21RWP78_SOL_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to remove the small business set aside and compete utilizing full and open competition. As a result of this change clauses w ere added and deleted, the Instructions to Offerors (Sect L) and Evaluation Criteria (Sect M) w ere updated. The closing date and time w as also extended.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Oct-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0016421RWP78

X 9B. DATED (SEE ITEM 11)

30-Jul-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Oct-2021

CODE

NAVAL SURFACE WARFARE CENTER CRANE DIV

J. SLAVEN (812-854-8466)

BLDG 121

300 HWY 361

CRANE IN 47522-5001

N00164 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0016421RWP78

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Aug-2021 02:00 PM to 23-Nov-

2021 02:00 PM.

The 'issued by' organization has changed from

NAVAL SURFACE WARFARE CENTER CRANE DIV

K. KOSS (812-854-0000)

BLDG 3373

300 HWY 361

CRANE IN 47522-5001

to

NAVAL SURFACE WARFARE CENTER CRANE DIV

J. SLAVEN (812-854-8466)

BLDG 121

300 HWY 361

CRANE IN 47522-5001

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

C-211-H016 SPECIFICATIONS AND STANDARDS (NAVSEA) (OCT 2018)

(a) Definitions.

(i) A "zero-tier reference" is a specification, standard, or drawing that is cited in the contract (including its attachments).

(ii) A "first-tier reference" is either: (1) a specification, standard, or drawing cited in a zero-tier reference, or (2) a specification cited in a first-tier drawing.

(b) Requirements. All zero-tier and first-tier references, as defined above, are mandatory for use. All lower tier references shall be used for guidance only unless specifically identified below.

None

(End of text)

C-233-H001 DOCUMENTATION OF REQUESTS FOR EQUITABLE ADJUSTMENT--BASIC (NAVSEA) (OCT 2018)

(a) For the purposes of this special contract requirement, the term "change" includes not only a change that is made pursuant to a written order designated as a "change order" but also (1) an engineering change proposed by the Government or by the Contractor and (2) any act or omission to act on the part of the Government in respect of which a request is made for equitable adjustment.

(b) Whenever the Contractor requests or proposes an equitable adjustment of $100,000 or more per vessel in respect to a change made pursuant to a written order designated as a "change order" or in respect to a proposed engineering change and whenever the Contractor requests an equitable adjustment in any amount in respect to any other act or omission to act on the part of the Government, the proposal supporting such request shall contain the following information for each individual item or element of the request:

(1) A description (i) of the work required by the contract before the change, which has been deleted by the change, and (ii) of the work deleted by the change which already has been completed. The description is to include a list of components, equipment, and other identifiable property involved. Also, the status of manufacture, procurement, or installation of such property is to be indicated. Separate description is to be furnished for design and production work.

Items of raw material, purchased parts, components and other identifiable hardware, which are made excess by the change and which are not to be retained by the Contractor, are to be listed for later disposition;

(2) Description of work necessary to undo work already completed which has been deleted by the change;

(3) Description of work not required by the terms hereof before the change, which is substituted or added by the change. A list of components and equipment (not bulk materials or items) involved should be included. Separate descriptions are to be furnished for design work and production work;

(4) Description of interference and inefficiencies in performing the change;

(5) Description of each element of disruption and exactly how work has been, or will be disrupted:

(i) The calendar period of time during which disruption occurred, or will occur;

(ii) Area(s) aboard the vessel where disruption occurred, or will occur;

(iii) Trade(s) disrupted, with a breakdown of manhours for each trade;

(iv) Scheduling of trades before, during, and after period of disruption;

(v) Description of measures taken to lessen the disruptive effect of the change;

(6) Delay in delivery attributable solely to the change;

(7) Other work attributable to the change;

(8) Supplementing the foregoing, a narrative statement of the direct "causal" relationship between any alleged Government act or omission and the claimed consequences therefor, cross-referenced to the detailed information provided as required above; and

(9) A statement setting forth a comparative enumeration of the amounts "budgeted" for the cost elements, including the material costs, labor hours and pertinent indirect costs, estimated by the Contractor in preparing its initial and ultimate proposal(s) for this contract, and the amounts claimed to have been incurred and/or projected to be incurred corresponding to each such "budgeted cost" elements.

