ADC_MASTER_ADC_SOW_together.pdf

AMMUNITION DATA CARD MASTER Rev 13 30 April 2018

* * * * AMMUNITION DATA CARD * * * *

1) NSN: 1377009991212 M009 [NSN AND DODIC WITH NO DASHES]

2) NOMENCLATURE: CARTRIDGE IMPULSE, MK 99 MOD 1 [INCLUDE MODEL, SEE SECT B OF CONTRACT]

3) LOT NUMBER: PQP06A008-001 [IN ACCORDANCE WITH MIL-STD-1168 OR CONTRACT SECTION D

(AMMUNITION LOT NUMBERING)]

4) CONTRACTOR: PROVEN QUALITY PRODUCTS, INC

5) NET QUANTITY: 2722 [QTY AVAILABLE TO SHIP AFTER LOT ACCEPTANCE TEST (LAT) SAMPLES, INVESTIGATIVE SAMPLES (RETAINS) AND REJECTS REMOVED FROM LOT. OVERAGE UNITS ARE

CONSIDERED TO BE PART OF THE NET QUANTITY. FOR FIRST ARTICLE TEST SAMPLES (FAT) PUT “N/A”]

6) PACKING: 1 PER BAG/2 PER FBB/20 MAX PER WOODEN BOX /SPI 01-0633165h [GIVE DETAILS AND

INCLUDE SPI OR PACKAGING DWG NUMBERS]

7) CONTRACT/ORDER NUM: N0010406CK999 [PRIME CONTRACT NUMBER - NO DASHES. SEE REMARKS

SECTION FOR IDIQ CONTRACTS GUIDANCE]

8) PURCHASE ORDER NUM: [SUBCONTRACTOR PURCHASE ORDER NUMBER FROM THE PRIME

CONTRACTOR]

9) DRAWING NUMBER: 951AS111 [USE GOVERNMENT DWG #; IF NONE USE CONTRACTOR ITEM P/N; SEE

SECT B OF CONTRACT]

10) DRAWING TAB*:

11) DRAWING REV: B [IF NONE PUT “NR“ FOR NO REVISION]

12) SPEC NUM: MIL-C-99999 [IF NONE PUT “N/A”]

13) SPEC REV: C [IF NONE PUT “NR“ FOR NO REVISION]

14) SPEC AMEND: 1 [IF NONE PUT “N/A“]

15) DATE STARTED: 01/01/2006 [FORMAT MM/DD/YYYY. THE MONTH MUST MATCH MONTH LETTER IN LOT NUMBER. DATE PRODUCTION LOADING OR ASSEMBLY STARTED, UNLESS OTHERWISE SPECIFIED BY

PRODUCT ASSEMBLY DRAWING, SPECIFICATION OR CONTRACT]

16) DATE COMPLETED: 04/20/2006 [FORMAT MM/DD/YYYY. DATE LOT WAS COMPLETED]

17) DATE INSPECTED: 05/01/2006 [FORMAT MM/DD/YYYY. DATE LOT PRESENTED TO DCM QAR FOR

INSPECTION]

18) LINE*:

19) ZONE WEIGHT*:

20) CHARGE WEIGHT: 0.000260 [IF END-ITEM CONTAINS PROPELLANT ENTER THE TOTAL WEIGHT (IN

POUNDS) FOR A SINGLE UNIT]

21) INDEX OF POWDER*:

22) MAX PACK DEPTH (US)*:

23) MAX PACK DEPTH (METRIC)*:

24) PROD PACK DEPTH*:

25) NET EXPLOSIVE WT (US): .00106 [NET EXPLOSIVE WEIGHT (IN POUNDS) OF ALL CLASS I MATERIAL IN A

SINGLE UNIT. NET EXPLOSIVE WEIGHT IS PULLED FROM JHCS]

26) NET EXPLOSIVE WT (METRIC): .000481 [NET EXPLOSIVE WEIGHT (IN KILOGRAMS) OF ALL CLASS I

MATERIAL IN A SINGLE UNIT. NET EXPLOSIVE WEIGHT IS PULLED FROM JHCS]

27) TEST SAMP: 47 [TOTAL # OF LAT/FAT SAMPLES INCLUDING INVESTIGATIVE SAMPLES (RETAINS)]

28) TEST SITE: [TEST ACTIVITY CODE WHERE LATs/FATs ARE SENT TO; DROP-DOWN MENU OPTION]

29) TS DATE SHIPPED**: 06/29/2006 [FORMAT MM/DD/YYYY]

30) TS MODE SHIPPED: FEDEX [METHOD OF SHIPMENT]

31) UN PROPER SHIPPING NAME: CARTRIDGES, POWER DEVICE [UN PROPER SHIPPING NAME, SECT D]

32) HAZARD CLASS: 1.4C [HAZ CLASS AND COMPATIBILITY CODE PER SECTION D OF CONTRACT]

