N00104-18-R-CC02_Amend_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

Page of Pages

1 1

2.Amendment/Modification No. 3.Effective Date 4.Requisition/Purchase Req. No. 5.Project No.

0003 12 AUG 2019 N0010418U4422M

6. Issued By CODE N00104 7. Administered By (If other than Item 6)

NAVSUP WSS-Mechanicsburg

5450 Carlisle Pike

P O Box 2020

Mechanicsburg, PA 17055

Buyer: T. Hunt N771.28 Ext: 4262

E-Mail Address Tracy.Hunt1@navy.mil

8. Name and Address of Contractor (No., Street, County, State, and Zip) X 9A. Amendment of Solicitation No.

N00104-18-R-CC02

9B. Dated (See Item 11)

01 MAY 2019

10A. Modification of Contract/Order No.

10B. Dated (See Item 13)

Code Facility Code

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

() The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of offers _ is extended, _is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning __ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND

DATE SEPCIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such changes may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify Authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (Such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E.IMPORTANT: Contractor(X)is not,() is required to sign this document and return 1 copies to the issuing Office.

Attn: Code N771.28

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

See Continuation Pages for the following updates:

a) Section B, Schedule, Clin 0124, redefined as 12 month periods of performance from Month 1 through 60.

b) Section B, Schedule B Notes

c) Section C, C01 – Mini Stock Point Services (MSP) Statement of Work (SOW) updates.

d) Attachment C of the LTC CAV SOW is updated to reflect CAV SOW, effective August 2019.

All other terms and conditions of subject solicitation remain in effect and unchanged.

DISTRIBUTION:

(1) Purchase Folder (1) NAVSUP WSS N771 (1) Contractor

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Tracy L. Hunt

Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

12 AUG 2019

(Signature of person authorized to sign) (Signature of Contracting Officer)

Section B, Schedule of Supplies/Services, Clin 0124, redefined as follows, to incorporate Months 1 through 60 for period of performance:

PROVIDE MINI-STOCK POINT SERVICES IAW WITH THE MINI-

STOCK POINT STATEMENT OF WORK (SOW) FOR A SIXTY (60)

MONTH PERIOD OF PERFORMANCE. REQUIRED BY THE NAVY

FOR RECEIPT, WAREHOUSING, AND TRACKING OF

GOVERNMENT PROPERTY WHILE ACHIEVING FULL

COMPLIANCE WITH THE PERFORMANCE METRICS. ALL TERMS

AND CONDITIONS OF THE REQUIREMENTS CONTRACT

N00104-19-D-PC01 APPLY UNLESS OTHERWISE NOTED IN THE

ORDER.

0124AA PROCESSING / FILLING OF A MAXIMUM OF 300_____

REQUISITIONS FOR ITEMS LISTED IN SCHEDULE C OF THIS

CONTRACT FOR MONTHS 1 THROUGH 12.

12 Months

0124AB PROCESSING / FILLING OF A MAXIMUM OF 300_____

REQUISITIONS FOR ITEMS LISTED IN SCHEDULE C OF THIS

CONTRACT FOR MONTHS 13 THROUGH 24.

12 Months

0124AC PROCESSING / FILLING OF A MAXIMUM OF 300_____

REQUISITIONS FOR ITEMS LISTED IN SCHEDULE C OF THIS

CONTRACT FOR MONTHS 25 THROUGH 36.

12 Months

0124AD PROCESSING / FILLING OF A MAXIMUM OF 300_____

REQUISITIONS FOR ITEMS LISTED IN SCHEDULE C OF THIS

CONTRACT FOR MONTHS 37 THROUGH 48.

12 Months

0124AE PROCESSING / FILLING OF A MAXIMUM OF 300_____

REQUISITIONS FOR ITEMS LISTED IN SCHEDULE C OF THIS

CONTRACT FOR MONTHS 49 THROUGH 60.

12 Months

0124AF WAREHOUSING / INVENTORY

1 LOT

0124AG CONTRACT DATA REQUIREMENTS LIST

SEE DD FORM 1423

1 LOT NSP NSP

0124AH SEE ITEM 0002

EXHIBIT A001 MONTHLY STATUS REPORT

1 LOT NSP NSP

Section B, Schedule of Supplies/Services Notes are hereby replaced with the following Schedule B Notes.

SECTION B, SCHEDULE OF SUPPLIES/SERVICES NOTES:

1. FOB Source applies to ALL Contract Line Items.

2. Teardown, Test, Evaluation and Repair Applies to CLINs 0001 through 0123, as stated in Schedule B.

3. WEB - Based Commercial Asset Visibility (CAV) applies to ALL NIIN’s. CAV will not be separately priced.

4. The proposed firm-fixed prices must reflect the use of the Government Furnished Material with the Part Number and National Stock

Number. The cost of the GFM shall be excluded from the cost for repair.

5. Solicitation Section I – Contract Clauses, FAR Clause 52.216-19, ORDERING LIMITATIONS (OCT 1995), Page 161, is revised to read as shown below. The area in bold and underlined has been revised.

6. The Mini-Stock Point (MSP) services are incorporated under this Request for Proposal on CLIN 0124.

7. A maximum of 300 requisitions will be processed/filled under the MSP order per year. The items for which requisitions can be processed, are found in Section C of the Long Term Contract (LTC) Request for Proposal. MSP orders will be issued on a yearly basis under SubCLIN

0124.

