Afloat Industry Day II - PowerPoint Presentation.pdf

DISTRIBUTION D. Distribution authorized to Department of Defense and U.S. DoD contractors only; Export Controlled; 15 May 2018. Other request for this document shall be referred to SPAWAR FRD 200

SPACE AND NAVAL WARFARE SYSTEMS COMMAND

(SPAWAR)

AFLOAT GLOBAL

COMMAND, CONTROL, COMMUNICATIONS, COMPUTER,

INTELLIGENCE, SURVEILLANCE AND RECONNAISSANCE

(C4ISR) INSTALLATIONS CONTRACT

N00039-18-R-0059

INDUSTRY DAY

15 MAY 2018

Agenda

Industry Day Administration Mr. Daryl Smith – Global Installation Contract Re-

Compete Manager

FRD 200 Opening Remarks Ms. Cheryl Carlton – Deputy Program Manager, Installation Program Office, Fleet Readiness Directorate

SPAWAR 2.0 Contracts Directorate Remarks Mr. Christopher Thompson – Procurement Contracting

Officer, SPAWARSYSCOM

Question & Answer Session Mr. Christopher Thompson – Procurement Contracting

Officer, SPAWARSYSCOM

DISTRIBUTION D. Distribution authorized to Department of Defense and U.S. DoD contractors only; Export Controlled; 15 May 2018. Other request for this

SPACE AND NAVAL WARFARE SYSTEMS COMMAND

(SPAWAR)

FLEET READINESS DIRECTORATE

OPENING REMARKS

15 MAY 2018

Ms. Cheryl Carlton

Deputy Program Manager

Installation Program Office

Fleet Readiness Directorate

Opening Remarks

Welcome

Industry Day is conducted during an open solicitation

Purpose is to allow contractors to gain understanding of the

RFP

Maintain fair and open competition and aid the government in communication of requirements

Caution – no communications with any government person or agency during this open period outside of the Contracting Officer Christopher Thompson

Afloat GIC Goals/Overview

Provides for one consistent methodology for Afloat installation execution across the SPAWAR Enterprise (PEO C4I, PEO EIS, PEO SPACE, SSC

Pacific and SSC Atlantic)

Ensures alignment of SSC PAC and SSC LANT procedures through the

Fleet Readiness Directorate (FRD)

Allows for greater efficiencies by combining installation efforts across

Pacific and Atlantic AORs

Promotes competition at the task order level, ensuring best value for the

Government

Customer Perspective

Installation work requires application of effective program management skills and tools

– As the government moves aggressively toward identifying, assessing and mitigating cost drivers, effective use of Program

Management skills and tools are imperative to efficient contract execution and reporting

– The Work Breakdown Structure defined in this solicitation seeks to establish a common vocabulary between government and industry in reporting cost and performance in the execution of Afloat requirements

Program Management Reviews

Program Management Reviews (PMRs) will be held semi-annually to allow contractors to communicate overall cost, schedule and performance

Goal from PMRs:

– Review active and completed task orders during the review period

– Discuss status and effects of significant actions taken that affected cost, schedule, and/or performance

– Hold constructive dialog that could result in actions to improve processes and performance

– Enhance contractor performance and maintain quality of installations

Customer/Industry Relationship

Navy/Industry team perspective

– A unified team delivers quality products to the Navy on time and within cost

– A team approach overcomes challenges more successfully than a segmented approach

– A cooperative environment is conducive to problem solving

SPAWAR is committed to being a good customer

– Businesses thrive and provide value to the Navy

– The Fleet needs the capabilities that you deliver!

