N00104/N0010419QD010N0010419QD010_Additional_Notes_and_Clauses_Corrected.pdf

N00104-19-Q-D010

I - TYPE OF CONTRACT – REQUIREMENTS CONTRACT

This solicitation will ultimately result in award of a five (5) year REQUIREMENTS contract. For information explaining how this type of contract works, see the following pages.

Prices will be for Repair/Modification of NSN 7H 4820-01-360-8499, Start Air Valve, for a period of one year from the date of award with four successive twelve-month ordering periods. The quantities shown are the Government's best estimates and are neither minimum nor maximum quantities. All orders placed for repair during this time period shall be issued as priced orders. Therefore, offerors should insert firm-fixed prices for each year included in the Base and Out-year Periods.

All parts necessary to effect repairs shall be furnished by the contractor and shall be considered to have been included in the price of repairs.

II- SERVICES, MATERIALS, AND PARTS TO BE FURNISHED

(a) The Government may order, in the manner provided elsewhere herein, the following types of effort:

(1) Repair and/or Modification: The contractor shall furnish effort including labor, material, and facilities as may be required to repair and/or modify the ordered quantities of spare repairables for NSN 7H 4820-01-

360-8499, Start Air Valve. The spare repairables to be repaired and/or modified under this contract are NSN 7H 4820-01-360-8499, Start Air Valve, PN L21123P05 or 898762-4-1, and constitute “Government

Property” as defined in FAR clause 52.245-1 “Government Property” or 52.245-1 Alternate I, as applicable. Repair and/or modification of spare repairables will be accomplished in accordance with the

Statement of Work (Section VI) and the Technical Data Package (Enclosure 1).

(2) CAV Reporting: The Contractor shall furnish effort including labor, materials, and facilities as may be required to accumulate, format, and transmit the transactions specified in Section VII.

III - PLACING AND PROCESSING ORDERS

(a) Ordering Period: The Government may during the period commencing on the date of execution of this contract and ending five (5) years from the date thereof place orders for articles to be serviced hereunder.

(b) Authorized Ordering Activity

(1) The Procuring Contracting Officer (PCO) shall place orders under this agreement in the manner provided elsewhere herein;

(2) The Administrative Contracting Officer (ACO) may place orders under this agreement in the manner provided elsewhere herein.

(c) Form and Content of Orders: Orders issued under this Contract shall be prepared on DD Form 1155; however, if exigency so demands, order may be issued via electronic transmission (e.g. FAX) and will be confirmed by

DD Form 1155 as soon as practicable thereafter, and will bear the notation "CONFIRMING ORDER.” In addition, each DD Form 1155 order shall include the following:

(1) The order number, date, and appropriate reference to this contract;

(2) Citation of the negotiation authority pursuant to which the order is negotiated;

(3) Description of services to be performed and identification of specific articles to be serviced including part number and stock number, serial number if available, and quantities thereof;

(4) Where appropriate, special instructions regarding shipping, place of inspection and delivery, and DoD priority designation;

(5) Applicable appropriation and accounting data and special invoicing instructions, if applicable;

(6) Applicable DO Rating certified under DMS Regulation No. 1.

(d) Obligations of Contractor

(1) The contractor shall, except as specified in paragraph (2) below, immediately proceed with the servicing of the articles covered by the order.

(2) Where the contractor is not authorized to proceed, the contractor shall so advise the PCO (by FAX, if available) within five (5) working days after receipt of the order. The contractor shall await instruction from the PCO regarding orders described in paragraph 1.3 of Section VI below. Such instructions shall be issued within five (5) working days, or such additional period as the PCO may require after being advised by the contractor of the circumstances preventing the start of performance. With respect to paragraph 1.2 of Section VI below, the contractor shall advise the PCO of the specific representation or certification that cannot be made as to an order and reason(s) therefore.

(3) The contractor shall establish and maintain:

(i) A summary of all costs incurred applicable to all orders placed pursuant to the terms of this contract.

(ii) The summary records required in (i) above shall be furnished to the Contracting Officer upon request.

Note to Contractor:

Sixty (60) days after induction of the last unit received against delivery orders issued hereunder, Contractor shall notify the ACO (with a copy to the PCO) of the actual quantities inducted for repair.

Note to ACO:

Within thirty (30) days of ACO’s receipt of contractor’s notice of last induction, unless otherwise specified by

NAVSUP WSS, ACO shall modify the delivery order, to reduce all excess quantities and funds.

IV - WSSTERMBZ01 - ***IMPORTANT NOTICE REGARDING INVENTORY TRANSACTION

REPORTING***

Inventory transaction reporting requirements have changed for NAVSUP Weapon System Support (NAVSUPWSS) contracts. These requirements are detailed in Sections XVII ans XVIII, and the contractor should read these sections carefully to ensure compliance. Additional information regarding reporting via Commercial Asset Visibility (CAV) is available at https://www.navsup.navy.mil/public/navsup/wss/pi_cd/.

Questions can be addressed to NAVSUPWSSCAVSOW@navy.mil for NAVSUP WSS Philadelphia solicitations and contracts (document numbers beginning with N00383) and to NAVSUPWSSM.CAVSOW@navy.mil for

NAVSUP WSS Mechanicsburg solicitations and contracts (document numbers beginning with N00104).

V - INPUT OF ARTICLES TO BE REPAIRED AND/OR MODIFIED

(a) Articles to be repaired and/or modified under this agreement will be shipped at the Government's expense to the plant of the contractor at:

CONTRACTOR’S NAME (CAGE CODE)

ADDRESS

ADDRESS

The contractor shall receive for each shipment a list (referencing this agreement number) of the articles included in the shipment.

