Attachment_A_-_JHSV_Tech_Manual.docx

OPERATION AND MAINTENANCE JHSV N00033-12R-5300

JHSV TECHNICAL MANUAL

MILITARY SEALIFT COMMAND

SEALIFT PROGRAM OFFICE

JOINT HIGH SPEED VESSEL

PM 54

TABLE OF CONTENTS

References:

A. 2000 HSC Code- International Code of Safety for High Speed Craft, 2000 B. MSC Standard Operating Manual

Section 1: APPLICABLE GOVERNMENT PUBLICATION AND FORMS

Publications applicable to the Joint High Speed Vessel’s operating contract are listed herein. Publications and forms listed will be provided by the Government at the start of the contract. Supplements or amendments to listed publications may be issued during the life of the contract. Changes to MSC, Navy, or DOD Publications which impact the Contractor’s costs may be considered under the “Changes” clause; changes to other Government or regulatory publications referenced in this document shall not be the subject of a claim under the “Changes” clause. Upon completion of the contract, the Contractor shall return to the Government all issued publications.

COMSCINST

3540.7

3540.6 is cancelled once the EPI’s associated with 3540.7 are completed Engineering Operations and Maintenance Manual (EOMM) With applicable EPI’s as listed by N0700-3540-001-FA

COMSCINST

3541.2

3541.5 is cancelled once the EPI’s associated with 3541.2 are completed/ Damage Control Manual for MSC Ships With applicable ePI’s as listed by N0732-3541.2-FA

Soon to be replaced with MRMS EPI

With relevant MRMS EPI’s listed on MRMS Form N0732-5100.17-FA, Safety and Occupational Health Program Manual EPI List

COMSCINST

4330.21D Contracting Policies and Procedures in Acquisition of Ship Maintenance, Repair and Alteration.

Section 2: REQUIRED REPORTS, RECORDS, AND LOGS

2.1 Required Reports: The Contractor shall transmit the following reports to the Government. Where standard forms are used, electronic copies will be provided for Contractor through MSC. One copy of each standard reporting form will be supplied to the Contractor. The data requirements for reports for which there are no standard forms are described below. Some reports require electronic submission; however electronic submission is encouraged for all reports. Report may be prepared using Microsoft Office, Adobe Acrobat, or AutoCAD.

2.2 Reports for Deck Operations

Movement Reports (MOVREPS) (ships in FOS status)

1. Sequence #: A001

2. Reference: COMSCINST 3123.5 (series)

3. Frequency of submission: As required

4. Distribution:

a. COMSC, PM5

b. Per COMSCINST 3123.5 Series

5. Remarks: Shall be prepared in accordance with COMSCINST 3123.5 Series and be submitted upon arrival, departure, during Suez or Panama Canal transit and when a change of destination is made.

Weekly Operations Summary (OPSUM) (ships conducting operations at sea)

1. Sequence #: A002

2. Reference: COMSCINST 3121.9 (series)

3. Frequency of submission: Weekly

4. Distribution:

a. COMSC, PM5

b. Per COMSCINST 3121.9 Series

c. Operational Commander

5. Remarks: Report shall cover 0001 Local Monday - 2400 Sunday. Shall be prepared in accordance with COMSCINST 3121.9 Series.

Optimum Track Ship Routing Request (OTSR) (ships conducting operation at sea)

1. Sequence #: A003

2. Reference: COMSCINST 3121.9 (series)

3. Frequency of submission: At the outset of each voyage according to COMSCINST 3121.9 (series)

4. Distribution:

a. COMSC, PM5

5. Remarks: Shall be transmitted when Master desires OTSR weather routing. See COMSCINST 3121.9 Series, Chapter 2, Section 2-8-2 provides guidance.

Optimum Track Ship Routing Daily Reports (OTSR) (ships in FOS status)

1. Sequence #: A004

2. Contract reference: COMSCINST 3121.9 (series)

3. Frequency of submission: Daily

4. Distribution:

a. COMSC, PM5

5. Remarks: Shall first submit on first date of OTSR, daily at 0800 local time and for duration of OTSR. See COMSCINST 3121.9 (series).

Stowaway Report

1. Sequence #: A005

2. Reference: COMSCINST 3121.9 (series)

3. Frequency of submission: As required

4. Distribution:

a. COMSC, PM5

b. Operational Commander

c. MSC Office nearest last port of call

d. MSC Office nearest next port of call

5. Remarks: Priority message which includes stowaway's name, nationality and port of embarkation. Shall be transmitted no later than 4 hours after discovery of stowaway. COMSCINST 3121.9 Series, Section 2-10-2 OPREP-3.

Special Incidents Reports (OPREP 3) (All ships under JHSV contract)

1. Sequence #: A006

2. Reference: COMSCINST 3121.9 Series

3. Frequency of submission: As required

4. Distribution:

a. COMSC, PM5

5. Remarks: Initial report shall be submitted immediately and not more than 1 hour after the incident in accordance with COMSCINST 3121.9 (series) and NWP 1.03.1 Section 2-10-2 OPREP-3.

Surface Weather Observation (ships in FOS status).

1. Sequence #: A008

2. Reference: COMSCINST 3121.9 Series

3. Frequency of submission: At time of severe weather and speed is reduced below contract speed, and continued daily submission until vessel returns to contract speed.

4. Distribution:

a. COMSC, PM5

5. Remarks: May be submitted while on extended voyages during instances of severe weather, as time permits. COMSCINST 3121.9 (series) provides guidance. The practice of sending weather reports is in transition.

