16RJQ22_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to address vendor questions and revise Attachment 13 to the solicitation. In addition, cause 5252.216-9122 Level of Effort Alt I has been revised to reflect the correct number of estimated labor hours for Attachment 13. See page 2.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Oct-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N00164-16-R-JQ22

X 9B. DATED (SEE ITEM 11)

22-Sep-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Oct-2016

CODE

NAVAL SURFACE WARFARE CENTER CRANE DIV

J. CLARK (812-854-3320)

BLDG 3373

300 HWY 361

CRANE IN 47522-5001

N00164 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N00164-16-R-JQ22

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

VENDOR QUESTIONS 2

OFFERORS ARE REMINDED THAT THEY SHALL ACKNOWLEDGE EACH

SOLICITATION AMENDMENT IN ACCORDANCE WITH THE INSTRUCTION IN

BLOCK 11 ON THE COVER PAGE OF THE AMENDMENT.

QUESTION 1a: In Attachment 13 Estimated Level of Effort for CLIN 6001, the total estimated hours for each year equal 20,823 hours however the total listed on the attachment each year is 21,223 hours. Is 20,823 hours the correct amount to use as the total estimated hours per year?

QUESTION 1b: The total for each performance year provided in the reference attachment is not correct. The actual total hours by performance period is 20,823 verses the 21,223 total hours in Attachment 13. Although there is a note stipulating that summation inconsistencies are due to rounding, the delta between the actual period totals and the total in the table cannot be attributed to rounding. Please clarify.

ANSWER 1a and 1b: The correct number of hours is 20,823, and Attachment 13 has been revised to reflect that. Please note that this is only a Government estimate of the number of hours for CLIN 6001.

QUESTION 2: Please confirm that the following are the appropriate schedules and revisions for the locations listed in the Statement of Work and in the sample tasks:

North Carolina, Virginia: WD 15-4341 Rev 2 California County of San Diego: WD 15-5635 Rev 2 Florida County of Duval: WD 15-2115 Rev 2 Florida County of Bay: WD 05-3007 Rev 18 San Francisco, California: WD 15-5637 Rev 2 Charleston, South Carolina: WD 15-4427 Rev 1 ANSWER 2: The Government is not providing a wage determination for locations except for the one provided for Crane, IN and surrounding counties. Offerors may utilize the wages in wage determinations they believe are necessary ensuring that the cost narrative explains their use and rationale.

QUESTION 3: Beyond the fill-in blanks published in the RFP, itself, there is a very large number of clauses and documents included by reference. Individually, these inclusions-by-reference may or may not have fill-in spaces which may or may not be required or applicable for this proposal. The Government presumably has a list of which of the inclusions-by-reference, if any, have fill-ins or signatures that the Government expects to see returned with the proposal.

Would the Government please share this list to avoid extensive research by every bidder and numerous follow-up questions?

ANSWER 3: There are no fill-in requirements in clauses incorporated by reference that are known to the Government. The Government recommends, however, that potential offerors read every clause in the contract, including the clauses incorporated by reference, so that the clauses are understood.

QUESTION 4: Reference the Subject Solicitation, Paragraph f)2) on page 86 of the RFP specifies that pages will be one and one half inch spaced. Please verify this requirement.

If we assume the intent is to require 1.5 line spacing, this requirement results in a significant reduction in the number of lines of text that on each page. For example, 30 pages of 1.5 line spaced text is equivalent to only 20 pages of single spaced text (the government’s standard format). Request the government change the RFP to specify single spacing lines of text or increase the page limit of the technical proposal to 45 pages, the management proposal to 24 pages, and the past performance narratives to 1.5 pages for each reference.

ANSWER 4: The line spacing is 1.5 lines, and the solicitation has been edited so that 1.5 lines instead of one and one half inch spaced is stated. The Government believes that the page limits imposed on submitted offers provides offerors a sufficient number of pages to address the requirements of the solicitation.

QUESTION 5: In reference to the subject line solicitation, for task 1 the drawings 87-WPB-400- 002 list sheets 1-60 but the package only has sheets 1-19A and of those is missing sheet 2c.

Additionally some of the material lists say to see note 19 and 24 but the general notes list only references 1-18. Would it be possible to get these missing items posted?

ANSWER 5: The drawings provided for 87-WPB-400-002 contain all drawings the Government has, and offerors should utilize these drawings to note the general locations of each MARFLIR II component and the overall diagram of the MARFLIR II 87’ installation on page 14/14.

QUESTION 6: Will there be a validation step (the govt and contractor reviewing and agreeing

to) of both the GFE/GFM list and the procurement list before the contractor actually procures anything for the procurement list? Or are the lists provided by the govt to be accepted as is (without discussion or validation)?