8. The Mini-Stock Point (MSP) Statement of Work (SOW) is in Section C of this requirement. All MSP services shall be in accordance with the MSP SOW. Required by the Navy, as well as receipt, warehousing, and tracking of Government property while achieving full compliance with performance metrics. All terms and conditions of Long Term Contract (LTC) N00104-19-D-PC01 apply unless otherwise noted in the order.

FAR 52.216-19 -ORDERLIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than (1 EACH) [insert dollar figure or quantity], the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of (88 EACH) [insert dollar figure or quantity];

(2) Any order for a combination of items in excess of (709 EACH) [insert dollar figure or quantity]; or

(3) A series of orders from the same ordering office within (365) days that together call for quantities exceeding the limitation in paragraph

(b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation

(FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within thirty (30) days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

Section C, Subsection C01 – Mini Stock Point (MSP) Statement of Work (SOW) – Supplies/Services, Performance is hereby replaced with the following MSP SOW.

SECTIONC -DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C01 - Mini Stock Point (MSP) Statement of Work (SOW) -Supplies/Services, Performance:

1.0 General:

1.1 This Statement of Work provides the terms, conditions and provisions for the establishment and operation of a contract which provides for MSP services under Long Term Contract N00104-19-D-PC01.

1.2 The contractor will perform MSP requirements for the seventeen NIINs listed in Section C of this LTC Request for Proposal MSP SOW.

MSP performance includes requisition processing/fulfillment to meet the performance requirements defined in Paragraph 2.1 of Section C of this document. Additionally, the contractor’s responsibilities include transaction reporting and asset tracking in Web-based Commercial Asset

Visibility (Web-CAV), GFP management, material receipt/handling/issuance, warehousing and stock control, packaging, vendor surveillance and programming of the Gyro. The contractor shall provide a storage area for the RFI/NRFI items applicable to the MSP order that is adequate to preserve and control the items and adequate to protect against damage, deterioration, and loss of the items.

1.3 Packaging will be in accordance with the base LTC requirements, which are found in Section D- Packaging and Marking.

1.4 A maximum of 300 requisitions will be filled per year. The MSP order will be issued on a yearly basis under SubCLIN 0124 of the base

Long Term Contract N00104-19-D-PC01. The contractor shall submit to the PCO, the actual number of requisitions filled under the MSP order no later than 15 days after the end of the order Period of Performance.

1.5 Web-CAV will be used for receiving and fulfillment of requisitions and Web-CAV reporting will be in accordance with the Web-CAV

SOW, Attachment C of this document.

2.0 Requisition Processing:

2.1 The contractor will receive requisitions for the MSP items through Web-CAV and shall prepare the individual item units for shipment.

Shipping documents shall be prepared and the item unit information entered in the Web-CAV system in accordance with the CAV SOW.

2.2 Prior to shipping requisitioned material, the contractor shall validate requisition data and identify any discrepancies impacting requisition processing, shipping, or filling of the requisition. If the contractor determines that the requisition is not valid (e.g. not an item listed in Section

C, requirement previously filled, etc.), or a discrepancy is noted, the contractor shall contact the NAVSUP WSS Planner/Program Manager immediately by email and request direction prior to shipment. Such requisitions will be handled in accordance with the NAVSUP WSS

Planner / Program Manager direction.

3.0 Delivery:

3.1 The contractor shall be responsible for filling requisitions as stated below if an “A” Condition RFI asset is available. Delivery in response to the requisition will be considered made when the contractor has arranged for shipment and transportation of the RFI asset in Web-CAV. In the event an RFI asset is not available, the contractor will fill any pending requisitions within the timeframe below once an RFI asset is available to fill that pending requisition. In addition, where an RFI asset is not available to fill a requisition, the contractor will notify the

NAVSUP WSS Supply Planner within one business day of the situation and advise of the timeline when an RFI asset will be available to fill that pending requisition.

3.2 The delivery requirements are as follows:

Priority Requisition Delivery*

CASREP date received by contractor 24 hours after receipt of requisition**

Issue Group 1:

Priorities 1-3 date received by contractor 48 hours after receipt of requisition**

Issue Group 2: date received by contractor 4 workdays Priority 4-8***

(Availability of RDO/RFI Shipment)

Issue Group 3: date received by contractor 6 workdays Priority 9-15****

(Availability of RIJO/RFI Shipment)

** CASREPs are identified as a “W” in the first digit of the serial number of the document number or requisition number.

** Non-CASREP IPG 1-3 delivery does not include Saturday, Sunday, contractor and Federal holidays as workdays.

** Issue Group 1: Material must be available at the contractor’s facility to ship within 48 hours after receipt of the requisition.

*** Issue Group 2: Material must be available at the contractor’s facility to ship within 4-8 calendar days after receipt of the requisition.

**** Issue Group 3: Material must be available at the contractor’s facility to ship within 9-15 calendar days after receipt of the requisition.

The carrier will deliver to CONUS shipping address by order delivery date.

4.0 Inspection / Acceptance:

4.1 Inspection and Acceptance shall be at origin per the terms of the basic Long Term Contract N00104-19-D-PC01.

5.0 Payment:

5.1 Deliveries under the MSP Order SubCLIN 0124AA are authorized to be billed under an invoice DD250 each month at a firm fixed unit price of $______ for each requisition processed/filled during the month.

5.2 Payments are authorized under MSP Order SubCLIN 0124AB monthly for 1/12th of the total Lot price.

5.3 In addition to the requirements of the LTC and Paragraph 4.1 of the SOW, the following statement will be documented on the WAWF submittals: “In accordance with Paragraph 8.2 of this order and any previously applied Northrop Grumman Certificates of Conformance, all material shipped under the above requirements was “A” condition and MSP performance was in conformance with contract requirements”.