Defense Readiness Reporting System - Navy (DRRS-N) Report (All ships under JHSV contract)

1. Sequence #: A009

2. Reference: COMSCNOTE 3501, NTTP 1-03.3 (series).

3. Frequency of submission: Within 24 hours of any equipment failure affecting ship ops or mission capability, and every 30 days after initial assessment

4. Distribution:

a. COMSC, PM5

5. Remarks: Replaces SORTS and shall be prepared in accordance with COMSCNOTE 3501 and COMSCINST 3121.9 Series, Section 4-2.

Logistic Requirements Report (LOGREQ) (AKA Pre-Arrival Report – PREREP) (Ships in FOS)

1. Sequence #: A010

2. Reference: COMSCINST 3121.9 (series).

3. Frequency of submission: In conjunction with PREREPs with advanced planning of port of call.

4. Distribution:

a. Action: Contract Operator

b. Info: COMSC, MSC Operational Area Commander, Local MSCO (for port of LOGREQ), NAVOCEANO, and USDAO (country).

5. Remarks: COMSCINST 3121.9 (series).

Ship Sighting Report (Ships in FOS)

1. Sequence #: A011

2. Reference: COMSCINST 3121.9 (series)

3. Frequency of submission: Upon siting of suspicious vessel.

4. Distribution:

a. Action: NOIC Suitland, MD

b. Info: COMSC, Area Commander as appropriate

5. Remarks: Shall be prepared in accordance with COMSCINST 3121.9 (series).

Consolidated Oil/HPS Spill Report

1. Sequence #: A012

2. Contract reference: COMSCINST 5090.1C

3. Frequency of submission: Upon occurrence of a discharge in excess of the quantity or instantaneous rate permitted under the present conventions of 33 CFR 151.10

4. Distribution: COMSC, PM5

5. Remarks: Prepare IAW COMSCINST 5090.1 (series) and SOPEP

Reserved

1. Sequence #: A013

2.3 Report for Engineering and Maintenance and Repairs

Chemical Treatment Logs

1. Sequence #: A014

2. Reference: Technical Manual

3. Frequency of submission: Monthly

4. Distribution:

a. COMSC – N7

5. Remarks: Shall be submitted monthly in a standard form developed by the independent agency providing water conditioning in accordance with Section 14 of this Technical Manual.

Navy Energy Usage Reporting System (NEURS Report)

1. Sequence #: A015

2. Reference: ALMSC 005/10

3. Frequency of submission: Monthly within 3 days after close of month

4. Distribution:

a. COMSC –N7

b. COMSC – N4

5. Remarks: This unclassified data shall be prepared in the format in OPNAVINST 4100.11 (series) and as a Navy message and transmitted via email to: MSCHQ-NEURS@navy.mil

Casualty Reports (CASREPS)

1. Sequence #: A016

2. Contract reference: Section C-1.7 Casualty Reporting

3. Frequency of submission: Within four (4) hours of occurrence

4. Distribution:

a. COMSC, PM5 / Contractor (Dual Action)

b. Operational Commander

5. Remarks: Message shall be prepared, addressed, and transmitted in accordance with NWP 1-03.3, and COMSCINST 3121.9 (series).

Availability Completion Report

1. Sequence #: A017

2. Contract reference: Section C-2.39.27 Availability Completion Report

3. Frequency of submission: Occurrence

4. Distribution:

a. COMSC – PM5

5. Remarks: Shall be submitted no later than 15 days after the completion of each voyage repair availability and no later than 30 days after the completion of each major availability. Electronic submission required.

Overhaul and Repair Weekly Status Report

1. Sequence #: A018

2. Contract reference: Section C-2.39.7 Status Reports

3. Frequency of submission: Weekly

4. Distribution:

a. Action: COMSC – PM5

b. Info: MSC Operational Commanders

5. Remarks: Report shall be submitted weekly during all repair periods. Message report. Electronic submission required.

Drydocking Report

1. Sequence #: A019

2. Contract reference: Section C-2.39.15 Drydocking Report

3. Frequency of submission: Upon completion of drydocking

4. Distribution:

a. Action: COMSC – PM5

b. Info: MSC Operational Commanders

5. Remarks: DOD form NAVSEA 9997/1 Rev 1-89 . Shall be at the completion of drydock periods. Electronic submission required.

Ozone Depleting Substance Inventory Report

1. Sequence #: A020

2. Reference: COMSCINST 5090.3 (series).

3. Frequency of submission: Annually NLT 15 Mar after calendar year reporting

4. Distribution:

a. COMSC – N7

5. Remarks: Report not required for ships having no ODS onboard.

Underwater Hull Maintenance Report

1. Sequence #: A021

2. Reference: Section 8 of the JHSV Technical Manual

3. Frequency of submission: Within 30 days of the completion of surveys and inspections.

4. Distribution:

a. Action: COMSC – PM5

b. Info: MSC Operational Commanders

5. Remarks: Contractor shall incorporate results in regular drydocking and overhaul packages. Guidance is provided in COMSC 3540.6 Series and COMSCINST 4750.2 Series. Electronic submission required.

