DRAFT SECTIONS L&M FOR NTIP N00030-20-R-0015 dtd 19 FEB 2020.pdf

Section L - Instructions, Conditions and Notices to Bidders

PROVISIONS INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-22 Alternate Line Item Proposal JAN 2017 52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017 52.215-16 Facilities Capital Cost of Money JUN 2003 52.215-22 Limitations on Pass-Through Charges--Identification of

Subcontract Effort

OCT 2009

52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation FEB 1999 52.222-46 Evaluation Of Compensation For Professional Employees FEB 1993 52.222-56 Certification Regarding Trafficking in Persons Compliance

Plan.

MAR 2015

52.237-1 Site Visit APR 1984 52.237-10 Identification of Uncompensated Overtime MAR 2015 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.209-7008

252.215-7008

Notice of Prohibition Relating to Organizational Conflict of Interest – Major Defense Acquisition Program Only One Offer

DEC 2010

JUL 2019

CLAUSES INCORPORATED BY FULL TEXT

52.211-2 AVAILABILITY OF SPECIFICATIONS, STANDARDS, AND DATA ITEM

DESCRIPTIONS LISTED IN THE ACQUISITION STREAMLINING AND STANDARDIZATION

INFORMATION SYSTEM (ASSIST) (APR 2014)

(a) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(1) ASSIST (https://assist.dla.mil/online/start/);

(2) Quick Search (http://quicksearch.dla.mil/);

(3) ASSISTdocs.com (http://assistdocs.com).

(b) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(1) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(2) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(3) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(End of provision) https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

52.211-14 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY

PREPAREDNESS, AND ENERGY PROGRAM USE (APR 2008)

Any contract awarded as a result of this solicitation will be a DX rated order certified for national defense, emergency preparedness, and energy program use under the Defense Priorities and Allocations System (DPAS) (15 CFR 700), and the contractor will be required to follow all of the requirements of this regulation. [Contracting Officer check appropriate box.]

52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA OR INFORMATION

OTHER THAN CERTIFIED COST OR PRICING DATA (OCT 2010)—ALTERNATE IV (OCT 2010)

(a) Submission of certified cost or pricing data is not required.

(b) Provide data described below:

The offeror shall submit data other than certified cost or pricing data and supporting information required to substantiate the cost and price reasonableness of the proposed costs in the Attachment 1 Pricing Model. This information will be used as a mechanism to evaluate cost realism and price reasonableness of the submitted offer.

Any information submitted must support the cost proposed. Include sufficient detail or cross references to clearly establish the relationship of the information provided to the cost proposed. Support any information provided by explanations or supporting rationale, as needed to permit the Contracting Officer and authorized representatives to evaluate the documentation.

PART I--COST LABOR INFORMATION:

(1) Current, actual unloaded rates are to be submitted for any "proposed individual." A "proposed individual" is defined as a current employee specifically proposed to perform an estimated number of hours for a labor category.

In accordance with the offeror's disclosed estimating system practices, average unloaded direct labor rates may be submitted for all remaining labor categories/hours, i.e. those labor categories/hours not accounted for under the proposed individual’s data. Do not submit composite rates encompassing more than one labor category. This cost information shall include, as a minimum, the cost data elements contained in Attachment 1, Pricing Model used by both the Prime and proposed Subcontractors. Offerors should include additional elements such as overtime rates/hours, premium time rates/hours, etc. as applicable.

All labor categories shall be escalated, as applicable, for rates crossing the offeror’s calendar year during the period of performance identified in Attachment 1, Pricing Model. For the labor categories identified in Attachment 1, Pricing Model, offerors shall use actuals, if known, or rates based on historical data, standard practice, or those accepted by DCAA for proposal purposes. The narrative to the Cost/Price Proposal must include supporting rationale for the escalation rate proposed.

(2) As discussed in the FAR 52.237-10 “Identification of Uncompensated Overtime” provision, hourly rates submitted shall be derived by dividing the proposed individual’s actual annual salary by 2080 hours, which is based on a 40-hour work week. Any uncompensated overtime proposed shall be clearly identified by labor category within your cost proposal. If uncompensated overtime is proposed, the adjusted hourly rate shall be applied to all proposed hours. Uncompensated overtime will be evaluated in accordance with the FAR 52.237-10 “Identification of Uncompensated Overtime” provision in Section L of this solicitation.

(3) All labor categories to be used in the performance of the proposed contract shall be included in the Attachment 1, Pricing Model.

PART II--REQUIREMENT FOR DATA OTHER THAN CERTIFIED COST OR PRICING DATA:

In accordance with FAR 15.403-3(b), the following information as prescribed below is required for the purposes of assisting the Contracting Officer in determining the cost realism and price reasonableness of competing offers. The terms “Cost Realism” and “Data Other Than Certified Cost or Pricing Data” are defined in FAR 2.101.

