at NSWC Crane IAW OSHA Standard 29 CFR Part 1910.

3.1.1 SRMs shall interface with conveyors that deliver bins to three (3) picking stations at the end of each aisle. Each picking station has a bin collector/distributor and each picking station is allowed to have only one bin being picked or deposited into at any one time. SRMs operate in aisles that are approximately 64-inches wide, 137-inches long, and 27 inches high.

3.2 All moving ASRS Mini-Load SRM aisle components and wear items, as well as all electronic and electrical components (e.g. sensors, end-of-aisle safety shocks) shall be replaced with new equipment up to the point of SRM aisle connection to the network.

3.3 The ASRS system shall provide and receive information regarding certain processes associated with the pick, issue and put away functions.

3.4 The current racking system and bins shall remain in place and be compatible with the new components being installed. All other components and software that makes up the ASRS shall be replaced. This includes the crane mainframe, crane mast, upper truck assembly, lower truck assembly, railing, lift carriage assembly, shuttle table assembly, and electrical designed hardware and software systems.

3.5 Supervision of the installation process is sole responsibility of the contractor. NSWC-CR shall retain the right to perform periodical inspection and evaluation of the process.

3.6 The contractor shall be responsible for the delivery of the equipment to NSWC-CR.

Adequate preserving of equipment surfaces, packing, marking and skidding of materials for shipment shall be responsibility of the contractor. Any applicable shipping costs shall be included in the price to perform services and shall not be billed separately.

3.7 The Contractor shall obtain all permits and regulatory approvals required to perform work.

Such permits may include, but are not limited to: Indiana Department of Environmental Quality (IDEQ) confined space and hot work permits.

Welding, brazing and soldering shall be employed only where these operations are included in fabrication of the original design. These operations shall not be employed as repair measures for defective parts. The Contractor shall have a generator available if they need to cut or weld the floor railings. The Contractor shall obtain a hot work permit from the fire prevention department for any necessary welding for the project in accordance with NSA Fire Department Regulations, COMNAVREGMIDLANTINST 11320.11B, Chapter 7. The Government will provide a safety representative to coordinate any hot work permits. In order to obtain a Hot Work Permit for the cutting and welding, the NSA Fire Department can be reached at 757-444- 2324, option 2.

The Contractor shall provide a copy of the required permits to the TPOC and PCO prior to the startup of any hot work.

3.8 The Contractor shall not be authorized to use Government equipment to accomplish any part of the installation. Principal tools, equipment, and all repair parts will be furnished by the Contractor. The Contractor shall provide all required materials handling equipment necessary to facilitate equipment removal and installation with minimal impact to building 41 operations.

Early delivery is acceptable.

3.9 The SRMs shall be compatible with NSWC Crane’s existing bin architecture.

3.9.1 The SRMs shall be capable of storing and retrieving inventory in metal bins weighing up to 500 lbs.

3.9.2 The SRMs shall interface with conveyors that deliver bins to several picking stations.

3.9.3 The SRMs shall feature load size and weight detectors.

3.9.4 The new ASRS system should have tilt capability that enables the bins to be tilted at the picking and retrieving terminals to ensure best bin placement for ergonomic reasons.

3.9.5 In the event of a primary system failure, a backup retrieval system, allowing for full access to all material stored in bins shall be incorporated into the design.

3.10 The contractor shall install a new system software application to perform ASRS inventory management and equipment control operations to replace obsolete software. Software provided by the contractor shall be standalone and non-network driven. Software shall have locked configuration, specification and controls set by the contractor to ensure functionality.

Design shall utilize a network server and incorporate design redundancy with automated switch over to eliminate system down time. The software system shall have interface connections to the aisle controls and to the Programmable Logistic Controllers (PLCs). There is no known standard, brand or type of PLC the contractor must follow.

The system shall contain interface screens that will provide the user the ability to see the status and operations of the system. Contractor shall provide support for software related issues and provide a configuration controlled memo to NSWC, Crane.

SRMs shall utilize all-AC drive systems.

3.11 Installed equipment will be operated in a temperature-controlled room. In the event of an extreme circumstance such as an HVAC failure, the system shall be able to operate reliably in an environment up to 120 degrees Fahrenheit for 48 hours.

