PACNW_RFP_Amendment_0001_[Mod_-_Final].docx

N0002417R4434

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Amendment 0001 Changes:

1) Revise proposal due date and time as outlined in Sections A and L.

2) Replace Section C, para 3.4 in its entirety as outlined in red below.

3) Add para 6.1 to Section C as outlined in red below.

4) Add Rolling Admissions Clause to Section H as outlined in red below.

5) Revise Sections L and M to update the estimated man-days and man-hours and include required production durations for Lot 1 and Lot 2, as outlined in red below.

6) Revise Sections L and M to update the number of concurrent CMAVs required for Lot 2, as outlined in red below.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Aug-2017 10:00 AM to 01-Sep-2017 02:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

1.0 PURPOSE

The U.S. Navy must maintain and modernize its ships to meet current and future operational requirements. To that end, the Government intends to utilize this supply contract for the repair, maintenance and modernization requirements of non-nuclear US Navy surface ships homeported and visiting the Everett, WA homeport. Accordingly, the work will be accomplished onboard U.S. Navy vessels located primarily within a 50-mile radius of Everett, WA, where the Northwest Regional Maintenance Center (NWRMC) will administer the contract.

Unless specified otherwise in a delivery order (DO) request for proposal (RFP), the work under this contract is expected to be performed at Naval Station Everett.

1.1 CLINs

1.1.1. Lot 1: CLINs 1000 & 1001, and if exercised, ITEM(s) 1100-1401 This Indefinite Delivery Indefinite Quantity Multiple Award Contract (IDIQ- MAC) lot for non-nuclear surface ships (including DDG, CG, LPD, LSD, LHA, LHD, PC, MCM and LCS Class ships) shall encompass complex emergent, scheduled, continuous maintenance, modernization, and repair requirements in the following primary categories:

Although not anticipated to account for a substantial portion of the scope under this lot, non-complex requirements may also be procured when doing so is in the best interest of the Government.

1.1.2. Lot 2: CLINs 2000 & 2001, and if exercised, ITEM(s) 2100-2401

This Indefinite Delivery Indefinite Quantity Multiple Award Contract (IDIQ- MAC) lot for the maintenance and modernization of non-nuclear surface ships (including DDG, CG, LPD, LSD, LHA, LHD, PC, MCM and LCS Class ships) shall encompass emergent, scheduled, continuous maintenance, modernization, and repair requirements in Continuous Maintenance (CM) and Emergent Maintenance (EM) ship availabilities. The emergent, scheduled, continuous maintenance, modernization, and repair requirements included under this contract are not expected to include complex work, such as work on shipboard critical systems, which are described in greater detail in paragraph 1.5 of the general statement of work (SOW). However, complex requirements including work on shipboard critical systems may also be procured under this lot when doing so is in the best interest of the Government.

1.2 GENERAL SCOPE OF SHIP REPAIR AND OVERHAUL

The Contractor, under the direction of the Northwest Regional Maintenance Center (NWRMC) but as an independent Contractor and not as an agent of the Government, shall furnish the material, support (electrical, crane, rigging, etc.) and facilities necessary for the accomplishment of the work identified in each DO.

Typical ship repair efforts include management, planning, engineering, quality control, shipboard/off ship production(including welding; marine pipefitting; ship fitting; blasting; painting; sheet metal forming; shaping; cutting and stamping; electrical/electronic repairs and modernization; electrical/electronic alteration; pump/motor and ship’s mechanical systems repair; tank cleaning; rigging; and temporary scaffolding removal/installation) and component/system testing and trials.

Although facility requirements may vary with the work authorized for a specific delivery order, the successful offeror must be a ship repair company with facilities within the NWRMC local travel area (an area consisting of a fifty (50) mile radius of (NWRMC)) and possess or have committed access to the minimum shop facility requirements with the capability to perform the efforts following:

a) Shipfitting types of work. Cutting (gas, arc and shear), rolling, shaping, grinding and fitting steel and aluminum plates and shapes.

b) Sheet metal work. Forming, shaping, cutting (gas, arc and shear) and stamping steel and aluminum sheets.

c) Welding. Welding plates and shapes (steel and aluminum), sheet metal (steel and aluminum) and piping joints and fittings.

d) Pipefitting. Targeting, fitting, bending, pickling, testing, stress relieving and threading all kinds of pipe (including brazing).

e) Machinist/Mechanical (shop and marine). Removing, machining, repairing, testing, cleaning, hydraulic flushing and reinstalling shafting, propellers, sea chests, foundations, winches, hoists, rotating machinery, davits, deck equipment, pumps, valves and bearings.

f) Electrical. Installing and checking out wiring, cabling, controllers, switchboards, equipment, motors (including motor rewind and repair), lighting, communications, telephones, solenoids, switches and metering.

g) Electronics. Removing, repairing, (re)installing and operational testing of electronic equipment.

h) Rigging. Availability of equipment to remove and to install major ship components and equipment.