Offerors shall provide copies of correspondence from DCAA or DCMA regarding the most recent approval of rates and/or systems, such as Forward Pricing Rate Agreements (FPRAs), Forward Pricing Rate Recommendations (FPRRs), Provisional Billing Rates (PBRs), and Accounting System Approval (if applicable). If available, provide any updated forward pricing rate information submitted to DCAA/DCMA for review. The correspondence and all attachments (FPRAs, FPRRs, etc.) should be provided in the Cost/Price Proposal submission.

DIRECT LABOR - The labor categories intended for use under this contract (also reference PWS paragraph 3.1.2 Personnel Requirements and Position Descriptions) are provided in Attachment 1, Pricing Model. Identify the labor rates and total cost for each labor category proposed for the period of performance identified in Attachment 1, Pricing Model. The labor specified under this category shall only be for both the prime contractor’s direct labor costs and any proposed subcontractor efforts as illustrated in the Attachment 1 Pricing Model. Since this solicitation requires work to be performed at both the contractor and Government sites, the proposal must include your company policy concerning any stipulations as to when Government site / contractor site rates are effective.

Supporting data for the proposed direct labor rates, for both the prime and any subcontractor efforts, may be recent actual direct labor rates evidenced by payroll records, and/or paystubs, Letters of Intent (LOIs), forward pricing proposals/agreements, or salary survey data. If providing LOIs, the offeror and/or its subcontractor(s) shall include the direct hourly labor rate for the proposed employee, identify the position, submit the LOI on the offeror’s letterhead with both the prospective employee's and the employer signatures, and state that the LOI is for N00030- 20-R-0015. If providing a salary survey, offerors shall at a minimum, include for each applicable labor category the salary survey information in support of the proposed rates. The supporting salary survey data shall include at a minimum: screen shots that display the source of data used to develop the salary ranges, the job title and description (including education and experience) being surveyed, the geographic location the survey data is valid for, and a range of salary amounts with reference to applicability of amounts. In addition, if providing a salary survey, offerors shall utilize the 50th percentile at a minimum, and include the specific rationale utilized by the offeror in selecting the applicable percentile(s). Regardless of the basis used by the offeror in estimating direct labor costs, proposed labor categories should be mapped to the solicitation labor categories based on the job descriptions, education, and experience specified in PWS paragraph 3.1.2 Personnel Requirements and Position Descriptions.

(1) FRINGE BENEFITS - If applicable and in accordance with your normal accounting procedures, identify the fringe benefit rate(s) and total fringe benefit cost being proposed and identify the cost elements for which the fringe benefit rate is being applied.

(2) OVERHEAD - Identify the current and/or projected overhead rate(s) and total overhead cost being proposed under this solicitation and identify the various cost elements for which overhead is being applied.

Note: Only Prime labor hours and rates shall be proposed. Do not include any subcontractor labor hours or rates.

(3) OTHER:

A. DIRECT COST - Identify any other direct cost elements being proposed which are not included above but are applicable to your cost proposal (e.g., Royalties, Special Tooling, Material, Travel, Computer Usage, etc. - Refer to Provision L-10 Other Direct Costs). Include the basis for the proposed amount. The decision as to whether costs are handled as direct or indirect costs rests with the offeror, but shall be consistent with the offeror’s approved cost accounting practices as disclosed in the Offeror’s Disclosure Statement, or consistent with the Offeror’s established accounting practices if the Offeror is not required to submit a Disclosure Statement.

B. INDIRECT COST - Identify any other indirect cost element (e.g., Facilities Capital Cost of Money) being proposed which has not been included above and identify the various cost elements for which the rate is applied.

Describe the basis for estimating each indirect costs element, and advise if the rates proposed are in accordance with any FPRAs and period of the agreement.

For proposed rates not based on forward pricing information submitted to or agreed upon with DCMA, include the data utilized by the offeror in estimating the proposed rates. Historical indirect data, to include provisional rates, actual incurred rates, and annual incurred cost claims (if submitted), shall be provided for the three years prior to the offeror's current fiscal year. This data shall include the offeror's fringe benefit, overhead (on and off-site as applicable), General and Administrative (G&A), and Materials and Subcontracts (M&S) handling rates as applicable to the offeror's accounting system. If proposed indirect rates significantly differ from recent incurred rates, offeror's shall include a detailed explanation.

(6) GENERAL AND ADMINISTRATIVE EXPENSE - Identify the General and Administrative Expense (G&A) rate(s) and the total G&A cost proposed and identify the various cost elements for which the G&A is being applied.

(7) FEE - Identify the proposed fixed fee and total amount proposed, and the cost elements on which the fee is applied. FEE SHALL NOT BE APPLIED TO TRAVEL COSTS.

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a performance based, single award Cost-Plus-Fixed-Fee (CPFF) level of effort (LOE) contract.

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Strategic Systems Programs, Attn: Head, Contracts Office (SPN), 1250 10th St. SE, Suite 3600, Washington Navy Yard, DC 20374-5127.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): FAR provisions at https://www.acquisition.gov/ and DFARS provisions at http://www.acq.osd.mil/dpap/dars/index.html.

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

L-1 SUBMISSION OF PROPOSALS

(a) General Information

The Government intends to award a contract without discussions, as permitted by FAR 15.306(a) and 52.215-1.