3.12 The Replacement SRMs Mini load crane mainframe, crane mast, upper truck assembly, lower truck assembly, lift carriage assembly, shuttle table assembly and all computer hardware and software shall interface properly with the existing racking structure and pans components not scheduled for replacement, and function as part of a total integrated storage and retrieval system without downtime related to software interoperability issues. Computers and associated software shall be provided by the contractor.

3.13 Each crane shall include a maintenance pendant to allow for manual operation.

3.14 SRMs shall feature a remote-control system with high-resolution (700 lines of horizontal resolution or greater) cameras and lighting to allow NSWC-CR personnel to diagnose and safely correct problems with mishandled loads without entering the SRM aisles. The remote control and camera systems shall be controllable from end-of-aisle interfaces or ruggedized portable tablets.

The Contractor shall modify or replace the existing safety barriers installed at the back of each aisle if required to meet robotic work envelope guarding requirements for the new system. Man-in-aisle solenoid lockout control shall be preserved.

Equipment removal and installation efforts shall not compromise the structural integrity of the building or impact its ability to be occupied.

3.15 Installation Plan

3.15.1 The contractor shall perform a Site Survey within 14 days of contract award to determine the specifications of work that must be completed prior to system installation.

3.15.2 Within 30 days of the Site Survey, the Contractor shall furnish an Installation Plan (CDRL A003, DI-MGMT-80033) to the Technical Point of Contact (TPOC) and the Contracting Officer detailing its strategy for removing the three existing Mini-Load SRMs in Building 41 at NSWC-CR and installing their replacements while minimizing ASRS downtime.

3.15.3 The contractor shall provide detailed information in the Installation Plan of any preparation work that the vendor must perform prior to system installation at NSWC-CR

(CDRL A003).

3.15.4 The Installation Plan shall identify all replacements to the SRMs to include hardware and software system upgrades, Ethernet network, electrical power cable paths, conduit paths and cable termination points. The contractor shall coordinate with TPOC and the Infrastructure Division (Code 102) to identify utilities, electrical connections, etc.

3.15.5 The contractor shall provide compliant telecommunications installation drawings, cable test plan, cable test reports, and as-build drawings to the TPOC. As part of the site survey, the contractor shall be responsible for assigning the full project team, validating the system design requirements and assumptions, field verifying all measurements and information provided, and assessing existing systems and business processes.

3.15.6 The Installation Plan shall include detailed design drawings that outline the system architecture, components and functionality, a list of material to be used to complete the installation and a schedule of the project. The plan shall provide detail on the electrical and wiring modifications and network configurations required to complete the installation. There shall be no structural modifications to the facility that include alteration to the building foundations, load bearing walls, columns, beams, or partitions. Existing ASRS aisles are structurally integral to Building 41 and shall not be disturbed or altered during SRM removal or installation.

3.16 Equipment Removal

The Contractor’s Installation Plan shall document the removal of the current ASRS SRM. SRM removal and replacement must be approved by the Contracting Officer in writing before work commences. Execution of the plan, once approved by the Contracting Officer, including all necessary labor and materials, is the responsibility of the Contractor.

Disconnecting and dismantling the existing ASRS system: The vendor will disconnect and dismantle all components of the existing ASRS system, including the automated storage and retrieval machines, the conveyors, the control systems, and any other associated equipment.

The Contractor shall notify the TPOC in writing of its intended SRM removal and installation start date at least 30 days prior to beginning removal and installation work in Building 41 to allow NSWC-CR personnel to pre-plan for reduced inventory availability (CDRL A003, DI-

MGMT-80033).

3.17 Installation of new ASRS

The installation shall be accomplished in accordance with the Installation Plan that was provided by the contractor and approved by the Contracting Officer. Any deviations from the plan require the approval of the Contracting Officer.

The contractor shall coordinate with the TPOC and Infrastructure Division (Code 102) to accomplish work related to utilities, electrical connections, etc.

The vendor will install all hardware components of the new ASRS system, including the automated storage and retrieval machines, the conveyors, the control systems, and any other associated equipment.

Installation shall be accomplished in a phased approach not to impede access or function of the two other SRM mini-load systems with total system down time of each aisle being no longer than seven calendar days.

Each replacement SRM shall be installed and working as part of the ASRS for seven consecutive days before work on the next aisle can begin. Contractor shall maintain on-site support throughout the seven day test period.

The contractor shall be responsible for the transfer of location data from existing software system to new software system.