The successful IDIQ-MAC holder(s) will be responsible for all work required under a DO; regardless of whether specific work items are performed with in-house resources or are subcontracted. The Prime Contractor(s) are responsible for all contracted and sub-contracted labor, management, supervision, coordination, quality control, quality assurance, quality management, safety management, environmental management, material, equipment, and transportation necessary to perform the requirements of each ship maintenance, modernization and repair DOs. The Prime Contractor(s) shall ensure adequate resources are dedicated to comply with the standards, guidelines and procedures as stated to satisfy the requirements of DOs.

In performing this contract, as tasked in individual DOs, the Prime Contractor(s) shall:

· Provide all required facilities and supporting services and equipment (except those furnished by the Government under express provisions of this contract or DO) in the Everett, WA homeport.

· Provide an established management organization geared toward ship repair at all levels of size, value and complexity, with clear lines of authority, delegation of responsibility and mid-level managerial positions, capable of managing production, quality assurance, material procurement/control and subcontractor control and developing and integrating planning, estimating and scheduling functions.

· The contractor shall assign one lead project manager for each task order and this person shall coordinate all aspects of the task order with the designated Government representative and vice versa. The contractor lead will keep the Government representatives apprised of schedule, technical, material and financial issues pertinent to the task order.

· Complete, control, integrate, schedule, and progress a diverse set of ship repair capabilities.

· Provide engineering and design support to diagnose and evaluate technical problems and issues and to make competent technical recommendations.

· Procure and control material. This includes purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material. This also includes providing an inventory system for both Government Furnished Material and Contractor Furnished Material, including ordering, tagging and warehousing of material. All materials selected for installation must meet the specified standard military performance specifications, Federal performance standards, and may require to be listed on a Qualified Products List (QPL) for shipboard installations to ensure meeting the designated/engineered requirements for boundary locations, fire insulating/fire retardant properties, durability requirements, and for the reduction of toxic compounds produced/released should the material be ignited or installed in a confined space.

· Provide a quality control organization that, as a minimum, adheres to the requirements of ANSI/ISO/ASQ 9001-2008 and 009-04 standards.

· Perform Non-Destructive Testing.

· Provide Qualified Welding.

· Manage subcontractors, including selecting, scheduling, managing, monitoring and controlling of subcontractors.

· Manage all Safety/Security, including performing safety training, provide required first aid/medical services, performing fire protection/procedures, and providing physical yard security.

· Control Hazardous Material/Waste. Satisfy all legal requirements for removal, storage and disposal of hazardous waste. This includes providing segregated storage of Hazardous Material, obtaining all required State/Federal agency issued hazardous waste generator numbers and disposal documentation.

· NAVSEA SI 009-106; The Work Authorization Form Coordinator (WAFCOR) shall be responsible for the work authorization control process for all Repair Activity (RA) work being performed during the contract performance period. The WAFCOR shall receive, process, compare, and coordinate all Work Authorization Forms (WAFs) and Technical Work Documents (TWDs) submitted by RAs in accordance with the requirements of Volume IV, Chapter 10, of the Joint Fleet Maintenance Manual.

· Provide schedules and associated reports IAW 009-60 and 09-111.

Due to U.S. Navy or other customer commitments and schedules, a significant number of task orders may be issued as emergent requirements. The contractor may be required to respond to more than one requirement (simultaneous task orders for more than one vessel).

1.3 DELIVERY ORDER REQUIREMENTS

DOs may provide more detailed requirements than those provided in the basic contract award. If a DO does not provide a specific requirement, the terms and conditions of the basic contract shall apply. Each DO RFP will include technical documents such as work specifications, standards, drawings, publications or other documents and statements of work to allow IDIQ-MAC holders to prepare proposals.

Whenever specifications, standards, drawings, publications or other documents are cited without issue number, revision, date or amendment number identified, the revision, date or amendment in effect as of the date of the DO issuance shall apply. Wherever specific issue number, revision, date or amendment number for specifications, standards and publications are specified, the issue specified shall apply.

In the execution of this contract, specific references for individual items and associated referenced technical documentation shall be identified in each DO. These references may include, but are not limited to, the following documents:

1. General Specifications for Overhaul of Surface Ships (GSO)

2. General Specifications for Overhaul with the AEGIS Addendum (GSO SUPPL)

3. Military Standards and Military Performance Specifications

4. Technical Manuals

5. Naval Operations (OPNAV) Instructions

6. Commercial and Industry Standards

7. Government Standards, Technical Drawings and Documentation

8. Joint Fleet Maintenance Manual (JFMM)

The Contractor shall comply with all NAVSEA STANDARD ITEMS (NSIs) to be specified in each DO as follows:

· All Category I Standard Items shall be invoked in every DO at a minimum without further reference.

· Category II Standard Items shall be referenced in each applicable Work Item and/or Statement of Work.

The Contractor shall comply with all local requirements in addition to State and Federal Environmental, Safety, and Health (ESH) regulations.

NOTE: The contractor shall comply with the latest revision of these documents in effect at solicitation closing and when each option year is invoked. Additionally, in the event that there is any conflict between the references, NSIs, Local Work Templates (LWTs), and Standard Work Templates (SWTs) take precedence over technical manuals, other specifications, and other references.

