16RJQ22_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to address vendor questions, add draw ings to Sample Task Order 02 Attachment 01; revise Attachment 06 (Overall Cost Summary), Attachment 07 (Overall Subcontractor Cost Summary), Attachment 08 (Cost Summary for Sample Task Order 01), Attachment 09 (Cost Summary for Sample Task Order 02), Attachment 14 (Labor Category Descriptions - CLIN 6001), and Attachment 16 (Sample Task Order 02); add Attachment 17 (Key Personnel); edit clause CNIN-L-0002 and CNIN-M-0002 due to inclusion of Key Personnel requirement; and add clause 5252.237-9106. The offer due date has also been extended to 07 November 2016 at 2:00PM Local Time. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Oct-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N00164-16-R-JQ22

X 9B. DATED (SEE ITEM 11)

22-Sep-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Oct-2016

CODE

NAVAL SURFACE WARFARE CENTER CRANE DIV

J. CLARK (812-854-3320)

BLDG 3373

300 HWY 361

CRANE IN 47522-5001

N00164 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N00164-16-R-JQ22

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

VENDOR QUESTIONS

VENDORS SHOULD VERIFY THAT THEY ARE USING THE REVISED ATTACHMENTS

UPLOADED TO FBO WITH THIS SOLICITATION AMENDMENT.

QUESTION 1: Should offerors propose the exact number of installations referenced as “estimated” in Section B for each CLIN? For pricing consistency, how many installs per year, per CLIN?

ANSWER 1: Offerors should propose the exact number of estimated installations required for each CLIN that must be proposed against. The Government is unable to estimate how many installs per year per CLIN.

QUESTION 2: Section B Travel CLINs state an estimated maximum cost that matches to the Section L ODC amounts provided in the table on page 91. However, Section L states, “Estimates provided below do not account for any burdens such as material handling or G&A.”

Should the offerors reverse out their burdens when applying this cost in the Cost Summary format so the ceiling is not exceeded?

ANSWER 2: Section L states that “[e]ach offeror may apply appropriate burdens in accordance with their disclosure statements.”

QUESTION 3a: Section L, Factor 1, Subfactor A Table on page 88, states Sample Task Order 01 is for five (5) USCG 87’ Cutter installation kits; however, Sample Task Order 01 Section B only has three (3) – CLIN 4001AA, 4001AB, and 4001AC. Please clarify so appropriate pricing can be developed.

QUESTION 3b: CLIN 4004 for Sample Task Order 01 USCG 87’ Cutter Material in Attachment 15 indicates that there is a quantity of five (5) required. However, CLINs 4001 and 4002 indicate that only three (3) installs are being tasked. A quantity of five (5) for CLIN 4004 is also indicated in Section F. Please clarify.

ANSWER 3a and 3b: The five (5) USCG 87’ Cutter installation kits referenced in Section L, Factor 1, Subfactor A are procured via CLIN 4004 on Sample Task Order 01. Please see the CLIN description for CLIN 4004 on Sample Task Order 01. The Government is not required to order the exact number of installation kits as the number of installations – more or less installation kits may be ordered depending on the Government’s inventory and requirements at the time an order is placed.

QUESTION 4: Section L, Factor 1, Subfactor A Table on page 88, states Sample Task Order 01 is only for one (1) USCG 87’ Cutter MARFLIR II system; however, Sample Task Order 01

Section B has three (3) – CLIN 4002AA, 4002AB, and 4002AC. Please clarify so appropriate pricing can be developed.

ANSWER 4: Section L, Factor 1, Subfactor A table on page 88 states that one (1) MARFLIR II system is per USCG 87’ Cutter. There are three (3) USCG 87’ Cutters per Sample Task Order 01.

QUESTION 5: Section L, Factor 1, Subfactor A Table on page 88, states Sample Task Order 02 is for five (5) MSC SAwS installation kits; however, Sample Task Order 02 Section B only has four (4) – CLIN 1001AA and 1001AB, and also 2001AA and 2001AB. Please clarify so appropriate pricing can be developed.

ANSWER 5: The five (5) MSC SAwS installation kits referenced in Section L, Factor 1, Subfactor A are procured via CLINs 1004 and 2004 on Sample Task Order 02. Please see the CLIN description for CLINs 1004 and 2004 on Sample Task Order 02.

QUESTION 6: Section L, Factor 1, Subfactor A Table on page 88, states Sample Task Order 02 is only for one (1) MSC SAwS system; however, Sample Task Order 02 Section B has four (4) – CLIN 1002AA and 1002AB, and also 2002AA and 2002AB. Please clarify so appropriate pricing can be developed.

ANSWER 6: Section L, Factor 1, Subfactor A table on page 88 states that one (1) MSC SAwS system is per MSC Ship. There are four (4) MSC Ships per Sample Task Order 02.

QUESTION 7: Section L, ODC Table on page 91, the Material amounts referenced do not include CLIN 1004, 2004, or 4004. Please provide per year, per CLIN.

ANSWER 7: The ODC Table on page 91 of the solicitation is the Government’s estimate of the ODC costs. The Government’s estimate was not developed on a per year/per CLIN basis.