ANSWER 6: There will be no validation step. The items the Government plans on providing as GFE/GFM are the large items such as the sensors the Government procures directly from the original equipment manufacturer that are to be installed on a particular ship. All other materials are intended to be Contractor Acquired Property (CAP) items, which will become the Government’s at the end of the contract.

QUESTION 7: We noted that there are no trade labor categories listed as part of the level of effort, so our assumption is that we are to just plug in the labor categories for trades specific to perform an AIT installation such as welders/ Fitters, electronic techs, electricians, fiber optic techs ect. I have looked through everything received but can’t identify trade labor. Is there supposed to be one?

ANSWER 7: The Level of Effort is for CLIN 6001 only and the labor categories for that CLIN was provided as an estimate. For all other labor CLINs, offerors should propose the labor categories they feel will be able to satisfy the Government's requirements. The Government didn't provide any labor categories other than the estimates for CLIN 6001.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been modified:

5252.216-9122 LEVEL OF EFFORT – ALTERNATE I (MAY 2010)

(a) The Contractor agrees to provide the total level of effort specified in the next sentence in performance of the work described in Sections B and C of this contract. The total level of effort for the performance of this contract shall be CLIN 6001 – Estimated at 104,115 total man-hours of direct labor, including subcontractor direct labor for those subcontractors specifically identified in the Contractor's proposal as having hours included in the proposed level of effort.

(b) Of the total man-hours of direct labor set forth above, it is estimated that (Offeror to fill-in) man-hours are uncompensated effort.

Uncompensated effort is defined as hours provided by personnel in excess of 40 hours per week without additional compensation for such excess work. All other effort is defined as compensated effort. If no effort is indicated in the first sentence of this paragraph, uncompensated effort performed by the Contractor shall not be counted in fulfillment of the level of effort obligations under this contract.

(c) Effort performed in fulfilling the total level of effort obligations specified above shall only include effort performed in direct support of this contract and shall not include time and effort expended on such things as (local travel to and from an employee's usual work location), uncompensated effort while on travel status, truncated lunch periods, work (actual or inferred) at an employee's residence or other non-work locations (except as provided in paragraph (i) below), or other time and effort which does not have a specific and direct contribution to the tasks described in Sections B and C.

(d) The level of effort for this contract shall be expended at an average rate of approximately TBD hours per week. It is understood and agreed that the rate of man-hours per month may fluctuate in pursuit of the technical objective, provided such fluctuation does not result in the use of the total man-hours of effort prior to the expiration of the term hereof, except as provided in the following paragraph.

(e) If, during the term hereof, the Contractor finds it necessary to accelerate the expenditure of direct labor to such an extent that the total man-hours of effort specified above would be used prior to the expiration of the term, the Contractor shall notify the Contracting Officer in writing setting forth the acceleration required, the probable benefits which would result, and an offer to undertake the acceleration at no increase in the estimated cost or fee together with an offer, setting forth a proposed level of effort, cost breakdown, and proposed fee, for continuation of the work until expiration of the term hereof. The offer shall provide that the work proposed will be subject to the terms and conditions of this contract and any additions or changes required by then current law, regulations, or directives, and that the offer, with a written notice of acceptance by the Contracting Officer, shall constitute a binding contract. The Contractor shall not accelerate any effort until receipt of such written approval by the Contracting Officer. Any agreement to accelerate will be formalized by contract modification.

(f) The Contracting Officer may, by written order, direct the Contractor to accelerate the expenditure of direct labor such that the total man-hours of effort specified in paragraph (a) above would be used prior to the expiration of the term. This order shall specify the acceleration required and the resulting revised term. The Contractor shall acknowledge this order within five days of receipt.

(g) The Contractor shall provide and maintain an accounting system, acceptable to the Administrative Contracting Officer and the Defense Contract Audit Agency (DCAA), which collects costs incurred and effort (compensated and uncompensated, if any) provided in fulfillment of the level of effort obligations of this contract. The Contractor shall indicate on each invoice the total level of effort claimed during the period covered by the invoice, separately identifying compensated effort and uncompensated effort, if any.

(h) Within 45 days after completion of the work under each separately identified period of performance hereunder, the Contractor shall submit the following information in writing to the Contracting Officer with copies to the cognizant Contract Administration Office and to the DCAA office to which vouchers are submitted: (1) the total number of man-hours of direct labor expended during the applicable period; (2) a breakdown of this total showing the number of man-hours expended in each direct labor classification and associated direct and indirect costs; (3) a breakdown of other costs incurred; and (4) the Contractor's estimate of the total allowable cost incurred under the contract for the period. Within 45 days after completion of the work under the contract, the Contractor shall submit, in addition, in the case of a cost underrun; (5) the amount by which the estimated cost of this contract may be reduced to recover excess funds. All submissions shall include subcontractor information.