33) GOV'T QA ACTIVITY: 039 [DCM ACTIVITY CODE FOUND IN WARP MANUAL PGs 57-58]

34) DISPOSITION: PA [PA - PENDING ACCEPTANCE FOR LATs/FATs; AC - ACCEPTED LOT (AC ONLY AFTER

NAVSUP APPROVAL LETTER)]

35) GOV'T INSPECTOR: JOE G. DCAS

36) DATE SIGNED: 06/25/2006 [FORMAT MM/DD/YYYY. DATE SIGNED BY GOV’T INSPECTOR]

* * * * COMPONENTS * * * *

[LIST ALL COMPONENTS, NOT

JUST EXPLOSIVES. IT SHOULD

INCLUDE EXPLOSIVE SUB-

ASSEMBLY COMPONENTS WHEN

NOT COVERED BY A SEPARATE

AMMUNITION DATA CARD]

COMPONENT

DRAWING NO. REV***

MANUFACTURER DATE

LOT NUMBER QTY [OF

COMPONENT]

O-RING MS3324-8 A A

HANCOCK,

INC

1205 23026 2775

ADHESIVE MMM-A-134B B 3M

SEALANTS

0405 36669 AR

PRIMER MIX 878 2240790C C BPQP, INC 0305 PQP123 2.5 LB

PROPELLANT 855AS222A D GFM 1205 HES 5806 350 GM

USAF & USN CAD/PAD STATEMENT OF WORK - AMMUNITION DATA CARDS

January, 2018

1.Ammunition Data Cards (ADC) shall be prepared in accordance with MIL-STD-1168 (currentrevision) and shall follow the format required by the application identified as WorldwideAmmunition-data

Repository Program (WARP). All of the requirements of MIL-STD-1168 applybut some are tailored in accordance with MIL-STD-962 to meet CAD/PAD program requirementsas listed below.

2.The criteria and procedures for the assignment of lot numbers for energetic materials(pyrotechnics, propellants, explosives) including their constituents shall be in accordance withMIL-STD-1168.

3.All energetic materials (pyrotechnics, propellants, explosives) used in assemblies and sub-assemblies/components (i.e., igniter cartridges, delay elements, primer assemblies, explosivecord, etc.)

shall be entered in the ADC using the common name, actual/original manufacturer’spart number & revision, lot number, and date of manufacture. Traceability shall be ensured bythe original manufacturer’s documentation such as Certificate of Conformance (COC), Certificateof Analysis (COA), Quality Assurance Record (QAR) Quality Inspection Record (QIR), QualityAssurance Documents (QAD), Batch Record, or other equivalent documentation that wouldprovide positive traceability in the event of a future product recall.

4.The contractor may list their own internal part number for energetic material that they re-designate or re-characterize but must also list the actual manufacturer’s part number, lotnumber, and date of manufacture in parentheses in a format that is searchable in WARP. AnyGFM/GFP provided under contract to the vendor should retain government provided part/lotnumbers and nomenclature to retain traceability. Ingredients which are used to synthesize orthat are blended in a process to make the end item energetic material are not required to belisted. Examples of blended or synthesized energetic materials that shall be listed are HNS, LeadAzide, BKNO3, ZPP, HES 8028, etc. If the ages of energetic materials are older than the agesspecified on the Airmunitions Specification or as specified elsewhere in the contract at the timethe CAD/PAD devices become hermetically sealed, the date of energetic material recertificationor any associated approved Request for Variance (RFV) shall be notated in the waivers anddeviation description section.

5.Hardware components shall be fully traceable and identified by the original manufacturer’s lotidentification information/documentation or qualified distributor’s documentation such asCertificate of

Conformance (COC), Certificate of Analysis (COA), Quality Assurance Record(QAR), Batch Record, or other equivalent documentation that would provide positive traceabilityin the event of a future product recall. The actual date of manufacture is not required for anynon-age degradable materials such as metal housings, tubes, sleeves, firing pins, nuts, bolts,washers, etc. The COC, COA, QAR, or Batch Record date(s) may be used for the DOM. Epoxies,sealants, curative, O-rings, and other organic materials shall be fully traceable to OEM withDOM and traceable via the original manufacturer’s lot identification documentation such asCertificate of Conformance (COC), Certificate of Analysis (COA), Quality

Assurance Record(QAR) Batch Record, or other equivalent documentation that would provide positive traceabilityin the event of a future product recall. Materials or components that do not affect the reliabilityor safety of the end item (i.e., solvents, paints, lacquers, labels, dust caps, etc.) do not need to belisted on the ADC.