Warranted-Design Speed Trials

1. Sequence #: A021A

2. Contract reference: Section C-1.11

3. Form: Navy Message Template

4. When Updated: Upon completion of a speed trial as directed by OPCON

5. Preparation Instructions: In accordance with following message template

6. Submission requirements: Upon completion of a speed trial as directed by OPCON

Warranted-Design Speed Trials Report Template

ROUTINE

R (DTG)

FM (SHIP PLAD)

MSC AREA COMMANDER (AS APPROPRIATE, i.e COMSCFE)

(SHIP OPERATING COMPANY, OTHERS, AS APPROPRIATE)

UNCLASS/N04000//

MSGID/GENADMIN/<SHIP NAME>/-/MMM//

SUBJ/REPORT OF WARRANTED-DESIGN SPEED TRIAL//

REF/A/DOC/REFERENCE WILL VARY BY SQUADRON//

AMPN/AS APPROPRIATE//

POC/SHIP’S MASTER/MASTER/<SHIP NAME>/LOCATION/EMAIL ADDRESS//

RMKS/

1. THE FOLLOWING REPORT OF WARRANTED/DESIGN SPEED TRIAL IS SUBMITTED FOR <NAME OF SHIP>.

A. BEGIN TRIAL:

(1) TIME (LOCAL): HHMM HHMM

(2) LATITUDE: DDDMM(N/S)CS DDDMM(N/S)CS

(3) LONGITUDE: DDDMM(E/W)CS DDDMM(E/W)CS

B. END TRIAL:

(1) TIME (LOCAL): HHMM HHMM

(2) LATITUDE: DDDMM(N/S)CS DDDMM(N/S)CS

(3) LONGITUDE: DDDMM(E/W)CS DDDMM(E/W)CS

C. TRUE WIND DIRECTION:

D. TRUE WIND SPEED (KTS):

E. EST. SEA CURRENT SPEED (KTS):

F. EST. SEA CURRENT DIRECTION:

G. SEA STATE (BEAUFORT SCALE):

H. MINIMUM WATER DEPTH (FMS):

I. AVERAGE WATER DEPTH (FMS):

J. DRAFT FORWARD (FT/IN):

K. DRAFT AFT (FT/IN):

L. DISPLACEMENT (TONS):

M. SHAFT HORSEPOWER:

N. BRAKE HORSEPOWER:

O. LOAD INDICATOR:

P. SHAFT RPM:

Q. WARRANTED/DESIGN FUEL CONSUMPTION; AT SEA:

(1) TYPE:

(2) BBLS/DAY:

(3) BBLS/MILE:

R. OBSERVED FUEL CONSUMPTION (MAIN ENGINE):

(1) TYPE:

(2) TOTAL USED (BBLS):

(3) USAGE RATE (BBLS/DAY):

(4) USAGE RATE (BBLS/MILE):

S. COURSE OVER GROUND:

T. DISTANCE OVER GROUND:

U. ENGINE MILES:

V. VESSEL WARRANTED/DESIGN SPEED:

W. WARRANTED/DESIGN SPEED OVER GROUND:

X. PERCENT SLIP (NEG/POS):

Y. COMBINED AVERAGE SPEED OVER GROUND (FOR 2 LEGS):

RESERVED Sequence #: A022

TRANSALT Request Form (MSC 4700/11)

1. Sequence #: A023

2. Contract reference: Section C-2.10 Contractor Alteration Requests

3. Frequency of submission: As required.

4. Distribution: COMSC – PM5

5. Remarks: Electronic submission required. This shall include all associated technical material.

TRANSALT Approval Completion Form PART II (MSC 4720/2)

1. Sequence #: A024

2. Contract reference: Section C-2.13 Reimbursement for Alterations

3. Frequency of submission: Within 14 days of completion of an approved TRANSALT.

4. Distribution: COMSC – PM5

5. Remarks: Submission required for reimbursement. Electronic submission required.

Report of Significant Inspections, Surveys, and Maintenance Items

1. Sequence #: A025

2. Contract reference: C-3.7.4 Submit Report and Maintain Logs, Records

3. Frequency of submission: Upon ship turn over and when changes are made.

4. Distribution: COMSC, PM5

5. Remarks: This report shall list all significant inspections, surveys, and maintenance actions that will come due during the contract performance period. For each ship, the report shall list each required USCG and ABS inspection and survey. It shall also list all major maintenance actions including Hull Cleaning, Prop Polishing, major industrial assistance pier side, shipyard availabilities, etc. The report shall give both the due date and the planned execution date for each item listed. Electronic submission required.

Report of USCG Investigations

1. Sequence #: A026

2. Contract reference: JHSV Technical Manual Section 8

3. Frequency of submission: As required.

4. Distribution: COMSC – PM54 and Contracting Officer

5. Remarks: This report shall provide copies of all correspondence with the USCG pertaining to any investigations initiated against ships in this contract. The documentation forwarded to MSC shall include at a minimum the original incident report that initiated the investigation and the USCG report issued at the conclusion of the investigation, as well as the Contractors proposed plan to correct deficiencies noted in the final investigation report. Electronic submission required.

Report of Regulatory Deficiency- (Reserved)

Dock Trial After-Action Report (AAR)

1. Sequence #: A029

2. Reference: COMSCINST 3540.6 (series) Sect 4.5.1

3. Frequency of submission: Not later than seven (7) business days after conclusion of trial.

4. Distribution: COMSC – PM54 and Contracting Officer

5. Remarks: Electronic submission required.

Sea Trial After-Action Report (AAR)

1. Sequence #: A030

2. Reference: COMSCINST 3540.6 (series) Sect 4.5.1

3. Frequency of submission: Not later than seven (7) business days after conclusion of trial.

4. Distribution: COMSC – PM54 and Contracting Officer

5. Remarks: The contractor shall furnish copy not later than seven (7) business days after conclusion of trial. Electronic submission required.