(b) Upon receipt of such articles, the contractor shall:

(1) If the ACO issues the orders, then, promptly notify the ACO of the receipt of the articles;

(2) Verify that the articles received corresponds with the list of the articles furnished for such shipment;

(3) Inspect such articles to assure that they are candidates for servicing under this agreement;

(4) Segregate those which were improperly sent to the contractor and request disposition instructions therefore from the NAVSUP Weapon Systems Support PCO;

(5) Advise the Government (ACO and PCO) if any portion of the required repair is a result of the furnishing by the contractor of articles that were defective in material and/or workmanship, or otherwise not in conformance with the requirements of the contract under which such articles were originally furnished; and

(6) Further advise the Government (ACO or PCO) of the results of the foregoing preliminary inspection, together with a list of the articles and quantities required to be repaired.

VI - SPECIFICATIONS FOR REPAIR/MODIFICATION/STATEMENT OF WORK (SOW)(AUG 2006)

1.0 SCOPE

1.1. General. The items to be furnished hereunder shall be repaired, tested, inspected, and accepted in accordance with the terms and conditions specified in this Contract and Enclosure 1, Technical Data

Package. Equipment such as fixtures, jigs, dies, patterns, mylars, special tooling, special test equipment, https://www.navsup.navy.mil/public/navsup/wss/pi_cd/ or any other manufacturing aid required for the repair, manufacture, and/or testing of the subject item(s), will not be provided by the Government and shall be the responsibility of the Contractor. This limitation regarding the furnishing of GFP applies notwithstanding any reference to the contrary in any drawing, manual, or specification for the Contract items.

1.2. Repair Requirements. The Contractor shall provide the necessary facility, labor, materials, parts, and test and tooling equipment required to return the items to a Ready For Issue (RFI) condition. RFI is defined as that condition allowing the items to perform properly and reliably in an operational environment in a manner they were intended to operate. The Contractor shall identify on its quotation the governing repair manual(s)/documents for each item covered by this Contract. On the same attachment, the Contractor must identify the facility for each item where repair, including final test and inspection, is completed.

1.2.1. Changes to repair manuals/documents and changes to drawings or specifications for the manufacture of parts utilized in these repairs require Procuring Contracting Officer (PCO) approval in accordance with the Configuration Management provisions of this Contract. In addition, as provided for in

Section 2.3, requests for changes to a repair source or repair facility shall be submitted in writing to the PCO and must be approved prior to making any such change.

1.2.2. Any repairs performed using unapproved changes to manuals, drawings, specifications, or unapproved changes to a repair source or facility are not permitted and any such changes are done entirely at the Contractor’s own risk.

1.2.3. The Contractor is not entitled to any equitable adjustment to the price or Contract terms based on the

Government’s disapproval of a requested change to manuals, drawings, specifications, or to a repair source or facility.

1.3. Beyond Physical Repair (BPR)

1.3.1. Scope. An item is BPR when the item is not capable of being repaired in accordance with the

Statement of Work due to the extent of physical damage.

1.3.2. Procedures. The Contractor shall obtain written concurrence from DCMA for all units determined by the Contractor to be BPR. All such determinations, including the basis for the determination and the DCMA written concurrence shall be provided by the Contractor to the PCO, with a copy to the

Inventory Manager (IM). After receipt of the required documentation, the PCO shall provide the

Contractor disposition instructions. If provided disposition instructions, the contractor shall submit a proposal for BPR pricing to the PCO within 30 days of receipt of these instructions. Any disposal ordered shall be performed by the Contractor in accordance with all applicable regulations and the

Contractor’s approved Government property disposal procedures.

2.0 PARTS AND MATERIAL

2.1. The Contractor is responsible for supplying all parts and material necessary to perform the required repairs under this Contract unless parts or material are specifically identified herein as Government Furnished

Material (GFM). All parts and material used in performance of this Contract shall be in accordance with the latest approved revision of applicable drawings and specifications. The Contractor shall ensure it has access for the duration of this Contract to updated drawings and specifications for parts and material required for repairs performed under this Contract. Any change to such parts/material drawings or specifications requires Government approval.

2.2. All parts and material shall be new in accordance with FAR 52.211-5, Material Requirements, which is incorporated by reference herein. Authorization to use other than new material as defined by FAR 52.211-

5 requires written approval from the PCO.

2.3. Written approval from the PCO must be obtained prior to any change to the manufacturing source or manufacturing facility for all parts which require source approval.

2.3.1. Where there has been a change to a manufacturing source, the Contractor shall complete all qualification testing that was required when that item or component was originally qualified. Any changes in such testing shall be submitted to the Contracting Officer for Government review and approval. Any repairs performed using unapproved changes to such drawings, specifications or manufacturing source or facility are not authorized. The Contractor is not authorized to deliver any items until such testing (including revised testing as properly approved) has been completed and the delivered items are repaired/manufactured in accordance with the qualification requirements package.

2.3.2. The Contractor is not entitled to any equitable adjustment to the contract price or terms based on the

Government’s disapproval of a requested change to the drawings, specifications or manufacturing source or facility.

2.4. Purchased Material Control and Parts Control. The Contractor shall establish and maintain a system of control over purchased parts and material. Such controls shall, at a minimum, assure that the parts and material purchased are in compliance with the requirements of this Contract.

2.5. Receiving Inspection of Purchased Parts and Material. Purchased parts and material shall be inspected by the Contractor upon receipt at the Contractor’s facility to assure conformance with all requirements of the applicable drawings and specifications. Alternatively, the Contractor shall submit, prior to contract award, evidence for Government review and approval of a purchased parts and material system which provides for adequate inspection to assure parts and material conform with all requirements of the applicable drawings and specifications.

2.5.1. Evidence of such inspections shall be maintained by the Contractor or Subcontractor for Government review at least twelve (12) months following the conclusion of the contract. The inspection report shall, at a minimum, include a record of all dimensional data (coordinate/positional), material, finish, and processes with appropriate pass/fail criteria, such as certifications, and actual dimensional readings.