When necessary, Contract Data Requirement List (CDRL) requirements will be specific to each DO issued under this contract. These CDRLs will be identified by the Government as a part of the DO solicitation and shall be a requirement of that particular DO.

1.4 UNSCHEDULED MAINTENANCE:

An essential portion of the IDIQ-MAC scope is the work outside of CNO scheduled availabilities such as scheduled and unscheduled Emergent Maintenance (EM) and Continuous Maintenance (CM) Availabilities. These availabilities may require the completion of urgent work that has the potential to become ship disabling on non-critical systems. In addition to DO performance evaluations related to quality and timeliness, IDIQ-MAC holders will be evaluated in CPARS based on their ability to meet the following minimum requirements throughout the IDIQ-MAC’s potential five-year period of performance. If IDIQ-MAC holders are unable to meet any of these requirements, they must notify the contracting officer within four (4) hours of the initial urgent ship repair notification. The Government will assess the validity of an IDIQ-MAC holder’s inability to meet these requirements as well as the frequency of such requests/notifications. If a current IDIQ-MAC holder is unable to consistently respond with the CM/EM requirements and timelines, the IDIQ-MAC holder will be evaluated accordingly.

1.4.1 Ship Checks: IDIQ-MAC holders shall conduct ship checks within four (4) hours of notification for work discovered during execution for a CM/EM when the ship is in port.

1.4.2 Proposals: Within twelve (12) hours of ship check, IDIQ-MAC holders shall provide the Government a proposal. At a minimum, the proposal shall be of a Class F estimate standard and shall be supplemented with a brief explanation of proposed cost/price.

1.4.3 Assessment & Preparation: In the event the ship is not in port, but returning to the port, IDIQ-MAC holders shall have the capabilities to identify potential faults and failure causes prior to the ship’s arrival, conduct timely assessment of required repairs, identification and implementation of technically correct repair plans, accelerated procurement of necessary parts and material, and execution of timely repairs, including the ability to support around-the-clock repair effort.

1.4.4 Commence shipboard work within twenty four (24) hours of discovery and original notification to the contractor.

1.5 CRITICAL SYSTEMS

Although not all inclusive, the following is a list of the most common critical systems.

SSDG Fuel Oil Systems (LHD-8/LHA-6 only)

LSD 41/49 & LPD 17 Class Critical Systems:

LPD17 Class Titanium Piping Systems Shipboard Central Hydraulics Systems

2.0 BASIC CONTRACT DELIVERABLES & REQUIREMENTS

Contractors receiving IDIQ-MAC awards shall submit the following to the RMC Code 400 administrative contracting officer (ACO) within 30 days of award; with revisions submitted as directed by the RMC ACO or contract data requirement list (CDRL) requirements. Contractors will not be eligible to be awarded Delivery Orders until reports are provided.

2.1.1 QUALITY ASSURANCE MANAGEMENT SYSTEM (in accordance with NAVSEA Standard Item 009-04)

2.1.2 SAFETY PLAN (in accordance with NAVSEA Standard Item 009-74)

2.1.3 HEAVY WEATHER PLAN (in accordance with NAVSEA Standard Item 009-69)

2.1.4 SECURITY PLAN (in accordance with NAVSEA Standard Item 009-72)

2.1.5 FIRE PREVENTION PLAN (in accordance with NAVSEA Standard Item 009-07)

2.1.6 24-HOUR POINT OF CONTACT

Within five (5) days of contract award, confirm the person responsible to respond to Government calls within two (2) hours, 365 days of the year for emergencies. If an IDIQ-MAC holder’s 24-hour point of contact changes at any time during contract performance, the RMC Code 400 ACO shall be notified, in writing, within 24 hours of the personnel change with a copy to Code 300 Project Manager.

2.1.7 RESERVED

3.0 DELIVERY ORDER MODIFICATIONS

Unless a DO specifies otherwise, the following processes shall be strictly followed. Adherence to the process will be assessed and documented, as applicable, in an offeror’s past performance evaluations (e.g. CPARS and future DO proposal evaluations).

3.1 IDENTIFICATION OF CONDITION FOUND

In accordance with the requirements of NAVSEA Standard Item 009-01, the contractor shall identify needed repairs and recommend corrective action during DO performance for work/deficiencies discovered which are not covered by the existing work package. For conditions to impact the critical path(s) /controlling item(s), the contractor shall notify the government via electronic media within 24-hours of discovery. This initial notification need not include all content required for a Condition Found Report (CFR), but must include a description of the condition/deficiency and an estimated timeframe for the offeror’s professional recommendation for resolution, which shall not exceed five (5) days as specified below. Recommended repairs and corrective actions shall be submitted to the Government in the form of a CFR (intended to represent the “Work Request” described in DFARS 252.217-7028) per CDRL A002.