SAMM Monthly Report

1. Sequence #: A030A

2. Contract Reference: JHSV Technical Manual Section 8

3. Frequency of Submission: Monthly

4. Distribution: COMSC N1032

5. Remarks: Shall be prepared using the SAMM system per operating instructions

2.4 Reports for Communications

Communications Reports of Interference or other Problems

1. Sequence #: A031

2. Contract reference: C-3.7.4 Submit Reports and Maintain Logs, Records .

3. Frequency of submission: As required

4. Distribution: COMSC, PM5

5. Remarks: Shall be prepared in accordance with NTP-10C

Communications Guard and Equipment Status Report

1. Sequence #: A032

2. Contract reference: C-1.18.5 Logs and Files.

3. Frequency of submission: Submit not later than one hour after definite port departure or arrival. Also submit when ETA is delayed 4 or more hours.

4. Distribution: COMSC, PM5

5. Remarks: Shall be prepared in accordance with NTP-10C

2.5 Reports for Material Support

Ammunition Accounting Report (ATR)

1. Sequence #: A033

2. Contract reference: C-5.2.15 Ammunition

3. Frequency of submission: Within 5 days of occurrence.

4. Distribution: COMSC – PM5(LOGISTICS)

5. Remarks: Ship is to notify OAA (Ordnance Accounting Ashore after all ammunition transactions (receipt, expended, inventory) of Ship Fill and Embarked Security Team Ammunitions. Report can be made via email, fax or phone. COMSCINST 4000.2 (series)

Scrap and Salvage

1. Sequence #: A034

2. Contract reference: JHSV Technical Manual Section 17

3. Frequency of submission: Within 30 days of occurrence.

4. Distribution: COMSC

a. PM5(LOGISTICS) at MSCHQ_JHSV@navy.mil

b. N412

5. Remarks: Shall include the item, allowance part list, stock number, condition, estimated cost to repair, and/or cost of replacement. Ref COMSCINST 4000.2 (series) and FAR Clause 52.245-1. If authorized to scrap, report material value credited to Government.

Annual Weapons Asset Verification Report

1. Sequence #: A035

2. Contract reference: C-5.2.13 Small Arms Allowance and C-3.7.4 Submit Reports and Maintain Logs, Records

3. Frequency of submission: Reported annually 31 January

a. Distribution: COMSC PM5(LOGISTICS) at MSCHQ_JHSV@navy.mil,

b. N34

4. Remarks: Required annually by Naval Surface Warfare Center (NSWC), Crane IN. This is an annual inventory of all ship weapons onboard assigned to the ship. Report also verifies weapon serial numbers with NSWC records.

Update of SM Stock Record Cards or SHIPCLIP Inventory

1. Sequence #: A036

2. Contract reference: C-3.7.4 Submit Reports and Maintain Logs, Records

3. Frequency of submission: As occurs; post all transactions by COB daily

4. Distribution:

a. COMSC – N1032

b. COMSC – PM5(LOGISTICS) at MSCHQ_JHSV@navy.mil

5. Remarks: Comply with NAVSUP P-485/FAR Clause 52.245-1

SHIPCLIP Feedback Submittal (CCR/ACR/FCFBR)

1. Sequence #: A037

2. Contract reference: Section C-2.16 Integrated Logistics Support (ILS)/Technical Documentation

3. Frequency of submission: Within 60 days of configuration change, or immediately upon discovery of an allowance or technical data problem.

4. Distribution:

a. COMSC – N1032

b. COMSC – PM5(LOGISTICS) at MSCHQ_JHSV@navy.mil

5. Remarks: Submitted whenever ship is altered by addition, removal, or replacement of installed equipment, or an allowance or technical data problem is discovered.

Government Property in the Custody of Contractors

1. Sequence #: A038

2. Contract reference: Section C-5 Government Furnished Property

3. Frequency of submission: Annually, in duplicate on DD Form 1662

4. Distribution:

a. COMSC – N412

b. COMSC – PM5(LOGISTICS) at MSCHQ_JHSV@navy.mil

5. Remarks: A report from the Contractor is required with a submission for each ship under contract. The report should cover one year prior to 30 September and should be submitted not later than 31 October each year. Report will be submitted on DD Form 1662, DoD Property in Custody of Contractors in accordance with DFARS and COMSCINST 4340.3 (series). Report must provide, as a minimum, after completing the physical inventories a listing that identifies all discrepancies disclosed during physical inventory or validations, and that the official property records were found to be in agreement with physical inventory or validation except for discrepancies reported.

Sensitive Property Inventory Report

1. Sequence #: A038A

2. Contract Reference: JHSV Technical Manual Section 17

3. Frequency of Submission: Annually on 31 Jan

4. Distribution: COMSC N1032

5. Remarks: Not later than 30 days after inventory completion

Lost, Damaged, Stolen, or Recovered Government Property Report

1. Sequence #: A039

2. Contract reference: JHSV Technical Manual Section 17

3. Frequency of submission: Occurrence; within one week of discovery

4. Distribution: COMSC PM5(LOGISTICS) at MSCHQ_JHSV@navy.mil

5. Remarks: Submitted with complete explanation of circumstances surrounding the discovery and investigation of missing, lost stolen or recovered Government Property. Report is submitted via DD Form 200.