6.0 Reporting Requirements:

6.1 The contractor shall submit Web-CAV transactions in accordance with the separate CAV order.

6.2 The contractor shall submit a Monthly Status Report to NAVSUP WSS by the 10th of each month listing the requisitions processed during the previous month. The Status Reports will be utilized by NAVSUP WSS for review and verification of monthly shipments prior to the

QAR’s acceptance of WAWF invoices. The report shall include the requisition document number, the requisition date, the contractor requisition receipt date, the requisition priority, the NIIN, the quantity, the fill date, reason for not filling (if applicable), and the estimated delivery date for unfilled requisitions. The Monthly Status Report shall be prepared using MS EXCEL format and shall be transmitted by email to Karli.mcfatridge@navy.mil and tammy.tritt@navy.mil.

7.0 Other Government Inventory

7.1 NAVSUP WSS will deliver previously approved residual Navy inventory from other Government storage sites in an “as is” condition to the contractor’s facility. The contractor shall compare all parts received to the inventory range and depth of GFP specified on the DD1149 and report any discrepancies to NAVSUP WSS for resolution within 60 days of receipt of the shipment. The contractor will use RFI material received to fill requisitions under the MSP Order and NRFI material will be stored in accordance with this SOW or repaired under the base

LTC delivery orders.

7.2 If GFP is returned for items covered under this MSP of “unknown condition” from fleet installations/upgrades, which could be utilized to fill requisitions under the MSP order upon “A” condition confirmation, the contractor shall inform the NAVSUP WSS Program Manager and

Contracting Officer and request permission to system test such items.

7.3 The contractor shall screen requests for part identification, configuration, integration, supportability, maintainability, interchangeability, and user application; and provide technical evaluations and/or support solutions of sourcing and parts; including user, part and equipment interface, and compatibility.

8.0 Warehousing:

8.1 In accordance with this SOW, the contractor shall provide a storage area adequate to store the RFI and NRFI GFP received under the

MSP order. The contractor shall maintain procedures to segregate the RFI and NRFI material.

8.2 The contractor shall ensure that only usable and approved configuration RFI and NRFI material is retained in the GFP inventory. The contractor shall notify NAVSUP WSS Contracting Officer of any unapproved configuration material for disposition instructions.

8.3 For any material covered under the MSP order that is delivered to the contractor, NAVSUP WSS assumes responsibility that the material is the correct configuration and RFI and NRFI. Any such material identified to be in “A” condition and in a sealed container shall be considered “A” condition and shall be used for filling fleet requisitions. The contractor shall notify NAVSUP WSS Planner of any Navy material received without approved packaging markings or damaged packaging for possible inspection and repackaging. If needed, disposition instructions will be provided by the NAVSUP WSS Contracting Officer.

Shelf-Life material shall be stored, marked with shelf-life codes, and periodically reviewed to maximize their service life for the fleet user.

Shelf-Life material shall be packaged and preserved adequately and stowed in spaces that are least likely to cause deterioration. The coolest and driest spaces available shall be used for the more deteriorative materials. Storage shall be arranged to facilitate and ensure issue of the oldest stock first by the first in first out (FIFO) method based on shelf-life expiration rather than the date of receipt. To facilitate periodic screening, shelf-life items should be consolidated in readily accessible areas whenever possible. Warranted Unprogrammed gyros shall be used first, followed by Unprogrammed gyros out of warranty.

9.0 Additional Requirements:

9.1 NAVSUP WSS will provide Unprogrammed Gyros under this LTC contract. The part numbers are as follows:

NSN 1H 6605-01-623-6437 Honeywell P/N GG1342AE45>>Northrop Grumman P/N 1812497-1

NSN 1H 6605-01-623-6425 Honeywell P/N GG1342AE44>>Northrop Grumman P/N 1812497-2

NSN 1H 6605-01-623-6432 Honeywell P/N GG1342AE46>>Northrop Grumman P/N 1812497-3

9.2 The Unprogrammed Gyros will be shipped to Northrop Grumman in an unprogrammed state as a consumable item and Government

Furnished Material. These units will be located in the Mini Stock Point until these units are programmed. When this programming process is complete, the units will become programmed gyros under the NIINs listed above in the MSP. The cost of programming the following unprogrammed gyros shall be included in the price of the MSP:

NIIN 014708735 Part Number 1812594-3 Quantity 116 EA (per year)

NIIN 014708736 Part Number 1812594-2 Quantity 112 EA (per year)

NIIN 014708737 Part Number 1812594-1 Quantity 113 EA (per year)

9.3 The Unprogrammed Gyros and PROMs are authorized to be used by Northrop Grumman as Government Furnished Material (GFM) in support of the repair efforts on the IMUs. Availability of these items are critical to the full performance of repair. Each IMU requires three (3)

Programmed Gyros, eight (8) PROMs, and four (4) slip rings.