However, the Government reserves the right to conduct discussions and to permit offerors to revise their proposals if determined by the Contracting Officer to be in the best interest of the Government (FAR 15.306(d)). The Government will not entertain alternate proposals.

If an offeror (1) fails or refuses to assent to any of the terms and conditions of this solicitation, (2) proposes additional terms or conditions, or (3) fails to submit any of the information required by this solicitation and in the manner specified in paragraph (b) below, then the proposal may receive a rating of Unacceptable and may be rejected without further evaluation.

The contracting office shall be contacted by email within ten calendar days of release of the solicitation if any part of these instructions is not understood or for any required solicitation clarifications. The point of contact is daniel.vola@ssp.navy.mil. All inquiries shall be submitted in writing.

(b) Proposal Format

In addition to all other requirements of this solicitation, each offeror shall provide a detailed proposal addressing each of the areas described in Section L and to be evaluated in accordance with Section M. This information shall be presented in the form of a written proposal as outlined below. Proposals submitted for consideration for award must address the full scope of requirements as set forth in Sections L and M of the solicitation.

The offeror shall submit electronic files as delineated below:

FILE

ELECTRONIC

FILE NAME ELECTRONIC SUBMISSION Page Limit FORMAT

EXECUTIVE SUMMARY

Cover Letter

CovLtr

Reference FAR 52.215-1(c)(2), “Instructions to Offerors- Competitive Acquisition”)

1 page total pdf

Executive Summary ExeSum Executive Summary; Team Information; Administrative information

2 pages total

VOLUME I – TEHNICAL PROPOSAL FOR SUBJECTIVE TRADEOFF FACTORS

Factor A – Retention Plan

StaffPlan

Retention Plan

15 pages total

Factor B – Staffing Plan

RetnPlan

Staffing Plan

VOLUME II – MANDATORY REQUIREMENTS

Mandatory Reqt 1 - Key Personnel Quals

KeyPer

Personnel Resumes

3 pages per resume

Mandatory Reqt 2 - Small Business Participation

SBPart

Small Business Participation Form, Attachment 2

5 pages total mailto:daniel.vola@ssp.navy.mil

Mandatory Reqt 3 – Past Performance.

PastPerf

Past Performance Questionnaire, Attachment 3; Consent Letter, Attachment 4 (if applicable)

3 pages per reference

VOLUME III – COST PROPOSAL & OTHER PROPOSAL REQUIREMENTS

Factor C – Cost / Price

CostNar

Cost Proposal Narrative (to include information listed in Factor C (1) of this provision)

CostData

Supporting documentation for data other than certified cost or pricing data also including DCAA and/or DCMA correspondence

No Limit

SecB

Section B Schedule of Supplies or Services

Self-

Explanatory

CostProp

Pricing Model, Attachment 1

No Limit

Excel

ProfEmpl

Professional Employee Compensation Plan supplemental data (Sections III & IV) (prime only)

No Limit pdf

Standard Form 33 and Standard Form 30

SF33 Standard Form 33 and Standard

Form 30 (if applicable)

N/A

Section K Contractor Certifications and Representations

SecK Section K Contractor

Certifications and Representations (prime only, if applicable)

N/A

Small Business Subcontracting Plan

SubPlan

Small Business Subcontracting Plan, plus (Large Business Primes Only)

N/A pdf Excel

Joint Venture Information

JV Joint Venture information (if applicable, Reference L-5, Factor C)

N/A pdf

FAR 52.244-2 Subcontractor Data

FARSubData

Prime submission of substantiating subcontractor data

N/A pdf

All excel files shall be a functional spreadsheet with formulas, NOT a read-only spreadsheet. Original PDF files shall be searchable.

NOTE: Unless otherwise noted, the Government will exclude the title page, table of contents, list of acronyms and indexes from the page count of the aforementioned sections.

Unless otherwise stated, the following formatting requirements apply: For the purpose of this solicitation, a page is defined as one 8.5"x 11" size electronic page with 1 inch margins and using a minimum of 10 point Times New Roman font, normal font, single spaced. The font style and size requirements also apply to Information Summaries and to graphics, art, figures, imported charts, charts, and any other graphical representation that includes text. Any page that exceeds or fails to meet the size, margin, font or total page limit requirements, including pages with compressed spacing or characters, will not be evaluated. Formatting requirements do not apply to documents or Attachments provided by the Government. Any form that the Government has provided as an Attachment to be filled out by the offeror shall follow the format of the form. The font style and size requirements are not applicable to eSRS reports, Contractor Performance Assessment Reporting System (CPARS)/Past Performance Information Retrieval System (PPIRS) reports and DCAA Forward Pricing Rate Agreements; however, these documents must be legible.

(c) Proposal Content

Proposals shall be submitted in accordance with Provision L-14 “Submission of Electronic Proposals” to permit a detailed evaluation. Each file shall be labeled in accordance with the format in paragraph (b) above. Pages should be numbered.