3.2 NOTIFICATION TO GOVERNMENT

CFRs shall be submitted through the Navy Maintenance Database Re-platform (NMDR) within three (3) working days of discovery of the condition. At a minimum, the CFR will include the following:

(1) Identify contract, DO, ship, and hull number

(2) Serialized by CFR number

(3) Identification of the applicable Work Item number

(4) Date requirement was discovered

(5) Description of the work requirement

(6) Specific location of the work

(7) Recommendation for corrective action

(8) Recommendation for the appropriate/best time to accomplish the work (i.e. during current availability with or without schedule change, future CNO or Continuous Maintenance Availability). Provide supporting rationale for the recommendation, such as cost efficiencies, availability of work force, availability of material, premium expenditures, etc.

(9) Identification of related changes, if any, to the internal milestones and production and contract completion dates.

3.3 GOVERNMENT REVIEW AND RESPONSE TO CFR

The Maintenance Team shall review the CFR. If the CFR is inadequate or incomplete, it will be rejected with time continuing to accrue (relative to 5-day requirement). As appropriate, the Government and contractor will need to meet, conduct ship checks and/or discuss the recommendation for corrective action further to determine the full scope of work required prior to final approval of the CFR. The contractor's accuracy reflected in the CFRs submitted may be evaluated in CPARS and utilized for past performance ratings on future DOs.

3.4 REQUEST FOR CONTRACT CHANGE

In the event a growth requirement or new work is validated and fully scoped, the Government may generate a Request for Contract Change (RCC) and the ACO may request a firm fixed price proposal from the contractor.

The contractor shall provide all Change Order Price Analysis (COPA) proposals to the ACO in response to RCCs within seven (7) calendar days. A contractor’s COPA shall remain valid for a minimum of 14 calendar days, unless otherwise specified on an individual RCC by the ACO; if another timeline is specified by the Government on an individual RCC, the contractor’s COPA shall remain valid for that amount of time. A COPA addressing a change to the FFP contract shall include at a minimum:

*Subcontractor quotes shall include labor hours, labor rate, material (part number, description, unit cost, quantity, total cost, and vendor quotes for each line item), and tiered subcontractor quotes (if applicable)

** Material quote shall include the part number, description, unit cost, quantities, total cost, and vendor quotes for each line item

Note 1: Labor hours for both prime and subcontract shall be provided broken down by trade and labor mix.

Note 2: The required documentation must accompany the COPA for the COPA to be considered submitted to the ACO. The resulting contact may include a Quality Assurance Surveillance Plan (QASP) at the order level outlining deductions associated with late or invalid COPA submittals.

If circumstances arise where the contractor is unable to submit a COPA within seven (7) calendar days, the contractor shall notify the ACO in writing of the specific circumstances and provide a revised date in which a COPA proposal will be submitted. Additional time needed to complete a COPA may be granted solely at the discretion of the ACO. The new timeframe granted, solely at the discretion of the ACO and may differ from the contractor’s request, shall be met by the contractor. Deductions may be assessed in accordance with a QASP at the order level.

3.5 MODIFICATION NEGOTIATION

Once the Government receives the contractor’s proposal, it will evaluate and negotiate it in accordance with applicable Agency regulations and policies. If necessary, the Government may issue unilateral modifications to accomplish required work using the pre-priced labor and material rates, outlined in Section B of this contract or as specified in individual DOs.

4.0 SECURITY REQUIREMENTS

Contractor personnel shall comply with all current badging and security procedures required to gain access to any Government site (e.g. DBIDS). Access to Naval Installations sites may only be gained by obtaining a badge (either permanent or temporary) from the security office. It is the contractor’s responsibility to check for and obtain changes and updated information at each installation on a continual basis. Further information can be found at: https://www.cnic.navy.mil/regions/cnrma/om/contractor_verification_system.html and at http://www.navsea.navy.mil/Home/Shipyards/PSNS-IMF/Command-Locations/Everett/

5.0 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

Except as specified in the paragraph below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer 's. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price and/or schedule to cover any increase in charges incurred as a result thereof.

If the contractor believes it has been directed to perform work outside the scope of the contract, it must notify the Contracting Officer immediately.

6.0 GOVERNMENT INFORMATION TECHNOLOGY SITES

The successful offeror will be required to have access to and use Navy Maintenance Database Re-platform (NMDR), Naval Ships Engineering Drawing Repository (NSEDR), Electronic Departures from Specifications (EDFS), and other logistic support required throughout the administration of this contract per the CDRLs and NAVSEA standard items invoked at the time of delivery order issuance.

6.1 NAVY MAINTENANCE DATABASE (NMD):

The Contractor shall use NMD for the submission of reports as required by CDRLs throughout the administration of this contract. In addition to the submission of reports, the contractor shall also utilize NMD to: enter in data fields for check points (scheduling, inspection data, inspection results), enter Test and Inspection Plan (TIP) data, enter and adjudicate Corrective Action Request (CAR) information, and enter and manage, inside the program, Required Reports, including Condition Found Reports (CFR).

The following website outlines access control requirements that must be adhered to for this government information system: http://iase.disa.mil/pki/eca/Pages/index.aspx

7.0 COORDINATION PROCESS

The Contractor shall assign one lead individual, with the authority to obligate the contractor, to be responsible for communications with the Government for overall contract administration. This individual must be available 24 hours / day and respond to Government inquiries within two (2) hours.