DISTRIBUTION D. Distribution authorized to Department of Defense and U.S. DoD contractors only; Export Controlled; 15 May 2018. Other request for this

SPAWAR AFLOAT GLOBAL C4ISR*

INSTALLATION CONTRACT (GIC)

SEA ENTERPRISE 3 (SE3)

Chris Thompson

Procurement Contracting Officer

SPAWARSYSCOM

15 MAY 2018

* Command, Control, Communications, Computers, Intelligence, Surveillance & Reconnaissance

Bottom Line Up Front

If you have any questions – ask (BEFORE the solicitation closes), don’t assume

Prepare your proposal, then have someone (not the preparer) check the proposal against the solicitation requirements

Submit your proposal ON TIME: DO NOT WAIT UNTIL

THE LAST MINUTE TO UPLOAD YOUR PROPOSAL

Agenda

Acquisition Timeline

RFP Information

General Advice

Q&A

Acquisition Timeline

RFP Release: 27 April 2018

Second Industry Day 15 May 2018

Proposals Due: 13 June 2018

Anticipated Contract Award: March 2019

N00039-18-R-0059

RFP Information

Entry Criteria – Relevant Organizational

Experience Gate

Offerors must meet minimum requirements for relevant (C4ISR or other like electronic systems) Afloat installation experience to be considered

Cumulative value of installation related tasks performed after 13 March 2012 must equal or exceed the following:

– $95 million of shipboard installation work

– $30 million of submarine installation work

Program Office Support Services experience for the work under the key areas of the SOW will not be considered acceptable, and will not count towards the cumulative value of installation experience

Entry Criteria – Relevant Organizational

Experience Gate (Cont.)

Offerors shall demonstrate relevant organizational experience in performing on-site work in all three of the below key SOW areas. The key SOW areas are listed in descending order based on the anticipated amount of work to be performed under the prospective contract:

– (A) Experience in SOW Para 3.4 (inclusive of all subparagraphs)

– (B) Experience in SOW Para 3.3 (inclusive of all subparagraphs)

– (C) Experience in SOW Para 3.5 (inclusive of all subparagraphs)

Entry Criteria – Extent of Participation of Small Business

At least 10% of the total acquisition value is required to be subcontracted to small business*

At least 5% of the total acquisition value is required to be attributable to small business* direct labor

*Small Business includes Small Disadvantaged Businesses, Women-Owned Small Businesses, Service-Disabled

Veteran-Owned Small Businesses, HUBZone Small Businesses and Historically Black Colleges or Universities and Minority Institutions.

Volume I, Section A

Relevant Organizational Experience Each referenced contract (10 contracts maximum) shall be described using separately completed copies of RFP Attachment 7, Reference Information Sheet

Each Reference Information Sheet can be accompanied by a maximum of four (4) additional pages; max of two (2) pages for ship experience and max of two (2) pages for submarine experience

– One acronym list (not to be evaluated) of not more than one page may be submitted and is not counted toward the page count requirement

Each offeror shall submit one (1) completed RFP Attachment 12, Gate Review Matrix – which shall not exceed one page and shall not contain more than 10 (references)

IDIQ contracts shall be identified as one reference in the Matrix, and a separate sheet shall be provided identifying the task order numbers and values for each relevant task order

Each offeror shall submit a copy of the teaming agreement(s) with each proposed subcontractor (large and small) claimed for this minimum gate requirement. The teaming agreement, at a minimum, shall include the signatures of both parties, the subcontract amount, the type of contract, and the period of performance subcontractor.

Volume I, Section B

Organizational Past Performance

Offerors shall provide information on no more than ten (10) previous relevant Government contracts; the contracts provided must have been performed after 13 March 2012

If the Offeror has not had ten (10) Government contracts for work performed after 13 March 2012, information on relevant subcontracts and/or commercial contracts may be submitted instead, however, the total number of submissions shall not exceed ten (10) references.

This information shall be provided by the submission of

Attachment 7 “Reference Information Sheet” for each contract

Volume I, Section B

Organizational Past Performance (Cont.)

If no CPARS are available, Offerors shall contact their past performance references and request that each reference complete Attachment 9 “Past Performance Questionnaire” and e-mail the completed survey form BEFORE the RFP closes

Government reserves the right to use past performance information obtained from sources other than those identified by the offeror

Begin doing this now

Volume I, Section C

Extent of Participation of Small Business

All Prime Offerors (Large AND Small businesses) shall submit a completed Small Business Participation Data, (RFP Attachment 8)

In addition to RFP Attachment 8, each prime contractor (whether a small or large business) shall submit the cover sheet from each letter of commitment with each proposed small business subcontractor.