9.4 The battery assemblies shall be stored, warehoused, and maintained (shelf life and charged) in accordance with the manufacturer’s recommended technical data specifications.

mailto:Karli.mcfatridge@navy.mil mailto:tammy.tritt@navy.mil

Attachment C: Commercial Asset Visibility (CAV) Statement of Work (SOW), August 2019

WEB-BASED COMMERCIAL ASSET VISIBILITY STATEMENT OF WORK

NAVSUP WSS MECHANICSBURG/PHILADELPHIA

VERSION 7.8, August 2019

I. INTRODUCTION

A. The Web-based Commercial Asset Visibility (WEBCAV, or CAV) requirement is to provide an inventory receipt and shipment reporting system for Government-owned assets while at the repair facility, and to monitor contract compliance for these assets as they flow through the repair cycle. The Contractor is responsible for complying with the requirements of the contract and this

Statement of Work (SOW)

B. CAV provides Navy Planners with visibility of Navy-owned material through all stages of the repair cycle. These transactions automatically update the CAV database, which in turn updates the Navy’s Supply Systems database and enables NAVSUP WSS access to near real-time information critical to management decisions. In addition to allowing Navy Planners to better manage their material, accurate and timely CAV updates are necessary to DoD audit readiness.

C. CAV also provides the means to track in-transit shipments to and from the Contractor.

D. The Contractor acknowledges that this CAV Statement of Work (SOW) may be updated from time to time throughout this contract, and agrees at all times to adhere to the version of the CAV SOW posted at the following web address:

https://www.navsup.navy.mil/public/navsup/wss/pi_cd/. When a new version of the CAV SOW is implemented, notifications will be posted to the CAV webpage and/or sent via e-mail correspondence (generally from the CAV analyst) to the Contractor, The

Contractor is also required to regularly check the website above for updates.

II. OBJECTIVE

This SOW identifies specific actions and tasks required to ensure that CAV contractual reporting requirements are satisfied.

III. CAV SYSTEM AND SECURITY REQUIREMENTS

A. Contractors are encouraged to access CAV using Internet Explorer on a Windows platform. Firefox, Chrome, and Microsoft

Edge may be used, but there could be differences in appearance of certain screens in CAV.

B. The Contractor is required to have an internet connection for CAV reporting.

C. Contractors will comply with the following security requirements:

1. The Contractor must submit a System Authorization Access Request–Navy (SAAR-N) form, which is required in order to gain access to CAV. Each Contractor must complete the following sections of the SAAR-N: Type of

Request, Date, System Name, Location, Part I (blocks 1-10), and Part II (block 11). The Contractor will provide a copy of Cyber Awareness Challenge certificate of completion and annotate the completion date in Block 10 of the

SAAR-N. The requestor will read section 22, and then complete section 23-25. Digitally sign block 24 using a valid

DOD approved PKI certificate, which provides acknowledgement and consent for the User Agreement and email a

SAAR-N (OPNAV 5239.14) to the applicable CAV SAAR mailbox (NAVSUP WSS Mechanicsburg/N00104:

CAVSAARM.WSS.fct@navy.mil or NAVSUP WSS Philadelphia/N00383: NAVSUPWSSP.CAVSAAR@navy.mil).

2. The NAVSUP WSS CAV Analyst will serve as the government sponsor and complete blocks 12-16 of the CAV

SAAR-N. Before digitally signing the SAAR-N, the NAVSUP WSS CAV Analyst will add, “CAV Reporter access, no background investigation is required” to the SAAR-N justification area. The NAVSUP WSS CAV Analyst will also assist with website IP addresses for the on-line training and SAAR-N completion and submission addresses.

3. Acquire a Public Key Infrastructure (PKI) Certificate for each individual requiring CAV access.

4. Notify NAVSUP WSS via an email to the CAVSAAR mailbox (NAVSUP WSS Mechanicsburg/N00104:

CAVSAARM.WSS.fct@navy.mil or NAVSUP WSS Philadelphia/N00383: NAVSUPWSSP.CAVSAAR@navy.mil https://www.navsup.navy.mil/public/navsup/wss/pi_cd/ mailto:CAVSAARM.WSS.fct@navy.mil mailto:NAVSUPWSSP.CAVSAAR@navy.mil mailto:CAVSAARM.WSS.fct@navy.mil mailto:NAVSUPWSSP.CAVSAAR@navy.mil of the requirement for specific individuals to obtain CAV access. Notify the NAVSUP WSS CAV Analyst of any changes in CAV input personnel.

5. Upon request, the Contractor will furnish additional information as needed for all personnel having access to CAV.

6. Ensure unauthorized personnel are not able to access CAV.

7. In addition to any other contractual requirements, report all unauthorized access to Navy systems/files/data to your

NAVSUP WSS CAV Analyst.

D. Please also refer to SUPTXT 204-9400 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information technology (IT) Systems or Protected Health Information, in this contract.

E. If the Contractor experiences a system, reporting or other problem with CAV, the Contractor will:

1. Note the nature of the problem and the screen at which the failure occurred.

2. Timely provide the information to the CAV Analyst.

F. In the event of a catastrophic event such as flood, fire, hurricane, etc., the Contractor will contact the Procurement Contracting

Officer (PCO) and CAV Analyst for guidance within 24 hours or as soon as practical of the event.

IV. CONTRACTOR’s CAV REPORTING RESPONSIBILITIES

The Contractor will comply with the following requirements in accordance with the procedures, methods and schedules set forth herein:

A. CAV Training Requirements

1. NAVSUP WSS assigns each Contractor a CAV Analyst who provides CAV website navigation and data entry instruction and inventory accuracy maintenance assistance. Notwithstanding any language to the contrary herein, all interactions with a NAVSUP WSS CAV Analyst are subject to concurrence by the PCO having cognizance of this CAV

SOW and the contract vehicle to which it is attached.