3.0 INSPECTION PROVISIONS

3.1. Government inspection shall be in accordance with FAR 52.212-4, Contract Terms and Conditions –

Commercial Items, paragraph (a), at source by DCMA unless otherwise specified in the Contract or as authorized by the Administrative Contracting Officer (ACO) or PCO. Acceptance testing shall be conducted under the surveillance of the DCMA QAR. These tests shall include all tests necessary to assure that the items repaired conform to the performance required to provide Ready For-Issue material.

The DCMA retains the authority to require the Contractor to conduct or re-conduct any tests deemed necessary to ensure compliance with the manuals, drawings and specifications applicable to this Contract.

VII - WEB-BASED COMMERCIAL ASSET VISIBILITY (WEBCAV) STATEMENT OF WORK (SOW)

The CAV Statement of Work (SOW) is located at:

https://www.navsup.navy.mil/public/navsup/wss/pi_cd/.

IX - WSSTERMDZ03 - PRESERVATION, PACKAGING, PACKING AND MARKING

The contractor shall preserve, package, pack and mark all items as cited below.

1. PRESERVATION REQUIREMENTS

a. SYSTEM STOCK SHIPMENTS - The contractor shall preserve all items intended to enter the military distribution system (stock) in accordance with the MIL-STD-2073-1E, “Standard Practice for Military

Packaging”, Packaging Requirements Code specified in the Schedule. When a Specialized Preservation

Code/Method of Preservation (MOP) (Table J-Ia) is specified, and one or more of the following packaging fields (WM, CUD, CT, UC) value is a 00 (numeric), the Specialized Preservation/MOP procedure and materials takes precedence. Disregard “HM” and “LP” fields and replace “SPMK 99” with “00”

(numeric). Contractor can access https://tarp.navsisa.navy.mil for code interpretation.

i. Contractor shall use material produced by a Qualified Products List (QPL) manufacturer if the required packaging material has a QPL. Barrier materials that have QPLs are MIL-PRF-131, Classes 1 and 3, MIL-PRF-81705D, Type 1 and MIL-PRF-22191. These items can be identified by the following packaging field values: PM = “31”, “32”, “33”, “41”, “42”, “43”, “44”, “45”, “51”, “52”, “53”, “54”, “55”, “AW”, “BD”, “DW”, “GX”; or UC = “B2”, “B3”, “B9”, “BL”, “BS” or “SD”. Sources for QPL material can be obtained by contacting 215-697-5842.

b. IMMEDIATE USE/INSTALLATION AND PART NUMBER BUY SHIPMENTS – Government PCO or

ACO approval to use the packaging standards outlined in this paragraph is required, and is only permitted for all items determined to be for immediate use (e.g. CASREP, AOG, or Repair line stoppage) and part number buy shipments. Any national stock numbered (NSN) item required for immediate use or direct installation, or part number item (authority granted to ship without NSN) shall be preserved and packed in accordance with ASTM D 3951-10, “Standard Practice for Commercial Packaging”, for all shipments to a

Continental United States (CONUS) government activity or contractor-owned facility. Marking shall be in accordance with MIL-STD-129R, “Military Marking for Shipment and Storage”. All buys destined for overseas shipment (OCONUS) shall be preserved in accordance with MIL-STD-2073-1E.

c. GOVERNMENT-OWNED MATERIAL – In the event that the Performance Based Logistics (PBL) contract expires and there is no follow-on PBL contract, or the contract is terminated or completed and

Government-owned material is to be returned to the supply system, the contractor shall preserve and package this material in accordance with the requirements of paragraph 1 a.

2. PACKING REQUIREMENTS. The contractor shall pack as follows. Exterior shipping containers for

Packing Levels A and B are detailed in MIL-STD-2073-1E, Appendix C, Table C.II. Reusable containers, fast pack containers or wood containers are shipping containers and do not require overpacking for shipment.

Domestic Shipments (CONUS): Level B

Overseas Shipments (OCONUS) (including Navy ships at sea):

Via air, FPO, APO Level B

Via freight forwarder Level B Via surface Level A

3. MARKING REQUIREMENTS. All unit, intermediate and shipping containers shall be marked in accordance with MIL-STD-129R. In addition, the following specific requirements apply:

a. ADDITIONAL MARKING FOR SPARES ONLY – Each MIL-STD-129R label shall also include the following:

i. Supplementary Procurement Instrument Identification Number (SPIIN) – the 4-digit order number that follows the basic BOA or long-term contract number (e.g. 0001, A001, 5001, 7001, etc.),

ii. Contract Line Item Number (CLIN) – the 4-digit individual line item number (e.g. 0001, 0002, etc.), and

iii. SubCLIN – the 6-digit sub line item number (e.g. 0001AA, 0001AB, 0002AA, 0002AB, etc.).

b. 2D BAR CODE MILITARY SHIPPING LABEL (MSL) – 2D bar code requirements in accordance with

MIL-STD-129R, Paragraph 5.2.2.6

c. RADIO FREQUENCY IDENTIFICATION (RFID) LABEL – RFID requirements in accordance with clause DFARS 252.211-7006 “Passive Radio Frequency Identification.”

d. DEPOT LEVEL REPAIRABLE (DLR) LABELS

i. Items identified with a Cognizance Code of either “7” or an even number preceding the NSN (e.g.

7RH 5826-01-428-9999) are defined as Depot Level Repairable (DLR) items. DLR items require that a DLR label be placed on the outside of the unit, the intermediate and the shipping container for accountability and control purposes. The outside of each unit, intermediate and shipping container shall be affixed with the applicable label as close to the bar code label as possible.

EXCEPTION: When a DLR item requires use of both a reusable inner unit container and a reusable outer shipping and storage container (excluding wood and fiberboard), only the inner unit container shall be affixed with a DLR label. In these cases only, DLR labels shall NOT be placed on the outer reusable container

ii. Labels can be obtained via email: tyrone.sizer@dla.mil or sandy.sullivan@dla.mil

Provide the following information in the email:

a). Contract Number

b) NSN of the size DLR Label you need (per the below)

c) POC and Address for these to be sent to.