(c) Each proposal in excess of $100,000 submitted in support of a claim for equitable adjustment under any requirement of this contract shall, in addition to the information required by paragraph (b) hereof, contain such information as the Contracting Officer may require with respect to each individual claim item.

(d) It is recognized that individual claims for equitable adjustment may not include all of the factors listed in paragraph

(b) above. Accordingly, the Contractor is required to set forth in its proposal information only with respect to those factors which are comprehended in the individual claim for equitable adjustment. In any event, the information furnished hereunder shall be in sufficient detail to permit the Contracting Officer to cross-reference the claimed increased costs, or delay in delivery, or both, as appropriate, submitted pursuant to paragraph (c) of this requirement, with the information submitted pursuant to paragraph (b) hereof.

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits for complying with any applicable Federal, State, and Municipal laws, codes, and regulations for shipping and transportation including, but not limited to, any movement over public highways of overweight/over dimensional materials.

SECTION E - INSPECTION AND ACCEPTANCE

E-246-H013 INSPECTION AND ACCEPTANCE OF DATA (NAVSEA) (OCT 2018)

Inspection and acceptance of all data shall be as specified on the attached Contract Data Requirements List(s), DD Form 1423.

The following have been modified:

52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (DEC 2014)

(a) The Contractor shall comply with the higher-level quality standard(s) listed below.

ISO 9001-2008

(b) The Contractor shall include applicable requirements of the higher-level quality standard(s) listed in paragraph

(a) of this clause and the requirement to flow down such standards, as applicable, to lower-tier subcontracts, in--

(1) Any subcontract for critical and complex items (see 46.203(b) and (c)); or

(2) When the technical requirements of a subcontract require--

(i) Control of such things as design, work operations, in-process control, testing, and inspection; or

(ii) Attention to such factors as organization, planning, work instructions, documentation control, and advanced metrology.

(End of clause)

SECTION G - CONTRACT ADMINISTRATION DATA

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice as 2 in 1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC TBD

Issue By DoDAAC N00164

Admin DoDAAC** TBD

Inspect By DoDAAC N/A

Ship To Code N00164

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) N00164

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

For invoicing questions: Cran_Acquisitn_WAWF@navy.mil

Send additional notification to: mary.bradley@navy.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

OCT 2018

52.227-1 Authorization and Consent JUN 2020 52.229-11 Tax on Certain Foreign Procurements--Notice and

Representation

JUN 2020

52.229-12 Tax on Certain Foreign Procurements FEB 2021 52.242-5 Payments to Small Business Subcontractors JAN 2017 52.246-26 Reporting Nonconforming Items. JUN 2020 252.204-7002 Payment For Contract Line or Subline Items Not Separately

Priced

APR 2020

252.225-7028 Exclusionary Policies And Practices Of Foreign Government APR 2003

252.204-7000 DISCLOSURE OF INFORMATION (OCT 2016)

(a) The Contractor shall not release to anyone outside the Contractor's organization any unclassified information, regardless of medium (e.g., film, tape, document), pertaining to any part of this contract or any program related to this contract, unless--

(1) The Contracting Officer has given prior written approval;

(2) The information is otherwise in the public domain before the date of release; or

(3) The information results from or arises during the performance of a project that involves no covered defense information (as defined in the clause at DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting) and has been scoped and negotiated by the contracting activity with the contractor and research performer and determined in writing by the contracting officer to be fundamental research (which by definition cannot involve any covered defense information), in accordance with National Security Decision Directive 189, National Policy on the Transfer of Scientific, Technical and Engineering Information, in effect on the date of contract award and the Under Secretary of Defense (Acquisition, Technology, and Logistics) memoranda on Fundamental Research, dated May 24, 2010, and on Contracted Fundamental Research, dated June 26, 2008 (available at DFARS PGI 204.4).

(b) Requests for approval under paragraph (a)(1) shall identify the specific information to be released, the medium to be used, and the purpose for the release. The Contractor shall submit its request to the Contracting Officer at least 10 business days before the proposed date for release.

(c) The Contractor agrees to include a similar requirement, including this paragraph (c), in each subcontract under this contract. Subcontractors shall submit requests for authorization to release through the prime contractor to the Contracting Officer.