The Contractor shall assign one lead individual for each DO who shall coordinate all aspects of the job with the designated Government representative and vice versa. The Contractor’s designated representative will keep the Government's representative apprised of schedule, technical, material and financial issues pertaining to the order. The designated “lead individual” for the IDIQ-MAC and individual DOs may be the same employee as long as all contract and DO-level requirements are met.

All communication with other Government organizations, Commands and Departments shall be via the Contracting Officer unless otherwise authorized. The Contractor’s employees shall not visit vessels or military activity associated with a DO without prior approval from the Contracting Officer or Project Manager. All visits shall be coordinated by the Government Maintenance Team.

8.0 DELAY/DISRUPTION

The Contractor shall coordinate the DO work effort with the Maintenance Team, on a daily basis to prevent changing situations from causing delays and disruptions. Disruption due to minor delays in obtaining access to spaces and operation of equipment are to be expected. A minor delay is defined as eight (8) hours or less in duration. Minor delays and/or disruptions are considered normal rather than unusual occurrences during the performance of requirements ordered under this contract.

If, during DO performance, delays greater than a minor delay indicated above are encountered, the Contractor shall immediately (verbally) notify the Contracting Officer, followed by a written statement within 24 hours after occurrence of delay, stating time of impact, reason for delay, duration of impact, number of people affected, action taken to properly schedule the work, and action taken to minimize impact.

9.0 MULTI DAY TECHNICAL MEETINGS / REVIEW MEETINGS

Contractor and Government representatives shall meet in Everett, WA quarterly, or as required by the Government (with two (2) working days advance notice), for the duration of the contract to review the Contractor’s performance on either individual or on a collection of DOs and/or to share feedback and/or lessons learned.

In addition to those meetings required by the NAVSEA Standard Items, Contractor personnel shall be available for informational meetings with the Project Manager to discuss the direction, progress, results, and/or issues that occur during the performance of each DO placed under this contract.

The Contractor shall include attendance of meetings as part of their fully burdened ship repair labor rates.

10.0 GOVERNMENT FURNISHED MATERIAL (GFM)

Government Furnished Material (GFM) cited in the DO RFPs will be delivered or made available to be picked up as identified in each DO, unless other location(s) is/are specified in the contract. The successful offeror is to contact the Property Administrator to coordinate obtaining GFM.

Government property permanently removed from a vessel that requires a Property Administrator's disposition instructions shall be properly prepared for shipment and be delivered as directed by the Property Administrator.

GFM will be listed in paragraph 5 of the Work Item(s).

11.0 USE/POSSESSION OF PORTABLE ELECTRONIC DEVICES (PEDs)

The possession and use of portable electronic devices (PEDs) within the confines of any naval vessel, or in the contractor's facility where equipment removed from the vessel is being worked, is strictly controlled.

PEDs (cellular phones, tablets, etc.) with digital imaging capabilities are strictly prohibited. PEDs may not be connected to any Navy-owned or controlled network. PEDs may not be used to store or process any digital information associated with the conduct of the contract without written authorization from the Naval Supervising Activity (NSA).

Questions related to PEDs shall be directed to the Project Manager.

12.0 ORGANIZATION CHART

Within the time limit described in each DO, but no later than the start of the Availability, the prime contractor shall submit a chart detailing each management, technical, engineering, contracting and production position from the highest company level to the lowest supervisory level. Include descriptions of each position describing the duties, responsibilities, authority and names of the individuals filling the positions. The organizational chart must represent the facility that will perform the work.

13.0 NON SMOKING POLICY

The entire vessel, topside and below decks, is to be considered a "No Smoking Area" unless otherwise indicated by shipboard policy. Local installation policies shall also apply.

14.0 ABATEMENT: Abatement work will be conducted in accordance with NAVSEA Standard Item 009-32. Paint abatement will be included as part of pricing for all proposals and is not subject to additional growth.

15.0 FIRE PREVENTION: The contractor will meet requirements of the NAVSEA Industrial Ship Safety Manual for Fire Prevention and Response (8010 Manual) and NAVSEA Standard Items 009-28 and 009-08. The contractor will account for required fire drills in the proposed work schedule.

16.0 Quality Assurance Surveillance Plan (QASP) – The contract may include a QASP at the delivery order level to monitor contract performance. The QASP may contain punitive damages to be unilaterally assessed against the contractor for not meeting specific contract requirements.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been added by full text:

ROLLING ADMISSIONS FOR FUTURE ADDITIONAL IDIQ-MAC HOLDERS

The Government reserves the right to determine whether it would be appropriate to announce a new competition for the purpose of adding additional IDIQ-MAC holders. Periodically, the Government will assess the quality of performance by each IDIQ-MAC holder, the number, value and complexity of work assigned to each holder and amount of competition achieved. In addition, the Government will assess the internal transaction cost for issuing each delivery order and whether revisions are needed to the scope of the Statement of Work (SOW). Based on these criteria and if it is in the best interest of the Government, the Procuring Contracting Officer (PCO) may announce a new competition to add additional IDIQ-MAC holders to this contract. Should rolling admissions be invoked by the Contracting Officer, current IDIQ-MAC holders may be afforded the opportunity to re-propose the fixed priced ship repair labor and material burden ceiling rates.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

Section L – Instructions, Conditions, and Notices to Bidders

ADDITIONAL INFO FOR OFFERORS

1. INTRODUCTION

This solicitation package is a Request for Proposals (RFP) that will result in the award of Indefinite Delivery Indefinite Quantity Multiple Award Contracts (IDIQ-MACs).