A concise and comprehensive proposal is desired. The proposal shall be sufficient to enable evaluators to make a thorough and complete evaluation, and to arrive at a sound determination as to whether the requirements of this solicitation are satisfied. In preparing the proposal, emphasis should be placed on brief, complete, and factual data in the areas set forth in the solicitation. Organization, clarity, accuracy of information, relevance, and completeness are of prime importance. Statements such as “will comply” or “noted and understood” without supporting narrative to define compliance are not acceptable. Cursory responses or responses which merely reiterate or reformulate solicitation language will not be considered as satisfying the requirements of the solicitation or as demonstrating the ability to perform.

L-2 EXECUTIVE SUMMARY

A. Cover Letter – Offerors shall provide the proposal content as identified in FAR 52.215-1(c)(2), “Instructions to Offerors-Competitive Acquisition”)

B. Proposal Summary - The Executive Summary volume must include company information, a short summary of the offeror’s proposal, a table of contents, and any other relevant proposal content or explanation deemed critical to the offeror. Please note, any technical and cost information presented in the Executive Summary should be for summary / informational purposes only. No information presented in the Executive Summary shall not be considered in the Government’s Technical and Cost/Price evaluations.

C. Corporate & Administrative Information - The offeror must provide the Prime and all team members’ Company/Division Address, Identifying Codes, and Applicable Designations, company/division street address, county and facility code, CAGE code, DUNS code, size of business (large or small), and labor surplus area designation. The offeror must also provide the mailing address, telephone and fax numbers and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office including the name, telephone and fax number for the Administrative Contracting Officer (ACO). Offeror must provide a single point of contact and one alternate for all matters dealing with their proposal including name, position title, address, phone, fax number and email address.

L-3. VOLUME I - SUBJECTIVE TRADEOFF FACTORS

Proposal shall consist of the information specified for each evaluation factor listed below.

FACTOR A: RETENTION PLAN

The offeror shall submit a detailed and comprehensive Retention Plan which identifies the offeror’s corporate strategy for retaining personnel. The plan shall address all facets of the offeror’s retention practices and identify how the offeror will ensure their pay and benefits are consistent, equitable, and commensurate with the current market environment. Offerors shall provide substantiating evidence to support any proposed historical metrics for attrition rates.

The greater the extent to which an offeror can demonstrate and validate a proven successful record of employee retention, the greater the value the Retention Plan is to the Government.

NOTE: The staffing and retention plans shall be incorporated as an attachment into Section J of the contract award.

FACTOR B: STAFFING PLAN

Offeror’s shall submit a detailed and comprehensive Staffing Plan that shall be utilized by the offeror for ensuring consistency in the staffing levels during execution of the contract requirements. The plan shall include the following elements:

• The offeror’s plan and approach for ensuring current and future employees possess and maintain the requisite core competencies to successfully execute the NTIP mission requirements and ensuring continuity in staffing levels throughout the contract period of performance.

• The offeror’s plan and approach for recruiting personnel with the requisite niche experience and qualifications for the NTIP personnel identified in PWS paragraph 3.1.2 Personnel Requirements and Position Descriptions.

• The offeror’s plan and capability to rapidly replace (within 60 days) personnel due to loss by resignation or otherwise.

The greater the extent to which an offeror demonstrates the current capability to rapidly replace personnel and meet potential surge requirements, the greater the value to the Government.

L-4 VOLUME II - MANDATORY REQUIREMENTS

Proposal shall consist of the information specified for each evaluation factor listed below.

MANDATORY REQUIREMENT 1: KEY PERSONNEL QUALIFICATIONS

To effectively execute the NTIP requirements, contract personnel must possess certain knowledge and experience related to the work to be performed. In order to ensure an offeror has the required qualified Key Personnel to execute the NTIP requirements, offeror’s shall submit one resume for each of the following eight (8) Key Personnel positions identified below. These eight (8) Key Personnel positions shall initiate performance under the CLIN 0001 Core Mission Support.

NOTE: Do not submit more resumes than requested below:

KEY PERSONNEL LABOR CATEGORY QUANTITY REQUIRED

Positions Qty

1. Program Manager 1

2. Compliance Assessment Program Lead 1

3. Open Skies Sensor Expert 1

4. Open Skies Lead 1

5. Chemical Weapons Convention Lead 1

6. Chemical Weapons Convention Subject Matter Expert 3

TOTAL RESUMES 8

NOTE: Do not submit resumes for any other labor categories or in any other quantities than identified above.

Submitted resumes shall include the following information and be in the format specified below:

(a) A description of the education and experience required for each of the eight (8) Key labor categories identified above which are in accordance with the PWS paragraph 3.1.2 Personnel Requirements and Position Descriptions Personnel Qualifications. All eight (8) Key Personnel positions identified above are required to be a U.S.

Citizen. Resumes shall be no more than three (3) pages in length.

(b) Each resume shall include the following information. Resumes that do not conform may be considered unacceptable.

(1) Name

(2) Contract labor category/contractor’s labor category if different

(3) Security Clearance and status (final, interim, or pending):

(4) U.S. Citizenship

(5) Current work location

(6) Summary information:

(i) Number of years’/months experience in each of the experience areas described for the contract Labor category. Years and months shall be stated such that 10 years 6 months is shown as 10/6 rather than 10.5 years.