The following have been deleted:

52.219-6 Notice Of Total Small Business Set-Aside NOV 2020 52.219-8 Utilization of Small Business Concerns OCT 2018 52.219-14 Limitations On Subcontracting MAR 2020 52.244-2 Subcontracts JUN 2020 252.223-7004 Drug Free Work Force SEP 1988 252.223-7004 Drug Free Work Force SEP 1988 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten.

OCT 2020

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A Contract Data

Requirements List (CDRLs) A001-A005

5 11-JAN-2021

Exhibit B Past Performance Matrix 2 30-JUL-2021

Exhibit C Past Performance Questionnaire

4 11-AUG-2021

Attachment 1 Statement of Work

(SOW)

10 03-FEB-2021

Attachment 2 Drawing 952346 - Motor

- Generator

4 24-OCT-1984

Attachment 3 Drawing 855552 - Pump Unit Centrifugal

3 29-MAR-1990

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A Contract Data

Requirements List (CDRLs) A001-A005

5 11-JAN-2021

Exhibit B Past Performance Matrix 2 30-JUL-2021 Exhibit C Past Performance

Questionnaire

4 11-AUG-2021

Exhibit D Small Business Participation Form

1 07-OCT-2021

Attachment 1 Statement of Work

(SOW)

10 03-FEB-2021

Attachment 2 Drawing 952346 - Motor

- Generator

4 24-OCT-1984

Attachment 3 Drawing 855552 - Pump Unit Centrifugal

3 29-MAR-1990

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K-227-W001 INSTRUCTIONS FOR OBTAINING EXPORT-CONTROLLED TECHNICAL DATA

(NAVSEA) (OCT 2018)

(a) An offeror may not receive export-controlled technical data, which is specified in this solicitation, unless the offeror is a qualified U.S. contractor as defined in paragraph (b). See paragraph (c) and (d) for instructions on becoming a qualified U.S. contractor. Questions about this program or DD Form 2345 should be addressed to U.S./Canada Joint Certification Office, Defense Logistics Information Services (DLIS), Federal Center, 74 Washington Avenue North, Battle Creek, MI 49017-3084; or telephone (616) 961-4358, toll free (800) 352- 3572; or email jcp-admin@dlis.dla.mil.

(b) By Department of Defense (DOD) Directive 5230.25 (hereinafter referred to as “the Directive”), a program was established to allow Qualified U.S. Contractors to obtain export-controlled technical data under certain conditions. A "Qualified U.S. Contractor" is a private individual or enterprise (hereinafter described as a "U.S.

Contractor") that, in accordance with procedures established by the Under Secretary of Defense for Research and Engineering, ☐ certifies ☐ does not certify, as a condition of obtaining export-controlled technical data subject to the Directive from the Department of Defense, that:

(1) The individual who will act as recipient of the export-controlled technical data on behalf of the U.S.

Contractor is a U.S. citizen or a person admitted lawfully into the United States for permanent residence and is located in the United States;

(2) Such data is needed to bid or perform on a contract with the Department of Defense, or other U.S.

Government agency, or for other legitimate business purposes in which the U.S. Contractor is engaged, or plans to engage. The purpose for which the data is needed shall be described sufficiently in such certification to permit an evaluation of whether subsequent requests for data are related properly to such business purpose.

(3) The U.S. Contractor acknowledges its responsibilities under U.S. export control laws and regulations (including the obligation, under certain circumstances, to obtain an export license prior to the release of technical data within the United States) and agrees that it will not disseminate any export-controlled technical data subject to the Directive in a manner that would violate applicable export control laws and regulations.

(4) The U.S. Contractor also agrees that, unless dissemination is permitted by the Directive, it will not provide access to export-controlled technical data subject to the Directive to persons other than its employees or persons acting on its behalf, without the permission of the DOD component that provided the technical data.

(5) To the best of its knowledge and belief, the U.S. Contractor knows of no person employed by it, or acting on its behalf, who will have access to such data, who is debarred, suspended or otherwise ineligible to perform under U.S. Government contracts; or has violated U.S. export control laws or a certification previously made to the Department of Defense under the provisions of the Directive.