QUESTION 8a: Attachment 12, Wage Determination. The only WD provided was for Crane, Indiana. However, the prep-work and install/de-install labor CLINs can be at locations CONUS and world-wide. Please confirm what locations and Wage Determinations should be utilized in pricing.

QUESTION 8b: Attachment 12 included wage determinations for Indiana, will the Government be issuing schedules for the other locations in the solicitation?

ANSWER 8a and 8b: The anticipated locations are stated in the Statement of Work under paragraph 1.1 Background.

QUESTION 9a: Attachment 14, Labor Category Descriptions CLIN 6001. The attachment provided a list of labor categories, but no descriptions. Please provide the labor categories and descriptions for all CLINs.

QUESTION 9b: Senior Program Manager/Analyst and Program Manager/Analyst were listed in the Government Estimated Labor Categories for CLIN 6001, but estimated hours for those two labor categories were not provided in Attachment 13 Estimated level of Effort for CLIN 6001.

Will the Government be providing hours?

ANSWER 9a and 9b: Attachment 14 provides the Government’s estimated labor categories for CLIN 6001. Labor categories for all other CLINs are to be proposed by the offerors based on the requirements. Attachment 14 has been revised to remove reference to Senior Program Manager/Analyst and Program Manager/Analyst.

QUESTION 10: Reference # 1: Page 85, Section L, within the PROPOSAL REQUIREMENTS table, states “Technical Proposal (Factor 1, Subfactor A); (Sample Task Order Evaluation and Written Statement of Work Compliances)

Reference # 2: Page 88, Section L, f), 12) within the first row of the Factor 1 Subfactor A: Technical Proposal (Volume I) instructions, indicates that the offeror shall address a “Written Statement of Work” discussion prior to a discussion of the Sample Task Orders.

Reference # 3: Page 86, Section L, f), 3) states “The information provided in the proposal shall appear in the same order as outlined herein.”

Question: The referenced documents above appear to be in conflict. To ensure compliance with the instructions of the RFP, and to present a logical representation of technical discussions, recommend that the 30-page Written Statement of Work discussion appear prior to the Sample Task Order 01 and 02 POAM, WBS, and BOM elements. Should the offeror assume the SOW discussion is before the Sample Task discussion, as follows?

a. Written Statement of Work

b. Sample Task Order 01 POAM, WBS, and BOM

c. Sample Task Order 02 POAM, WBS, and BOM

ANSWER 10: CNIN-L-0002, Proposal Requirements Table, Row 2 has been edited to reflect Written Statement of Work Compliances preceding Sample Task Order Evaluation in an offeror’s proposal, which conforms to the table referenced in the question on page 88.

QUESTION 11a: Page 88, Section L, f), 12) should the offeror assume that the POAM, WBS, and BOM are all excluded from the 30 page technical proposal page limit?

QUESTION 11b: Would the Government consider excluding the WBS for STOs 1 & 2 from the 30 page limit?

ANSWER 11: This section has been edited to reflect that the WBS is excluded from the technical proposal page limit.

QUESTION 12: Page 86, Section L, f), 5) should the offeror assume that a 11 by 17 page size used for “Legible tables, charts, graphs and figures” counts as one page only, due to the number of requirements which are to be discussed within the technical proposal 30 page limit?

ANSWER 12: Legible tables, charts, graphs, and figures as mentioned in this questions and displayed on an 11 by 17 inch page size will be counted per the number of pages submitted unless it is exempted from the page number limit per the solicitation.

QUESTION 13: Page 87, Section L, 6) and 7) With the exception of “Electronic cost data which must be submitted in Excel”, is it acceptable for the offeror to submit all proposal volumes and files in Adobe Acrobat format?

ANSWER 13: CNIN-L-0002 states that Adobe Acrobat format is acceptable.

QUESTION 14: Paragraph 3.5.7 of the Statement of Work uses the abbreviation “RMA” that is not spelled out or contained in paragraph 4.0 List of Acronyms and Abbreviations. Does RMA refer to Reliability, Maintainability and Availability?

ANSWER 14: The use of the term RMA in the Statement of Work refers to “Return Merchandise Authorization.”

QUESTION 15: Drawing 8394520, Line Item 105, there is no part number or identifying information. Please advise or clarify if this is GFM?

ANSWER 15: This is not GFM.

QUESTION 16: The estimated total cost for material is provided on p. 91 of the solicitation with the statement that it should be applied to all material CLINS in Section B. However, the Government is requesting that offerors bid material costs for CLINs 1004, 2004, and 4004. We respectfully requests clarification on whether material costs should be bid separately for these CLINs.

ANSWER 16: The material costs provided on page 91 of the solicitation are Government estimates only of all material costs. Offerors shall propose to the CLINs in Section B unless the CLIN description in Section B states otherwise.

QUESTION 17: Is it the Government's intent to have the same ship availability dates in sample tasks 1 and 2, for both the preparation work and installation labor CLINs or will separate dates be provided?