NSN DESCRIPTION QUANTITY

PER UNIT

PACKAGE

APPLICATION FORM NUMBER

0108LF5055300 DLR Label

2 in. x 3 in.

100 Unit

Container

NAVSUP 1397-1

0108LF5055000 DLR Label

3 in. x 5 in.

100 Intermediate /

Shipping Container

NAVSUP 1397

mailto:sandy.sullivan@dla.mil

Labels may also be obtained by faxing a copy of the contract page containing the DLR label requirement and providing the POC/Address to 215-697-2424.

e. SPECIAL MATERIAL IDENTIFICATION CODE (SMIC) FOR NAVSUP WSS MECHANICSBURG

MARITIME REQUIREMENTS ONLY

i. Certain Program-related items are identified by a two-position SMIC, which appears as a suffix to the

NSN (e.g. 1H4730-00-900-1317 L1), and require special markings. Containers shall be marked with letters, maximum two inches high on two (2) sides and two (2) ends as follows:

SMIC MARKINGS COLOR TYPE CONTAINER

L1 LEVEL 1 RED Unit, intermediate and shipping

(size permitting)

S1 SURFACE

LEVEL 1

RED Unit, intermediate and shipping

(size permitting)

D4/D5/D7 DSS-SOC RED Unit, intermediate and shipping

(size permitting)

C1 * LEVEL 1 SPECIAL

CLEAN O2-N2

GREEN Unit, intermediate and shipping

CP/VG * SPECIAL CLEAN

O2-N2

GREEN Unit, intermediate and shipping

D0/D6/D8 * DSS-SOC SPECIAL CLEAN

O2-N2

GREEN Unit, intermediate and shipping

VU FBW SFCC VU BLUE Unit, intermediate and shipping

(size permitting)

SW FBW SFCC SW BLUE Unit, intermediate and shipping

(size permitting)

Q3/Q5 Q3 or Q5 RED Unit, intermediate and shipping

* denotes Oxygen Clean requirements in accordance with MIL-STD-1330 “Precision Cleaning and Testing of

Shipboard Oxygen, Helium, Helium-Oxygen, Nitrogen, and Hydrogen Systems.”

4. PALLETIZATION. Palletization of shipments shall be accomplished in accordance with MIL-STD-147E

“DoD Standard Practice: Palletized Unit Loads.”

5. WOOD PACKAGING MATERIAL (WPM). In accordance with the latest version of DoD Manual 4140.65-M

"Compliance for Defense Packaging: Phytosanitary Requirements for Wood Packaging Material (WPM)," assets packed in or on wood pallets, skids, load boards, pallet collars, wood boxes, reels, dunnage, crates, frames, and cleats must comply with the Heat Treatment (HT) or Heat Treatment/Kiln Dried (HT/KD)

(continuous at 56 degrees Centigrade for 30 minutes) standard. The WPM must be stamped or branded with the appropriate certification markings as detailed in DoD 4140.65-M and be certified by an accredited

American Lumber Standards Committee (ALSC)-recognized agency. The WPM certification markings must be easily visible, especially in pallet loads, to inspectors.

6. NAVY SHELF LIFE PROGRAM. Navy shelf-life requirements are listed under the item description in a 3-digit alpha/numeric code. Position one (1) is the DOD shelf-life code, defining the type of shelf-life for an item (Type I, non-extendible or Type II, extendible), and the number of months an item can remain ready for issue in a Navy specified package. Positions two (2) and three (3) combined form the Navy-unique shelf-life action codes used by storage activities, and do not impose any requirements on the contractor. The contractor shall use the applicable shelf-life paragraphs and table in MIL-STD-129R to apply either Type I or Type II shelf-life markings for an item's unit, intermediate and shipping containers. Contractors will ensure that at least eighty-five percent (85%) of the Navy shelf-life requirement is remaining when received by the first government activity.

7. REUSABLE NSN CONTAINERS. An item that has an NSN assigned in the “Container NSN” field (e.g .

8145012622982) requires shipment in a metal or plastic reusable shipping and storage container.

a. REUSABLE CONTAINERS FOR NAVSUP WEAPON SYSTEMS SUPPORT, MECHANICSBURG

SITE, MARITIME REQUIREMENTS. Reusable NSN containers for maritime material (designated by a

Cognizance Code of “7E”, “7G” and “7H”) shall be provided as contractor-furnished material (CFM).

Source lists of possible container manufacturers may be obtained by contacting 215-697-5842.

b. REUSABLE CONTAINERS FOR NAVSUP WEAPON SYSTEMS SUPPORT, PHILADELPHIA SITE, AVIATION REQUIREMENTS. Reusable NSN containers (excluding wood and fiberboard) for aviation material (designated by a Cognizance Code of “7R”,“6K” or “0R”) shall be provided as government-furnished material (GFM). Fast pack containers illl not be provided as GFM. To obtain GFM reusable containers, the contractor must first obtain a Container Request Form either from https://tarp.navsisa.navy.mil/containerrequest or by contacting 215-697-5842, then fax the completed form to 215-697-1405/3850 at least 90 days prior to the anticipated shipping date (monthly for repair contracts).

If the Navy’s Container Management Area (CMA) informs the contractor that containers are unavailable, the following alternate packaging requirements apply. The unavailability of reusable containers shall not be an excusable delivery delay. Unit packs shall be designed to conserve weight and cube while retaining the protection required and enhancing standardization.

ALTERNATE PACKAGING REQUIREMENTS FOR ITEMS ASSIGNED THE FOLLOWING CONTAINERS

Container

NIIN

Container

Part Number(80132)

Alternate Packaging Code

IAW MIL-STD-2073-1E

00-260-9548 P069-2

GX10000LTBEC

(QUP = 001)

(ICQ = 000)

00-260-9556 P069-1

00-260-9559 P069-3

00-260-9562 P069-4

01-012-4088 P069-6

01-014-0440 P069-5

01-164-4073 P069-7

01-262-2982 15450-100

DW100K3GHFED

(QUP = 001)

(ICQ = 000)

01-262-2983 15450-200

01-262-2984 15450-300

01-262-2985 15450-400

01-262-2986 15450-500

01-262-2987 15450-600

01-262-2988 15450-700 DW100K3GHFDR

(QUP = 001)

(ICQ = 000)

All excess empty reusable shipping and storage containers shall be turned-in to the nearest Container Reuse and Refurbishment Center (CRRC). CRRC locations/points of contact can be found at https://tarp.navsisa.navy.mil/crrc or by contacting 215-697-2063.