The IDIQ-MAC for non-nuclear surface ships (including DDG, CG, LPD, LSD, LHA, LHD, PC, MCM and LCS Class ships) will be comprised of two Lots:

· Lot 1 for Complex emergent and continuous maintenance & Chief of Naval Operations (CNO) availabilities

· Full and open Competition (not set aside for small business)

· Lot 2 for Non - Complex emergent and continuous maintenance Availabilities (set aside for small business)

· Small Business Set-aside

For each Lot, the Navy intends to award contracts to a minimum of two (2) and a maximum of four (4) responsible awardees (contractors) who will compete for Delivery Orders to provide surface ship repair and overhaul as outlined in Section C of this solicitation. Thus, the Government anticipates awarding the IDIQ contracts through a Best Value source selection process.

Lot 1 of the acquisition described in this solicitation is solicited under full and open competition on an unrestricted basis.

In accordance with FAR 19.502, Lot 2 of the acquisition described in this solicitation is reserved exclusively for participation by small business concerns. The applicable NAICS code for this solicitation is 336611, and the related small business size standard is 1,250 employees. Offerors are advised that the Government will evaluate and consider for award only those proposals submitted by Offerors that qualify as small business concerns under the applicable size standard. Offers received for Lot 2 from Offerors that do not qualify as small business concerns will be considered nonresponsive and will be rejected by the Government. Offerors shall refer to the clauses entitled “Notice of Total Small Business Set-Aside” (FAR 52.219-6) and “Limitations on Subcontracting” (FAR 52.219-14) under Section I of this solicitation for further information and requirements relating to a total small business set-aside.

All inquiries shall be directed to Steven Galer, Procuring Contracting Officer (PCO) and Jessica Claitt, Contract Specialist, at steven.galer@navy.mil and jessica.claitt@navy.mil. To ensure the Government is able to adequately address and respond to an offeror’s request for pre-proposal information (PPI) via a solicitation amendment, questions shall be submitted no later than 1300 local time, Washington, DC (EST), 28 July 2017. Requests or questions received will be answered in writing and provided to all offerors prior to the required date for submittal of proposals. The Navy reserves the right to not answer any requests received after 1300, local time Washington, DC (EST), on 28 July 2017. All requests for PPI should reference the applicable solicitation and/or specification page and paragraph number and be submitted on the Request for PPI form (Attachment S-3) provided with this solicitation.

1. INSTRUCTIONS FOR THE SUBMISSION OF OFFERS

Proposal Due Date: NAVSEA will not accept electronic submission of proposals. All copies of the proposals (Volumes I, II, and III if applicable) shall be submitted to the PCO at the address below no later than 1400, local time NWRMC (PDT) on 1 September 2017 at NWRMC, Everett Naval Station by mail or hand delivered to the NWRMC Contracts Department. Late proposals WILL NOT be considered. Partial proposals or attachments submitted late WILL NOT be considered. Offerors are advised to consult FAR 15.208 related to timely receipt of proposals.

Proposals sent via mail shall be sent to:

Eric Niemann (C400 RMC) Northwest Regional Maintenance Center (NWRMC) BLDG 2200, Code 400

NAVAL STATION EVERETT

2000 W Marine View Dr Everett, WA 98207 In care of Steven Galer, Naval Sea Systems Command

Proposals Hand Carried: All proposal hand carried must be delivered by the Contractor’s representative to Eric Niemann, Northwest Regional Maintenance of NWRMC, 2000 West Marine View Dr Bldg 2200, Everett, WA 98207 at Naval station Everett. Please call Eric Niemann at 425-304-5522 (desk), 360-340-6632 (mobile) to coordinate delivery.

Hand carried Proposal will not be accepted at any other location.

Originals may be shipped in the same boxes as the copies to eliminate excess shipping costs. However, originals should be separately wrapped inside the container, and clearly labeled “ORIGINAL PRICE PROPOSAL” or “ORIGINAL NON-PRICE PROPOSAL.” The exterior of each box MUST clearly indicate its contents.

Timeliness of receipt of proposals will be determined based on the time of receipt at NWRMC’s location (See Section L Clause “Special Proposal Receipt Requirements” and FAR 52.215). Current threat conditions shall be considered when submitting the proposal for this solicitation.