ANSWER 17: The ship availability dates in Sample Task Order 01 and Sample Task Order 02 have been revised to reflect the separation of preparation work from installation work.

QUESTION 18: The government provided labor categories in Attachments 13 that relate to the 106K hours however the government did not provide any labor categories for the ship installations, for example there is not a welder listed. Is it the government’s intent that we use or modify the labor categories in Attachment 13 to support the ship installation CLINS or are we restricted to just the labor categories listed in the RFP?

ANSWER 18: The Labor Categories provided in Attachment 13 are for CLIN 6001 only.

Offerors shall propose what they deem to be the appropriate labor mix to accomplish all other CLIN tasks.

QUESTION 19: Upon review of the technical data provided for MSC SAWS installs we annotated that appears portions of materials and parts historically procured under similar installations of comparable size and scope are not listed in the government’s technical data provided with the above referenced solicitation. Is the government’s intent that the Offeror bid the install as given or may the Offeror include additional materials and parts deemed necessary as a separately priced addendum to the Government’s technical data listing provided with the solicitation?

ANSWER 19: Offerors may propose what they deem is appropriate but shall explain any additional material required. Offerors are reminded that the proposal submission requirements in Section L shall be adhered to.

QUESTION 20: The Government has indicated in Section L of the solicitation that the ceiling for Material under this effort is $21,352,099, they have further indicated in Section B that the contract maximum is $49,551,799. The materials therefore represent approximately 43% of the overall estimated contract value. As the timely, cost effective, and efficient procurement of these materials will be a critical component of execution under the resultant contract will the Government reconsider making this element of the effort fee bearing?

ANSWER 20: Material costs for this effort are cost-only. No fee will be applied to materials.

QUESTION 21: May the Offeror propose labor categories other than or in addition to those identified in Attachment 14 when preparing the pricing for Sample Task Order 01 and Sample Task Order 02?

ANSWER 21: Labor Categories in Attachment 14 are for CLIN 6001 only. Offers shall propose the appropriate labor mix to accomplish the tasks of the other CLINs and Sample Task Orders 01 and 02.

QUESTION 22: The paragraph lettering in Section L, page 86 is not sequential. Please correct.

ANSWER 22: Corrected.

QUESTION 23: Can the Offeror provide the Cost Narrative in .pdf format?

ANSWER 23: Yes, Section L has been revised to indicate that the Cost Narrative may be submitted in Adobe Acrobat (.pdf) format.

QUESTION 24: Would the Government consider excluding the Subcontract Management Plan (SMP) from the 15 page Volume II limit?

ANSWER 24: The Government believes that the 15 page limit for the Management Proposal (Volume II) is sufficient.

QUESTION 25: The estimates provided in Section L Factor 3 Cost Proposal do not include the Offeror’s material handling/G&A burden. Is the intent for the Offeror to include applicable burdens in the amounts for ODCs entered into Section B? Please clarify.

ANSWER 25: Offers shall abide by Section L which states “[e]ach offeror may apply appropriate burdens in accordance with their disclosure statements” with respect to the provided estimated ODCs.

QUESTION 26: Solicitation Section L, Factor 3 states that the offeror’s proposed ODCs shall be included in Section B of the offer against each appropriate ODC CLIN. The referenced statement seems to contradict the instructions in Section B ODC CLINs where it states: “OFFERORS ARE NOT TO PROPOSE COST/PRICING FOR THIS CLIN.” Please clarify.

ANSWER 26: Offerors are to propose to the CLINs as appropriate unless a CLIN description states that offerors are not to propose to that CLIN. For CLINs that offerors are not to propose to, the Government has provided an estimated maximum amount for those CLINs.

QUESTION 27: Please verify that the proposed subcontractor Overall Cost Summary should include a breakout of man-hours and overtime by both prime and subcontractors. Do the subcontractor Cost Summaries need to include the prime hours, or is this a requirement for just the Prime Cost Summary.

ANSWER 27: The Overall Cost Summary should include a breakout of overtime by both prime and subcontractors total costs including fee. The man-hour breakdown in the Overall Cost Summary is for prime only. The Overall Subcontractor Cost Summary is for the subcontractor costs only.

QUESTION 28: In the description for Supplies and Services for CLIN1001, it indicates that the work is “in accordance with SOW paragraph 3.3. However, in SOW paragraph 3.3, the table that cross references applicable CLINs, CLIN 1001 is not included. Please correct/clarify.

ANSWER 28: The CLIN description for CLIN 1001 has been updated to reflect the appropriate SOW paragraphs.

QUESTION 29: The SOW states that Contractor employees shall not visit or contact ships without prior NSWC Crane written approval for any work performed under this SOW. What is the specific office to make a request and receive the appropriate authorization under this contract at NSWC Crane?

ANSWER 29: Approval for work performed under the SOW and the awarded contract will be provided via a delivery/task order signed by a procuring contracting officer.

QUESTION 30: Please confirm that the Offeror is to not enter amounts in Section B and submit for Sample Task Order 01 as shown in Attachment 15, and Sample Task Order 02 as shown in Attachment 16.

ANSWER 30: Offerors are to submit the required information outlined in Section L for the Sample Task Orders.