(ii) The cutoff for experience claimed shall be the issue date of this solicitation.

(7) Work experience (beginning with current position):

(i) Employer: Dates (month/year); Title(s) held

(ii) Specific experience shall be discussed in sufficient detail so as to permit comparison with contract requirements. Specific examples of work assignments, accomplishments and products shall be provided. Phrases such as “assisted with” or “participated in” are unacceptable except as introductory to a description of the actual work performed.

(iii) All military experience claimed shall be described such that each tour is treated as a separate employer. Time frames/titles/responsibilities shall be provided in accordance with subparagraphs (d)(7)(i) and (d)(7)(ii) above.

(iv) Offerors shall avoid any gaps in experience as it may lead to confusion and need for further clarification.

(8) Education: Degree(s); Date(s); Institution; Major/Minor.

(9) A signed statement of correctness of information by both the person named and the Offeror. The employee statement shall also include the following: “I hereby state that the information provided in this resume is true and accurate, and consent to the disclosure of my resume for evaluation purposes regarding [insert Contractor’s name -- contractor to complete] proposal submitted in response to Solicitation number N00030-20-R-0015 and intend to be available to perform as a [insert labor category title – contractor to complete] for any resulting contract.”

(c) OFFERORS ARE ADVISED THAT BY SUBMISSION OF A RESUME, THE OFFEROR IS UNDERSTOOD TO

AFFIRM THAT THE INDIVIDUAL SHALL BE MADE AVAILABLE UPON AWARD OF A RESULTANT

CONTRACT TO THE EXTENT NOTED IN THE RESUME.

MANDATORY REQUIREMENT 2: SMALL BUSINESS* PARTICIPATION

All prime offerors (both Large AND Small Businesses), shall submit the Attachment 2 Small Business Participation Form which will be used by the Government to evaluate this factor. Offerors will be evaluated on the extent of participation with small businesses in terms of the total acquisition value of this contract (i.e. base and all option prices combined). Small business primes are to include their own planned effort in the Attachment 2 response.

The minimum acceptable small business participation average goal, based on the total acquisition value for this solicitation, is 8.0% (percentages cannot be rounded up to meet this goal). If a proposed average goal is less than 8.0%, Mandatory 2 will be evaluated as Unacceptable and the proposal will be ineligible for award.

*Small Business includes Small Businesses, Small Disadvantaged Businesses, Women-Owned Small

Businesses, Veteran-Owned Small Businesses, Service-Disabled Veteran-Owned Small Businesses, HUBZone Small Businesses, and Historically Black Colleges or Universities and Minority Institutions.

In order for the Government to accomplish this evaluation, offerors shall provide the information requested in the “Small Business Participation Form,” Attachment 2, of this solicitation.

The submittal of a Small Business Subcontracting Form, which is only required from Large Businesses in accordance with provision FAR 52.219-9 of this solicitation, is a separate requirement from the mandatory submission of Attachment 2 which is required for “all” prime offerors.

PAGE LIMITATIONS: Small Business Participation Information for the Proposed Contract Effort is limited to five

(5) pages (inclusive of the form).

MANDATORY REQUIREMENT 3: PAST PERFORMANCE

“Past Performance” refers to the quality of the offeror's performance of work that is the same as or similar to the contract work.

A maximum of three efforts (contracts or subcontracts) may be submitted for the entire team. The team consists of the prime contractor and the proposed subcontractors (including joint ventures). If an offeror elects to submit past performance efforts from a proposed subcontractor, the offeror must submit an equal or greater number of past performance efforts from the prime contractor. Past performance efforts from a subcontractor will only be considered if the subcontractor is included in the proposal as a subcontractor.

The offeror shall submit the following information for each proposed effort:

a) Contracting party or agency.

b) Contract number.

c) Period of performance: Contracts or subcontracts in progress or completed within 3 years of the solicitation closing date will be considered recent. Contracts or subcontracts that do not meet this definition of recent will not be evaluated.

d) Relevancy: Describe the work performed and explain how it relates to the scope of work required under this RFP with specific performance work statement work breakdown structure (WBS) paragraph(s) to which the submitted past performance references are proposed to be relevant to.

e) Compliance with the requirements of FAR 52.219-8: If clause did not apply to the effort, state “N/A”. If clause did apply to the effort and the offeror complied with the requirements, state “Yes” (no explanation required. If clause did apply to the effort and the offeror did not comply with the requirements, state “No” (explanation of noncompliance is required).

f) Compliance with the requirements of FAR 52.219-9: If clause did not apply to the effort, state “N/A”. If clause did apply to the effort and the offeror complied with the requirements, state “Yes” (no explanation required. If clause did apply to the effort and the offeror did not comply with the requirements, state “No” (explanation of noncompliance is required).

g) Reference information. Provide contact information (Name / Position / Phone / Email) for up to two customer references with knowledge of the offeror’s performance on the effort. The offeror is responsible for sending the Past Performance Questionnaire (PPQ) form (Attachment 3) to these two references. The references should be directed to submit the completed PPQ to the Primary POC daniel.vola@ssp.navy.mil no later than the proposal due date. The Government reserves the right to contact these references for any purpose (including if they do not submit PPQs by the proposal due date) and consider any information received in making a past performance assessment.

h) Consent Letter (Attachment 4) if the effort was performed by a subcontractor. This letter allows the release of adverse past performance information to the offeror (prime) so the offeror can respond to such information. If the offeror fails to submit consent letters with the proposal, the Government will not be able to discuss adverse subcontractor past performance information with the prime and will deem the failure to submit subcontractor consent letters to be a waiver of any Government obligation to disclose or discuss adverse subcontractor past performance information.