(i) Unless the Contracting Officer determines that alternative worksite arrangements are detrimental to contract performance, the Contractor may perform up to 10% of the hours at an alternative worksite, provided the Contractor has a company-approved alternative worksite plan. The primary worksite is the traditional “main office” worksite. An alternative worksite means an employee’s residence or a telecommuting center. A telecommuting center is a geographically convenient office setting as an alternative to an employee’s main office. The Government reserves the right to review the Contractor’s alternative worksite plan. In the event performance becomes unacceptable, the Contractor will be prohibited from counting the hours performed at the alternative worksite in fulfilling the total level of effort obligations of the contract. Regardless of work location, all contract terms and conditions, including security requirements and labor laws, remain in effect. The Government shall not incur any additional cost nor provide additional equipment for contract performance as a result of the Contractor’s election to implement an alternative worksite plan.

(j) Notwithstanding any of the provisions in the above paragraphs and subject to the LIMITATION OF FUNDS or LIMITATION OF COST clauses, as applicable, the period of performance may be extended and the estimated cost may be increased in order to permit the Contractor to provide all of the man-hours listed in paragraph (a) above.

The contractor shall continue to be paid fee for each man-hour performed in accordance with the terms of the contract.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

TABLE OF CONTENTS

Exhibit/Attachment Table of Contents

DOCUMENT TYPE

DESCRIPTION

PAGES

DATE

Exhibit A Contract Data Requirements List (CDRL)

CDRL A001 – CDRL A027 27 19SEP2016

Attachment 1 Statement of Work 16 06SEP2016

Attachment 2 GFP Listing TBD TBD

Attachment 3 Government Furnished Information 1 16SEP2016

Attachment 4 QASP 10 16SEP2016

Attachment 5 Present/Past Performance Questionnaire 2 16SEP2016

Attachment 6 Overall Cost Summary N/A 17OCT2016

Attachment 7 Overall Subcontractor Cost Summary N/A 17OCT2016

Attachment 8 Cost Summary for Sample Task Order 01 N/A 17OCT2016

Attachment 9 Cost Summary for Sample Task Order 02 N/A 17OCT2016

Attachment 10 Pre Award Survey SF 1408 10 16SEP2016

Attachment 11 DD 254 2 11AUG2016

Attachment 12 Wage Determination 10 09AUG2016

Attachment 13 Estimated Level of Effort – CLIN 6001 1 24OCT2016

Attachment 14 Labor Category Descriptions – CLIN 6001 1 17OCT2016

Attachment 15 Sample Task Order 01 8 17OCT2016

Attachment 16 Sample Task Order 02 10 17OCT2016

Attachment 17 Key Personnel 1 17OCT2016

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

CNIN-L-0002 PROPOSAL REQUIREMENTS – BEST VALUE (Jun 2014)

PROPOSAL REQUIREMENTS

The contractor’s proposal shall include the following:

Document / Information Volume Number Technical Proposal (Factor 1, Subfactor A) (Written Statement of Work Compliances and Sample Task Order Evaluation)

Volume I (30 page limit)

Management Proposal (Factor 1, Subfactor B) (Overall Management Approach, Transition Plan, Quality Control Plan, Subcontractor Control, Staffing Plan, Organizational Chart, Surge Management Approach, Key Personnel)

Volume II

(15 page limit)

Past Performance Narrative & Matrix (Factor 2)

3 Prime References

Subcontractor references as applicable

Volume III (Narrative – 1 page limit per reference; Matrix – 1 page limit)

Cost Proposal (Factor 3) (Overall Cost Summary, Cost Summary for Sample Task Order 01, Cost Summary for Sample Task Order 02, Cost Narrative, FPRAs and other cost documentation required to support the proposal)

Volume IV

(No page limit)

Completed Solicitation (Cover Letter, ALL Fill-ins)

Volume V (No page limit)

General Information:

a) The Government reserves the right to reject any proposal that does not comply with these proposal preparation/submission instructions.

b) Offerors shall state the names and telephone numbers of persons authorized to conduct discussions in the cover letter of the completed solicitation.

c) Proposals shall not contain classified information.

d) Draft task orders provided are for informational purposes ONLY.

e) Delivery& Submission Method:

1) Submission of proposals is only acceptable electronically.

2) Electronic Delivery of Proposals. Electronic submission is to be submitted to jason.j.clark@navy.mil.

Timeliness of proposals will be determined in accordance with FAR 52.215-1(c)(3)(ii)(A), Be advised that large electronic files are problematic due to limitations on Government email inbox. In addition .zip file are stripped from e-mails and cannot be submitted. Utilization of AMRDEC SAFE at https://safe.amrdec.army.mil/safe/Welcome.aspx is an acceptable and RECOMMENDED transmission tool. AMRDEC SAFE supports file sizes up to 2GB. Submittals via AMRDEC SAFE will be downloaded upon receipt but not opened until the solicitation closes. Any proposal sent by electronic submission MUST be completely received in the point of contact’s (POC's) email inbox prior to the time the solicitation closes in order to be timely; therefore, please take into consideration the time the electronic transmission process may take for the POC to actually receive your email when submitting.

f) Proposal Format. Format of the proposal volumes shall be as follows:

1) Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 10 point, uncompressed font.