The Contractor shall provide backup/restore media and copies of all PLC programs and software installed to allow for effective system restoration and maintenance by Government personnel (CDRL A001, DI-AVCS-80700).

3.18 Acceptance Testing

The Contractor shall perform acceptance testing of the SRM systems in accordance with the Contractor-submitted and Government-approved Acceptance Test Plan (CDRL A005, DI- QCIC-80553A). The Contractor shall provide a qualified factory representative during acceptance testing of the equipment at Building 41. As each test is completed by the Contractor, the Government will inspect the aisle and an acceptance test will be conducted.

Upon completion of all aisles, a complete Final Acceptance Test (FAT) shall be conducted with the overall system working together. The FAT shall demonstrate that the ASRS meets the requirements of this SOW. All tests specified in the Acceptance Test Plan shall be performed.

The Contractor shall demonstrate that the ASRS can process the bins without unplanned interruption of operation and that the SRMs can property and consistently communicate with the warehouse management system. The Contractor shall provide a Final Inspection Record of this test operation following successful demonstration of this functionality (CDRL A004, DI-

QCIC-81068)

3.19 Training

The contractor shall provide training on the operation and maintenance of the equipment.

Training shall encompass areas such as system operation, programming, software and diagnostic maintenance work. Orientation Overview training shall be provided by the contractor to the Government implementation team members prior to the detailed design phase. Training shall be conducted at NSWC-CR, Crane, Indiana between the hours of 0800-1600 Monday through Thursday, and on consecutive working days.

The Contractor shall provide training for NSWC-CR personnel, detailing the operation, maintenance, troubleshooting, and calibration (if required) of the new mini load SRMs.

The first training session shall be conducted immediately following the first SRM final acceptance test. The second training session shall immediately follow the completion of the entire ASRS installation (to include all three SRMs). The Contractor’s schedule shall allow for each class to have a one-day buffer in the event of any unforeseen delays.

The Contractor shall provide three complete sets of system documentation (CDRL A002, DI- TMSS-82369). Documentation shall be sufficient in scope to allow the Government to diagnose, repair, and maintain the system. The Contractor shall also provide full electrical schematics for the SRMs, mechanical drawings for the SRMs, preventative and routine maintenance procedures, hardware and software user guides and maintenance/service manuals for all items provided and illustrated parts break down for recommended spares.

3.20 Remote Support

The Contractor is required to provide remote support upon completion of system installation and user acceptance testing (CDRL A005, DI-QCIC-80553A. The Contractor shall have available no less than one subject matter expert which exceeds the expertise normally required for routine support to which can provide assistance when the user encounters a failure which cannot be diagnosed and repaired by the user within 8 hours. Telephone access to service/repair personnel shall be available for consultation during normal business hours Monday through Friday. Remote service shall be completed within 24 hours. Onsite support shall be required if the issue cannot be resolved by telephone.

Software updates or bugs shall be resolved by providing the Government with a DVD or the contractor providing a download from a location on the contractor’s server.

4.0 Government Furnished Property

The existing ASRS SRM and all components are property of the U.S. Government and shall not be transferred to any individual or agency, public or private. The Government shall retain title to all equipment removed. The Contractor shall remove equipment to allow for future re-use or emergency re-installation in the event the new equipment fails acceptance tests.

The contractor shall re-locate the items to a pre-defined location identified by the TPOC next to Building 41 (TPOC can be found in Section 2 of the Contract Award).

The Contractor shall cover all items to protect them from the weather while the replacement SRMs are being tested. Upon successful SRM installation, the Contractor shall deliver all materials removed to the NSWC-CR Property Management Disposal Team located on-base.

The Contractor shall prepare all materials for turn-in to the DLA Disposal, which may involve further disassembly of the removed components or cutting/sectioning of the SRM crane masts.

The Government reserves the right to provide alternative disposition instructions upon inspection of the materials.

5.0 Data Deliverable

Contractor shall prepare and deliver all necessary documentation in accordance with the Contract Data Requirement List (CDRL). CDRL numbers invoked by this SOW are summarized as follows:

CDRL DID Title DID Number A001 Computer Software Product End Items DI-AVCS-80700 A002 Training System Operator Manual (TSOM) DI-TMSS-82369 A003 Site Preparation Requirements and Installation Plan DI-MGMT-80033 A004 Preparation of Final Inspection Record DI-QCIC-81068 A005 Acceptance Test Plan DI-QCIC-80553A A006 Environmental, Safety, and Occupational Health

(ESOH) Plan

DI-SAFT-82313

A007 Accident/Incident Report DI-MGMT-82188 NOT 1

6.0 Special Conditions

6.1 Travel

Travel costs shall be included in the Contractor’s price to perform services and shall not be billed separately.