QUESTION 31: The Sample Task Order 02 description of Supplies/Services in Attachment 16 indicates that “MSC SAwS T-AO Install” will be performed. However, in the RFP Section B

CLIN 1001 description of Supplies/Services, it indicates that performance includes “MSC SAwS T-AO Install/Deinstall”. Is it the intent that labor for Sample Task Order 02 be priced for install only?

ANSWER 31: The Sample Task Order 02 CLIN 1001 is for installation as indicated in the CLIN descriptions. There are no deinstallations in any sample task order.

QUESTION 32: CLIN 2001AB and 2002AB reference MSC T-AO. However, CLIN 2001 work is “MSC T-AKE Prep Work Labor”. Please clarify/correct.

ANSWER 32: Corrected.

QUESTION 33: The CLINs indicate that a total number of installation/deinstallation actions will take place over the “contract’s entire period of performance.” In order to provide a realistic estimated price and take into account the Government’s request that encourages Offerors to include a reasonable escalation factor (Section L), it would be beneficial to understand the number of installations/deinstallations for each CLIN that will occur in each year of performance. Request the Government provide an estimate of the number of actions for each referenced CLIN by performance year.

ANSWER 33: The Government is only able to provide the total number of installation/deinstallation actions over the contract’s entire period of performance.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Oct-2016 02:00 PM to 07-Nov-2016 02:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 1001

The CLIN extended description has changed from:

Prep Work Labor for the MSC SAwS T-AO/T-AOE in accordance with SOW paragraph 3.1 and 3.2. An estimated 10 installs/deinstalls will occur under this CLIN during the contract's entire period of performance.

To:

Prep Work Labor for the MSC SAwS T-AO/T-AOE in accordance with SOW paragraphs 3.1 and 3.2. An estimated 10 installs/deinstalls will occur under this CLIN during the contract's entire period of performance. .

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been added by full text:

5252.237-9106 SUBSTITUTION OF PERSONNEL (SEP 1990)

(a) The Contractor agrees that a partial basis for award of this contract is the list of key personnel proposed.

Accordingly, the Contractor agrees to assign to this contract those key persons whose resumes were submitted with the proposal necessary to fulfill the requirements of the contract. No substitution shall be made without prior notification to and concurrence of the Contracting Officer in accordance with this requirement.

(b) All proposed substitutes shall have qualifications equal to or higher than the qualifications of the person to be replaced. The Contracting Officer shall be notified in writing of any proposed substitution at least forty-five (45) days, or ninety (90) days if a security clearance is to be obtained, in advance of the proposed substitution. Such notification shall include: (1) an explanation of the circumstances necessitating the substitution; (2) a complete resume of the proposed substitute; and (3) any other information requested by the Contracting Officer to enable him/her to judge whether or not the Contractor is maintaining the same high quality of personnel that provided the partial basis for award.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

TABLE OF CONTENTS

Exhibit/Attachment Table of Contents

DOCUMENT TYPE

DESCRIPTION

PAGES

DATE

Exhibit A Contract Data Requirements List (CDRL)

CDRL A001 – CDRL A027 27 19SEP2016

Attachment 1 Statement of Work 16 06SEP2016

Attachment 2 GFP Listing TBD TBD

Attachment 3 Government Furnished Information 1 16SEP2016

Attachment 4 QASP 10 16SEP2016

Attachment 5 Present/Past Performance Questionnaire 2 16SEP2016

Attachment 6 Overall Cost Summary N/A 17OCT2016

Attachment 7 Overall Subcontractor Cost Summary N/A 17OCT2016

Attachment 8 Cost Summary for Sample Task Order 01 N/A 17OCT2016

Attachment 9 Cost Summary for Sample Task Order 02 N/A 17OCT2016

Attachment 10 Pre Award Survey SF 1408 10 16SEP2016

Attachment 11 DD 254 2 11AUG2016

Attachment 12 Wage Determination 10 09AUG2016

Attachment 13 Estimated Level of Effort – CLIN 6001 1 16SEP2016

Attachment 14 Labor Category Descriptions – CLIN 6001 1 17OCT2016

Attachment 15 Sample Task Order 01 8 17OCT2016

Attachment 16 Sample Task Order 02 10 17OCT2016

Attachment 17 Key Personnel 1 17OCT2017

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

CNIN-L-0002 PROPOSAL REQUIREMENTS – BEST VALUE (Jun 2014)

PROPOSAL REQUIREMENTS

The contractor’s proposal shall include the following:

Document / Information Volume Number Technical Proposal (Factor 1, Subfactor A) (Written Statement of Work Compliances and Sample Task Order Evaluation)

Volume I (30 page limit)

Management Proposal (Factor 1, Subfactor B) (Overall Management Approach, Transition Plan, Quality Control Plan, Subcontractor Control, Staffing Plan, Organizational Chart, Surge Management Approach, Key Personnel)

Volume II

(15 page limit)

Past Performance Narrative & Matrix (Factor 2)

3 Prime References

Subcontractor references as applicable

Volume III (Narrative – 1 page limit per reference; Matrix – 1 page limit)