2) Pages shall be single sided, 1.5 line spaced, with a minimum of one inch margins on all sides. Pages shall be dated and numbered sequentially by volume. A header should be present in each volume submission stating the volume number, title, solicitation identification, and the offeror's name.

3) Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

4) Elaborate format, color representations, and bindings are not desirable. Any pages that are changed (as the result of negotiations) should be of a different color (as specified by the Contracting Officer) and have changed information clearly marked by a vertical line in the right margin of the page and/or circling if changing data in a chart. The offeror shall indicate the new date on revised pages.

5) Legible tables, charts, graphs and figures shall be used when necessary to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. For tables, charts, graphs, and figures, the text shall be no smaller than 8 point, Times New Roman.

g) Use of Navy Support Contractors

1) Government support contractors may assist the Source Selection Organization. The Source Selection Evaluation Board and the Cost/Price Analysis Team will be composed of Government employees. The Government support contractors may participate as administrative support.

2) The following firm(s) may assist in the technical/management proposal evaluation in an advisory capacity only and may provide administrative support to the source selection process, but will not evaluate proposals or have voting authority:

Design to Delivery/ The Mayvin Consulting Group / G5S / LLC, Logistics Support, Inc.

The Navy has both hardware and information exclusion clauses as well as proprietary data protection clauses in Navy contracts with the above listed firms. Offeror shall provide written notification to the Procuring Contracting Officer (PCO) no later than ten (10) days after issuance of the RFP if Offeror does not consent to the use of the firm listed above in the proposal evaluation process. Otherwise, submission of a proposal will be considered consent of use of the firm abovementioned.

h) Proposal General Guidance

1) Offerors should assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror's proposals only. The Contractor should not resume that data previously submitted, or presumed to be known (e.g., data or services previously submitted or performed for the Government), will be considered as part of the proposal. The Government does not assume the duty to search for data to cure problems it finds in proposals. Failure to conform to requirements of this solicitation may form the basis for rejection of the proposal.

2) General statements such as “the Offeror understands the method for performing the Systems

Engineering efforts (or any portion thereof) and can or will comply with the requirements of the solicitation” will not be considered sufficient, as will generic statements such as "straight forward engineering techniques" and the "highest quality control procedures.”

3) The Offeror’s proposal must contain a precise description of all terms and conditions of the services and supplies offered and must address all topics described below. The information provided in the proposal shall appear in the same order as outlined herein.

4) In the event that any portion of the proposal is written by anyone who is not a bona fide employee of the firm submitting the proposal, a certificate to this effect shall be furnished which must be signed by an authorized official of the Offeror and shall indicate the person’s name, employment capacity, firm name, relationship of that firm to the Offeror, and which portion of the proposal was written by that person. This certificate requirement applies to both the prime and any subcontractors. The certification shall be provided in Volume II.

5) All files shall conform to DOS™ naming conventions (e.g., no more than eight characters and a four character extensions); only the following extensions shall be used:

.docx for Microsoft® Word 2007™ files .xlsx for Microsoft® Excel 2007™ files .pdf for Adobe® Acrobat™ 6.0 files .mpx for Microsoft® Project 2007 files

6) Offeror shall not embed sound or video files into submittals. Graphics, tables, photographs, and other data beyond the capability of Microsoft® Word ™, Microsoft® PowerPoint ™, Microsoft® Excel ™, or not in currently NMCI- supported applications may be submitted in Adobe Acrobat format.

Electronic cost data must be submitted in Excel™.

7) The Technical Proposal (Volume I) (Factor 1, Subfactor A) and Management Proposal (Volume II)

(Factor 1, Subfactor B) shall enable Government evaluating personnel to make a thorough evaluation and arrive at a sound determination as to whether or not the proposal will meet the requirements of the government. The technical proposal and management proposal shall be specific, detailed, and complete as to clearly and fully demonstrate that the prospective contractor has a thorough knowledge and understanding of the requirements and has valid and practical solutions to technical problems.

Statements that paraphrase the specifications/Statement of Work or attest that "standard procedures will be employed” are inadequate to demonstrate how the proposal complies with the requirements of the specification/Statement of Work.

8) The Technical Proposal (Factor 1, Subfactor A) shall be submitted as Volume I, and shall include the following: an executive summary; table of contents; glossary of abbreviations and acronyms; and plan of action & milestones (POAM), work breakdown structures (WBS), and bill of materials (BOM) as required and noted in Factor 1 Subfactor A below. POAMs, WBS, and BOMs submitted shall be in a format chosen by the contractor but shall conform to the General Information, Proposal Format, and Proposal General Guidance as stated in the preceding paragraphs of this section. The Technical

Proposal shall be no more than 30 pages and the executive summary shall be no more than one (1) page. The Technical Proposal shall not contain any cost or pricing information.