The small business subcontracting plan, which is only required from large businesses, is a separate requirement and is in addition to the information required to evaluate this factor.

Offerors will be evaluated on the extent of participation of small businesses in terms of the total acquisition value of this contract

Volume II, Cost Related Information

Offerors shall submit a completed RFP Attachment 6, Ceiling Distribution Proposal. Attachment 6 shall be used by the offeror to annotate the distribution of ceiling amongst the prime and all subcontractors. Attachment 6 is also used to identify the offeror’s Oral Presentation Team.

Offerors are required to provide the report(s) for the prime and any subcontractors that will utilize CPFF, FPIF, CPIF, or Cost-reimbursement pricing showing the Government’s determination of the offeror’s accounting system adequacy. Any prime and/or subcontractors that will utilize CPFF, FPIF, CPIF, or Cost-reimbursement pricing, where the accounting system has not been deemed adequate by the Government for accumulating cost type contracts, may be considered only in the event the Government determines that discussions are in the Government's best interest and only for those offerors determined to be in the competitive range.

All subcontractors with an accounting system that has not been deemed adequate by the Government shall be proposed as a FFP proposal, and identified in Attachment 6 as FFP.

Volume III, Offeror Information

Failure or refusal to assent to any of the terms and conditions of the RFP, the imposition of additional conditions, or any material omission may constitute a deficiency which may render an offer unacceptable, and which may only be corrected through discussions (see FAR 15.306(d))

The Government intends to award a contract without discussions as permitted by FAR 15.306(a) and 52.215-1.

Therefore, offerors are advised against submitting an offer which takes exception to any term or condition of this RFP or imposes any additional condition or omits any required information, without first consulting the Contracting Officer.

ALL OFFERORS SHALL SUBMIT THE FOLLOWING,

REGARDLESS OF POTENTIAL OCI DETERMINATION: Offerors shall identify and describe any contractual support they or any affiliate, joint venture or subcontractor under this solicitation are presently providing to PEO C41, SPAWAR, SPAWAR Systems

Center (SSC) Atlantic, SSC Pacific, or any other activity, where that support relates to C4I installation support services. The offeror shall include: (1) the name of the contractor, joint venture, affiliate, or subcontractor; (2) the contracting agency;

(3) contract number; (4) a short description of the work; and (5) whether the offeror believes that the support results in an OCI.

Offerors shall specifically address why they believes no OCI exists (if applicable).

ALL OFFERORS SHALL SUBMIT THE FOLLOWING,

REGARDLESS OF POTENTIAL OCI DETERMINATION: Offerors shall identify and describe any contractual support they or any affiliate, joint venture or subcontractor under this solicitation are presently providing to PEO C41, SPAWAR, SPAWAR Systems

Center (SSC) Atlantic, SSC Pacific, or any other activity, where that support relates to C4I installation support services. The offeror shall include: (1) the name of the contractor, joint venture, affiliate, or subcontractor; (2) the contracting agency;

(3) contract number; (4) a short description of the work; and (5) whether the offeror believes that the support results in an OCI.

Offerors shall specifically address why they believes no OCI exists (if applicable).

Contactor support services for the Global Installation Contract (GIC) are provided under various SPAWAR task orders and contracts. “Support Services” are services provided to support and assist a program office or staff code with their acquisition responsibilities, including but not limited to, program management support services, preparing program budget submissions, business financial reporting or accounting services, data collection and reporting, general administration, performance and earned value monitoring; or advisory and assistance services including but not limited to consultant services, requirements analysis and planning, contract management, systems engineering and technical direction, logistics management, information technology management, test and evaluation, production and installation management. Companies providing contractor support services are involved in the development of or have access to information concerning installation requirements and related documentation for GIC, including procurement or other contractor sensitive information which could create an OCI or perceived OCI that cannot be mitigated. Due to the potential for OCIs created, companies providing related installation support services will not be permitted to participate as a team member on the GIC. Such participation could result in the exclusion of the company’s proposal, or the proposal of their prime contractor teammate, from task order competition.

