GPETE_Addl_Notes_PKG_15RDA81.pdf

Additional notes: N00104-15-R-DA81 IN ACCORDANCE

WITH A SPECIFICATION FOR AN AUDIO FREQUENCY SYNTHESIZED SIGNAL

GENERATOR CODE: SIGGENAUD-14 DATED 14 JANUARY 2015

SOLICITATION REQUIREMENTS

This solicitation is a request for a requirements contract for a 5-year term. The estimated quantity of 125 each can be exceeded if the requirement is placed during the contract term.

The quantity of items 0001AA (125 each) of the solicitation is the estimated requirement for all 5 years. The first order will be placed within the first year of the award of the basic contract. The estimated quantity is only an estimate which the Government plans to purchase during the next 5 years. However, the Government is under no obligation to purchase any quantity.

When pricing is requested, offerors may propose prices on a total quantity of 125 each or on a 25 each per year basis.

Delivery for all delivery orders issued under the contract is 30 days after the date of the order (ADO). Incremental and early shipments of any delivery order are encouraged and will be accepted. An earlier delivery may be negotiated on a mutual basis.

Evaluation for award of the proposed contract will be based on the lowest aggregate price submitted for the total estimated quantity and the proposed cost for Provisioning Technical Documentation (PTD).

TECHNICAL PROPOSAL

Technical proposals and a signed copy of the solicitation are required by the solicitation closing date. Failure to submit these documents to the Procuring Contracting Officer (PCO) by the closing date may result in non-consideration. THE TECHNICAL

PROPOSAL SHALL BE IN ACCORDANCE WITH THE SOLICITATION PURCHASE

DESCRIPTION (PD) AND AT A MINIMUM PROVIDE A NARRATIVE DESCRIBING

LINE-BY-LINE HOW THE PROPOSED EQUIPMENT MEETS THE REQUIREMENTS

OF THE PD. Failure to submit such data may result in a nonconforming proposal and your offer may be rejected. Product catalogue pages, drawings, pictures, etc., may be sent along with the offer to further describe the product but will not in themselves constitute a valid proposal.

The technical proposals will be forwarded to the Naval Research Lab (NRL) for evaluation.

Upon NRL review, the PCO will notify offerors of the results regarding their proposed equipment’s technical acceptability.

Complete sets of technical manuals are not required at this time. Technical manuals will be requested by the PCO upon final review and acceptance of technical proposals.

BID SAMPLE TEST (BST)

Bid Sample Test units (2 each) may be required for test purposes. Contractors will be notified by the PCO whether BST units are required or have been waived by the Naval Research Lab.

BST units shall be due to NRL within 30 – 45 days upon technical proposal acceptability and notification from the PCO. ALL MODELS SUBMITTED TO NRL FOR THE PURPOSE OF

BID SAMPLE TESTING SHALL BE ACCOMANIED BY A PACKING LIST WHICH

CLEARLY SPECIFIES ALL CONTENTS INCLUDED. THE PACKING LIST SHALL BE A

DETAILED LIST OF THE CONTENTS OF THE SHIPPING CONTAINER AND AT THE

MINIMUM CONTAIN: QUANTITY, MODEL OR PART NUMBER, DESCRIPTION, AND

SERIAL NUMBER.

Corrections to an offeror’s BST units that may be required must be corrected upon notification by the PCO. See attached MIL-PRF-28800F Failure Criteria Processing. Failure to correct the deficiency in a timely manner (# days to be specified) will be considered non-conforming and may result in disqualification.

PRODUCTION LOT TEST (PLT)

Production Lot Test units (2 each) may be required. If required, the units will be provided via the first delivery order under the contract and due to the Naval Research Lab within 45 days after the date of the order. A full packing list is required. The Contracting Officer will notify the contractor of the test results. Upon PLT approval from NRL and contractor notification, the Contracting Officer will authorize shipments under the contract. The PLT units will be returned to the contractor from the NRL.

MISCELLANEOUS

Packaging requirements will be in accordance with “ASTM-D-3951-95 Standard Practice for Commercial (items)” which supersedes any other packaging requirements that may be listed in the solicitation. All references to Government packaging/packing requirements shall be disregarded.