9) The Management Proposal (Factor 1, Subfactor B) shall be submitted as Volume II, and shall include the following: executive summary; table of contents; glossary of abbreviations and acronyms; staffing plan; and organizational chart. The Management Proposal shall be no more than 15 pages and the executive summary shall be no more than one (1) page. The staffing plan, organizational chart, and quality control plan submitted shall be in a format chosen by the contractor but shall conform to the General Information, Proposal Format, and Proposal General Guidance as stated in the preceding paragraphs of this section. The Management Proposal shall not contain any cost or pricing information.

10) The Past Performance Narrative & Matrix shall be submitted as Volume III and shall consist of a narrative of each past performance reference and a matrix identifying the information detailed in Factor 2 below, and shall conform to the General Information, Proposal Format, and Proposal General Guidance as stated in the preceding paragraphs of this section. The Past Performance Narrative shall not be more than one (1) page per reference. The Past Performance Matrix shall not be more than one

(1) page total. The Past Performance Narrative and the Past Performance Matrix shall not contain any cost or pricing information.

11) The Cost Proposal shall be submitted as Volume IV and shall include the Overall Cost Summary (Attachment 6), Cost Summary for Sample Task Order 01 (Attachment 8), Cost Summary for Sample Task Order 02 (Attachment 9), and Cost Narrative. The Cost Narrative shall be submitted in Microsoft Word, Adobe Acrobat (.pdf format), or an equivalent word processing program, and shall conform to the General Information, Proposal Format, and Proposal General Guidance as stated in the preceding paragraphs of this section. The Overall Cost Summary and Cost Summaries for Sample Task Orders 01 and 02 shall include all calculations in the cells (i.e. SHOW ALL FORMULAS). Offerors shall not directly input data in a cell when formulas were used to calculate the entered data. Evaluators MUST be able to determine how all direct and indirect rates were calculated. The Overall Cost Summary and Cost Summaries for Task Orders 01 and 02 are in landscape and shall be formatted for printing such that all data is in a type size no smaller than 9 characters per inch, and row and column heading appear on each printed page.

12) The completed solicitation shall be submitted as Volume V and shall include a Cover Letter that conforms to the General Information, Proposal Format, and Proposal General Guidance as stated in the preceding paragraphs of this section. The offeror shall ensure that ALL required fill-ins in clauses and provisions are completed

Factor 1 Subfactor A: Technical Proposal (Volume I) – 30 page limit (page limit excludes executive summary, table of contents, POAMs, WBS, BOMs, and glossary of abbreviations and acronyms) The offeror shall explain its specific technical knowledge, specific technical capabilities, and specific relevant technical experience to successfully accomplishing Statement of Work (SOW) requirements to include any significant tools, techniques, and methods it intends to use in satisfying the requirements.

The offeror shall provide a POAM, WBS, and BOM for Sample Task Order 01 that demonstrates the ability to procure/manufacture and integrate/assemble all material and subassemblies for five (5) U.S. Coast Guard (USCG) 87’ Cutter installation kits.

Offeror shall utilize associated technical data package specified in Sample Task Order 01 for the USCG 87’ Cutter and demonstrate in POAM, WBS, and BOM submitted for Sample Task Order 01 a knowledge of the required effort to accomplish installation of one (1) MARFLIR II system provided as Government Furnished Equipment (GFE) per USCG 87’ Cutter.

Offeror shall ensure that information provided in the POAM, WBS, and BOM for Sample Task Order 01 demonstrates knowledge of and ability to successfully accomplish shipboard installation requirements for the USCG 87” Cutter.

The offeror shall provide a POAM, WBS, and BOM for Sample Task Order 02 that demonstrates the ability to procure/manufacture and integrate/assemble all material and subassemblies for five (5) Military Sealift Command (MSC) Situational Awareness (SAwS) Installation Kits.

Offeror shall utilize associated technical data package specified in Sample Task Order 02 for the MSC T-AO and

T-AKE Class ships and demonstrate in POAM, WBS, and BOM submitted for Sample Task Order 02 knowledge of the required effort to accomplish installation of one (1) SAwS provided as GFE per MSC ship.

Offeror shall ensure that information provided in the POAM, WBS, and BOM for Sample Task Order 02 demonstrates knowledge of and ability to successfully accomplish shipboard installation requirements for the MSC T-AO and T-AKE Class ships.

Factor 1 Subfactor B: Management Proposal (Volume II) – 15 page limit (page limit excludes executive summary, table of contents, staffing plan, organizational chart, quality control plan, resume and Letter of Intent of Key Personnel, and glossary of abbreviations and acronyms) Offeror shall provide an organization chart that demonstrates the location of this work in the offeror’s organization and demonstrates how this effort will receive sufficient attention during contract performance.