Source Selection

The Government intends to make a contract award to each and all qualifying offerors. “Qualifying offeror” is defined as an offeror that is determined to be a responsible source, submits a technically acceptable proposal that conforms to the requirements of the solicitation, and the contracting officer has no reason to believe would be likely to offer other than fair and reasonable pricing.

In accordance with Class Deviation 2018-O0006, which implements Section 825 of the National Defense Authorization Act

(NDAA) for Fiscal Year 2017, the Government will not evaluate cost or price for the IDIQ contract. Cost or price to the

Government will be considered in conjunction with the issuance of a task or delivery order under any contract awarded hereunder.

Source Selection

Evaluation Factors

– Factor 1: Technical and Management Capability

• Written submission

• Oral presentation

– Factor 2: Organizational Past Performance

– Factor 3: Extent of Participation of Small Business

Under each evaluation factor, specified individual evaluation sub-factors are weighted equally.

Factor 1: Technical and Management

Capability Evaluation

Written submittals and Oral presentations will be evaluated to determine each offeror’s technical and management capability

Offerors shall be prepared to address questions related to technical and management aspects such as quality and cost controls, management of personnel and schedules, retention, attrition, and the execution of installations. The questions and offeror responses are intended to provide the Government a thorough understanding of the depth and breadth of the offeror’s technical and management capability applicable to the installation services being procured under this solicitation.

Capability Evaluation (Cont.)

The Government will evaluate the extent to which the offeror demonstrates the breadth and depth of its technical and management capability relative to its Key

Personnel, staffing, tasking, processing, executing, reporting and managing consolidated task orders for afloat installations of C4ISR or other like shipboard and submarine electronic systems installations.

The Government will also evaluate the offeror’s relevant experience, qualifications, and knowledge with regard to the requirements of the Statement of Work.

Capability Evaluation – Written Submission (Cont.)

Three questions that require written answers will be provided with the invitation for the oral presentation

Offerors will have 7 calendar days to submit their written answers electronically. Offerors will be allowed a maximum of 2 pages to respond to each question

Offerors who do not meet the Gate requirement will not receive an invitation to participate in oral presentations and will not receive the questions for the written portion of the Technical and

Management Capability Factor

Capability Evaluation – Oral Presentation (Cont.)

Offerors will be given at least two (2) weeks notice for oral presentations

Offerors will make their oral presentations in person in the greater San Diego area

Offerors will be provided written questions. The questions will address general and specific facets of surface ships and/or submarine installations and may address all collectively.

Each oral presentation is expected to last approximately six (6) hours

Presentation teams will not be allowed to bring notes, references, communication devices or other presentation materials for use during the caucus session or the presentation

The Government will not provide any computer hardware and/or software, nor will the offeror be permitted to bring any computer hardware and/or software

Personnel shall not attend more than one oral presentation or caucus session for oral presentations resulting from this solicitation

FACTOR 1: Technical and Management

During oral presentations, offerors shall present information that clearly demonstrates its knowledge and understanding of the technical requirements of the solicitation’s Statement of Work (SOW), as well as the technical issues, problems, challenges and possible solutions associated with the envisioned work

– A maximum of eight (8) personnel representing each prime/subcontractor team may participate in the oral presentation

– Only the three (3) key personnel will be authorized to brief the Government team

– Each of the eight (8) personnel participating in the oral presentation shall be proposed as committed to this contract, and specifically named in Attachment 6.

– One (1) additional person may attend and participate in the ten (10) minute introductory period prior to the oral presentation; however, the additional person will not be able to participate in any part of the oral presentation or caucus session

FACTOR 2: Organizational Past

Performance Evaluation

Three aspects of Past Performance

– Recency

– Relevance

– Quality

Evaluation of an offeror’s proposal shall be based on the information presented in the proposal and information available to the contracting office from sources deemed appropriate

Factor Level Rating – One Performance Confidence Rating

– Based on the aggregate of the individual experience performance confidence ratings

A Neutral rating will be assigned if no record of past performance exists

FACTOR 3: Extent of

Participation of Small Business

This factor will assess the extent to which offerors commit to small business performance (whether as a prime or subcontractor) in terms of the total acquisition value.