ATTACHMENT 2 (continued)

6. The ADC data and information entered in WARP for all materials and components ideally shall stand alone for traceability to the actual manufacture’s information (i.e. Mfg P/N, Mfg date (as applicable), Mfg lot number etc.). If contractor uses their own P/N, reference date for acceptance or other

“trace”/traceability identification used internally for the non-critical piece parts/materials, it shall be noted in the remarks section, i.e. “trace ID, or PO used for the following piece parts: (parts shall identified/listed)”, provided the field/entry method is searchable in WARP. If traceability documentation is

“questionable” or in conflict and needs clarification, the applicable engineer or equipment specialist shall be contacted to resolve any issues.

7. A “sample” ADC is generated in WARP the first time an ADC is submitted by the contractor for applicable government reviews and approvals. Upon approval of the sample ADC, a final version for each production lot shall be completed in WARP and uploaded for Invoicing, Receipt, Acceptance, and Property

Transfer (iRAPT - formerly WAWF) for review and acceptance prior to shipment of product by the applicable government authority. The WARP ADC program will not allow the submission of additional

ADCs until such time as the sample ADC has been approved in the system. The sample ADC does not require the use of a “Z” interfix number used to identify it as a sample.

8. If any unique situations exist that may conflict with compliance, a resolution should be proposed by the contractor prior to contract award to determine possible work-around.

9. A hard copy of the applicable ADC(s) shall also be included with each shipment per applicable ADC

CDRL.

WARP will reside within the Munitions History Program (MHP). Additional details on these WARP applications are provided below.

MHP-WARP Access Procedures

Government or Contractor employee with CAC and AKO account:

(a) Click on the MHP hyperlink which is https://mhp.redstone.army.mil/

(b) Enter CAC PIN when prompted

(c) Click on WARP (ADC)

(d) Click on Help

(e) Click on WARP Request Access and follow instructions

Contractor or Government employee without CAC and AKO account: MHP-WARP uses PKI authentication requiring a DoD approved digital certificate as a security measure to protect the integrity of stored data. There are three vendors that have been approved to issue DoD approved certificates per an

External Certification Authority (ECA) program. You are required to use one of the approved vendors listed on the following DISA website: http://iase.disa.mil/pki/eca/index.html

A nominal fee is charged for each certificate. The Contractor, including any subcontractors, shall assume the responsibility for all costs of obtaining each digital certificate needed.

After the required certificate is obtained:

(a) Click on the MHP-WARP hyperlink: https://mhpwarp.redstone.army.mil/

(b) Enter ECA password

(c) Click on Help and follow the instructions for obtaining the necessary access ATTACHMENT 2 (continued)

HELP Numbers are as follows:

MHP Access – (256)313-2143; DSN 897-2143

JMC Quality Administrators for WARP issues – (309)782-2697 or (309)782-7107

Worldwide Ammunition-data Repository Program (WARP)

An online user’s manual will provide additional help and criteria in the development of an ammunition data card. It is recommended that you download and read the user’s manual prior to creating and filling out your initial ammo data card. The user's manual also contains screen shots, which depict what the data entry person will see during the ADC input process.

Ammunition Data Card Input

ADC input allows current contractors and government facilities the capability to create, and submit for approval, both sample ADCs and production lot ADCs which meet the format requirements of MIL-STD-

1168 and as specified in this SOW for ADCs. ADCs are automatically forwarded to the respective

Government Agency Responsible for Acceptance (GARA). The GARA in most cases is the Defense Contract

Management Agency (DCMA) Quality Assurance Representative (QAR), who reviews contractor input for accuracy and completeness, and after updating the disposition code for the specific lot, submits the ADC to the database. The contractor’s data entry person is granted access only to ADCs identified with its specific manufacturing code, as identified in MIL-HDBK-1461, Manufacturer's Symbols. The use of previously inputted ADCs through the TEMPLATE option significantly reduces input effort, while increasing accuracy and consistency of data.

Email Notification

WARP provides immediate, automated notification to process participants when actions are required.

When the producer has completed an ADC submission, an email message is routed to the GARA advising that an ADC awaits review and approval. If the GARA approves the ADC as submitted, the ADC is released to the WARP database and an email, with approved data card, is routed back to the originator. If the ADC requires modification or correction to conform with MIL-STD-1168 and/or the approved format and technical content as approved by the government, an email is provided to the ADC originator advising that corrective action is required prior to approval.

Information Updates

It is important that the System Administrators are apprised when a producer receives a new contract. The producer shall notify usarmy.RIA.jmc.mbx.warp@mail.mil within 30 days after receipt of a new contract. Information to be included shall be the contract number, item, GARA, Manufacturer's identification symbol and the names of the individuals who will be inputting ADCs into the system. If you are a new producer and do not have a Manufacturer's identification symbol, you can obtain one by sending an email to usarmy.RIA.jmc.mbx.warp@mail.mil. The email must contain manufacturer's name, address where performance of the contract will take place, and a point of contact.

(End of statement of work)