Cost Proposal (Factor 3) (Overall Cost Summary, Cost Summary for Sample Task Order 01, Cost Summary for Sample Task Order 02, Cost Narrative, FPRAs and other cost documentation required to support the proposal)

Volume IV

(No page limit)

Completed Solicitation (Cover Letter, ALL Fill-ins)

Volume V (No page limit)

General Information:

a) The Government reserves the right to reject any proposal that does not comply with these proposal preparation/submission instructions.

b) Offerors shall state the names and telephone numbers of persons authorized to conduct discussions in the cover letter of the completed solicitation.

c) Proposals shall not contain classified information.

d) Draft task orders provided are for informational purposes ONLY.

e) Delivery& Submission Method:

1) Submission of proposals is only acceptable electronically.

2) Electronic Delivery of Proposals. Electronic submission is to be submitted to jason.j.clark@navy.mil.

Timeliness of proposals will be determined in accordance with FAR 52.215-1(c)(3)(ii)(A), Be advised that large electronic files are problematic due to limitations on Government email inbox. In addition .zip file are stripped from e-mails and cannot be submitted. Utilization of AMRDEC SAFE at https://safe.amrdec.army.mil/safe/Welcome.aspx is an acceptable and RECOMMENDED transmission tool. AMRDEC SAFE supports file sizes up to 2GB. Submittals via AMRDEC SAFE will be downloaded upon receipt but not opened until the solicitation closes. Any proposal sent by electronic submission MUST be completely received in the point of contact’s (POC's) email inbox prior to the time the solicitation closes in order to be timely; therefore, please take into consideration the time the electronic transmission process may take for the POC to actually receive your email when submitting.

f) Proposal Format. Format of the proposal volumes shall be as follows:

1) Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 10 point, uncompressed font.

2) Pages shall be single sided, one and one half inch spaced, with a minimum of one inch margins on all sides. Pages shall be dated and numbered sequentially by volume. A header should be present in each volume submission stating the volume number, title, solicitation identification, and the offeror's name.

3) Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

4) Elaborate format, color representations, and bindings are not desirable. Any pages that are changed (as the result of negotiations) should be of a different color (as specified by the Contracting Officer) and have changed information clearly marked by a vertical line in the right margin of the page and/or circling if changing data in a chart. The offeror shall indicate the new date on revised pages.

5) Legible tables, charts, graphs and figures shall be used when necessary to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. For tables, charts, graphs, and figures, the text shall be no smaller than 8 point, Times New Roman.

g) Use of Navy Support Contractors

1) Government support contractors may assist the Source Selection Organization. The Source Selection Evaluation Board and the Cost/Price Analysis Team will be composed of Government employees. The Government support contractors may participate as administrative support.

2) The following firm(s) may assist in the technical/management proposal evaluation in an advisory capacity only and may provide administrative support to the source selection process, but will not evaluate proposals or have voting authority:

Design to Delivery/ The Mayvin Consulting Group / G5S / LLC, Logistics Support, Inc.

The Navy has both hardware and information exclusion clauses as well as proprietary data protection clauses in Navy contracts with the above listed firms. Offeror shall provide written notification to the Procuring Contracting Officer (PCO) no later than ten (10) days after issuance of the RFP if Offeror does not consent to the use of the firm listed above in the proposal evaluation process. Otherwise, submission of a proposal will be considered consent of use of the firm abovementioned.

h) Proposal General Guidance

1) Offerors should assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror's proposals only. The Contractor should not resume that data previously submitted, or presumed to be known (e.g., data or services previously submitted or performed for the Government), will be considered as part of the proposal. The Government does not assume the duty to search for data to cure problems it finds in proposals. Failure to conform to requirements of this solicitation may form the basis for rejection of the proposal.

2) General statements such as “the Offeror understands the method for performing the Systems

Engineering efforts (or any portion thereof) and can or will comply with the requirements of the solicitation” will not be considered sufficient, as will generic statements such as "straight forward engineering techniques" and the "highest quality control procedures.”

3) The Offeror’s proposal must contain a precise description of all terms and conditions of the services and supplies offered and must address all topics described below. The information provided in the proposal shall appear in the same order as outlined herein.

4) In the event that any portion of the proposal is written by anyone who is not a bona fide employee of the firm submitting the proposal, a certificate to this effect shall be furnished which must be signed by an authorized official of the Offeror and shall indicate the person’s name, employment capacity, firm name, relationship of that firm to the Offeror, and which portion of the proposal was written by that person. This certificate requirement applies to both the prime and any subcontractors. The certification shall be provided in Volume II.

5) All files shall conform to DOS™ naming conventions (e.g., no more than eight characters and a four character extensions); only the following extensions shall be used:

.docx for Microsoft® Word 2007™ files .xlsx for Microsoft® Excel 2007™ files .pdf for Adobe® Acrobat™ 6.0 files .mpx for Microsoft® Project 2007 files

6) Offeror shall not embed sound or video files into submittals. Graphics, tables, photographs, and other data beyond the capability of Microsoft® Word ™, Microsoft® PowerPoint ™, Microsoft® Excel ™, or not in currently NMCI- supported applications may be submitted in Adobe Acrobat format.