Mil-Std-129N “Marking for Shipment and Storage” shall be used. Marking may be changed as requirements dictate and at the discretion of the Contracting Officer.

Orders will be transmitted through the Navy Electronic Commerce Online (NECO) service.

Contractors shall register in NECO at http://www.neco.navy.mil which enables contractors to receive solicitations and orders through NECO. The contractor is responsible for providing the capability to transmit and receive via NECO.

Orders issued under this contract shall be shipped directly to the consignee(s) noted in each order. If complete addresses are not on the order, the contractor shall contact the Contracting Officer or the DCMA ACO.

For all orders, contractors shall submit payment requests and receiving reports using Wide Area Workflow (WAWF) in accordance with DFARs 252.232.7003.

In accordance with DFARS 252.211-7003, the prime contractor has the responsibility to submit Unique Item Identifiers (UIIs) or other DoD recognized unique identification equivalents and to provide the IUID data for items that are delivered to the Department under a DoD contract. IUID data for the line items must be included when the electronic Material Inspection and Receiving Report (MIRR) is created in Wide Area Workflow (WAWF). WAWF http://www.neco.navy.mil/ captures the IUID data and forwards it to the IUID Registry upon Government acceptance of the MIRR. When WAWF is not available and for embedded items not submitted via WAWF, if an IUID Registry direct submission method is used, data entry or upload must occur after Government acceptance of the MIRR. Utilization of the WAWF Material Inspection and Receiving Report (MIRR) and the WAWF Invoice/MIRR Combo to capture IUID data is annotated in the enhanced vendor guides available at https://wawf.eb.mil/.

You can submit data via Wide Area Workflow (WAWF), by submitting an XML file or flat file through the Global Exchange (GEX) Service, or manually via the IUID Web Entry Site at http://www.bpn.gov/iuid.

CDRL A006, Manufacturer’s Shipping Report, is part of and described in the solicitation.

One or all of the following Post Award Conferences may be held at NAVICP Mechanicsburg at the discretion of the Contracting Officer: Guidance Conference, Post Award Conference, and/or Provisioning Conference.

In accordance with the solicitation, a full packing list shall be provided with the BST and PLT shipments. Shipments may be rejected as noncompliant should the full packing list not be included.

Clause NAVSUPWSSHA23 does not apply to this solicitation and is hereby deleted.

SHIPMENT OF THE EQUIPMENT

Each external package must include shipping instructions, identification of the NSN, equipment model and serial number. Shipments may be rejected as noncompliant should the full packing list not be included.

Calibration Labels are required in at least 12-month intervals. Warranty Labels are required.

2D Barcode requirements must be complied with as described in the PD or your proposal may be deemed nonresponsive.

UID requirements shall be in accordance with DFARs 252.211-7003.

https://wawf.eb.mil/ http://www.bpn.gov/iuid

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

N0010415RDA81

NAME OF OFFEROR OR CONTRACTOR

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 NSN-to be assigned P/N-in accordance with a specification for an AUDIO FREQUENCY SYNTHESIZED SIGNAL

GENERATOR

GMG CODE: SIGGENAUD-14 dated 14 JANUARY

PRC:IAW “ASTM-D-3951-95”-STANDARD PRACTICE

FOR COMMERCIAL ITEMS. ALL REFERENCES TO

GOVERNMENT PACKAGING SHALL BE DISREGARDED.

0001AA SAME AS ITEM 0001 125 EACH

ESTIMATED QUANTITY FOR ALL 5-YEARS

0001AB CONTRACT DATA REQUIREMENTS (SEE EXH. A) 1 LOT

OR OFFERS CAN BE PROPOSED AS

0001AA SAME AS ITEM 0001 25 EACH

0001AB SAME AS ITEM 0001 25 EACH

0001AC SAME AS ITEM 0001 25 EACH

0001AD SAME AS ITEM 0001 25 EACH

0001AE SAME AS ITEM 0001 25 EACH

0001AF CONTRACT DATA REQUIREMENTS (SEE EXH. A) 1 LOT

NO PRICING IS REQUIRED OR REQUESTED AT

THIS TIME. ONLY TECHNICAL PROPOSALS AND A

COMPLETED, SIGNED COPY OF THE SOLICITATION

ARE REQUIRED BY THE CLOSING DATE AND TIME.