Even though the assessment of Past Performance is separate and distinct from the Determination of Responsibility required by FAR Subpart 9.1, past performance information contained herein may be used to support the Determination of Responsibility for the successful offeror.

L-5 VOLUME III - COST PROPOSAL & OTHER PROPOSAL REQUIREMENTS

FACTOR C: COST/PRICE

The offeror’s (prime only) Cost/Price Proposal should consist of the following:

(1) Cost Proposal Narrative to include:

• An explanation of the Cost Proposal as outlined in Alternate IV to the FAR 52.215-20

“Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data” provision. Also include rationale for any changes to the Pricing Model.

• Identification of cognizant DCAA and DCMA, name, address, telephone number, fax number, and e-mail address;

• Team Summary Chart (Proposed Team Members (i.e. subcontractors), Business Size, General Description of Planned Tasking) including a discussion of the roles and responsibilities of the offeror and its proposed team members.

(2) Supporting documentation for data other than certified cost or pricing data also including DCAA and/or DCMA correspondence;

(3) Proposed fixed fee rate (including application base) and profit rate required in Section B;

(4) Pricing Model (electronic spreadsheet in accordance with Attachment 1);

(5) Professional Employee Compensation Plan supplemental data (only required if applicable - see paragraph below).

L-6 PROFESSIONAL EMPLOYEE COMPENSATION PLAN

A Professional Employee Compensation Plan is required from prime offerors for professional (exempt) employees.

The plan will be evaluated in accordance with the FAR 52.222-46 “Evaluation of Compensation for Professional Employees” provision of this solicitation. This provision requires that offerors submit for evaluation a total compensation plan to include:

(a) Section I - Salaries. The offeror will submit proposed annual salaries for each category of professional employee to perform under the contract. The salaries proposed should match those proposed in the cost proposal submitted.

(b) Section II - Fringe Benefits. The offeror will submit proposed fringe benefits for professional employees to perform under the contract.

(c) Section III - Supporting Documentation. The offeror will submit supporting documentation/information for Section I and Section II above. This documentation/information includes data such as recognized national and regional compensation surveys and studies of professional, public, and private organizations, used in establishing the proposed total compensation structure.

(d) Section IV - Other. The offeror may provide any other information deemed necessary to aid evaluators in assessing the acceptability of the proposal as compared to the elements identified in FAR 52.222-46.

Prime offerors should complete the "Benefit Summary" and "Salary Data" charts contained in the Pricing Model to provide information for Sections I and II above. Sections III and IV shall be submitted as part of the Professional Employee Compensation Plan supplemental data.

L-7 OTHER PROPOSAL REQUIREMENTS

The offeror’s proposal should also consist of the following:

(1) Signed and completed Standard Form 33 and Standard Form 30 (if applicable);

(2) All representations and certifications executed as required by Section K for prime offerors (System for Award Management (SAM) will be used to obtain FAR representations and certifications).

Completion of annual representations and certifications via SAM is a requirement of solicitation provision 52.204-8, but it is not a sufficient response to Section K of the solicitation. All representations and certifications included in Section K must be completed, including DFARS provision 252.227-7017 which requires completion and signature even for a negative response. If any subcontractors are asserting data rights, those assertions should be included with the data assertions submitted by the prime contractor;

(3) Teaming Arrangement agreement(s) (if applicable).

(4) Small Business Subcontracting Plan (only required from the prime large businesses- see paragraph below);

(5) If the offeror is proposing as a Joint Venture, the offeror shall be compliant with the Small Business

Administration development program (if applicable). Additionally, the following information should be provided: (a) clearly explain the organization and construct of the Joint Venture (populated or unpopulated), (b) the relationship between the members of the Joint Venture, (c) the Small Business Administration’s approval of the Joint Venture, (d) state if the Joint Venture is registered in the System for Award Management (SAM). In addition, all Joint Ventures must comply with 13 CFR 121.103.

(6) FAR 52.244-2 Subcontractor Data – Offerors shall provide the data required under FAR 52.244-2, paragraph (e)(1) for all Subcontractors the offeror intends to identify as an Approved Subcontractor to utilize for performance under issued task or delivery orders under this contract. Offerors submitted analysis shall be based on their evaluation of their proposed subcontractor’s pricing data obtained as necessary to comply with the requirements of FAR 52.244-2. The Government will evaluate the FAR 52.244-2 submitted data to determine the viability for inclusion of these subcontractors in the contract award under FAR clause 52.244-2 only for offerors selected for award.