2. The Contractor will provide adequately trained and qualified individuals to perform CAV transactions.

3. The Contractor will send at least one representative to any scheduled CAV training event.

B. Responsibility for CAV Transaction Reporting

1. The Contractor will report asset status in accordance with the most up to date CAV User’s Guide version, which is hereby incorporated by reference into this SOW. The CAV User’s Guide can be found in the CAV II Information section of the CAV Website at https://applications.navsup.navy.mil/cavweb/. Mandatory fields within the transactions are identified in the CAV Users Guide by use of “*”. The Contractor will fill in all mandatory fields for each transaction.

2. The Contractor will report receipt of the following material through CAV (Note: references to “the Basic Ordering

Agreement (BOA)/Contract” means the any contract vehicle to which this SOW is applicable):

a. Any material received on a Document Number beginning with N00383/N00104 regardless of which BOA/Contract number it is marked.

b. All incoming material, when such material is listed as a repair candidate on the Repair BOA/Contract.

c. All incoming material, when such material is identified as Government-Furnished Material (GFM).

d. NAVSUP WSS-managed items that are funded for repair, upgrade, or modification under a Naval Sea

Systems Command (NAVSEA), Naval Air Systems Command (NAVAIR) or other Command contract and/or order.

e. Material received under a warranty clause or Quality Deficiency Report (QDR), regardless of the contract that item was repaired or manufactured under.

f. When notified by NAVSUP WSS to input unique receipts.

g. Any incoming material not repaired by your facility will be receipted as ‘Material Not on Contract’.

h. Material and equipment on loan or to be used for testing.

NOTE: The Contractor will contact the NAVSUP WSS CAV Analyst when assistance is required regarding CAV inputs.

Items under direct Foreign Military Sales (FMS) Repair contracts are not to be reported in CAV.

3. The Contractor will report Proof of Shipment (POS) data in accordance with the following criteria:

a. If a shipment is transported by Advanced Traceability and Control (ATAC), the Contractor need not report

POS data via CAV. If a Contractor is required to use ATAC, but does a shipment outside of ATAC, the

Contractor will provide POS as indicated in Paragraph IV.B.4.b. below.

b. If a shipment is transported by a freight carrier other than ATAC, the Contractor will provide the following data in CAV:

1) Transportation Control Number (TCN) of the shipment

2) Freight Carrier Company Name and Standard Carrier Alpha Code (SCAC)

3) Freight Carrier Company tracking number (referred to as ProNumber or Tracking Number)

4) Date shipped, per TCN

5) Quantity shipped, per TCN

c. If a shipment is delivered by the Contractor directly to the final destination (local delivery) without utilizing a freight carrier, the Contractor will provide POS as follows:

1) Transportation Control Number (TCN) of the shipment

2) Freight Carrier Company Name "Local Delivery" and SCAC

3) Date shipped, per TCN

4) Quantity shipped, per TCN

5) Signature of the receiver's representative at final destination (reported in CAV POS in the "Tracking

Number" field with no imbedded spaces or punctuation)

4. The Contractor will accurately report transactions (receipt, condition code changes, and proof of shipment) by the end of the fifth regular business day after the occurrence of a reportable event. If the reportable event occurred prior to the CAV transaction, then the Action Date in CAV must nevertheless be dated to reflect the actual date of the reportable event. One exception is that the Contractor is required to report shipment transactions in CAV 24 hours prior to the physical shipment of material. For ATAC shipments, the shipment transaction in CAV alerts ATAC to schedule pickup. The Contractor is still required to report shipment transactions in CAV 24 hours prior to physical shipment even if ATAC is not used for shipping.

Business days exclude Federal holidays and weekends.

5. The Contractor will physically inventory material received for actual National Item Identification Number (NIIN), quantity, and item serial number(if applicable) prior to reporting receipt into CAV.

6. The Contractor will provide the DCMA Quality Assurance Representative (QAR) the CAV Material Movement

Document (MMD) as an attachment to the Wide Area Workflow (WAWF) documentation before the QAR signs for acceptance in WAWF. The QAR will validate the contract number, delivery order number, CLIN, shipping location, NIINs, Serial number (as applicable) and quantities.

7. The Contractor is not authorized not to induct an asset over the contract funded amount and follow the procedures in

IV.H.7, Direct Ship, for return of the material, as applicable.

8. The Contractor is required to notify the CAV Analyst and PCO when the contract ends to ensure inventory is properly moved back to the Navy and all transactions have been entered.

9. Failure to abide by the terms in the CAV SOW is a basis for downward adjustment in payments under the contract and will result in the involvement of the PCO and Supply Planner.

C. Supply Discrepancy Report (SDR) Origination and Action Point (Resolution) Requirements (SF-364):

1. SDR applies to the identification, reporting and resolution of discrepant shipments of material occurring in the

Department of Defense (DOD) Logistics System when the shipping of items and packaging discrepancies are attributable to a shipper error. Examples of supply discrepancies include: overages, shortages, total non-receipt, incorrect/misdirected material, incorrect condition, improper documentation, improper/inadequate packaging.

2. Reporting in Product Data Reporting and Evaluation Program (PDREP) as both an SDR Originator and Action Point responsible for resolving the SDR is required. In order to submit SDRs upon a discrepant discovery and to respond to SDRs submitted for resolution, the Contractor must use PDREP.

To gain access to PDREP, go to https://www.pdrep.csd.disa.mil. A full access Contractor Login account can be created which requires Marketing Partner Identification Number (MPIN) and Data

Universal Numbering System (DUNS) credentials. However, if MPIN and DUNS credentials are unavailable, a separate Contractor login process is required. PDREP EZ Login may not be used for accessing the PDREP system.