PLEASE REFERENCE THE ATTACHED “ADDITIONAL

NOTES” PAGES FOR SPECIFIC DETAILS.

THIS SOLICITATION IS A REQUEST FOR A

REQUIREMENTS CONTRACT FOR A 5 YEAR TERM

WITH A TOTAL ESTIMATED QUANTITY OF 125

EACH.

OFFERORS MAY SUBMIT EMAIL PROPOSALS AS

RESPONSES TO THIS SOLICITATION. TECHNICAL

PROPOSALS CANNOT BE SUBMITTED AND WILL NOT

BE ACCEPTED VIA NECO OR FBO. EMAIL

PROPOSALS ARE SUBJECT TO THE SAME RULES AS

PAPER PROPOSALS. THE EMAIL ADDRESS FOR

EMAIL PROPOSALS SUBMITTED IS:

lesley.huber@navy.mil.

mailto:lesley.huber@navy.mil

Technical Manual Review Status Solicitation #

PLT TMR

ManufacturerModel Number

TM Status

TM Start Date TM Complete DateManual Review Required?

No Yes

Acceptable Unacceptable

Signature BlockManual Reviewed by:

TM Memo # TM Memo Date NAVICP Fax Date

NO - Stop at this point/YES - Proceed

Manuals List

Manual # Manual TitleRev # Manual Serial #

Legibility

Warranty Information Copyright Release

Front Matter Cover/Title/First Page Manual Issue Date Revision Designator Manuf. Name/Address Equipment Name Manuf. Model Desig.

Manuf. Serial/ID# Table of Contents Safety Precautions Warnings/Cautions

Purpose & Function Introduction

Capabilities Performance Charact.

Descript. (size/weight) Power/Utility Info.

Environmental Info.

List of Items Furnished List of Items Required Tools & Test Equip.

Shipping Precautions

Manual Checklist √Prep. for Use/Installation

Unpacking Assembly Installation Ship Damage Inspection

Principles of Operation

Operating Instructions Controls/Indicators Initial Adjust/Settings Startup Procedure Normal Operation Shut Down Procedure Emergency Shutdown

Maint/Serv Instructions Cleaning/Lubrication Clean/Lube Type Clean/Lube Interval Performance Verification Test Equip. Connections Test Point Locations Actions to Perform Test Normal Ind/Tolerances Adjust - Service Accuracy Inspection Inspection Interval

Wear Tolerances Troubleshooting Troubleshooting Data Fault Isolation Technique Trouble Symptoms Restoration Actions

Disassembly Repair Replacement Reassembly

Programming Program Setup Program Loading Programming Proc.

Confidence Check

Preparation for Shipment ESD/Fragile Components Reusable Container Inst.

Special Cradles Mounting Securing Covering/Precautions Precautions for Shipment Shipment and Unloading

Storage Instructions Indoor/Outdoor Storage Temp/Env. Limits Storage Facilities Ventilation Parts List (Vendor & MFG) Parts List Illustrations Parts Listings

Comm. Commercial Parts Op/Maint. Illustrations Diagrams Simplified Functional Blk Location Diagrams Schematics Electrical Wiring Logic Mechanical Overhaul Instructions Equip. Required List Mandatory Parts Step by Step Procedure

LEGEND:

√ = Acceptable X = Unacceptable NA = Not Applicable

Description

CAL Interval

CD ROM Received w/Acrobat Reader Interactive Training CD

CAL Procedure

CAGE Codes

AFFIXING OF CALIBRATION LABELS

Contractor shall affix a calibration label to each unit of General Purpose Electronic Test Equipment (GPETE) , deliverable under this contract/order. The Calibration label shall indicate the date the instrument was calibrated by the contractor, and the correctness of calibration shall be certified by proper signature thereon. Further, the contractor shall affix the next due date for calibration in accordance with the following interval:

MINIMUM 12 MONTHS

AFFIXING OF WARRANTY LABELS

Contractor shall affix a warranty label to each unit of General Purpose Electronic Test Equipment (GPETE) , deliverable under this contract/order. The warranty label shall indicate the Nomenclature, Manufacturer, CAGE/Model Number, NSN, Contract Number, and Warranty Expiration Date, see example below.