6.2 Safety and Health

The requirements of this contract may require contractor personnel to come in contact or be exposed to hazardous conditions. The contractor shall abide by all applicable federal, local, and state occupational safety and health requirements. The Government will provide Standard Operating Procedures (SOP) when applicable. The contractor must have on record a corporate Occupational Safety and Health Plan and shall provide a copy to the PCO when instructed (CDRL A006). The contractor shall ensure all employees have appropriate Personal Protection Equipment (PPE). The contractor shall ensure employees have all required training and certifications related to Occupational Safety and Health Administration (OSHA) requirements.

Any contractor employee exhibiting unsafe behavior may be removed from the NSWC-CR site.

Such removal shall not relieve the contractor from meeting its contractual obligations and shall not be considered an excusable delay as defined in FAR 52.249-14.

6.3 Hazardous Materials

The contractor will provide a responsible party for the handling of the hazardous materials and the respective Material Safety Data Sheet (MSDS). This responsibility includes proper training in the handling and disposal of the hazardous materials.

Hazardous work processes and hazardous materials utilized or generated in the performance of this contract shall be controlled and disposed of by the Contractor in a manner that is safe IAW the appropriate local, state, US Government laws and directives and OSHA 1910.1200 TOXIC AND HAZORDOUS WASTE established for the control of those processes and materials.

The Contractor shall provide for clean-up of all hazardous and non-hazardous spills when they may occur in, around, or as a result of the Contractor’s operation. The Contractor shall also provide for transportation and disposal off the facility of all hazardous and non-hazardous waste products generated in the performance of this contract. The Contractor shall immediately notify the TPOC of any hazardous waste spills. (CDRL A007)

6.4 Installation Access

Contractor personnel shall physically access government facilities and installations for purposes of site visitation and work performance within government spaces (either temporary or permanent). Individuals supporting these efforts shall comply with the latest security regulations applicable to the Government facility/installation IAW NSACRANEINST 5530.4 Installation Access Control.

Physical access to Government’s facility at Naval Support Activity (NSA) Crane or areas over which DoD, Department of Navy (DoN), or U.S. Marine Corps have responsibility for, shall be through the use of the NSWC Crane Security/Badge Office for purposes of protecting U.S./Coalition/allied government/national security areas of responsibility and information.

Each employee shall affix their temporary visitor pass on their person above the waist at all times while on the Activity. Visitor passes may only be removed for safety reasons and must be reaffixed when work is completed. Information on eligibility to enter the installation can be found at the following website: https://www.navsea.navy.mil/Home/Warfare-Centers/NSWC- Crane/Visitor-Information/.

Requests for temporary passes shall be submitted to the COR at least 2 working days prior to base access.

Be advised that the temporary pass process both involve a background check. Persons with a Felony conviction in the last 10 years will not be issued a temporary pass.

a) Depending on the facility/installation regulations, contractor personnel shall present a proper form of identification(s) and vehicle proof of insurance or vehicle rental agreement.

b) All contractor persons engaged in work while on government property shall be subject to inspection of their vehicles at any time by the Government, and shall report any known or suspected security violations to the local host Security Department.

c) All persons engaged in work while on Government property shall be subject to search of their persons (no bodily search) and vehicles at any time by the Government, and shall report any known or suspected security violations to the NSWC-CR Security Department.

d) Assignment, transfer, and reassignment of Contractor personnel shall be at the discretion of the Contractor. However, when the Government directs, the Contractor shall remove from contract performance any person who endangers life, property, or national security through improper conduct.

e) All Contractor personnel engaged in work while on Government property shall be subject to the Standards of Conduct contained in DOD 5500.7-R (Joint Ethics Regulation).

f) Prior to conducting work under this contract, the Contractor or authorized representative shall submit to the TPOC a roster identifying all Contractor personnel who will be performing the installation services under this contract and will require access to the equipment for which maintenance or repair services are required (CDRL A007, DI-MGMT-81834A NOT 2 and

CDRL A003, DI-MGMT-80033).

g) Any photography on base is not permitted without prior approval and photography permit request submitted to the RTA. Permit request (NSWCCRANEINST 5500.1) must be approved and signed by the RTA prior to any photos being taken. All photos taken, after approval, must be analyzed and approved prior to release.