Offeror shall describe how they will manage the contract both from a program management and contract management perspective, addressing whether a full or part-time program manager will be assigned as well as how contract management and task reporting will be assigned and invoiced.

Offeror shall provide a staffing plan that includes labor categories to be utilized. The staffing plan must demonstrate that personnel certified to accomplish the tasks of the contract will be utilized. Offeror shall specifically state the certifications of the personnel as applicable within the staffing plan next to each labor category proposed. Offeror shall highlight any key positions within the staffing plan, and shall address indirect or direct billed positions. Program and contract administrative personnel should be included in the staffing plan as well.

Offeror shall describe how a surge of up to ten (10) simultaneous worldwide installations to support different program offices, ship platforms, and technical data packages would be managed and successfully executed. Offeror shall assume that the ten (10) simultaneous worldwide installations are located in ten (10) different CONUS and OCONUS locations.

Offeror shall describe the transition process in detail including all steps the offeror intends to take in order to assume responsibility from the incumbent contractor, if applicable, within forty-five (45) days upon contract award.

offeror shall address how personnel have adequate security clearances; and how the offeror will assume responsibility for support of current programs without discontinuity of work flow or loss of integrity of the programs' current operation. The offeror shall demonstrate their ability to meet the facility clearance requirement and safeguarding capability requirement identified in the DD254. If the offeror does not currently possess the required facility clearance, the offeror shall demonstrate their completion of the preparatory steps necessary to be granted the facility clearance in a timely manner after contract award.

Offeror must propose a Subcontract Management Plan (SMP) if subcontracting or teaming is proposed. The SMP shall describe its processes and techniques used to manage subcontract performance (technical, schedule, and cost), billing, and reporting. The SMP shall be fully consistent with other portions of the proposal to include the Cost Proposal. The SMP shall only include those subcontractors which are price in the Cost Proposal. If subcontractors are not included in the cost proposal, they shall not be referenced in any part of the proposal. The offeror shall address the technical reason(s) for selecting each subcontract/consultants; identify the portions of the SOW that will be subcontracted; the contractual relation with the subcontract; and any previous working relationships with proposed subcontractors.

The offeror shall provide a Quality Control Plan (QCP) in accordance with the Quality Assurance Surveillance Plan (QASP) attached in Section J (Attachment 4). The offeror’s QCP shall set forth internal processes and procedures required to meet the standards and acceptable quality levels outlines in the QASP. Offerors shall discuss development and implementation of a performance management system with the processes used to assess and report its quality performance to the Contracting Officer’s Representative(s) (COR(s)).

The offeror shall provide the resume and Letter of Intent for the key personnel identified in Attachment 17. Key personnel are deemed essential to the performance of this effort and cannot be replaced without prior notice to the Government in accordance with NAVSEA Headquarters clause 5252.237-9106. Resume should demonstrate the experience and capabilities required for key personnel as outlined in Attachment 17.

Factor 2: Past Performance Narrative & Matrix (Volume III) – 1 page limit per reference for the narrative summary and 1 page limit for the matrix Offerors shall provide three (3) present/past performance references with their proposal within the last three Government fiscal years that reflect relevant experience. Offerors with significant subcontractors (10 percent or more of the total proposed cost) shall also submit one (1) past performance reference for said subcontractor(s). The contracts identified should demonstrate in-depth knowledge and successful implementation of contracts, of similar scope and complexity to this solicitation. Similar scope and complexity means have performed most of the types of support efforts identified in the SOW for this solicitation. The identified contracts can be with the Federal, commercial, or other customers. The Government reserves the right to limit or expand the number of references it decides to contact, and to contact other references than those provided by the Offeror. The Government reserves the right to use contract performance data obtained from other sources, such as the Government’s Federal Awardee Performance and Integrity Information System (FAPIIS) database.

Offerors are encouraged to supply contract reference information for which they are the prime contract holder or provide detailed clarification to the extent of which they contributed as a subcontractor to the referenced contract.

Failing to provide enough detail for a referenced contract for which the offeror was a subcontractor may result in the offeror’s references being determined not relevant.

For each contract, the offeror shall identify at least one of the following customer POCs: Program Manager; and PCO or COR. Offeror shall provide a matrix identifying the following information for each of the Present/Past Performance Questionnaires (Attachment 5 in Section J) sent to references of the prime and subcontractors, as applicable:

Organization/Customer

POC

Brief Description of Procurement Contract Number Telephone Number of Organization/Customer POC Email Address of Organization/Customer POC

Completed Present/Past Performance Questionnaires shall be submitted directly to jason.j.clark@navy.mil. Under no circumstances shall the questionnaires submitted to the offeror’s references be returned to the offeror. Offerors shall exert its best efforts to ensure that at least two POCs per relevant contract submit a completed Present/Past Performance Questionnaire directly to the Government. Any information provided by the offeror’s references is subject to verification/validation by the Government during the evaluation process. In the event references are not received by the close of the solicitation, the Government may make contact and follow up with the listed references identified on the Contractor Present/Past Performance Data matrix.