8. REUSABLE NSN CONTAINERS FOR FOREIGN MILITARY SALES (FMS), JPO OR OTHER FOREIGN

FORCES ACQUISITION

a. Reusable shipping and storage containers shall be provided as CONTRACTOR-FURNISHED MATERIAL

(CFM), unless otherwise specified.

b. Contractors may tender offers including alternate, non-reusable, packaging methods and be considered responsive.

9. MATERIAL SAFETY DATA SHEETS. As required by clauses FAR 52.223-3 “Hazardous Material Identification and Material Safety Data” and DFARS 252.223-7001 “Hazard Warning Labels” the offeror is required to list any hazardous material to be delivered under the resultant contract by the submission of

Material Safety Data Sheets (MSDSs) to the NAVSUP WSS or DLA Contracting Officer prior to award. A https://tarp.navsisa.navy.mil/container copy must also be provided to NAVSUP WSS, Code 0772, P.O. Box 2020, 5450 Carlisle Pike, Mechanicsburg, PA 17055-0788 or via FAX number 717-605-3480.

X - WSSTERMEZ03 - HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT

(a) In accordance with FAR Clause 52.246-11, the contractor shall comply with one of the following Quality Management Systems listed below by checking the appropriate block or propose an equivalent system by checking the “Other” block:

( X ) ISO 9001 Quality Management Systems – Requirements

( ) SAE AS9100 Quality Management Systems - Aerospace Requirements

( ) OTHER (Specify) ______________________________________________

NOTE: When the “OTHER” block is selected, please identify the industry, military, or international Quality

Management System that you intend to use. Your proposed system will be reviewed and assessed for suitability and equivalency.

(b) Measuring and Test Equipment - The contractor shall comply with one of the following Calibration Standards listed below by checking the appropriate block or propose an equivalent standard by checking the “Other” block:

( ) NCSL Z540.3 Requirements for Calibration of Measuring and Test Equipment

( ) ISO 10012 Requirements for Measurement Processes and Measuring Equipment

( ) OTHER (Specify) ______________________________________________

NOTE: When the “OTHER” block is selected, please identify the industry, military, or international Calibration

Standard that you intend to use. Your proposed standard will be reviewed and assessed for suitability and equivalency.

(c) The contractor shall use and be compliant with the revision of the applicable Quality Management System and

Calibration Standard in effect at time of the offeror's latest proposal submission.

XI - INSPECTION AND ACCEPTANCE AT ORIGIN (REPAIRABLE ASSEMBLIES)

Inspection and acceptance of the articles or services to be furnished hereunder shall be made by the cognizant government inspector at the contractor's or subcontractor's plant.

XII - INSPECTION AND ACCEPTANCE AT DESTINATION (REPORTS)

Final inspection and acceptance shall be made at the destination specified herein of the following:

WEBCAVS

Except as otherwise specified in the order for WEBCAVS reporting, inspection and acceptance of Transaction Item

Reporting Services furnished pursuant to orders issued under this agreement shall be made by the NAVSUP

Weapon Systems Support:

Philadelphia Contract: 700 Robbins Avenue, Philadelphia, PA 19111- 5098, Attn: Code N85.

Mechanicsburg Contract: P.O. Box 2020, 5450 Carlisle Pike, Mechanicsburg, PA 17055-0788, Attn: Code N85.

XIII - TIME OF DELIVERY

Deliveries for items repaired/modified hereunder shall be made within the Repair Turn Around Time (RTAT)of 120 days. RTAT is expressed in the number of days from induction of the failed assembly at the contractor's plant to acceptance by the Government of the same "repaired" assembly. Note, the contractor is required to make inductions immediately upon receipt if there is an open delivery order for that particular assembly.

Transaction Item Reporting WEBCAVS: Delivery of performance shall be on a daily basis (excluding weekends and holidays ) as required by the occurrence of the events identified in Section VI of this contract.

(a) Please Note:

(1) Contractor shall complete CAVS “Receipt” transaction --immediately upon receiving the articles to be serviced.

(2) Contractor is required to make inductions – immediately upon receipt for the items with open delivery orders for that particular assembly.

(3) In the event the articles are received for which there are no open delivery orders, -- the contractor shall refer to Section III.

(b) Upon receipt of the delivery order, the contractor shall immediately induct the articles.

XIV - PLACE OF DELIVERY

FOB ORIGIN (Repair & Repair Parts)

(a) Subject to the provisions of the clause hereof entitled FOB Origin (FAR 52.247-29), the articles to be furnished shall be delivered FOB Origin at the plant or plants where the articles will be offered for acceptance.

(b) Shipment will be made at Government expense to the destinations specified herein. The method of shipment will be specified by the cognizant Government Inspector when the articles are ready for shipment.

(c) Repair/Modification effort: Unless otherwise directed by NAVSUP WSS, shipment of assemblies repaired or modified shall ordinarily be shipped to ___TBD__________________________________________________, by most appropriate means. If directed by NAVSUP WSS, the contractor shall ship repaired assemblies to designated operating sites.

(d) The Government shall have the right to change the destinations specified herein. Any changes in packing or marking shall be effected pursuant to FAR 52.212-4(c).

XV- WSSTERMFZ05 - FMS DELIVERY AND SHIPPING INSTRUCTIONS

Material to be delivered FOB Origin at or near contractor's plant in the manner specified below. Use of Agency Official Indicia mail by contractors is not authorized. Quantities will not be divided into mailable lots for the express purpose of avoiding movement by other modes of transportation.