Equipment Technical Manuals

1. Sequence #: A040

2. Contract reference: C-2.2.16 Integrated Logistics Support (ILS)/Technical Documentation

3. Frequency of submission: As Required

4. Distribution:

a. COMSC – N1032

b. COMSC – PM5(LOGISTICS) at MSCHQ_JHSV@navy.mil

5. Remarks: Shall be submitted NLT 60 days after Configuration Change.

Technical Support Data

1. Sequence #: A041

2. Contract reference: Section C-2.2.16 Integrated Logistics Support (ILS)/Technical Documentation

3. Frequency of submission: NLT 60 days after Configuration Change

4. Distribution:

a. COMSC – N1032

b. COMSC – PM5(LOGISTICS) at MSCHQ_JHSV@navy.mil

5. Remarks: Should be submitted NLT 60 days after Configuration Change

Spare Parts Support

1. Sequence #: A042

2. Contract reference: Section C-2.2.16 Integrated Logistics Support (ILS)/Technical Documentation

3. Frequency of submission: NLT 60 days after Configuration Change

4. Distribution:

a. COMSC – N1032

b. COMSC – PM5(LOGISTICS) at MSCHQ_JHSV@navy.mil

5. Remarks: Should be submitted NLT 60 days after Configuration Change

Supply Management (SM) Backup Files

1. Sequence #: A043

2. Contract reference: Section C-3.7.4 Submit Reports and Maintain Logs, Records.

3. Frequency of submission: Biannually (31 March and 30 September )

4. Distribution:

a. COMSC – N1032

b. COMSC – PM5(LOGISTICS) at MSCHQ_JHSV@navy.mil

5. Remarks: SM5 backup tapes of ship’s COSAL are to be mailed to COMSC or designated COMSC Contractor. SM5 backup tapes will not be required from ships with SHIPCLIP installed.

Vehicle Lashing and Cargo Securing Equipment Inventory

1. Sequence #: A044

2. Contract reference: C-5.1.7 (VLAs and CSEs) and C-3.7.4 Submit Reports and Maintain Logs, Records

3. Frequency of submission: Property Controlled by Contractor

4. Distribution:

a. COMSC – N1032

b. COMSC – PM5(LOGISTICS) and MSCHQ_JHSV@navy.mil

5. Remarks: Inventories will result in certain wear and tear losses requiring documentation.

Annual CBRD/Force Protection Equipment Inventory

1. Sequence #: A045

2. Contract reference: COMSCINST 4340.3 Series

3. Frequency: Annual

4. Distribution:

a. MSCHQ N412

b. PM5(LOGISTICS) and MSCHQ_JHSV@navy.mil

5. Remarks: To be submitted via MSCHQ CBRD/FP inventory spreadsheet. Annual inventory identifies fleet shortfalls for funding and supports the Navy’s annual report to Congress.

Mail Routing Information Messages

1. Sequence #: A046

2. Contract reference: Section C-1.6.4 and DOD Postal Manual 4525.6 Series, Ch.11.5

3. Frequency of submission: As required.

4. Distribution: Joint Military Postal Agency (JMPA)

5. Remarks: It is imperative that ships provide mail routing authorities with specific mail routing information as far in advance as possible.

Cargo Routing Information Messages (Also called Fleet Freight Messages)

1. Sequence #: A047

2. Contract reference: JHSV Technical Manual Section 17

3. Frequency of submission: Upon notice of Operating Area Change.

4. Distribution:

a. NOLSC, Norfolk, VA

b. MSCHQ PM5(LOGISTICS) and MSCHQ_JHSV@navy.mil

5. Remarks: See Technical Manual Section 17 for additional guidance on Cargo Routing messages.

2.6 Report for General Administrative functions

Controlled Substance Abuse Incident Report

1. Sequence #: A048

2. Contract reference: COMSCINST 6000.1 (series) and NAVMED P-117

3. Frequency of submission: As soon as possible

4. Distribution: COMSC, PM5

5. Remarks: Complete written report in accordance with COMSCINST 6000.1 (series) of all instances of abuse of narcotics, unauthorized, controlled substance, or marijuana use aboard ship. Report shall be submitted within 14 days of discovery of occurrence of substance abuse incident.

Controlled Substance Abuse Suspected Message

1. Sequence #: A049

2. Contract reference: COMSCINST 6000.1 (series) and NAVMED P-117

3. Frequency of submission: As soon as possible

4. Distribution: COMSC, PM5

5. Remarks: Message request for shore assistance to be provided when narcotics or other controlled substance abuse or marijuana use aboard ship is discovered or suspected. See COMSCINST 6000.1 (series) provides guidance. Report shall be submitted within 12 hours of incident.

Disease Alert

1. Sequence #: A050

2. Contract reference: COMSCINST 6000.1 Series

3. Frequency of submission: As soon as possible

4. Distribution:

a. COMSC, PM5

b. CNO

c. NAVMEDCOM

5. Remarks: Submit report within 48 hours of discovery. Report any possible cases of communicable disease(s)

Annual Insurance Expenditures

1. Sequence #: A051

2. Contract reference: H-5

3. Frequency of submission: Annual

4. Distribution: COMSC, PM5

5. Remarks: Submit report 15 Days after end of annual period. Report must show premiums paid and claims paid for that year including updates from prior reporting periods.

Ship Key Personnel List

1. Sequence #: A052

2. Contract reference: Section C-1.20.2 Key Shipboard Personnel

3. Frequency of submission: Upon Key Personnel crew rotation

4. Distribution: COMSC – PM5

5. Remarks: This report shall list only the key personnel on each ship and the corresponding email address they can be contacted at. If mission departure date occurs during the first week of the month, only one report is required, namely the current crew upon departure for a mission.