3. Contractors will identify the internal Action Points who are be responsible for responding to and resolving SDRs submitted to the Contractor. Contractor will reply to SDRs within thirty (30) business days. Contractor will inform

NAVSUP WSS of who these Action Points are via written communication and provide appropriate DoDAAC and valid email addresses of Action Points to the PDREP office so that they can be loaded into PDREP and properly routed. Contact your CAV Analyst for the PDREP office contact information.

4. Whenever a NIIN, condition code, and/or quantity discrepancy exists, the Contractor will complete and submit an SDR to the originator of the shipment within five (5) business days after the discrepant shipment is received, via PDREP.

5. When discrepant material is returned to the supply system, the Contractor will include a copy of the SDR (SF-364) with the shipment and return the material under the same document number it was received.

D. Naval Working Capital Fund (NWCF) Annual Inventory Accountability Responsibilities

1. The Contractor must maintain 100% inventory validity of physical material compared to Navy ERP balances at the NIIN and condition code level for all NWCF material on site. Navy ERP balances can be obtained from your CAV Analyst.

2. In addition, the Contractor’s physical inventory, the Contractor is subject to periodic physical inventory audits by the Government or a third party.

a. At the Government’s discretion, Contractors with 20 NWCF assets or less will be required to conduct a virtual inventory audit to meet this inventory requirement. Virtual inventory audits require digital media images of ID plates showing part numbers and serial numbers for each asset. The digital media will be required to contain the date, time, and a GPS stamp.

b. Upon request from the Government or third party authorized by the Government, Contractors are required to provide documentation associated with NWCF material that is on-site or has been on-site during performance of the contract. This documentation includes, but is not limited to, documentation maintained by the contactor in the course of contract and CAV

SOW performance, such as DD1348’s, DD250’s, and DD1149s.

3. The Contractor will either perform an annual physical wall to wall inventory once per fiscal year

(October 1 – September 30) or a cycle count physical inventory that will result in 100% of inventory being touched each fiscal year (October 1 – September 30).

a. The Contractor will provide the schedule for their annual physical wall to wall or cycle count inventory to CAVINV.WSS@navy.mil no later than October 15th each fiscal year or within 30 days of contract award (for new contracts).

b. On the day the wall to wall or cycle count inventory commences, contact

CAVINV.WSS@navy.mil for Navy ERP on-hand balances

c. Contractors, regardless of NWCF asset count, will report inventory results utilizing the

100% Wall-to-Wall Inventory Accuracy Report provided in Appendix A of this CAV

Statement of Work and at https://www.navsup.navy.mil/public/navsup/wss/pi_cd/. The report will be sent to CAVINV.WSS@navy.mil no later than the last business day of each month if performing a cycle count or within 5 days of the end of the annual physical wall to wall inventory.

mailto:CAVINV.WSS@navy.mil

d. Any discrepancies noted during the wall to wall or cycle count physical inventory will be reported using the Discrepancy Tracker provided in Appendix B of this CAV Statement of

Work and at https://www.navsup.navy.mil/public/navsup/wss/pi_cd/. The tracker will be sent to CAVINV.WSS@navy.mil no later than the last business day of each month if performing a cycle count or within 5 days of the end of the annual physical wall to wall inventory.

e. Any additional research on causes of the discrepancies (if required), and corrective action plans (if required) to address discrepancies will be forwarded to CAVINV.WSS@navy.mil.

4. Any NWCF inventory covered under this contract must be clearly marked or physically separated from all other assets at the Contractor’s facility so they are easily identifiable from assets not covered under this contract.

5. The requirement for 100% Inventory Accuracy does not relieve the Contractor of any responsibility it may otherwise bear regarding Government property in accordance with this contract.

E. Reconciliation Requirements and Other Inquiries:

1. The Contractor will provide assistance in resolving reporting errors/Stock-in-Transit (SIT) upon request.

2. The Contractor is responsible for acknowledging inventory loss within five days of receipt of audit or physical inventory after-action report findings, or within five days after the CAV Analyst has notified the Contractor of CAV lost Stock In Transit non-receipt or shipments with invalid or no POS. The Contractor is responsible for submitting a written request for relief of liability in accordance with the Lost, Damage, Destruction (LDD) provisions of their

DCMA-approved property control procedures and this contract. A copy of the written request for Relief of Liability must be provided to the NAVSUP WSS CAV analyst and the PCO. The CAV analyst will update WebCAV inventory balances after receiving a copy of the written LDD resolution from the Contractor.

F. NAVSUP WSS In-Transit Accountability (NITA):

NOTE: This portion does not apply to Contractors reporting for OCONUS facilities.

1. NAVSUP WSS In-Transit Accountability (NITA) is used for identifying and resolving open Stock-in-Transit

(SIT). NITA is accessed through a menu option within the Electronic Retrograde Management System (eRMS) website at https://erms.navsup.navy.mil/erms/. A System Authorization Access Request (SAAR) form, which is required in order to receive a Logon and Password for eRMS, can be submitted via the website. Note that Blocks 16, 16a, and 16b, will be populated by the NAVSUP WSS Code N98 government sponsor. . NITA data is generally refreshed daily. As IT Level 2 systems, ERMS and NITA have limited privilege sensitive information access.

2. At a minimum, once every seven (7) calendar days, the Contractor is required to access NITA for identifying/resolving discrepant shipments (SIT) of Navy-owned material both to and from the Contractors’ facilities.