6.5 Accident Reporting

The Contractor shall maintain an accurate record of and shall report all accidents to the RTA immediately after incident occurs. (CDRL A007)

6.6 Smoking Regulations

Smoking on NSWC-CR, Crane, IN premises shall be in approved areas only in accordance with NSACRANEINST 8020.1E (Explosive Safety) NSACRANEINST 5100.13A (NSA Crane Smoking and Tobacco Use). Smoking in vehicles is prohibited.

6.7 Privacy Act

Under US Code Title 5, Section 552, information accessed in completing this TO is subject to the Privacy Act.

6.8 Damage Reporting

The Contractor shall maintain an accurate record of and shall immediately report to the RTA all damages to Government Furnished Equipment and Facilities as prescribed by OPNAVINST 5102.1.

6.9 Hours of Operation

Contractor shall coordinate plans with the Government for access to the system for access required during core and non-core hours. Contractor shall perform work within non-core hours minimizing the impact during core duty hours. In the event the Contractor needs access to the system during core hours, the Contractor shall coordinate access with the Government. NSWC- CR core duty hours are 0900 to 1430 hours, Monday through Friday, during regular Government workdays. Duties shall be coordinated with the NSLC Site Lead so arrangements are made to have Government personnel available while contractors are present.

Government personnel are afforded a flextime schedule that allows a starting time between the hours of 0600 and 0900, with a quitting time between the hours of 1430 and 1800 depending on the applicable work schedule. In addition Government personnel in some work areas may be on a compressed work schedule that allows a starting time between the hours of 0600 and 0830 for eight of the ten workdays (nine hours per day) with a stopping time between the hours of 1530 and 1800, and between 0630 and 0900 for one of the ten workdays (eight-hour day) with a stopping time between the hours of 1500 and 1730.

6.10 Closed Days

All closed days will be designated by the Commander, NSWC-CR. Closed days will be associated with holidays, National Security, and/or inclement weather/dangerous conditions.

6.11 Inclement Weather

When the Government Agency is closed by the Commander because of inclement weather conditions and/or dangerous conditions, notification of the closing will be broadcast over local radio and television stations and social media.

6.12 Holidays

A list of Government Agency observed holidays and/or closed days in conjunction with holidays will be published on Office of Personnel Management (OPM) Website at the beginning of each calendar year. The contractor is advised that access to the Government installation may be restricted on these holidays.

6.13 Licenses, Certifications, and Training

The Contractor shall provide capable personnel with qualifications, experience levels, security clearances, and necessary licenses, certifications, and training required by Federal, State, and Local laws and regulations. Information assurance functions require certifications specified in DFARS 252.239-7001 Information Assurance Contractor Training and Certification. Training necessary to ensure that personnel performing under this contract maintain the knowledge and skills to successfully perform the required functions is the responsibility of the Contractor.

Training necessary to maintain professional certification is the responsibility of the Contractor.

6.14 Existing Conditions

In the performance of work under this contract, the Contractor is not responsible for any existing conditions (conditions that exist prior to or as of the effective date of this contract) at the GFF.

Any conditions that may impede the removal or installation process shall be documented in the Installation Plan (CDRL A003). The Government and the Contractor will jointly conduct an inspection of the facilities to establish baseline conditions at the start of the performing period.

6.15 Data Rights

All data/documentation delivered/created in support of this effort will be delivered and marked IAW FAR Part 27 and DFARS Part 227 clauses identified in the award. Data required from this contracting action shall be delivered in English with applicable numbering in United States or metric units. The Government will have rights to reproduce and use all submitted deliverables IAW FAR Part 27 and DFARS Part 227 clauses identified in the contract.

SECTION 4.0 - CLAUSES & OTHER FULL TEXT INFORMATION

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CDRL A001-A007 14 16-OCT-2023 Attachment 1 Past Performance

Questionnaire

2 08-JAN-2024

Attachment 2 Recent and Relevant Past Performance

1 03-NOV-2023

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CDRL A001-A007 14 16-OCT-2023 Attachment 1 Past Performance

Questionnaire

2 18-JAN-2024

Attachment 2 Recent and Relevant Past Performance

1 03-NOV-2023

(End of Summary of Changes)