For this FACTOR only, small businesses identifying as more than one socioeconomic category may be counted to meet more than one of the minimum proposed percentages for socioeconomic purposes.

Offerors shall not be permitted to use small businesses more than once for the Extent of Participation of Small Business “Minimum

Gate Requirement”.

Outstanding: Offeror proposes at least 20% of total acquisition value for small business. Of the proposed twenty (20) percent at least fifteen (15) percent of the total acquisition value shall be attributable to direct labor hours. Additionally, the extent of participation of small business shall meet, at a minimum, three (3) of the four (4) minimum proposed goals listed in the table below.

Good: Offeror proposes at least 17% of total acquisition value for small business. Of the proposed seventeen (17) percent at least twelve (12) percent of the total acquisition value shall be attributable to direct labor hours. Additionally, the extent of participation of small business shall meet, at a minimum, two (2) of the four (4) minimum proposed goals listed in the table below.

Socio-economic Category Minimum Proposed Goal*

SDB 6.35%

SDVOSB 3.00%

WOSB 5.00%

HUBZone 3.00%

Acceptable: Offeror proposes at least 15% of total acquisition value for small business. Of the proposed fifteen (15) percent at least ten (10) percent of the total acquisition value is attributable to direct labor hours.

Marginal: Offeror proposes at least ten (10) percent of total acquisition value for small business. Of the proposed ten (10) percent at least five (5) percent of the total acquisition value is attributable to direct labor hours.

Unacceptable: Offeror proposes less than 10% of total acquisition value for small business.

General Advice

Understand the Ground Rules

Federal regulations require the acquiring activity to inform all offerors of the criteria, and their relative importance, that will be used to evaluate proposals (Section M)

Government evaluators may only evaluate the proposal against the criteria listed in Section M

Government evaluators may only evaluate a proposal using the information provided within the proposal itself

– The only exception is information relating to past performance

Follow the Instructions

Section L tells you how the Government expects you to put your proposal together (e.g., how many volumes, what to put into those volumes, how many pages, etc.)

This is not the time to get creative – if information is requested in Section 1 of Volume 2, please put it there

Ensure that you complied with any page limitations, font, margins, etc - Government evaluators are not allowed to review any pages in excess of the limitations

– These pages are removed before giving the proposal to the technical evaluators to ensure they are not reviewed

Understand the “Grading System”

Read Section M very carefully

– It contains the criteria that will be used to evaluate your proposal

– It specifies the relative importance of those criteria

– It (frequently) provides information on how the criteria will be applied

(e.g., what constitutes an outstanding vice satisfactory rating)

Use this information when deciding where and how to focus the efforts of your proposal team

Writing Your Proposal

Determine who is going to write the proposal

(an individual, a team?)

Ensure that everyone involved with the proposal understands the requirements, the evaluation factors and the proposal instructions

– If you are unsure of something in the solicitation, get clarification, in writing, from the PCO BEFORE the solicitation closes

Decide how you are going to allocate time and resources (use the evaluation criteria as your guide)

Make sure your proposal is submitted ON TIME

Writing Your Proposal (cont.)

Put your best effort forward the first time – never assume that you will be given an opportunity to have discussions/fine tune your proposal

Taking exception or putting conditions on your proposal is risky and may make your proposal unacceptable

Have someone who was not involved with writing/assembling the proposal review it against the solicitation to ensure that ALL of the requirements of the solicitation were addressed

Ensure your proposal is signed and that it includes an acknowledgement of the receipt and acceptance of all the solicitation amendments (Review the Checklist)

After the Award Decision

Request a debriefing

– To ensure that you get a debriefing, it must be requested, in writing, within 3 days of being notified of the award decision

Debriefings can be a learning opportunity

– Solicit information on what you can improve on for next time

Follow The Final RFP

The RFP is what counts – not this PowerPoint

If necessary, any differences between this brief and the

RFP shall be clarified through questions

Key Points-of-Contact

Chris Thompson - (858) 537-0306 -chris.thompson1@navy.mil

Travis Cowsert - (858) 537-0364 -travis.cowsert@navy.mil

Question & Answer Session