Offerors shall complete a narrative of each past performance reference submitted detailing the following:

a) Description and dates of work performed on the referenced contract.

b) Description of how the scope for the referenced contract relates to this effort in scope and complexity.

c) Description of the significant achievements, challenges or obstacles encountered and overcome during contract performance, to include measures taken to overcome any challenges or obstacles.

Factor 3: Cost Proposal (Volume IV)

Technical information SHALL NOT be submitted as part of the cost proposal. The requirements of this section apply equally to the offeror and any proposed subcontractors regardless of subcontract type. The prime contractor has the responsibility to ensure that ALL SUBCONTRACTORS provide information at the same level of detail as required in this section regardless of the subcontract pricing arrangement. If subcontractors do not comply, this will be viewed as indicative of the prime contractor’s inability to control subcontractor performance and could impact the Management Proposal (Factor 1 Subfactor B) evaluation result.

The Cost Proposal shall consist of the Cost Narrative, Overall Cost Summary, and Cost Summaries for Sample Task Orders 01 and 02. The Overall Cost Summary shall be in the format provided as Attachment 6 in Section J. The Cost Summary for Sample Task Order 01 shall be in the format provided as Attachment 8 in Section J. The Cost Summary for Sample Task Order 02 shall be in the format provided as Attachment 9 in Section J. The offeror shall provide sufficiently detailed information as to allow the Contracting Officer to determine the reasonableness of the proposed costs. The submitted cost summaries shall include ALL formulas that demonstrate how rates and burdens were applied. All proposed costs shall be in whole dollars. The level of effort in Section B for CLIN 6001 includes both prime and subcontractor labor. Should there be any discrepancy between the pricing submitted in Section B and the Cost Summaries/Cost Narrative documentation, the offeror’s Section B pricing will take precedence. For cost realism purposes, the higher cost will be used.

Offerors are advised that proposing lower level replacement in technical labor categories for CLIN 6001 without substantial justification will be an indication that the offeror does not have a clear understanding of the technical labor needed to support the effort and appropriate upper adjustments may be made by the Government.

Offerors are encouraged to propose a reasonable escalation factor for both Service Contract Act (SCA) and Non- SCA positions consistent with company practices and estimated future increases in wages. The basis for the escalation factor shall be addressed in the Cost Narrative. Although updated wage determinations will be included in future modifications to the resulting cost-reimbursable contract, the clause at 52.222-43 (SCA – Price Adjustment) does NOT apply due to this requirement not being fixed price, time-and-materials, or a labor-hour service contract as prescribed in FAR 22.1006(c)(1).

The Cost proposal shall reflect actual labor rates expected to be expended to satisfy the requirements of this effort (such as actual hourly rates for named personnel if such rates will be the basis for billing under the resultant contract). Offerors are advised that the Government will be requesting rate check information from their respective cognizant DCMA offices. Depending on the completeness or currency of recommendations received, offerors may be requested to provide copies of actual payroll data to substantiate current direct labor rates as well as indirect budgets to support proposed rates. This advisory note is provided so that offerors and their team members can have such documentation readily available if requested.

If the offeror has a Forward Pricing Rate Agreement (FPRA) with DCAA, a copy shall be furnished in addition to the cost proposal. If an offeror does not have an FPRA, the offeror shall provide rationale within the cost narrative as to how direct labor rates were calculated.

The Government Level of Effort by labor hours and labor category for CLIN 6001 is provided as Attachment 13 in Section J. Labor category descriptions for CLIN 6001 can be found as Attachment 14 in Section J. The labor category descriptions are provided for informational purposes only, and offerors shall make their independent assessment of labor categories applicable to the Service Contract Act Wage Determination found as Attachment 12 in Section J.

The level of effort provided is for work directly supporting the requirement of this contract and DOES NOT include contract administration or program management hours for prime or subcontractors. If any hours will be charged directly for program management, contract reporting and administration by any tier contractor it must be added to the specified level of effort list in Attachment 13. The offeror shall clearly state all program management and contract administrative support functions that are to be direct charged, including meetings and conference calls, word processing, reproduction, progress report preparation, invoicing, security administration, contract quality assurance, CDRL review and approval, etc. The hours/amounts proposed for each of these functions shall be fully explained and justified in the cost narrative for the prime and subcontractors. Support functions not proposed to be direct charged will be considered overhead in nature and will NOT be allowed as direct charges under this contract.