EXAMPLE OF A WARRANTY LABEL

NOMENCLATURE:

MANUFACTURER:

CAGE/MODEL NUMBER:

NSN:

CONTRACT NUMBER:

WARRANTY EXPIRATION DATE:

HUMAN READABLE IDENTIFICATION PLATE. Per MIL-PRF 28800F, the equipment human readable identification plate shall be permanently affixed at two places, (1) the equipment, (2) on the transit case (Placement of labels will be discussed at Post Award Meeting). The human readable identification plate shall be marked per example below.

SIZE OF THE LABEL WILL CONFORM TO THE SIZE OF THE EQUIPMENT.

MIL-STD-130N (WITH FREE STYLE TEXT) Construct II instructions can be found in MIL-STD-130

Nomenclature: Cage, Part Number (P/N) & Serial Number (S/N) National Stock Number: Data Identifiers:

Manufacturer Name and/or Cage: 17V; 1P; S Part or Model Number:

Serial Number: 17V is Enterprise Identifier Contract Number: 1P is Part or Model number

S Serial Number

(IF SPACE IS AN ISSUE, WARRANTY INFO CAN BE ADDED TO THE ABOVE LABEL)

(ADDITIONALLY, METAL PLATES ARE REQUIRED FOR BOTH HARD AND SOFT

TRANSIT CASES)

Pressure Sensitive Adhesive Transfer Tape IS REQUIRED TO HOLD PLATE TO THE HARD TRANSIT CASE (Pelican type cases )such as 3M™ 9472LE . Soft cases also require a permanent placement such as rivets, screws or adhesive.

SHIPMENT PACKAGE MARKING. Package containing the equipment for shipment shall be marked per example below:

MIL-STD-129P (WITH FREE STYLE TEXT)

28MAY13 REV C

Cage: 02059

PN:102770-351

Ser: 6694

NSN 7025011415888

CONT: N00104-98-T-0023

REQ#: M95450-0111-1111

Nomenclature: Magnetic Tape

U/I: EA

QTY: 1

SAMPLE REQUEST FOR APPROVAL LETTER

From:

Via: Commander, Naval Surface warfare Center, Carderock Division (J. Banner, 683) 9500 MacArthur Blvd.

West Bethesda, MD 20817-5700

To: Commander, Naval Ordnance Safety Security Activity (P. Wright, N713) Farragut Hall, Bldg. D323 Indian Head, Maryland 20640-5555

Subj: REVIEW OF LITHIUM BATTERY CONTAINED IN …..

Ref: (a) NAVSEA Technical Manual S9310-AQ-SAF-010 of 20 July 88

(b) NAVSEA Notice 9310 Ser 06H32/125 of 11 June 85

Encl: (1) Battery Data Package for ….

1. (Your office) requests that the Electrochemistry Branch (Code 683) of the Naval Surface Warfare Center, Carderock Division conduct a safety review of the (model or part number) battery as used in the (system the battery goes in) in accordance with reference (a) as required by reference (b). A data package describing the battery and the system it is used in is included as enclosure (1).

2. BRIEFLY DESCRIBE THE BATTERY AND THE SYSTEM, WHO

WILL BE USING IT, WHERE IT WILL BE USED… (i.e. The XYZ Battery used in the PDQ system is a reserve lithium/thionyl chloride battery manufactured by Acme Battery Manufacturers, Inc. The battery is a single cell, hermetically sealed lithium/thionyl chloride system with a mechanical activation mechanism. The system is currently in development by the Army and is proposed for use by Navy SEALS. Total theoretical capacity is 0.314 amp-hours (approximately one-sixth the capacity of a bobbin constuction “AA” Li/SOCl2 cell). The manufacturer’s rated capacity is 0.280 amp-hours under 0.5 a load at room temperature. Limited safety testing has been conducted on the XYZ Battery in support of the PDQ Program. These results are included in the enclosed data package.