Electronic cost data must be submitted in Excel™.

7) The Technical Proposal (Volume I) (Factor 1, Subfactor A) and Management Proposal (Volume II)

(Factor 1, Subfactor B) shall enable Government evaluating personnel to make a thorough evaluation and arrive at a sound determination as to whether or not the proposal will meet the requirements of the government. The technical proposal and management proposal shall be specific, detailed, and complete as to clearly and fully demonstrate that the prospective contractor has a thorough knowledge and understanding of the requirements and has valid and practical solutions to technical problems.

Statements that paraphrase the specifications/Statement of Work or attest that "standard procedures will be employed” are inadequate to demonstrate how the proposal complies with the requirements of the specification/Statement of Work.

8) The Technical Proposal (Factor 1, Subfactor A) shall be submitted as Volume I, and shall include the following: an executive summary; table of contents; glossary of abbreviations and acronyms; and plan of action & milestones (POAM), work breakdown structures (WBS), and bill of materials (BOM) as required and noted in Factor 1 Subfactor A below. POAMs, WBS, and BOMs submitted shall be in a format chosen by the contractor but shall conform to the General Information, Proposal Format, and Proposal General Guidance as stated in the preceding paragraphs of this section. The Technical

Proposal shall be no more than 30 pages and the executive summary shall be no more than one (1) page. The Technical Proposal shall not contain any cost or pricing information.

9) The Management Proposal (Factor 1, Subfactor B) shall be submitted as Volume II, and shall include the following: executive summary; table of contents; glossary of abbreviations and acronyms; staffing plan; and organizational chart. The Management Proposal shall be no more than 15 pages and the executive summary shall be no more than one (1) page. The staffing plan, organizational chart, and quality control plan submitted shall be in a format chosen by the contractor but shall conform to the General Information, Proposal Format, and Proposal General Guidance as stated in the preceding paragraphs of this section. The Management Proposal shall not contain any cost or pricing information.

10) The Past Performance Narrative & Matrix shall be submitted as Volume III and shall consist of a narrative of each past performance reference and a matrix identifying the information detailed in Factor 2 below, and shall conform to the General Information, Proposal Format, and Proposal General Guidance as stated in the preceding paragraphs of this section. The Past Performance Narrative shall not be more than one (1) page per reference. The Past Performance Matrix shall not be more than one

(1) page total. The Past Performance Narrative and the Past Performance Matrix shall not contain any cost or pricing information.

11) The Cost Proposal shall be submitted as Volume IV and shall include the Overall Cost Summary (Attachment 6), Cost Summary for Sample Task Order 01 (Attachment 8), Cost Summary for Sample Task Order 02 (Attachment 9), and Cost Narrative. The Cost Narrative shall be submitted in Microsoft Word, Adobe Acrobat (.pdf format), or an equivalent word processing program, and shall conform to the General Information, Proposal Format, and Proposal General Guidance as stated in the preceding paragraphs of this section. The Overall Cost Summary and Cost Summaries for Sample Task Orders 01 and 02 shall include all calculations in the cells (i.e. SHOW ALL FORMULAS). Offerors shall not directly input data in a cell when formulas were used to calculate the entered data. Evaluators MUST be able to determine how all direct and indirect rates were calculated. The Overall Cost Summary and Cost Summaries for Task Orders 01 and 02 are in landscape and shall be formatted for printing such that all data is in a type size no smaller than 9 characters per inch, and row and column heading appear on each printed page.

12) The completed solicitation shall be submitted as Volume V and shall include a Cover Letter that conforms to the General Information, Proposal Format, and Proposal General Guidance as stated in the preceding paragraphs of this section. The offeror shall ensure that ALL required fill-ins in clauses and provisions are completed

Factor 1 Subfactor A: Technical Proposal (Volume I) – 30 page limit (page limit excludes executive summary, table of contents, POAMs, WBS, BOMs, and glossary of abbreviations and acronyms) The offeror shall explain its specific technical knowledge, specific technical capabilities, and specific relevant technical experience to successfully accomplishing Statement of Work (SOW) requirements to include any significant tools, techniques, and methods it intends to use in satisfying the requirements.

The offeror shall provide a POAM, WBS, and BOM for Sample Task Order 01 that demonstrates the ability to procure/manufacture and integrate/assemble all material and subassemblies for five (5) U.S. Coast Guard (USCG) 87’ Cutter installation kits.

Offeror shall utilize associated technical data package specified in Sample Task Order 01 for the USCG 87’ Cutter and demonstrate in POAM, WBS, and BOM submitted for Sample Task Order 01 a knowledge of the required effort to accomplish installation of one (1) MARFLIR II system provided as Government Furnished Equipment (GFE) per USCG 87’ Cutter.

Offeror shall ensure that information provided in the POAM, WBS, and BOM for Sample Task Order 01 demonstrates knowledge of and ability to successfully accomplish shipboard installation requirements for the USCG 87” Cutter.