Common Access Card (CAC) Distribution Report

1. Sequence #: A053

2. Contract reference: Section C-3.4 Common Access Cards

3. Frequency of submission: Semi Annual and upon request

4. Distribution: COMSC

a. PM5(LOGISTICS)

b. Contracting Officer

5. Remarks: This report lists by individual all CACs issued to the Contractor’s employees and any subcontractor employees. At a minimum, the report shall contain the full name of the employee and the location of the CAC (with employee, retained aboard or at central office, etc.).

2.7 Report for Budgets, Invoicing, and Receipting

Monthly Budget Report

1. Sequence #: A054

2. Contract reference: C-4.5.1 Monthly Budget Reports

3. Frequency of submission: Monthly

4. Distribution: COMSC – PM5

5. Remarks: Report to be completed by each ship. Electronic submission required.

Report of Expenditures

1. Sequence #: A056

2. Contract reference: C-4

3. Frequency of submission: Monthly, 20th day of each month

4. Distribution: COMSC – PM5

5. Remarks: Required for reimbursement of Budgeted Reimbursable expenses.

Report of Receipts

1. Sequence #: A057

2. Contract reference: C-4

3. Frequency of submission: Monthly, 20th day of each month

4. Distribution: COMSC – PM5

5. Remarks: Report to be completed for each ship. Shall cover estimated expenses for the month the report is submitted in. See Attachment I for additional guidance. Electronic submission required.

2.8 Reports for Safety

Report of Serious Illness, Injury or Death, USCG Report CG Form 2692

1. Sequence #: A058

2. Reference: COMSCINST 3121.9 (series)

3. Frequency of submission: As soon as possible

4. Distribution:

a. COMSC, PM5

5. Remarks: Quickly submit report of event. In the event of serious illness, serious injury or death of any person.

SMS Procedures Index

1. Sequence #: A059

2. Contract reference: C-1.1.7 Quality and Safety Management System

3. Frequency of submission: Within 30 days of Award date and as updates are released.

4. Distribution:

a. COR

5. Remarks:

Notification of Hazardous Situation

1. Sequence #: A060

2. Contract reference: C-1.1.7 Quality and Safety Management System

3. Frequency of submission: Occurrence

4. Distribution:

a. COR

b. MSCHQ N73

5. Remarks: Submit Navy Unit SITREP to MSCHQ within 24 hours of report issuance in accordance with COMSCINST 3121.9 Series 2-10-2 (c).

Report of Accident / Special Incident Reporting

1. Sequence #: A061

2. Contract reference: C-1.1.7 Quality and Safety Management System

3. Frequency of submission: Occurrence

4. Distribution:

a. COR

b. MSCHQ N73

5. Remarks: Quickly submit Navy Unit SITREP, and OPREP-3 Reports IAW Safety Management System

Casualty Report

1. Sequence #: A062

2. Contract reference: C-1.1.7 Quality and Safety Management System

3. Frequency of submission: Occurrence

4. Distribution:

a. COR

b. MSCHQ N73

5. Remarks: Inform MSC in quickest manner possible, by voice if necessary, and IAW the Safety Management System.

Ship Sanitation Exemption Control Certificates (SSECC)

1. Sequence #: A063

2. Contract reference: C-1.16.9 Ship Sanitation Control Certificate

3. Frequency of submission: every 6 Months

4. Distribution: PM5 COR

5. Remarks: Required to be onboard for all World Ports

Anthrax / Small Pox Vaccination Report

1. Sequence #: A064

2. Contract reference: C-1.17 Medical

3. Frequency of submission: When requested

4. Distribution: As requested

5. Remarks: Generally this report will be required when reporting into Squadron and when arriving at OCONUS Military Controlled load/offload ports

Section 3: JHSV SAFETY MANAGEMENT SYSTEM (SMS) List of Procedures

To maintain consistent operations and management processes across all JHSV hulls and promote continunous improvement to safety and for incorporation of lessons learned, the Contractor shall use the following MSC Safety Management System (SMS) as guidance in the development of the Contractor’s approved SMS.