3. (Your office) requests that this package be reviewed, and that a response be returned by (date that you need this). Any questions concerning this letter should be addressed to (POC, phone number, fax number…)

MIL-PRF-28800 Failure Criteria Processing

MIL-PRF-28800F establishes the criteria for reliability in paragraph 3.13, the methodology for evaluation in paragraph 4.3.1.6, and criteria for failure in paragraph

4.5.2.3.5. The bid sample evaluation process conforms to MIL-PRF-28800F and evaluates the performance of submitted bid samples to determine compliance to the requirements of the purchase description. While the reliability data described in para.

3.13 establishes the reliability of the manufacturers product over the population of the product, it does not address acceptable bounds for failures identified during the bid sample testing. To clarify the acceptable bounds for the bid sample testing, the following requirements are established:

1. Each manufacturer must submit two identical units for each model that the manufacturer proposes to have considered for the solicitation. At the discretion of the Government, the quantity may be reduced based on prior competitive experience with the procurement of the model.

2. The Government will perform the bid sample evaluation following the order of MIL-PRF-28800F, with specific performance tests established by the technical requirements of the specific purchase description of the solicitation.

3. Bid Sample Testing is anticipated to require 90 business days to complete. To achieve completion in 90 business days, all failures must be addressed expeditiously. Failures are defined in MIL-PRF-28800F, para. 4.5.2.3.5. NRL, the testing activity for bid sample testing, will notify the NAVICP Code 02 Contracting Officer of any failure. The Contracting Officer will in turn notify the vendor of the failure and require vendor response within 5 business days. Remedy to the failure must be accomplished within 10 business days of the notification. If remedy cannot be accomplished within 10 business days, the contractor shall request an extension from the NAVICP Code 02 Contracting Officer. Failure to remedy the condition within 10 days of notification shall result in rejection of the bid sample and elimination of the model from consideration on the solicitation.

4. For purposes of bid sample testing, the units submitted for testing are considered a

‘lot’. The equipment lot may present only two failures during the bid sample testing. A third failure to the lot shall result in elimination of the model from further consideration on the solicitation. (Elimination after the third failure is a result of extrapolation of the reliability criteria to a tangible selection criteria that facilitates conformance to a 90 day bid sample test period and timely execution of the contractual process.)

5. All equipment submitted for bid sample testing shall remain with NRL, the testing activity, until the contract is awarded and the protest period has passed. Vendors shall provide return shipping instructions.

MIL-PRF-28800 Failure Criteria Processing

MIL-PRF-28800F referenced paragraphs:

3.13 Reliability. Unless otherwise specified, the design of the equipment shall be such that under normal use and operation the equipment does not fail within 1500 hours of operation with a statistical certainty of 95%. The manufacturer shall provide a summary of maintenance or warranty records to establish the validity of the statistical assertion.

Records of the actual equipment model shall be used, unless the government authorizes the substitution of records from a similar model, due to the lack of sufficient supporting documentation on the offered equipment. The manufacturer shall be able to reasonably establish the claim that the offered equipment shall provide reliability similar to the model used to provide substitute records.

4.3.1.6 Bid sample tests, Group F. The Group F tests shall be performed by evaluating the manufacturers data to establish that within 95% statistical certainty no equipment failures shall occur within at least 1500 hours of operation under normal conditions.

4.5.2.3.5 Failure criteria. Failure criteria shall be as specified in a and b:

a. The item shall have failed the test when any of the conditions specified in 1 through 7 occur:

1. Monitored functional parameters deviate beyond acceptable limits established in 4.5.2.3.1.

2. Catastrophic or structural failure.

3. Mechanical binding or loose parts, including screws, clamps, bolts, and nuts, that results in component failure or a hazard to personnel safety.

4. Malfunction.

5. Degradation of performance beyond limits established in the purchase description.

6. Any additional deviations from acceptable criteria established before the test.

7. Deterioration, corrosion, or change in tolerance limits of any internal or external parts which could in any manner prevent the test item from conforming to operational service or maintenance requirements.

b. Additional or different failure criteria shall be as specified in the purchase description.