The offeror shall provide a POAM, WBS, and BOM for Sample Task Order 02 that demonstrates the ability to procure/manufacture and integrate/assemble all material and subassemblies for five (5) Military Sealift Command (MSC) Situational Awareness (SAwS) Installation Kits.

Offeror shall utilize associated technical data package specified in Sample Task Order 02 for the MSC T-AO and

T-AKE Class ships and demonstrate in POAM, WBS, and BOM submitted for Sample Task Order 02 knowledge of the required effort to accomplish installation of one (1) SAwS provided as GFE per MSC ship.

Offeror shall ensure that information provided in the POAM, WBS, and BOM for Sample Task Order 02 demonstrates knowledge of and ability to successfully accomplish shipboard installation requirements for the MSC T-AO and T-AKE Class ships.

Factor 1 Subfactor B: Management Proposal (Volume II) – 15 page limit (page limit excludes executive summary, table of contents, staffing plan, organizational chart, quality control plan, resume and Letter of Intent of Key Personnel, and glossary of abbreviations and acronyms) Offeror shall provide an organization chart that demonstrates the location of this work in the offeror’s organization and demonstrates how this effort will receive sufficient attention during contract performance.

Offeror shall describe how they will manage the contract both from a program management and contract management perspective, addressing whether a full or part-time program manager will be assigned as well as how contract management and task reporting will be assigned and invoiced.

Offeror shall provide a staffing plan that includes labor categories to be utilized. The staffing plan must demonstrate that personnel certified to accomplish the tasks of the contract will be utilized. Offeror shall specifically state the certifications of the personnel as applicable within the staffing plan next to each labor category proposed. Offeror shall highlight any key positions within the staffing plan, and shall address indirect or direct billed positions. Program and contract administrative personnel should be included in the staffing plan as well.

Offeror shall describe how a surge of up to ten (10) simultaneous worldwide installations to support different program offices, ship platforms, and technical data packages would be managed and successfully executed. Offeror shall assume that the ten (10) simultaneous worldwide installations are located in ten (10) different CONUS and OCONUS locations.

Offeror shall describe the transition process in detail including all steps the offeror intends to take in order to assume responsibility from the incumbent contractor, if applicable, within forty-five (45) days upon contract award.

offeror shall address how personnel have adequate security clearances; and how the offeror will assume responsibility for support of current programs without discontinuity of work flow or loss of integrity of the programs' current operation. The offeror shall demonstrate their ability to meet the facility clearance requirement and safeguarding capability requirement identified in the DD254. If the offeror does not currently possess the required facility clearance, the offeror shall demonstrate their completion of the preparatory steps necessary to be granted the facility clearance in a timely manner after contract award.

Offeror must propose a Subcontract Management Plan (SMP) if subcontracting or teaming is proposed. The SMP shall describe its processes and techniques used to manage subcontract performance (technical, schedule, and cost), billing, and reporting. The SMP shall be fully consistent with other portions of the proposal to include the Cost Proposal. The SMP shall only include those subcontractors which are price in the Cost Proposal. If subcontractors are not included in the cost proposal, they shall not be referenced in any part of the proposal. The offeror shall address the technical reason(s) for selecting each subcontract/consultants; identify the portions of the SOW that will be subcontracted; the contractual relation with the subcontract; and any previous working relationships with proposed subcontractors.

The offeror shall provide a Quality Control Plan (QCP) in accordance with the Quality Assurance Surveillance Plan (QASP) attached in Section J (Attachment 4). The offeror’s QCP shall set forth internal processes and procedures required to meet the standards and acceptable quality levels outlines in the QASP. Offerors shall discuss development and implementation of a performance management system with the processes used to assess and report its quality performance to the Contracting Officer’s Representative(s) (COR(s)).

The offeror shall provide the resume and Letter of Intent for the key personnel identified in Attachment 17. Key personnel are deemed essential to the performance of this effort and cannot be replaced without prior notice to the Government in accordance with NAVSEA Headquarters clause 5252.237-9106. Resume should demonstrate the experience and capabilities required for key personnel as outlined in Attachment 17.

Factor 2: Past Performance Narrative & Matrix (Volume III) – 1 page limit per reference for the narrative summary and 1 page limit for the matrix Offerors shall provide three (3) present/past performance references with their proposal within the last three Government fiscal years that reflect relevant experience. Offerors with significant subcontractors (10 percent or more of the total proposed cost) shall also submit one (1) past performance reference for said subcontractor(s). The contracts identified should demonstrate in-depth knowledge and successful implementation of contracts, of similar scope and complexity to this solicitation. Similar scope and complexity means have performed most of the types of support efforts identified in the SOW for this solicitation. The identified contracts can be with the Federal, commercial, or other customers. The Government reserves the right to limit or expand the number of references it decides to contact, and to contact other references than those provided by the Offeror. The Government reserves the right to use contract performance data obtained from other sources, such as the Government’s Federal Awardee Performance and Integrity Information System (FAPIIS) database.

Offerors are encouraged to supply contract reference information for which they are the prime contract holder or provide detailed clarification to the extent of which they contributed as a subcontractor to the referenced contract.