(7) OCI Mitigation Plan, as applicable. (Reference L-13). If included, please identify in your cover letter the inclusion of the OCI Plan.

L-8 SMALL BUSINESS SUBCONTRACTING PLAN

In accordance with FAR 19.7, large business prime offerors shall submit a “Small Business Subcontracting Plan” with the proposal. A subcontracting plan is not required from small business concerns. A copy of the current approved Master Plan with individual goals for this procurement, or an Individual Contract Plan with individual goals for this procurement shall be submitted as part of the Cost/Price Proposal for approval. The plan shall be submitted in accordance with the FAR 52.219-9 “Small Business Subcontracting Plan” clause and it’s Alternate II which outlines the information to be contained in the plan (i.e., separate goals for Small Business, HUBZone Small Business, Small Disadvantaged Business, Women-Owned Small Business, and Service-Disabled Veteran-Owned Small Businesses projected for each year of performance, etc.). If an offeror is a participant in the Test Program for Negotiation of Comprehensive Small Business Subcontracting Plans, submit a copy of your participant letter that identifies your effective date of participation.

In addition to the standard format as required by FAR 19.704, offerors are required to fill out the Subcontracting Plan Matrix included as Attachment 6 which is a supplement to the subcontracting plan requirements as set forth in FAR Part 19.7.

L-9 ESTIMATED LABOR HOURS

The quantities of labor hours for each Key and Non-key personnel labor category shown in the Attachment 1, Pricing Model, which are to be used by the offeror for computing total labor costs, represent the Government’s baseline estimate for evaluation of cost realism and price reasonableness. It is recognized that some of the labor category titles used in the solicitation may not exactly match the titles normally used in a particular company operation. Accordingly, in order to permit a rapid comparison, each proposal must provide the following:

(1) Attachment 1 Pricing Model, including labor rates and offeror’s normally used labor category title.

(2) A statement of any additional labor categories, estimated hours and related qualifications for labor cost that will be a direct cost based on the offeror’s accounting procedures (e.g. management and administrative labor costs). Offerors should include rationale explaining the basis for the number of labor hours per additional labor category. The offeror’s failure to identify or cost such additional labor categories shall result in those labor categories being deemed as mutually agreed upon unallowable costs pursuant to the provisions of FAR 31.201-6(a).

L-10 OTHER DIRECT COST (Travel Plug Number)

The Attachment 1 Pricing Model includes the Government's plug number for anticipated travel for the base and all option year efforts. This amount does not include any provision for G&A expense or other loading factors. Offerors shall use the stated amounts for Travel in the preparation of their cost proposals with no variation.

a. Consistent with Provision 52.215-20, Part II (5)A, the offeror shall identify and propose cost for additional elements of direct cost (i.e. computer usage, reproduction cost, etc.) to be incurred during the performance of the proposed contract consistent with the offeror’s Disclosure Statement or the offeror’s established accounting practices (if not required to submit a Disclosure Statement) and modify the Attachment 1 Pricing Model accordingly. The offeror’s failure to identify and cost such additional cost elements shall result in those cost elements being deemed as mutually agreed upon unallowable cost pursuant to the provisions of FAR 31.201-6(a).

L-11 UNCOMPENSATED OVERTIME AND PROFESSIONAL EMPLOYEES

Proposals that include hourly rates for exempt employees which are based on more than a 2,080 work-year shall be identified as Uncompensated Overtime as defined in the FAR 52.237-10 “Identification of Uncompensated Overtime” provision in this solicitation and evaluated in accordance with the “Uncompensated Overtime Evaluation” provision in Section M. Offerors are advised that the above plan will be used regardless of the methodology proposed or name given to the compensation plan (i.e., Total Time Accounting, Competitive Time Accounting, Compensated Overtime, or Standard Workweek). If an offeror decides to include uncompensated effort in their proposal, the following requirements shall be met and reflected in the proposal:

(a) As required by FAR 16.301-3 contractors must have an accounting system adequate for determining costs applicable to the contract that records all hours worked, including uncompensated hours, for all employees, and regardless of contract type. Failure to meet this requirement may result in the proposal being removed from consideration for contract award.

(b) Uncompensated hours, for all employees and regardless of contract type, shall be included in the offeror’s base for allocation of indirect costs and meet the requirements of Cost Accounting Standard (CAS) 418 “Allocation of Direct and Indirect Costs.”

(c) The proposed shall clearly identify hours of uncompensated effort proposed by labor category.

(d) The proposal shall clearly identify the amount of uncompensated effort that will be performed without supervision and without support personnel and shall assess the productivity of such effort. Additionally, clearly identify the means by which the offeror controls or schedules uncompensated overtime for its employees as well as where the uncompensated effort will be accomplished.

(e) The proposal shall describe the extent to which employees are required or encouraged to perform uncompensated effort and the impact the use of uncompensated effort has on work effectiveness.

(f) The proposal shall include a copy on the corporate policy addressing the uncompensated effort.