(c) Private individuals or enterprises are certified as Qualified U.S. Contractors by submitting a DD Form 2345 to U.S./Canada Joint Certification Office, Defense Logistics Information Services, Federal Center, 74 Washington Avenue, North, Battle Creek, MI 49017-3084.

(d) Canadian contractors may be qualified in accordance with the Directive for technical data that do not require a license for export to Canada under section 125.12 of the International Traffic in Arms Regulations and sections 379.4(d) and 379.5(e) of the Export Administration Regulations, by submitting an equivalent certification to the DLIC.

(End of provision)

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-18 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or Statements-- Representation

JAN 2017

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

NOV 2015

52.222-38 Compliance With Veterans' Employment Reporting Requirements

FEB 2016

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

L-215-H004 INSTRUCTIONS FOR PRICING OF CONTRACT DATA REQUIREMENTS LIST (NAVSEA)

(OCT 2018)

(a) The Offeror shall complete the “Price Group” (Block 17) and “Estimated Total Price” (Block 18) of each data item on the Contract Data Requirements List (CDRL) of this solicitation using the following instructions:

(1) Block 17. Use the specified price group defined below in developing estimated prices for each data item on the DD Form 1423:

(a) Group I. Definition – Data which is not otherwise essential to the offeror’s performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

(i) Estimated Price – Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

(b) Group II. Definition – Data which is essential to the performance of the primary contracted effort but the offeror is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

(i) Estimated Price – Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

(c) Group III. Definition – Data which the offeror must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

(i) Estimated Price – Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data items to the Government.

(d) Group IV. Definition – Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

(i) Estimated Price – Group IV items should normally be shown on the DD Form 1423 at no cost.

(2) Block 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data. The estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The entry “N/C” for “no charge” will be acceptable. The estimated price shall not include any amount for rights in data. The Government’s rights to use the data shall be governed by the pertinent provisions of the contract.

L-219-H001 SUBMISSION OF SMALL BUSINESS SUBCONTRACTING PLAN (NAVSEA) (JAN 2021)

Offeror shall submit as part of its proposal a subcontracting plan in accordance with the clause entitled "Small Business Subcontracting Plan" (FAR 52.219-9). The plan shall include a five percent (5%) goal for small disadvantaged business concerns or a detailed explanation as to why the goal cannot be included in the plan.

INSTRUCTIONS, CONDITIONS AND N

PROPOSAL SUBMISSION

FEDBIZOPS INSTRUCTIONS

Any clause or provision in this solicitation referencing FedBizOps http://www.fbo.gov should instead refer to website address for beta SAM.gov https://beta.sam.gov/ for information being sought. At the time of this solicitation posting, clauses and provisions with FedBizOps reference have not been updated to reflect the movement to the new website at beta.SAM.gov.

WORLD WIDE WEB SOLICITATION INFORMATION

Some solicitations available posted on the WWW site may not include all documents of the solicitation package. Drawings and Contract Data Requirement Lists (CDRLs) are examples of documents that may not be included due to technical issues. Under those circumstances, a notice will be provided with each solicitation package listing documents not available on WWW. Hard copies of the documents may be obtained by contacting the Solicitation Point of Contact (POC) listed in the Solicitation document.

Any amendments to the subject solicitation will be posted to the beta.SAM.gov https://beta.sam.gov/. The complete solicitation package, including all amendments, should be received and reviewed prior to submitting a response. It is the responsibility of the offeror to obtain all amendments and/or other applicable documents prior to submission of the offer.Under these circumstances, offerors are reminded to include acknowledgement of acceptance of these amendments in its offer.

INSTRUCTIONS TO OFFERORS

A copy of the offeror’s warranty shall be submitted with the initial offer.

(a) General

This provision specifies the organizations, format, and contents of an offeror’s past performance, technical proposal, and price proposal to be submitted in response to this solicitation for evaluation by the Government. The purpose of the instructions contained in this provision is to provide for uniform submission of all offerors’ proposals. Uniformity is expected to facilitate Government efficiency and accuracy in the technical and price evaluations and source selection process. The contents of the offeror’s proposal shall be organized to conform to the requirements specified herein. The proposal material submitted by offerors shall define the offeror’s technical approach that would satisfy the requirements of the Statement of Work and solicitation requirements.