Failing to provide enough detail for a referenced contract for which the offeror was a subcontractor may result in the offeror’s references being determined not relevant.

For each contract, the offeror shall identify at least one of the following customer POCs: Program Manager; and PCO or COR. Offeror shall provide a matrix identifying the following information for each of the Present/Past Performance Questionnaires (Attachment 5 in Section J) sent to references of the prime and subcontractors, as applicable:

Organization/Customer

POC

Brief Description of Procurement Contract Number Telephone Number of Organization/Customer POC Email Address of Organization/Customer POC

Completed Present/Past Performance Questionnaires shall be submitted directly to jason.j.clark@navy.mil. Under no circumstances shall the questionnaires submitted to the offeror’s references be returned to the offeror. Offerors shall exert its best efforts to ensure that at least two POCs per relevant contract submit a completed Present/Past Performance Questionnaire directly to the Government. Any information provided by the offeror’s references is subject to verification/validation by the Government during the evaluation process. In the event references are not received by the close of the solicitation, the Government may make contact and follow up with the listed references identified on the Contractor Present/Past Performance Data matrix.

Offerors shall complete a narrative of each past performance reference submitted detailing the following:

a) Description and dates of work performed on the referenced contract.

b) Description of how the scope for the referenced contract relates to this effort in scope and complexity.

c) Description of the significant achievements, challenges or obstacles encountered and overcome during contract performance, to include measures taken to overcome any challenges or obstacles.

Factor 3: Cost Proposal (Volume IV)

Technical information SHALL NOT be submitted as part of the cost proposal. The requirements of this section apply equally to the offeror and any proposed subcontractors regardless of subcontract type. The prime contractor has the responsibility to ensure that ALL SUBCONTRACTORS provide information at the same level of detail as required in this section regardless of the subcontract pricing arrangement. If subcontractors do not comply, this will be viewed as indicative of the prime contractor’s inability to control subcontractor performance and could impact the Management Proposal (Factor 1 Subfactor B) evaluation result.

The Cost Proposal shall consist of the Cost Narrative, Overall Cost Summary, and Cost Summaries for Sample Task Orders 01 and 02. The Overall Cost Summary shall be in the format provided as Attachment 6 in Section J. The Cost Summary for Sample Task Order 01 shall be in the format provided as Attachment 8 in Section J. The Cost Summary for Sample Task Order 02 shall be in the format provided as Attachment 9 in Section J. The offeror shall provide sufficiently detailed information as to allow the Contracting Officer to determine the reasonableness of the proposed costs. The submitted cost summaries shall include ALL formulas that demonstrate how rates and burdens were applied. All proposed costs shall be in whole dollars. The level of effort in Section B for CLIN 6001 includes both prime and subcontractor labor. Should there be any discrepancy between the pricing submitted in Section B and the Cost Summaries/Cost Narrative documentation, the offeror’s Section B pricing will take precedence. For cost realism purposes, the higher cost will be used.

Offerors are advised that proposing lower level replacement in technical labor categories for CLIN 6001 without substantial justification will be an indication that the offeror does not have a clear understanding of the technical labor needed to support the effort and appropriate upper adjustments may be made by the Government.

Offerors are encouraged to propose a reasonable escalation factor for both Service Contract Act (SCA) and Non- SCA positions consistent with company practices and estimated future increases in wages. The basis for the escalation factor shall be addressed in the Cost Narrative. Although updated wage determinations will be included in future modifications to the resulting cost-reimbursable contract, the clause at 52.222-43 (SCA – Price Adjustment) does NOT apply due to this requirement not being fixed price, time-and-materials, or a labor-hour service contract as prescribed in FAR 22.1006(c)(1).

The Cost proposal shall reflect actual labor rates expected to be expended to satisfy the requirements of this effort (such as actual hourly rates for named personnel if such rates will be the basis for billing under the resultant contract). Offerors are advised that the Government will be requesting rate check information from their respective cognizant DCMA offices. Depending on the completeness or currency of recommendations received, offerors may be requested to provide copies of actual payroll data to substantiate current direct labor rates as well as indirect budgets to support proposed rates. This advisory note is provided so that offerors and their team members can have such documentation readily available if requested.

If the offeror has a Forward Pricing Rate Agreement (FPRA) with DCAA, a copy shall be furnished in addition to the cost proposal. If an offeror does not have an FPRA, the offeror shall provide rationale within the cost narrative as to how direct labor rates were calculated.

The Government Level of Effort by labor hours and labor category for CLIN 6001 is provided as Attachment 13 in Section J. Labor category descriptions for CLIN 6001 can be found as Attachment 14 in Section J. The labor category descriptions are provided for informational purposes only, and offerors shall make their independent assessment of labor categories applicable to the Service Contract Act Wage Determination found as Attachment 12 in Section J.

The level of effort provided is for work directly supporting the requirement of this contract and DOES NOT include contract administration or program management hours for prime or subcontractors. If any hours will be charged directly for program management, contract reporting and administration by any tier contractor it must be added to the specified level of effort list in Attachment 13.