Consignment instructions provided herein are subject to change. In order to obtain the most current "Ship To" and

"Mark For" information, the contractor is required to contact the cognizant DCMA Transportation Office ten days prior to shipment.

MATERIAL/TRANSPORTATION DATA:

(a) If shipment qualifies as a small parcel under current specifications, ship via a Mode 5 small parcel carrier within the Continental United States (CONUS). Contractor will add prepaid transportation charges as a separate item on the invoice for reimbursement purposes.

(b) If shipment does not qualify as a small parcel (Mode 5) shipment, ship to the Freight Forwarder on a collect commercial Bill of Lading.

(c) International FMS Parcel Post (PP) shipments destined for the Government of Canada will be made via

"Certificate of Mailing" using United States Postal Service (USPS) Form 3817, 3877 or 3877A.

(d) If an X appears in the following parentheses ( ), ship on a Prepaid Commercial Bill of Lading (CBL).

Request transportation instructions from the cognizant DCMA transportation Office. Transportation

Account Code (TAC)(__)applies.

SPECIAL MARKINGS:

For record accounting identification purposes, the Document Number, National Stock Number (NSN), and

Supplementary Address, which appear under each line item(s) subclin, must be referenced in all Contracts, Invoices, Shipping, Inspection, and Financial Documents.

For FMS shipments only, regardless of size, the shipper shall bar code and apply the below listed identification with the appropriate bar coding format as specified in the MILSTD-129-P (disregarding 4.4.1.2) based on the packaging standard used.

The Bar Code Lines should read as shown below.

(NOTE: The 14-15 position Requisition Number, which can be found under each line item(s) subclin, shall be bar coded vice the Contract number.)

Bar Code Line 1: National Stock Number (NSN) or CAGE and Part Number (if no NSN)

Bar Code Line 2: Requisition Number(s) (be sure to include each Requisition Number in the multi-pack)

Bar Code Line 3: Unit of Issue, Quantity, Unit Price, Supplementary Address

The information to be bar coded is reflected in the DD250 as follows:

Block 13 Supplementary Address (6 position alphanumeric code)

Block 16 National Stock Number (NSN) or CAGE/Part Number

Block 17 Quantity

Block 18 Unit (of Issue) Block 19 Unit Price

DISTRIBUTION OF MATERIAL INSPECTION AND RECEIVING REPORTS (DD250) AND BILLS OF

LADING

(a) Attach four (4) copies of DD250 in waterproof envelope outside of shipping container.

(b) Forward two (2) copies of DD250 annotated by carrier as proof of shipment to NAVSUP WSS, 700

Robbins Avenue, Philadelphia, PA 19111, Code N52, at the time of shipment.

(c) Forward three (3) copies of DD250 to designated Freight Forwarder.

(d) Where NAVSUP WSS Philadelphia is the status control activity, forward two (2) copies of DD250 to the attention of NAVSUP WSS Philadelphia Code N842. Where the status control activity is other than

NAVSUP WSS Philadelphia, forward one (1) copy of DD250 to NAVSUP WSS Philadelphia Code N85 and one (1) copy of DD250 to the status control activity.

(e) Forward one (1) copy of DD250 to NAVSUP WSS Philadelphia Code N52( ) .

XVI - WSSTERMFZ07 - REDISTRIBUTION ORDER/READY FOR ISSUE – NAVY TRANSPORTATION

– CAV DIRECT SHIP

A. NAVSUP WSS has contracted with the Navy’s transportation organization, Advanced Traceability and Control

(ATAC), for delivery and pickup of Government-owned assets as specified herein. ATAC will send a subcontracted transporter to both deliver and pick up material at the repair facility.

B. Reparable assets covered by the Government and Contractor agreement (i.e., Basic Ordering Agreement and/or Long Term Contract and/or purchase order) and delivered to your facility will include any DLR in any condition.

Upon receipt of material, compare the quantity of units and the NIIN of the item inside the container to the quantity and NIIN on the DD Form 1348-1A document that accompanies the material. There may be multiple DD Form

1348-1A documents with the material. The appropriate DD Form 1348-1A to compare to is the one that reflects material being shipped to the repair facility. Any discrepancies in quantity or NIIN must be reported in accordance with the most current CAV Statement of Work (SOW).

C. Assets to be picked up from your facility will include Depot Level Reparable (DLRs) in any of the following conditions:

a. Units that have been repaired and are Ready for Issue (“A” condition)

b. Units that have been determined Beyond Repair (“H” condition)

c. Units that are not authorized for repair – Not Ready for Issue (“F” condition)

d. Units that have been misidentified or misdirected to the facility (“J” condition)

D. If the asset is determined to be Beyond Repair (BR), the PCO will direct, via modification to the individual delivery order, disposition of the asset. Both BR and repaired “A” condition assets shall be prepared using the following criteria:

a. Contact the Government Quality Assurance Representative (QAR) to schedule an on-site visit for inspection/acceptance of the material including signature of the DD250, which is required for payment purposes.

b. Affix two copies of the DD Form 1348-1A to the outside of the shipment container and place one copy inside the container. Units ready for shipment must be either single packed or packed in multiple quantities of the same

NIIN to the same destination. Different NIINs shall NOT be packaged together. DO NOT INCLUDE A COPY OF

THE DD FORM 250 WITH THE MATERIAL TO BE SHIPPED.

c. Upon completion of the QAR inspection, input the shipment transaction into the Commercial Asset Visibility

(CAV) system. The shipment transaction will automatically trigger the pick-up order to the ATAC transportation carrier. There will be 3 additional fields to enter on the CAV shipment screen – Weight of the shipment, Cube of the shipment, and Pickup UIC.

d. Place the material that is ready for pickup in a staging area designated for ATAC pickup.