Government estimates of ODCs are provided below which include travel and material expenses. Estimates provided below do not account for any burdens such as material handling or G&A. Each offeror may apply appropriate burdens in accordance with their disclosure statements. ODCs are not subject to fee. The estimates below apply to all travel and material CLINs in Section B.

ODCs Year 1 Year 2 Year 3 Year 4 Year 5 Total Travel $322,000 $322,000 $322,000 $322,000 $322,000 $1,610,000 Material $3,960,000 $4,118,400 $4,266,912 $4,415,092 $4,591,695 $21,352,099

Offerors shall also include any additional ODC elements that are deemed appropriate or required in performance of this effort and shall provide a detailed explanation and basis for any ODCs proposed other than those identified above. The offeror’s proposed ODCs shall be included in Section B of the offer against each appropriate ODC

CLIN. The management of travel between prime and any subcontractors shall be described by the prime contractor within the Cost Narrative. Reimbursement for travel will be in accordance with the Joint Travel Regulation. If it is anticipated that subcontractors will need to incur ODCs, they shall be proposed as such and subject to the solicitation requirements with respect to ODCs. It is not acceptable for the prime contractor to include all travel and materials in their portion of the Cost Proposal if subcontractors or consultants will incur ODC expenses.

Subcontractors shall be addressed in the Cost Narrative. Subcontractor costs shall be included in the Overall Subcontractor Cost Summary provided as Attachment 7 in Section J. All cost data for subcontractors including FPRA/payroll data shall be provided in the same level of detail and format as required for the prime contractor. Cost data provided separately by a subcontractor shall be received by the time and date specified for receipt of proposals.

In accordance with FAR 15.404-3(b), the prime contractor shall conduct appropriate cost or price analysis to establish the reasonableness of proposed subcontractor prices, and the prime contractor’s Cost Narrative shall address how cost reasonableness was determined for each proposed subcontractor. An offeror that fails to address how cost reasonableness was determined for each proposed subcontractor will be interpreted by the Government as the prime contractor’s lack of expertise in this area and could impact the offeror’s overall evaluation result for the Management Proposal Subfactor.

The Cost Narrative shall include a description of the offeror’s policy regarding Uncompensated Overtime (if any) (ref. clause FAR 52.237-10).

CDRLs are not separately priced.

The following is required as part of the Overall Cost Summary:

a) The offeror shall map proposed contractor labor categories to the corresponding Government labor categories identified in the Government level of effort for CLIN 6001 found as Attachment 13 in Section J;

b) The offeror shall complete the man-hours breakout by prime and subcontractors that realistically reflects the offeror’s technical approach;

c) The offeror shall complete the overtime breakout by prime and subcontractor.

The following is required as part of the Overall Subcontractor Cost Summary if the offeror is proposing to utilize subcontractors:

a) The offeror shall map proposed contractor labor categories to the corresponding Government labor categories identified in the Government level of effort for CLIN 6001 found as Attachment 13 in Section J;

b) The offeror shall complete the man-hours breakout by prime and subcontractors that realistically reflects the offeror’s technical approach;

c) The offeror shall complete the overtime breakout by prime and subcontractor.

The following is required for both the Cost Summary for Sample Task Order 01 and Cost Summary for Sample Task Order 02:

a) The offeror shall complete the man-hours breakout by prime and subcontractor that realistically reflects the offeror’s technical approach;

b) The offeror shall complete the overtime breakout by prime and subcontractor;

The Cost Narrative shall contain the following information:

a) Rationale as to how direct labor rates were calculated if an FPRA is not in place;

b) Previous three-year history of actual rates incurred for each proposed indirect rate for the offeror and subcontractors including the most recently completed fiscal year even if the rates are considered preliminary and have not been submitted to DCAA for audit;

c) Note whether actual rates have been audited by DCAA or any independent organization;

d) Specifically state which indirect rates have been finalized by DCAA/DCMA;

e) Provide basis for any deviation between proposed rates and current actual rates being invoiced;

f) Provide a risk analysis and mitigation plan outlining the steps being taken to ensure actual rates are in line with proposed rates if history does not provide a high confidence in the contractor’s estimating process for indirect rates;

g) Provide rationale for any direct labor rate exceeding the equivalent to a GS-14 Step 10 in the areas of performance or the loaded tripwire labor rate of $156.00/hour – rationale shall include the duties to be performed, qualifications, comparison to industry averages for the same or similar positions, and any other information necessary to document the appropriateness of the labor rate being proposed;

h) Provide a basis and rationale for escalation rates used;

i) Describe how prime and subcontractor travel will be managed;

j) Describe how subcontractor cost reasonableness was determined for each proposed subcontractor;

k) Description of the offeror’s policy on Uncompensated Overtime (if any).

Completed Solicitation (Volume V)

Offerors shall provide a cover letter with the following information (both prime and subcontractors):

a) Solicitation number;

b) The name,…