Offerors’ technical and price proposal shall be prepared in accordance with the requirements of solicitation this provision. Clarity and conciseness of the material presented may have a bearing upon proposal evaluation. While only relevant material should be included, the material must be complete. Any offeror’s experience, capability, knowledge and understanding not specifically described in the submitted proposal will not be assumed to exist by the Government during evaluation.

The technical proposal and the price proposal shall be submitted in separate volumes. The technical proposal shall not contain any pricing information.

Full, accurate, and complete information shall be set forth in the submissions to facilitate a thorough and timely evaluation by the Government. This will be an acquisition effort utilizing a best value approach. The offeror(s) proposals will be evaluated to ensure that it complies with the criteria listed in the solicitation.

Offerors are cautioned that the Government reserves the right to make award based on initial offers without discussions with offerors. Therefore, it is imperative that the information provided in the offeror’s response to the solicitation be complete and accurate and that the prices proposed be the offeror’s best terms. Each initial offer should contain the offeror’s best terms from a price and technical standpoint. However, if considered necessary by the contracting officer, discussions may be conducted with those offerors determined to be in the competitive range.

(b) The offeror shall submit the following:

Volume Proposal Content Page Limitation

VOLUME I

(Factor I Technical)

A. Technical Approach/Capability

30 Pages

B. Delivery Schedule

C. Transportation & Material Movement

D. Small Business Participation Plan

VOLUME II

(Factor II Past Performance)

A. Quality

1 Page Matrix;

2 Page Summary;

4 Page Questionnaire per Reference B. Customer Satisfaction

VOLUME III

(Factor III Pricing)

Pricing No Page Limit

1. Proposals shall not contain classified information.

2. Delivery of Proposals.

Proposals should be submitted electronically to Jolynn Slaven at jolynn.slaven@navy.mil by the closing date/time specified in the solicitation. Be advised that large electronic files are problematic due to limitations on the Government email inbox. In addition, .zip files are stripped from emails and cannot be submitted. Utilization of DOD SAFE at https://safe.apps.mil is an acceptable transmission tool. Offerors shall request a unique code from jolynn.slaven@navy.mil prior to utilizing DOD SAFE. Send early and verify receipt. DOD SAFE supports files sizes up to 8GB.

Timeliness of proposals will be determined In Accordance With 52.212-1(f) or 52.215- 1(c)(3)(ii)(A).

C. VOLUME I –Technical Proposal

1. The technical proposal shall address Technical subfactors A, B, C, and D and shall be submitted as Volume I. Subfactors A, B, C, and D shall not exceed thirty (30) pages combined. In addition, a glossary of terms, Table of Contents, and a one (1) page executive summary shall be included in Volume I.

2. The technical proposal shall not contain any pricing information.

3. Each technical proposal shall enable Government evaluating personnel to facilitate a thorough evaluation and arrive at a sound factual-based determination as to whether or not the proposal will meet the Government’s requirements. Each technical proposal shall be specific, detailed, and complete as to clearly and fully demonstrate the degree of the prospective contractor’s knowledge and understanding of the requirements.

Statements that paraphrase the specifications/Statement of Work or attest that “standard procedures will be employed” are inadequate to demonstrate how the proposal complies with the requirements of the specification/Statement of Work. No assumptions will be made by evaluators regarding areas that are not addressed in the offeror’s written proposal.

4. Each offeror shall submit electronic copies of the following technical documentation in response to Factor I and its subfactors in such detail to all the Government to evaluate the proposal.

TECHNICAL SUBFACTORS AND EVALUATION STANDARDS:

SUBFACTOR A: TECHNICAL CAPABILITY

1. Offerors shall provide a witten technical proposal that indicates compliance with all overhaul (all levels) requirements contained in the Statement of Work (SOW).

2. Offerors shall provide a written technical proposal that includes a matrix to summarize compliance with the technical requirements to the paragraph in the offeror’s written technical proposal that demonstrates the offeror’s ability to meet the requirements of the Statement of Work (Attachment 01). The matrix shall be cross-reference to the Statement of Work Drawing by paragraph number and title to facilitate Government verification that all items have been addressed.