E. Upon completion of repair of a unit, or if the PCO has directed, via modification to the individual delivery order, that the unit is Beyond Repair (BR) and the unit is to be retained at the Defense Distribution Depot, the repair facility shall:

a. Contact the Government Quality Assurance Representative (QAR) to schedule an on-site visit date for inspection/acceptance of the material including signature of the DD250, which is required for payment purposes.

b. Affix two copies of the DD Form 1348-1A to the outside of the shipment container and place one copy inside the container. Units ready for shipment must be either single packed or packed in multiple quantities of the same

NIIN to the same destination. Different NIINs shall NOT be packaged together. DO NOT INCLUDE A COPY OF

THE DD FORM 250 WITH THE MATERIAL TO BE SHIPPED.

c. Upon completion of the QAR inspection, input the shipment transaction into the Commercial Asset Visibility

(CAV) system. The shipment transaction will automatically trigger the pick-up order to the ATAC transportation carrier. There will be 3 additional fields to enter on the CAV shipment screen – Weight of the shipment, Cube of the shipment, and Pickup UIC.

d. Place the material that is ready for pickup in a staging area designated for ATAC pickup.

F. FOR ROUTINE SHIPMENTS, defined as normal shipments that are picked up daily by the ATAC carrier, the transaction transmission for shipments via the CAV program will trigger pickup orders to the ATAC carrier daily.

The ATAC carrier will arrive at the repair facility Monday through Friday to pick up material for which a pickup order has been received.

G. FOR EMERGENCY SHIPMENTS, defined as shipments that must leave your facility prior to the next ATAC pickup, the contractor shall contact the QAR and transmit the shipment via CAV. The repair facility shall also contact the ATAC shipping office between the hours of 7:00 a.m. and 4:30 p.m. Pacific Standard Time (PSF) at one of the following phone numbers below to advise that the material is ready for pickup and must be shipped under urgent means:

a. (619) 545-6129 Larry King or (619) 545-7059 Hilda Martinez

b. The repair facility must have the following information available to provide the ATAC office:

Shipment Document Number

Pieces (number of boxes)

Weight

Cube

Pickup Location/Address

Destination Location/Address

c. Shipments identified as urgent on the weekend or after the ATAC shipping office has closed may be shipped by the Contractor using the most expedient means such as FED EX, UPS or other transportation arrangements. The repair facility shall notify the ATAC shipping office no later than the next workday of the documents that were shipped.

H. Assets which are CLASSIFIED or SECURITY CODED are excluded from the ATAC process and will continue to be shipped under the current method with the issuer scheduling the transportation.

MATERIAL RETURNS

1. “A” CONDITION MATERIAL shall be shipped-in-place at the contractor’s repair facility and retained for a 24-hour period in the event a backorder must be filled from the repaired asset(s). If the unit is to be shipped directly to an end user/requisitioner, contact the DCMA transportation office for the specific address. If no backorder requisition is received within 24 hours, shipments shall be redirected to the East Coast and West Coast Defense

Distribution Depots (DDD). Shipment of orders with a quantity of one (1) shall ship the repaired unit to the East

Coast destination. Shipment of orders with more than a quantity of one shall be divided evenly between the East

Coast and West Coast.DDDs. In the event the quantities are an odd number, the odd “A” condition item shall be redirected to the East Coast destination.

East Coast: W25G1U DDD Susquehanna, DDSP New Cumberland, 2001 Normandy Drive, Door 113 to 134, New Cumberland, PA 17070-5002.

West Coast: W62G2T W1BG DDD San Joaquin, 25600 South Chrisman Road, Rec Whse 16B, phone 209-839- 4307, Tracy, CA 95304-5000.

2. “F” CONDITION MATERIAL – Unless otherwise provided for in the purchase order/contract, delivery order or modification, the repair facility shall contact the appropriate NAVSUP WSS inventory manager for status on units received without authorization for repair within 90 days (Not Ready for Issue – “F” Condition). If it is determined that the material is to be returned to the Government, the units shall be shipped as follows to the location that lies within the closest physical proximity to the facility from which the material is being shipped:

a. MARK FOR: NAVSUP WSS-DIRECTED RETURN FOR ‘F’ CONDITION STOCK. DO NOT

PROCESS THROUGH ATAC/HUB

b. Consignment Addresses are available electronically at: https://www.daas.dla.mil/daasinq/

SW3117 – DD Norfolk, VA SW3205 – DD San Diego, CA

3. “J” CONDITION MATERIAL - Unless otherwise provided in the delivery order/modification, those units received without authorization that are not manufactured or repaired by your facility (“J” condition), shall be receipted as Material Not On Contract and shipped immediately as follows to the location that lies within the closest physical proximity to the facility from which the material is being shipped:

a. MARK FOR: MISDIRECTED/MISIDENTIFIED MATERIAL. PROCESS AS CONTRACTOR RETURN

AND RESCREEN FOR CORRECT DISPOSITION.

b. Consignment Addresses are available electronically at https://www.daas.dla.mil/daasinq/

N68620 –ATAC HUB, Norfolk, VA N46433 - ATAC HUB, San Diego, CA

c. If after return, the same unit is again shipped to your facility, call 619-545-9707 or 619-545-8359 for hub shipments, and call the NAVSUP WSS Item Manager for all others.