3. The Contractor must provide a response to all documents requiring Proof of Shipment (POS) for classified and sensitive material within seven (7) calendar days, and within 30 calendar days for all others via the POS entry screens in NITA.

Classified material is required to be shipped one for one by traceable means. If POS has not been provided within 60 calendar days of the date of physical shipment of the material, then the Contractor will reverse the SIT issue via the CAV system and submit an LDD to DCMA with a copy to the NAVSUP WSS CAV Analyst and PCO.

4. The Contractor is required to provide a response to all documents requiring Proof of Receipt (POR) for classified and sensitive material within seven (7) calendar days of the Proof of Delivery (POD) date cited in NITA, and within 30 calendar days for all others. If a POR remains unresolved 60 calendar days after the POD date, the Contractor will process a receipt transaction and submit an LDD to DCMA with a copy to the NAVSUP WSS CAV Analyst and NAVSUP WSS PCO.

5. The Contractor is required to provide a response to all documents requiring On Hand Acknowledgement (OHA) for classified and sensitive material within seven (7) calendar days and within 30 calendar days for all others. For all records where the material was physically received, the record is to be treated as if it were in POR. For records where the material was physically shipped, the record is to be treated as if it were in POS. If an OHA remains unresolved for 60 calendar days, the Contractor must process a receipt transaction and submit an LDD to DCMA with a copy to the NAVSUP WSS CAV

Analyst and NAVSUP WSS PCO.

6. The Contractor is required to also respond to inquiries received via phone calls, emails or letters from Navy representatives researching the status of open SIT. The Contractor will respond to these types of inquiries no later than the next working day after receipt of the inquiry.

7. The Contractor must ship all Navy-owned material via traceable means. The definition of “traceable means” is any shipping process that mandates signature custody including, but not limited to, the Navy’s contracted carrier under the

ATAC program. See Paragraph ‘IV.I. Material Returns and Navy Transportation below.

8. As soon as the Contractor becomes aware that an inaccurate quantity of material has been reported as shipped from the

Contractor, the Contractor will reverse the original issue of material and input a corrected issue transaction and proof of shipment for the quantity of material actually shipped.

9. Contractor must correct any receipt transaction errors within 30 days of original CAV receipt transaction. After 30 days, receipts are not authorized for reversal without written approval from the NAVSUP WSS CAV Analyst.

G. DD Form 1348-1A:

1. DD Form 1348-1A is the only authorized shipment document for CAV Reporting. DD Form 250 and DD 1149 are not permitted to accompany material shipments from CAV reporting contracts. To include forms other than DD Form 1348-1A with a CAV shipment causes confusion for the users at the ship-to facility and contributes to unmatched SIT tracking. The Contractor will prepare and distribute a

DD Form 250 as required for payment purposes or other contractual purposes.

2. Distribution of the DD Form1348-1A is as follows:

a. Shipment of a single unit – The Contractor will place one copy of the DD Form 1348-1A inside package with the unit and one copy of the DD Form 1348-1A attached to the outside of shipping container.

b. Bulk Shipment (more than qty 1 of the same NIIN in the same shipping container) –The Contractor will place one copy of the DD Form 1348-1A inside each individual unit container. A second copy of the DD Form 1348-1A will be attached to the outside of the individual unit container within the multi-pack. A third copy of the DD Form

1348-1A will be attached to the outside of the multi-pack container. Bulk Shipments must be clearly labeled as such on the outside of the shipping container. CAV reporting must reflect a Bulk Shipment for this type of shipment. Bulk shipments are allowed only rarely, and the Contractor must obtain written authorization from their

NAVSUP WSS CAV analyst prior to shipment.

H. Direct Ship (Not Applicable To Contractors Operating Under The Terms And Conditions Of A Performance-Based

Logistics (PBL) or Mini-Stock Point):

1. The Direct Ship process has been designed to ensure that critical repaired “A” condition assets are delivered directly to

Navy end users in an efficient and timely manner when requisitions are passed directly to the Contractor. Direct Ship contracts/orders are identified as follows: the “Ship to” DoD Activity Address Code (DoDAAC) specified at the line item level in Section B of the award document will specify the DoDAAC of the repair vendor’s facility. This is the contractual final “Ship To” destination that must be used for DD250 and invoicing preparation.

2. Final Inspection and Acceptance by the Government must be completed before the CAV completion transaction is processed (i.e., posted to “A” condition).

3. The Contractor is responsible for checking the CAV Requisition Inbox for requisition(s) posted within 24 hours of reporting the completion transaction.

4. The Direct Ship Contractor will receive shipment direction through the CAV Requisition Processing Module if there is an existing fleet requirement. If a requisition is received in CAV, processing procedures can be obtained from the

Requisition Processing Guide located on the CAV website.

5. The Contractor is required to wait up to 24 hours after the CAV completion transaction is processed (i.e., posted to “A” condition) for a potential redistribution/requisition to fill a known backordered fleet requirement.

6. If no backorder requisition is received within the 24-hour period, then the shipment will be redirected to the default ship to/DoDAAC location specified in contract.

7. Direct ship only applies if the contract specifies source Inspection and Acceptance by the Government and FOB Origin terms and conditions, unless otherwise directed by the PCO.

I. Material Returns and Navy Transportation:

1. NAVSUP WSS has assigned responsibility of the transportation function to NAVSUP WSS’s Transportation

Organization, Advanced Traceability and Control (ATAC). ATAC is responsible for delivery and pickup of Government-owned assets going to and from the Contractor. ATAC will send a subcontracted transporter (e.g. Federal Express, First Cargo) to the repair facility to pick up material as specified herein.