SUBFACTOR B: DELIVERY SCHEDULE

1. Offeror’s shall provide a sample one-year delivery schedule for Motor Generators and Centrifugal Pumps considering the following delivery requirements: The Government submits 5 Motor Generators and 5 Centrifugal Pumps for evaluation and overhaul in November. For Motor Generators, three of the units require a Minimum Refurbishment;

two of the units require Minor Refurbishment. For the Centrifugal Pumps, three of the units require a Minimum Refurbishment; two of the units require Minor Refurbishment.

Offeror’s shall show all units being overhauled in the sample schedule. Show actual material order/receipt times for the overhaul efforts.

SUBFACTOR C: TRANSPORTATION AND MATERIAL MOVEMENT

1. Offeror’s shall provide a description of Transportation and Material Movement processes in place to prevent incidental damages when shipping the Motor Generators and Centrifugal Pumps. The description shall include packaging, handling, storage and transportation for the equipment undergoing overhaul/refurbishment. Describe the warranty process regarding Government equipment temporarily located at the Offeror’s facilities.

SUBFACTOR D: SMALL BUSINESS PARTICIPATION

1. Offeror’s shall complete and submit the Small Business Participation Plan, Exhibit D of this solicitation. The Small Business Participation Plan shall describe the extent to which your company has identified and committed to provide for participation by small, small and disadvantaged businesses (SDB), woman-owned businesses (WOB), veteran owned small business and service-disabled veteran owned small business, historically black colleges and universities, or other minority institutions for the performance of this effort. Submission of the Small Business Participation Plan shall be separate from the subcontracting plans to be submitted by large businesses pursuant to FAR 52.219-9.

D. VOLUME II – Past Performance

1. The Past Performance portion of the proposal shall be submitted as part of Volume II, and shall be no more than two (2) pages for the narrative summary, not including the Past Performance Questionnaires (Exhibit C) and the one (1) page matrix (Exhibit B).

2. Past Performance information shall not contain classified or pricing information.

PAST PERFORMANCE SUBFACTORS AND EVALUATION STANDARDS:

SUBFACTOR A: QUALITY

1. Offeror’s shall describe their ability to meet the Motor Generator and Centrifugal Pump overhaul requirements for the same or similar items on other contracts. Offeror’s shall provide examples of their effectiveness at managing similar contracts for the past three years. Include company names, points of contact, and phone numbers.

2. Offeror’s shall describe how their quality system monitors and controls critical processes; continuously improves processes; establishes mechanisms for performance feedback; and an effective root cause analysis and corrective action system. The Offeror shall describe how the Offeror’s in-process and acceptance testing ensures repeatable quality products are delivered throughout the ordering cycle.

3. Offeror’s shall describe the proposed quality management approach, comparing it to the fundamentals of quality management systems as in ISO 9001-2008, or equivalent.

Offeror’s shall explain how their quality program will be applied to reduce program risk in overhaul, planning, and key program events. Offeror’s should provide a copy of their Quality Assurance Plan as an attachment or if available a copy of ISO 9001 certificate of compliance.

SUBFACTOR B: CUSTOMER SATISFACTION

1. Offeror’s shall describe how they have resolved corporate and customer differences and/or contract problems and disputes for the past three years, citing specific examples.

2. Offeror’s shall describe their delivery of hardware and any documentation in terms of conformance with delivery schedule and other contractual requirements for the past three years.

3. Offeror’s shall describe how they ensure adequate resources are committed to tasks in a timely manner. Offeror’s should define how they gather information to prepare recommended effective solutions to solve scheduling problems. This description should also address how quality and/or warranty issues are resolved.

4. Past Performance Questionnaire - The offeror shall contact past performance references directly and request that they complete the Past Performance Questionnaire (PPQ) (Exhibit C) and submit directly to jolynn.slaven@navy.mil. Under no circumstances shall the questionnaires be returned to the offerors. Any information provided by the offeror’s references is subject to verification and validation by the Government during the evaluation process. The offeror may provide information on problems encountered on the identified contracts as well as the offeror’s corrective actions.