Proposal Packages: A complete proposal submission will include the following:

VOLUME I – Price Proposal:

0. Cover Letter to include offeror’s CAGE and DUNS number

0. Signed SF 33 with all amendments acknowledged

0. Labor and Material Burden Rates Price Sheet (Attachment J-1) (Offerors proposing for both Lot 1 and 2 shall submit separate proposals for each lot)

0. Subcontracting Plan (Lot 1 & from large business concerns only)

VOLUME II – Non-Price Proposal (Offerors proposing for both Lot 1 and 2 shall submit separate proposals for each lot)

0. Proposal in response to Factor 2: Management Capabilities

0. Proposal in response to Factor 3: Trade & Facility Resources

0. Proposal in response to Factor 4: Management & Technical Experience, including the Management & Technical Experience Data Sheet (Attachment S-1)

0. Past Performance Questionnaire (If applicable, Attachment S-2)

VOLUME III – Pre-Award Information

0. Pre-Award Information

3.0 GENERAL INFORMATION

Pre-award Surveys: The Government reserves the right to conduct a pre-award survey or to require other evidence of technical, production, managerial, financial, and similar abilities to perform prior to the award of any proposed contracts.

Estimated Award Date: The Government anticipates awarding IDIQ-MACs in the November 2017 timeframe. Offerors must provide a period not less than 120 calendar days from the proposal due date for Government acceptance of the offer. (Complete block 12 of the Standard Form (SF) 33).

Alteration of Solicitation: Offerors shall respond to the solicitation as posted. Offerors who alter the solicitation (except for completing appropriate “fill-in” blocks and certifications) may be considered non-responsive and thus ineligible for award.

Proposal Information: Offerors shall not presume the Government has knowledge outside of information provided in the proposal. Additionally, offerors are advised that statements such as: “the offeror understands”, “the offeror has a long history of outstanding support”, “standard procedures shall be used”, “well known techniques shall be employed” or any paraphrasing of the solicitation, shall be considered inadequate to demonstrate experience, knowledge of, or compliance with solicitation requirements. Offerors are encouraged to provide specific and concise information to validate all assertions.

Amendments: The Government may revise the solicitation at any time by means of an Amendment. It is an offeror’s responsibility to ensure it is accessing the FBO website to view potential amendments and procurement notifications for this solicitation.

Teaming Arrangements: Proposals must be submitted by one (1) prime contractor. Offerors may be listed as subcontractors in multiple proposals but may only submit one (1) proposal as a prime contractor with a unique Commercial and Government Entity code and Taxpayer Identification Number. To be evaluated as a Joint Venture (JV), offerors must provide a notarized agreement (with the price proposal) delineating roles and responsibilities for all proposed work.

4.0 PROPOSAL FORMAT

To facilitate efficiency and consistency in proposal evaluation, the following guidance is mandatory. Proposals which do not follow this guidance may be rejected as non-responsive and thus ineligible for award.

Hard Copy Proposals: Offerors shall use the forms provided with this solicitation. All pages shall be DOUBLE-SIDED on 8.5 x 11 inch paper with a one-inch margin. Text shall be Times New Roman with a minimum font size of 12. Each side of the page will count as one “page”. Any type contained on graphics page shall not be smaller than 10-point font. Any pages that may be revised as a result of discussions (if required) shall contain revision numbers and date of the proposal revision submission.

CD: Proposal information provided on the CD shall conform to the requirements of the hard copy proposal such that if an evaluator were to print from the CD, the format would be identical to that provided in hard copy. Documents shall be in Microsoft Office version 2010 and Adobe X Pro PDF compatible, virus-free stable media storage devices capable of being read on a DVD/CD-ROM drive. All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious. No fields shall be password protected. If files are compressed, the necessary decompression program must be included. In cases where the hard copy and the electronic copy of the proposal conflict, the hard copy shall take precedence. The CDs shall be labeled to indicate the Offeror’s name, the solicitation number and the associated volume numbers.

5.0 PROPOSAL CONTENT

VOLUME I

Volume I shall be limited to the Cover Letter, SF 33, acknowledged amendments, the Labor and Material Burden Rates Price Sheet/excel worksheet (Attachment J-1) documenting the proposed ship repair and overhaul rates and the Joint Venture/teaming agreement (if applicable).

Additional submission criteria are as follows:

Cover Letter: The Cover Letter shall meet all requirements of the “first page of the proposal” outlined in FAR 52.215-1(c)(2)(i-v). In addition to those requirements, the offeror shall include the following in the cover letter:

8. CAGE and Data Universal Numbering System (DUNS) numbers for the Prime contractor

1. Identification of all enclosures included with the proposal

1. A statement as to which lot(s) the offeror is proposing for

Standard Form 33 (SF 33): As part of the Price proposal package, the offeror shall submit the completed SF 33 with blocks 12 through 18 completed as well as all sections with applicable fill-ins. Submission of a signed offer to the Government constitutes agreement and acceptance of the solicited terms and conditions.

Labor and Material Burden Rates Price Sheet: Offerors shall provide fully burdened ship repair labor rates and material burden rates as described in Section B. These rates shall be completed for all potential contract periods by completing the Labor and Material Burden Rates Price Sheet (Attachment J-1) provided with this solicitation.