2. Upon receipt of material, the Contractor will compare the quantity of units and the NIIN of the item inside the container to the quantity and NIIN on the DD Form 1348-1A document that accompanies the material. There may be multiple DD

Form 1348-1A documents with the material. The appropriate DD Form 1348-1A to compare is the one that reflects material being shipped to the Contractor. Any discrepancies in quantity or NIIN must be reported in accordance with Paragraph

IV.C., Supply Discrepancy Report (SDR) Origination and Action Point (Resolution) Requirements (SF-364). If material is received without a DD Form 1348-1A, the Contractor will contact their CAV Analyst for assistance with receipt reporting.

3. When shipping material back to the Defense Distribution Center or other location directed by the Navy, the Contractor will:

a. Complete shipping documentation in accordance with Paragraph ‘ IV.G, DD Form 1348-1A.

b. Input the Shipment Transaction in CAV (this includes the weight, dimension and pickup DoDAAC fields) to trigger the pick-up directive to the ATAC transportation carrier.

c. Place the material that is ready for pickup in a staging area designated for ATAC pickup.

4. FOR ROUTINE SHIPMENTS – defined as normal shipments that are picked up weekdays by the ATAC carrier. The

ATAC carrier picks up shipments for which a pickup directive has been received Monday through Friday at the

Contractor’s facility.

5. FOR EMERGENCY SHIPMENTS – defined as shipments that must leave the Contractor’s facility prior to the next

ATAC pickup. In addition to contacting the DCMA Quality Assurance Representative (QAR) and entering the shipment transaction in CAV, the Contractor will contact the ATAC shipping office between the hours of 7:00 a.m. and 4:30 p.m.

Pacific Standard Time (PST) via the email address or phone numbers shown below to advise that the material is ready for pickup and must be shipped under urgent means:

a. ATACCustomerService@navy.mil or (619) 545-6129 or (619) 545-7059

b. The Contractor must have the following information available to provide the ATAC office:

1) Shipment Document Number

2) Pieces (number of boxes)

3) Weight

4) Dimensions (L, W, H)

5) Pickup Location/Address

6) Destination Location/Address

c. Shipments identified as urgent on the weekend or after the ATAC shipping office has closed may be shipped under a non-ATAC method with the Contractor scheduling the transportation. When this occurs, the Contractor is required to enter the CAV Shipment with Pickup DoDAAC=CANCEL and enter POS in CAV.

6. The following items are excluded from ATAC transportation. The Contractor will contact the cognizant DCMA transportation office to arrange shipment of these items:

a. Marine gas turbines

b. Fleet Ballistic Missile components

c. Classified Items

d. Reactor plant materials

e. RADIAC material (FSC 6665)

f. Class A, B, and C explosives

g. Small arms and Ammunition

h. 2F, 2J cog items (NAVSEA owned)

i. 2S cog items (except engines)

7. MATERIAL ADDRESSES or MATERIAL RETURNS mailto:ATACCustomerService@navy.mil

a. “A” CONDITION MATERIAL - If the material is to be redistributed directly to an end user/requisitioner, the

Contractor will contact the applicable NAVSUP WSS Planner for a document number beginning with the end user’s/requisitioner’s Unit Identification Code (UIC); this material is not permitted to be shipped using the Repair

Cycle Document Number (RCDN).

b. “F” CONDITION MATERIAL – Unless otherwise provided in the order/contract, the Contractor will contact the appropriate NAVSUP WSS Contracting Officer for status on units received without authorization for repair including units excess to those funded under contract or for which there is not otherwise contractual coverage in place within 30 days of receipt. If the material is to be returned to the Government, the units will be redistributed as follows to the location that lies within the closest physical proximity to the facility from which the material is being shipped:

1) MARK FOR: NAVSUP WSS DIRECTED RETURN, FOR “F” CONDITION STOCK. DO NOT

PROCESS THROUGH ATAC/HUB

2) The most current consignment addresses for the locations below are available electronically at https://www.transactionservices.dla.mil/DAASINQ/captcha_form.asp:

W25G1U – DLA NEW CUMBERLAND W62G2T- DLA SAN JOAQUIN

c. “J” CONDITION MATERIAL – Units received for repair that are not manufactured or repaired by the

Contractor (“J” condition) will be receipted as Material Not On Contract and returned immediately to the location that lies within the closest physical proximity to the Contractor’s facility. The Contractor will ship the material using the same document number that the material was originally received under (Source Document Number) as the Shipment Document Number:

1) MARK FOR: MISDIRECTED/MISIDENTIFIED MATERIAL. PROCESS AS CONTRACTOR

RETURN AND RESCREEN FOR CORRECT DISPOSITION.

2) The most current consignment addresses for the locations below are available electronically at https://www.transactionservices.dla.mil/DAASINQ/captcha_form.asp:

N68620 –ATAC HUB, Norfolk VA N46433 - ATAC HUB, San Diego, CA

3) If, after material has been returned and the same unit is again shipped to your facility, call 619-545-

9707 or 619-545-8359 for hub shipments; contact the NAVSUP WSS Planner for all others.

d. “H” CONDITION MATERIAL – The Contractor must obtain written concurrence from the DCMA QAR for all units determined to be Beyond Repair (BR) or Beyond Economical Repair (BER). All such determinations, including the basis for the determination, the repair required, the proposed price to repair and the DCMA written concurrence will be provided by the Contractor to the PCO.