E. VOLUME III - Price Proposal

1. Offerors shall submit prices for items listed in Section B. The prices shall include all shipping and be proposed F.O.B. Destination. The prices are to be provided as separate unit prices for each line item listed.

2. The matrices included in Section B for each CLIN are to be completed. If more economical quantity breaks are available, the offeror is authorized to propose pricing for different quantity price breaks but shall provide pricing for the minimum and maximum quantities listed for each CLIN.

F. Exceptions

Offerors are not encouraged to take exceptions to this solicitation, however, any exceptions taken to the requirements, terms and conditions of this solicitation shall be explained in detail and set forth in the Cover Letter as well as in the technical proposal.

Offerors are to detail the particular section, clause paragraph and page to which they are taking exception.

H. Proposal Format

Format of the proposal volumes shall be as follows:

1. Text size shall be no smaller than what is equivalent to Microsoft Word. Times New Roman. 10 point. Uncompressed font.

2. Pages shall be single-sided, one and one half spaced, with a minimum of one inch margins on all sides. Pages shall be dated and numbered sequentially by volume. A cover sheet should included in each volume, clearly marked as to volume number and title, solicitation identification, and the offeror’s name.

3. Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

4. Elaborate format, color representations, and bindings are not desirable. Any pages that are changed (as a result of negotiations) should be of a different color (as specified by the Contracting Officer) and have changed information clearly marked by a vertical line in the right margin of the page and/or circling if changing data in a chart. The offeror shall indicate the new date on revised pages.

5. Legible tables, charts, graphs and figures shall be used when necessary to depict organizations, systems, and layout, implementation schedules, plans, etc.

These displays shall be uncomplicated, legible, and shall not exceed 11X17 inches in size. For tables, charts, graphs, and figures, the test shall be no smaller than 8 point, Times New Roman.

6. The Offeror’s proposal must contain a precise description of all terms and conditions of the services and supplies offered and must address all topics described below. The information provided in the proposal shall appear in the same order as outlined herein.

The following information, at a minimum, shall be included in the Title Page for each Factor:

RFP number Name of offeror Date of submission Volume title

Requirements for the contents of each of the submitted written proposals are identified below. The order of presentation in the offeror’s submitted written proposal shall correspond to the order of the Factors and Subfactors discussed above. The content requirements described above address major topics of concern to the Government.

Failure to respond to any of these topics will be considered a “deficiency.” The offeror may expand on or beyond the specific information requested, but any additional information shall be within the page limitations. Any additional text provided must be relevant and demonstrate capabilities beneficial to the overall requirements described in this solicitation. Each written proposal must be separate and contain sufficient information to permit a detailed evaluation. Previously submitted data, if any, will not be used in the evaluation of your response to this solicitation.

If the offer is not submitted on the SF 33, include a statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

252.225-7003 Report of Intended Performance Outside the United States and Canada--Submission with Offer

OCT 2020

SECTION M - EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS FOR AWARD

EVALUATION

BEST VALUE EVALUATION

(a) The contract resulting from this solicitation will be awarded to that offeror whose offer, conforming to the solicitation requirements, is determined to provide the “best value” to the Government. The “best value” determination will be based on the merits of the offer and the offeror’s capability. The “best value” may not necessarily be the proposal offering the lowest cost, nor receiving the highest technical rating. As specified in the FAR 52.215-1 “Instructions to Offerors--Competitive Acquisition” provision, the Government intends to evaluate proposals and award a contract without discussions.

An offer must be acceptable for the offeror to be eligible for award. OFFERS THAT DO

NOT CONFORM TO THE REQUIREMENTS STATED HEREIN MAY BE

DETERMINED UNACCEPTABLE AND MAY BE REJECTED WITHOUT FURTHER

EVALUATION.

(b) Proposals will be rated on the evaluation factors listed below. It should be noted that price does not have a finite numerical weight. Evaluation factors (other than price) are significantly more important than price. However, price is an important factor and should be considered when preparing proposals. The Government reserves the right to award to a lower cost offeror when the offers are considered essentially equal in terms of technical capability, or when specific strengths and/or benefits associated with a technically superior offer do not support any associated price premium. In summary, price/technical capability tradeoffs will be made.

NOTE: A finding of “Unacceptable” in one technical factor and/or subfactor may result in the entire proposal being determined unacceptable.