Section 1: General 1.1-001- JHSV Welcome Aboard Book 1.1-002- JHSV Welcome Aboard Book for Embarked Visitors 1.1-003- JHSV Welcome Aboard Book for Short Duration Visitors Section 2: Safety, Environmental Protection (EP), Damage Control (DC), and Medical 2.1-001-ALL Confined Space Entry 2.1-002-ALL Rest Periods for Watch Keeping Personnel 2.1-003-JHSV Marine Evacuation System 2.1-004-ALL Lock Out / Tag Out 2.1-005-ALL Gangway Handling Procedures 2.1-006-ALL Personal Protective Equipment 2.1-007-ALL Hearing Conservation 2.1-008-ALL Heat Stress 2.1-009-ALL Manlift Operations 2.1-010-ALL Hot Work 2.1-011-ALL Compressed Gas Storage and Handling 2.1-012-ALL Sight Conservation 2.1-014-ALL Fall Protection Program 2.1-015-ALL Respiratory Protection 2.1-019-ALL Risk Assessment Calculators 2.1-020-ALL Ship's Gas Free Engineer 2.1-021-ALL Ship's Use of A Certified Marine Chemist & Contractor /Shipyard Requirement for Establishing Gas Free Conditions 2.1-022-ALL Liberty Boat Safety 2.1-023-ALL Electrical and Electronic Safety 2.1-025-ALL Industrial Rescue 2.2-001-ALL Ozone Depleting Substances and Refrigeration Usage Management 2.2-002-ALL Marine Life Protection 2.2-003-ALL Ballast Water Management 2.2-005-ALL Sewage and Gray Water Management 2.2-008-ALL Hazardous Material (HM) Handling 2.2-016-ALL Shipboard Garbage Management 2.3-002-ALL Self-Contained Breathing Apparatus (SCBA) 2.3-003-ALL Chemical Biological Radiological-Defense (CBRD) Equipment Ordering 2.4-001-ALL Medical Administration - MSO Ships Only 2.4-002-ALL Potable Water 2.4-003-ALL Food Service Safety and Ship Sanitation 2.4-004- ATF/ARS/JHSV Medical Assistance Administration 2.4-005-ALL Handling/Disposal of Medical Waste 2.4-006-ALL Asbestos Management Section 3: RESERVED Section 4: RESERVED Section 5: Master's Responsibility and Authority 5.1-001-ALL Master’s Responsibility, Authority and Duties for Safety Management Section 6: Resource and Personnel 6.1-001-ALL Drills 6.2-001-ALL New Crew Member Reporting-In and Vessel Familiarization 6.2-002-ALL Military Personnel and Embarked Visitor Vessel Familiarization 6.2-002-01 JHSV, SOLAS Checklist & Familiarization- Embarked Visitor 6.4-001-ALL Crew Training and Qualifications 6.4-004-ALL Ship's Crew SMS Familiarization Training 6.4-005-SQ Shore Staff SMS Familiarization Training 6.5-001-ALL Crew Medical Qualifications Section 7: Shipboard Operations 7.1-001- ALL Special Incident Reporting (OPREP-3 and UNIT SITREP) 7.1-002-ALL Casualty Reporting 7.1-003-ALL MISHAP Investigation, Injury and Illness Recording and Reporting 7.1-004-ALL Reporting of Incidents to the USCG and ABS 7.2-001-ALL Departure Checklist 7.2-002-ALL Arrival Checklist 7.2-003-ALL Navigational Brief Checklist 7.2-004-ALL Charts and Publications 7.2-005- JHSV Under Keel Clearance 7.2-006- Mooring and Fendering – JHSV 7.2-006-1 Operational Paramters of JHSV 7.2-007-ALL General Navigation and Navigation Safety 7.2-008-ALL Heavy Weather Operations 7.2-009-ALL Anchoring 7.3-001-ALL Master's Standing Orders 7.3-002-ALL Chief Engineer's Standing Orders 7.3-004-ALL Turnover: Change of Command and Department Head Turnover 7.4-002-ALL Used Oil & Oily Waste 7.4-004-ALL Bunkering (from Shore) & Ship's Lube Oil 7.4-009-ALL Machinery Space Oily Mixture, Oil Residue and Waste Oil Disposal 7.5-001-ALL Incinerator Operations 7.6-001-ALL Materials Handling Equipment 7.6-002-ALL Line-Throwing M-14 Service Rifle 7.8-001-ALL Cold Weather Operations 7.11-001-ALL Helicopter Operations 7.13-001-ALL Diving Operations 7.14-001-ALL Crane Operations 7.16-001-ALL Conditions for Establishing Unmanned Engine Room Operations 7.18-001-ALL Rescue Boat and Rigid Hull Inflatable Boat Operations 7.20-001-ALL Dumbwaiters Section 8: Emergency Procedures 8.1-001-ALL Emergency and Stationing Bills 8.2-001-ALL Abandon Ship 8.3-001-ALL Collision 8.5-001-ALL Firefighting (On-Ship) 8.7-001-ALL Grounding Response 8.8-001-ALL Salvage 8.10-001-ALL Emergency Departure 8.15-001-ALL Man Overboard 8.18-001-SQ Oil / Hazardous Substance (OHS) Spill Response 8.20-001-ALL Post-Accident Drug and Alcohol Testing 8.22-001-ALL Recording Incidents with Voice Data Recorder (VDR) or Simplified Voice Data Recorder (S-VDR) Section 9: Report of Non-conformities, Findings, and Observations 9.1-001-SQ Processing Findings Section 10: Maintenance 10.6-002-ALL Identification of Critical Equipment 10.2-001-ALL Dry Docking Operations 10.3-001-ALL Ship's Force Configuration Management 10.4-001-ALL Preventive Maintenance 10.5-001-ALL Gage, Meter, And Test Equipment Calibration Requirements 10.7-001-ALL Corrective Maintenance 10.9-001-ALL Ship’s Force Availability Planning, Management, and Closeout Section 11: Documentation 11.2-001-SQ Control of Records 11.1-001-ALL Document Control 11.1-002-ALL Memos to Masters, Chief Engineers, and Shore Staff 11.2-001-ALL Documents That Support The SMS

The Contractor shall reformat MSC’s SMS including signature block to ensure consistency with the Contractor’s already developed SMS; however each procedure above shall be documented. If the Contractor determines that any process is incomplete, unsafe, and inaccurate or cannot be met, the Contractor shall submit a Finding Report to the MSC Designated Person (DP) at MSFSCISM-SAFETY@navymil. This does not preclude the Contractor from submitting a Non-Conformity or Finding to the Contractor’s own Designated Person. The Finding Report submitted to MSC’s DP will be reviewed by MSC Management (Program and SMS Committee) for consideration and incorporation into the JHSV SMS.