Page Limits: Page limits represent the maximum pages the Government will evaluate. The required Volume I attachments and exhibits are not considered in the page limitation. Page limit criteria are as follows:

· The Cover Letter is limited to three (3) pages

VOLUME II

Volume II, non-price proposal information, shall be comprised of:

· Factor 2: Management Capabilities,

· Factor 3: Trade & Facility Capabilities,

· Factor 4: Management & Technical Experience and

· Factor 5: Past Performance information.

Factor 2: Management Capabilities: In response to Factor 2, Offerors shall provide:

1. The Offeror’s Master Ship Repair Agreement (MSRA). Offerors that hold an MSRA do not need to submit any further information in response to this factor. (Please note that offerors are not required to hold an MSRA to satisfy the requirements of Factor 2. Offerors that do not hold an MSRA must submit the information requested in paragraph 2) to demonstrate sufficient Management capabilities.)

or

1. For the Complex Lot 1, a narrative that demonstrates the management and organizational capabilities necessary to complete at least two (2) concurrent CNO Availability work packages.

For the Non-Complex Lot 2, a narrative that demonstrates the management and organizational capabilities necessary to complete at least three (3) concurrent Continuous Maintenance Availability work packages.

Administration/Management Control

· Describe the offeror’s program management organization to be used for this effort and how it will contribute to the planning and execution of work requirements.

· Provide an organizational chart for the offeror’s firm. The chart is to show each management, technical, engineering, and production position from the highest company level to the lowest supervisory level. Include descriptions of each position listed, fully describing the duties, responsibilities, authority, and names of the individuals filling the positions.

· Provide Resumes for the offeror’s principle management personnel, including the offeror’s Program Managers, Deputy Program Managers, and Ship Availability Managers. The offeror shall also provide resumes for the principle personnel responsible for managing Administration/Management Control, Production Technical Support, Production Control, Material/Procurement Control, Subcontractor Control, Quality Control/Test and Trials, Financial Control, Safety/security, and Hazardous Material/Waste Control. The resumes shall include:

· Education

· Ship repair experience

· Dates of employment with your firm and previous employers

· Special training or qualifications

· Resumes shall not exceed two pages for each individual

Production Technical Support

1. Describe the offeror’s engineering and design support capabilities (in-house or subcontracted). If subcontracted, describe how the subcontractor will be sufficiently integrated to allow timely technical problem diagnosis and recommendations.

Production Control

· Describe the offeror’s process to coordinate, control, interface, and progress work (including that of subcontractors).

· Describe the offeror’s process to train and maintain a qualified trades employees.

Material/Procurement Control

· Describe the offeror’s material / purchasing organization, staff and procedures.

· Describe the offeror’s process for maintaining status of outstanding material.

· Describe the offeror’s property control system for ordering, receiving, accounting, storing, handling, protecting and disposing of purchased materials. Include a description of facilities available for storage and safekeeping of material.

Subcontractor Control

0. Describe the offeror’s procedures for selecting, scheduling, managing, monitoring and controlling subcontractors.

Quality Control/Test and Trials

· Describe the offeror’s inspection and Quality Assurance organization and written inspection procedures to control, monitor, and implement the system.

· Describe the offeror’s welding procedures and welders' qualifications.

Safety/security

· Describe the offeror’s safety organization, procedures, training, first aid capabilities, fire protection capabilities & procedures and security procedures.

Hazardous Material/Waste Control

· Describe the offeror’s procedures and facilities to meet the legal requirements for documentation, removal, storage, and disposal of hazardous material/waste and an appropriate state/federal agency issued hazardous waste generator number.

Proposals in response to Factor 2 should contain brief statements of fact rather than wordy, generalized narratives. Each single side of a piece of paper shall be counted as one page toward the Factor’s 30-page limit, with the exception of the following items:

1. The first page of the Proposal, which shall consist of a single title page containing only the following basic information: volume number and Factor name; the solicitation number; the name of the contract; Offeror’s name; the full name and address designation of the soliciting Regional Maintenance Center; and the Offeror’s position regarding disclosure of proposal data. No pages placed before this title page will be evaluated.

1. The table of contents for the Factor, which shall immediately follow the title page described in item (a) above.

1. Any pages in the proposal used solely for the purpose for separating sections of the proposal, or as tabs.

1. Resumés, which shall not exceed two pages for each individual. Pages in excess of two will be counted toward the 30-page limit for the Factor

1. Up to five pages of exhibits. Each single side of a piece of paper in excess of the five-page allowance for exhibits will count as one page towards the 30-page limit for this factor. Exhibits are restricted to standard 8-1/2”×11” paper, with judicious use of 11”×17” paper Z folded to 8-1/2”×11” size for items such as organizational charts are permitted as necessary. Exhibits must not contain any text other than simple explanations pertinent to the exhibit.

Factor 3: Trade & Facility Resources: In response to Factor 3, Offerors shall provide:

1. The Offeror’s Master Ship Repair Agreement (MSRA). Offerors that hold an MSRA do not need to submit any further information in response to this factor. (Please note that offerors are not required to hold an MSRA to satisfy the requirements of Factor 3. Offerors that do not hold an MSRA must submit the information requested in paragraph 2) to demonstrate sufficient Trade & Facility Resources.)

or

1. For the Complex Lot 1,…