The evaluation factors and associated subfactors for the award decision are listed below:

The offeror’s proposal shall be in the format prescribed by, and shall contain a response to, each of the areas identified in Section L. The order of relative importance for the evaluation factors is established as follows:

Factor I (Technical) is significantly more important than Factor II (Past Performance) and Factor III (Price) combined. Factor II is significantly more important than Factor III.

Therefore, Factor I and Factor II (factors other than price), when combined, are significantly more important than Factor III (price).

The price factor becomes more important as the degree of equality of factors other than price increases, or when the price is so significantly high as to diminish the value of the technical superiority to the Government.

Under Factor I, Subfactor A is significantly more important than Subfactor B, C, and D Individually. Subfactors B, C and D are listed in descending order of importance. Under Factor II, Factor II information may be evaluated upon receipt prior to the closing date of the solicitation. Under Factor II, Subfactor A is more important than Subfactor B.

Factor III, Price will not be rated, but will be considered in determining the "best value" to the Government Offerors are cautioned that mere repetition of the Government’s requirements without explanation of how the proposal shall meet the Government’s requirements shall be considered unsatisfactory and downgraded appropriately.

Offerors are cautioned that a deficiency in any factor, subfactor, or criteria may be grounds for exclusion of the proposal from further consideration for award. The ability or inability of the contractor’s proposal to meet requirements, as stated in the Statement of Work and specifications, shall be assessedappropriately.

FACTOR I – TECHNICAL SUBFACTORS

A. Technical Approach/Capability B. Delivery Schedule

C. Transportation & Material Movement D. Small Business Participation Plan

FACTOR II – PAST PERFORMANCE A. Quality

B. Customer Satisfaction

FACTOR III – PRICE

Pricing will be evaluated based upon both an examination of the unit pricing proposed and the estimated delivery order quantities per year, multiplied by the offered price for that quantity range, all years summed, to arrive at an evaluated total.

Price will not be rated, but will be considered in determining the “best value” to the Government. Past Performance information may be evaluated upon receipt prior to the closing date of the solicitation. The best value determination may result in the Government being willing to pay more for higher technical capability.

STANDARDS FOR EVALUATION and TECHNICAL RATINGS:

FACTOR I: TECHNICAL

The technical evaluation will be a subjective assessment of the offeror’s ability to meet the requirements of the technical data package, to include but not be limited to, the Statement of Work and drawings. The evaluation will also consider the successful application of Government and industry standards and best practices and innovative approaches that added value to the project/program and benefitted the Government.

The objective of the evaluation is to:

1. Develop insight into the offerors relative capability and the relative risk associated with contracting with the offeror; and

2. Determine the degree to which the offeror has previously encountered the kinds of work, uncertainties, challenges, and risks that it is likely to encounter under the prospective contract.

Each offeror will be evaluated on its capability to perform the requirements in the Statement of Work based on relevant technical expertise and experience in the proposed functional areas. This shall include the offeror’s demonstration of experience performing the type of work covered by the Statement of Work and the offeror’s ability to perform the requirements.

The technical rating reflects the degree to which the proposed approach meets or does not meet the minimum performance or capability requirements through an assessment of the strengths, weakness(es), and/or deficiencies.

Table 1: Technical Rating Rating Description

Outstanding

Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths.

Good

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength.

Acceptable

Proposal indicates an adequate approach and understanding of the requirements.

Marginal

Proposal has not demonstrated an adequate approach and understanding of the requirements.

Unacceptable

Proposal does not meet requirements of the solicitation and, thus, contains one (1) or more deficiencies and is not awardable.

Risk, as it pertains to source selections, is the potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an offeror’s proposed approach to achieving the technical factor or subfactor may involve risk of disruption of schedule, or degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

Table 2: Technical Risk Rating Rating Description

Low

Proposal may contain weakness(es) which have little potential to cause disruption of schedule, increased cost or degradation of performance.

Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties.

Moderate

Proposal contains a significant weakness or combination of weaknesses which may potentially cause disruption of schedule, increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

High

Proposal contains a significant weakness or combination of weaknesses which is likely to cause significant disruption of schedule, increased cost or degradation of performance.