(g) The proposal shall include a separate, complete, cost breakdown, to the same level of detail as the breakdown supporting the cost proposal. The breakdown shall include direct labor rates for all direct labor categories based on the division by 2,080 of exempt employees actual annual salary, to represent a standard (as deemed by Fair Labor Standards Act) 40-hour week or 2,080 hour standard year. In addition, the breakdown shall include overhead rates and other costs based on employees working a standard 40-hour workweek or a 2,080 hour standard year. IT IS

THIS COST BREAKDOWN THAT WILL BE USED TO PERFORM THE COST REALISM PORTION OF THE

PROPOSAL EVALUATION.

(h) The requirements stated in paragraph (a) through (g) above shall be met for each subcontract which has uncompensated effort included in the proposal.

L-12 ESTIMATED EFFECTIVE AWARD DATE

For proposal purposes the estimated effective date of contract award is 1 October 2020. Offerors are requested to allow their offeror acceptance period to read at least 180 days.

L-13 NOTICE OF ORGANIZATIONAL CONFLICT OF INTEREST

(a) The offeror’s attention is directed to FAR Subpart 9.5 as this solicitation contains a clause in Section H relating to organizational conflicts of interest.

(b) If applicable, prospective offerors are requested to furnish with their proposals information which may have a bearing on any existing or potential conflict of interest.

L-14 SUBMISSION OF ELECTRONIC PROPOSALS

(a) Offerors shall submit their proposals electronically via the Wide Area Workflow (WAWF) (www.waw.eb.mil) Procurement Integrated Enterprise Environment (PIEE) Solicitation Module under the instructions contained in this solicitation and accessed at https://wawf.eb.mil/xhtml/auth/home/home.xhtml.

Proposals shall be submitted electronically via the WAWF PIEE Solicitation Module only. Hard copy submissions or any other submission outside of WAWF PIEE system will not be accepted.

(b) Each electronic file shall be clearly named in accordance with solicitation provision L-1 Submission of Proposals. Electronic proposal files shall not contain classified data. The offeror’s e-proposal shall be in accordance with the requirements set forth below:

(1) PDF files shall be created using Adobe Acrobat X or earlier versions.

(2) Excel files shall be created using Microsoft Excel 2010.

(3) In order to facilitate transmission, it is recommended that proposal submission files be compressed (zipped) into one, ZIP file entitled “PROPOSAL.ZIP” using WinZip version 17.5 or greater.

(4) The Government does not have the ability to open documents that are not submitted in accordance with the instructions above.

(c) The electronic submission governs for the purpose of the submission, modification and withdrawal of proposals coverage in the FAR 52.212-1 “Instructions to Offerors--Commercial Items”, or the FAR 52.215-1 “Instructions to Offerors--Competitive Acquisition” provision contained in the solicitation, and this paragraph (c) supplements that coverage. Proposals submitted electronically will be considered “late” unless the offeror completes the entire transmission of the proposal prior to the closing date and time for receipt of proposals under this solicitation. Proposal transmission must be completed by TBD P.M. Eastern time TBD.

http://www.waw.eb.mil/

SECTION M - EVALUATION FACTORS FOR AWARD

M1. CLAUSES INCORPORATED BY FULL TEXT

52.217-5 EVALUATION OF OPTIONS (JUL 1990) (Variation)

The Government will evaluate offers for award purposes by adding the total cost and fixed fee for the options to the total cost and fixed fee for the basic requirement. Evaluation of the options will not obligate the Government to exercise the option.

M2. GENERAL INSTRUCTIONS

(a) The contract resulting from this solicitation will be awarded to the offeror whose proposal, conforming to the solicitation requirements, is determined to provide the “best value” to the Government. The “best value” determination will be based on the merits of the offeror’s proposal. The “best value” may not necessarily be the proposal offering the lowest cost, nor receiving the highest technical rating. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received. The Government’s award decision will take into account the funding limitations that are applicable to this procurement.

PROPOSALS THAT DO NOT CONFORM TO THE REQUIREMENTS STATED HEREIN MAY BE

DETERMINED UNACCEPTABLE AND MAY BE REJECTED WITHOUT FURTHER EVALUATION.

(b) This is a subjective tradeoff source selection conducted in accordance with FAR Part 15. The Subjective Tradeoff Factors are listed in Section M-2. Award will not be made to an offeror whose proposal is rated Unacceptable for any of the subjective tradeoff factors.

(c) The Mandatory Requirements (Solicitation Compliance (Section M-3.1), Past Performance (Section M-3.2), Small Business Participation (Section M-3.3), and Key Personnel (Section M-3.4)) are not part of the subjective tradeoff and will be evaluated on an Acceptable/Unacceptable basis. Award will not be made to an offeror whose proposal is rated Unacceptable for any of the non-tradeoff Mandatory Requirements.

(d) The offeror’s proposal shall be in the format prescribed by, and shall contain a response to, each of the areas identified in Section L.

(e) The Government intends to evaluate proposals and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Government will not entertain alternate proposals.

M-3 SUBJECTIVE TRADEOFF FACTORS

M-3.1 Evaluation Approach and Relative Importance of Evaluation Factors. The relative order of importance for the subjective, mandatory, and cost evaluation factors are established as follows:

(1…