4. “H” CONDITION MATERIAL: The contractor shall obtain written concurrence from DCMA QAR for all units determined to be Beyond Repair (BR). All such determinations, including the basis for the determination, the repair required the proposed price to repair and the DCMA written concurrence shall be provided by the contractor to the PCO. After receipt of the required documentation, the PCO shall provide the contractor disposition instructions or contractual authority for repair of the item. The contractor is not authorized to proceed with repair until notification to proceed is received by the PCO. If provided disposition instructions, the contractor shall submit a proposal for BR pricing to the PCO within 30 days of receipt of these instructions. Any disposal action ordered by the PCO shall be performed by the contractor in accordance with applicable regulations and DCMA disposal procedures and requirements. If it is determined that a unit should be retained by the Defense Distribution Depot, in lieu of disposal, the contractor shall prepare the units for delivery to the following:

a. MARK FOR: NAVSUP WSS DIRECTED RETURN, FOR “H” CONDITION STOCK. DO NOT

PROCESS THROUGH ATAC/HUB

b. Consignment Addresses are available electronically at: https://www.daas.dla.mil/daasinq/

SW3117 – DD Norfolk, VA SW3205 – DD San Diego, CA https://www.daas.dla.mil/daasinq/

XVII – WSSTERMFZ15 - COMMERCIAL ASSET VISIBILITY (CAV) REPORTING

Commercial Asset Visibility (CAV) reporting is required under this purchase order/contract, and all proposed pricing must include any costs associated with this requirement. Detailed information on CAV reporting requirements can be found in the CAV Statement of Work (SOW) located at https://www.navsup.navy.mil/public/navsup/wss/pi_cd/. Contractors participating in the Direct Ship program can find additional information in the CAV SOW.

CAV registration requires the contractor to purchase a commercial PKI certificate, complete web-based information assurance training (approximately 1 hour to complete) and submit a System Authorization Access Request (SAAR).

Access to CAV is authenticated based on a valid PKI certificate registered in the NAVSUP Master Directory and an active CAV account. The contractor is required to access the account at least one time within every 30 days, regardless of whether there are transactions to report, in order to keep the account active. Questions regarding CAV registration/implementation can be addressed to NAVSUPWSSCAVSOW@navy.mil for NAVSUP WSS

Philadelphia solicitations and contracts (document numbers beginning with N00383) and to

NAVSUPWSSM.CAVSOW@navy.mil for NAVSUP WSS Mechanicsburg solicitations and contracts (document numbers beginning with N00104).

Contractors not already registered for or reporting via CAV are required to initiate registration no later than 10 days following receipt of this purchase order/contract by providing their point of contact information to the appropriate

CAV email address above. All contractor actions for registration (PKI certificate, training, and SAAR) must be completed within 30 days of receipt of this order/contract for U.S. contractors and within 60 days for non-U.S.

contractors. If government property is received or assets are ready for delivery to the Government prior to implementation of CAV, the contractor must send a notification to the appropriate email address above, and must also notify the NAVSUP WSS contracting officer identified on the purchase order/contract. The contractor should notify the contracting officer if a response from a CAV representative is not received within 3 working days.

XVIII – WSSTERMFZ16 - NAVSUP WEAPON SYSTEM SUPPORT (NAVSUP WSS) INVENTORY

TRANSACTION REPORTING (F.O.B. ORIGIN)

(a) Inventory transaction reporting is required under this purchase order/contract in accordance with the procedures described in this clause. (This clause is not applicable to contractors who are registered for Commercial Asset

Visibility (CAV).) Upon receipt of this purchase order/contract, the contractor shall contact the Proxy CAV

Group at PROXYCAVP.WSS.fct@navy.mil for NAVSUP WSS Philadelphia contracts (document numbers beginning with N00383) and PROXYCAVM.WSS.fct@navy.mil for NAVSUP WSS Mechanicsburg contracts

(document numbers beginning with N00104) to provide the information below:

(1) CAGE or DODAAC (e.g. 12345 or Q01234)

(2) POC name, phone and email address (for inquiries and to receive shipping labels)

(3) Complete delivery address

(4) Complete pickup address

(b) NAVSUP Weapon Systems Support (NAVSUP WSS) has contracted sole responsibility for transportation of repairable assets to the Navy’s transportation organization, Advanced Traceability and Control (ATAC).

ATAC is responsible for delivery and pickup of Government-owned assets going to and from the repair facility.

ATAC will send a subcontracted transporter (e.g. Federal Express, Miramar) to the repair facility to pick up material as specified herein.

(c) Assets to be delivered for repair in accordance with the contract will include any Depot Level Repairable (DLR) in any condition.

“F” Condition - Units that are authorized for repair - Not Ready for Issue (NRFI)

“J” Condition - Units that are misidentified or misdirected to the repair facility

“A” Condition - Units that are Ready for Issue (RFI) “H” Condition - Units determined to be Beyond Repair (BR)

(d) The contractor shall report all inventory transactions (receipt, condition code changes, shipments and proof-of-shipments) by the end of the next regular business day after the occurrence of a reportable event.

(e) Upon receipt of material, the contractor is required to compare the quantity of units and the NIIN of each item inside the container to the quantity and NIIN on the DD Form 1348-1A document that accompanies the material. There may be multiple DD Form 1348-1A documents with the material. The appropriate DD Form

1348-1A to use for comparison is the one that reflects the material being shipped to the repair facility. Any discrepancies in quantity or NIIN must be reported by creating a Supply Discrepancy Report (SDR) – SF364 via https://www.pdrep.csd.disa.mil/ using the EZ PDR Login option. The contractor shall contact the Proxy

CAV Group to provide a copy of the receipt DD Form 1348-1A, the information below, and a copy of any associated SDR.

(1) CAGE or DODAAC (e.g. 12345 or Q01234)

(2) National Item Identification Number (NIIN) (e.g. 01-123-4567)

(3) Quantity received (e.g. 10 each)

(4) Receipt document number (e.g. N003835001XD01 or N001045001XK01)

(5) Received-from RIC (e.g. AN5)

(6) Serial number(s) of the unit(s)

(7) Nomenclature

(8) Date unit(s) received

(9) Condition code of material (e.g. A, F, H or J)

(f) Upon induction of each unit into work, the repair facility shall contact the Proxy CAV Group and provide the information below.

(1) CAGE or DODAAC (e.g. 12345 or Q01234)

(2) National Item Identification Number (NIIN) (e.g. 01-123-4567)

(3) Quantity inducted (e.g. 10 each)

(4) Serial number(s) of the unit(s)

(5) Date contractor started repair of the unit

(6) Contract number or purchase order number (e. g. N0038309GA001 or N0010409PDG71)

(7)…