Section 4: RESERVED

Section 5: REQUIRED LOGS AND OTHER RECORDS FOR DECK OPERATIONS

5.1 Required Logs and Other Records for Deck Operations

B001. Pilothouse Bell Book

a) Contract reference: Section 8.14 to 8.15 Technical Manual Electronic Logbook

b) Form: MSC provided SAMM software or MSC Form 5211/3

c) When Updated: Shall be updated during maneuvering operations.

d) Preparation Instructions: Record all engine orders

e) Submission requirements: None; retain aboard and turn over with ship upon redelivery to the government

B002. Oil Record Book

a) Reference: 33 CFR 151.25

b) Form: U.S. Government Supplies

c) When Updated: As required

d) Preparation Instructions: Shall be prepared in accordance with 33 CFR 151.35

e) Submission requirements: Shall be prepared in accordance with 33 CFR 151.35

B003. Bearing Record Book

a) Contract reference: Section 8 of Technical Manual Electronic Logbook

b) Form: MSC provided SAMM software or MSC Form 5211/14. When at anchor, frequent bearings shall be observed and recorded.

c) When Updated: As required

d) Preparation Instructions: Shall be prepared in accordance with Fleet Guidance on Keeping Recorded Information.

e) Submission requirements: None; retain aboard and turn over with ship upon redelivery to the government

B004. Gyrocompass Record (Swinging Ship)

a) Reference: Fleet Guidance on Keeping Recorded Information.

b) Form: NAVSHIP 708

c) When Updated: As required

d) Preparation Instructions: Shall be prepared in accordance with Fleet Guidance on Keeping Recorded Information.

e) Submission requirements: None; retain aboard and turn over with ship upon redelivery to the government

B005. Navigator's Workbook

a) Reference: Fleet Guidance on Keeping Recorded Information.

b) Form: MSC provided software or MSC Form 5211/13.

c) When Updated: As required

d) Preparation Instructions: Shall be prepared in accordance with Fleet Guidance on Keeping Recorded Information.

e) Submission requirements: None; retain aboard and turn over with ship upon redelivery to the government

B006. Captain's Standing Orders/ Night Order Book

a) Contract reference: Section 8.15 to 8.15 of Technical Manual Electronic Logbook, SMS

b) Form: MSC provided SAMM software or Bound Ledger.

c) When Updated: As required

d) Preparation Instructions: Shall be prepared in accordance with Safety Management System.

e) Submission requirements: Ensure software is replicating data ashore; retain any paper copies aboard and turn over with ship upon redelivery to the government

B007. Ship's Deck Log

a) Contract reference: 8.15 to 8.15 of Technical Manual Electronic Logbook.

b) Form: MSC provided SAMM software or MSC Form 5211/8.

c) When Updated: Daily

d) Preparation Instructions: Maintained by each deck watch officer

e) Submission requirements: Ensure software is replicating data ashore; any paper copies to appropriate area command

B008. Visitors Log

a) Contract reference: C-1.19.6 Control and Escort Visitors

b) Form: Bound Ledger

c) When Updated: Shall be updated inport as required

d) Preparation Instructions: Shall include name, organization, time onboard and departure time of all visitors

e) Submission requirements: None; retain aboard and turn over with ship upon redelivery to the government

5. 2 REQUIRED LOGS AND OTHER RECORDS FOR ENGINEERING OPERATIONS

B009. Engine Room Log

a) Contract reference: Technical Manual Section 8.7.14 Electronic Logbook.

b) Form: MSC provided SAMM software or MSC Forms 9410/1 thru 9410/11.

c) When Updated: Daily each watch

d) Preparation Instructions: In accordance with Fleet Guidance on Keeping Recorded Information.

e) Submission requirements: Ensure software is replicating data ashore; retain any paper copies aboard and turn over with ship upon redelivery to the government

B010. Engine Room Bell Book

a) Reference: Technical Manual Section 8.7.14 Electronic Logbooks.

b) Form: Existing electronic data collection in vessel automation or MSC Form 5211/3.

c) When Updated: Shall be maintained during maneuvering operations

d) Preparation Instructions: In accordance with Fleet Guidance on Keeping Recorded Information

e) Submission requirements: Ensure automation is functioning properly; retain any paper copies aboard and turn over with ship upon redelivery to the government

B011. Chief Engineer’s Standing Orders/Night Order Book

a) Contract reference: Technical Manual Section 8.7.14 Electronic Logbook.

b) Form: MSC provided SAMM software or bound ledger.

c) When Updated: As required

d) Preparation Instructions: In accordance with the Safety Management System.

e) Submission requirements: Ensure data is being replicated ashore; retain aboard and turn over with ship upon redelivery to the government

B012. Potable Water Condition Log

a) Contract reference: C-1.15.18 Potable Water Conditioning, Fleet Guidance on Keeping Recorded Information.

b) Form: Log Book

c) When Updated: Daily - chlorine/bromine values, Weekly -bacteriological water sample results

d) Preparation Instructions: In accordance with Fleet Guidance on Keeping Recorded Information and NAVMED P-5010-Ch 6 (series) (Water Supply Afloat).

e) Submission requirements: None; retain aboard and turn over with ship upon redelivery to the government

B013. Impressed Current Cathodic Protection

a) Contract reference: Technical Manual Section 8.7.14 Electronic Logbook.

b) Form: Engine Room Electronic Log Book

c) When Updated: Weekly - on ships with installed ICCP System

d) Preparation Instructions: N/A

e) Submission requirements: None; retain aboard and turn over with ship upon redelivery to the government

B014. Electronic Material Record Histories

a) Contract reference: COMSCINST 9670.10 Series

b) Form: Bound Ledger

c) When Updated: As required

d)…