C-12_Pre-Solic_Brief_v_25Jun15.pptx

C-12 CLS Pre-Solicitation Conference

NAVAIR PUBLIC RELEASE 2015-563

Solicitation N00019-15-R-5500

Source Selection Information – See FAR 2.101 and 3.104

AIR-4.0E

Source Selection Office

Ground Rules All attendees must sign-in

Silence all electronic devices

No recording devices allowed

Meeting is unclassified

Any additional questions/communications shall be submitted, in writing, to the Contracting Office:

Stephanie Leikach and Phil Smith Stephanie.leikach@navy.mil / Phillip.smith@navy.mil Include solicitation number N00019-15-R-5500 in Subject Line of all communications

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Agenda 0800 – 0830 Registration

0830 – 0840 Welcome………………………………….Doug Dawson

0840 – 0850 Opening Remarks……………………..…Phillip Smith

0850 – 0930 C-12 CLS Program Overview…………..Judy Polca

0930 – 0940 Small Business Overview ..……………..Ken Carkhuff

0940 – 0950 Procurement Overview..…………….......Phillip Smith

0950 – 1000 Break

1000 – 1040 Source Selection Overview……………..Melissa Parker

1040 – 1055 Technical Overview…………………..….Cindy DuBois

1055 – 1115 Past Performance Overview……………Doy Sharpe

1115 – 1125 Price Overview…………………………...Phillip Smith

1125 – 1135 Closing Remarks…………………………Phillip Smith

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PMA207 Org Chart

= EOB

= NWCF

LEGEND

= MIL

Tier 0 - PM Principal Deputy PM CAPT Padula Program Manager Doug Dawson Tier I - DPMs

IPTL Legacy C/KC-130T Richard Stowell (PMA2072B)

DPM C/KC-130

Tom Benedik (PMA2072) LtCol Kirby Puckett

IPTL FMS

Michael Barton, (PMA2072C) IPTL Japan KC-130F/R Tina Tate (PMA207C3) IPTL Kuwait KC-130J Amanda Wood (PMA207C2)

IPTL KC-130J

Lynda Frattone (PMA2072A) IPTL Sustainment Paul Green (PMA2072A4) IPTL Airframe Tiffany Lukasewicz (PMA2072A3) IPTL Mission Systems Brian Foy (PMA2072A2) IPTL Weapons Vacant (PMA2072A1)

Tier III IPTLs

AOU

Steve Madden (PMA2072B1) Fleet Support Team C-130 FST Lead Paul Fitzgerald IPTL Chile KC-130R Shaun Quinn (PMA207C4) IPTL Philippines Tony Lotierzo (PMA207C5) Tier II IPTLs

DPM VR/OSA

CDR Warren Crouch(PMA2071)

IPTL Medium Lift Donna Elliott (PMA2071A) IPTL Utility Lift Mel Blade (PMA2071B) IPTL Executive Lift Gary Horsey (PMA2071C)

Jim Thompson

IPTL Range Support Aircraft Jamie Grubb (PMA2071D)

Program Office Competency Roles

APM BFM

Judy Polca (AIR7.8)

APM CON

Mark Krukar (AIR2.3.5)

APM CNSL

Tom Florip (AIR11.0) Class Desk CDR Brian Hawkins

APME

Larry Smith (AIR4.1)

OPS

Ron Crittenden/(PMA207OPS)

PSM

David Wood (AIR6.6)

AM

Curt Sproul/ (PMA207ACQ)

CM/DM

Dave Adams/(PMA207CM/DM)

APM T&E

Victor DiSanto (AIR5.1)

APMC

Amy King

DAPM BFM

CDR Kris Doran Billy Watts

APML

CDR Martin Rumrill Christine Patke LCDR Jason McCord Tiffany Lukasewicz USMCR Sustainment Krista Hunt (PMA2072B2) USNR Sustainment Christine Patke (PMA2072B3)

Tier III IPTLs

Program Development Vacant (AIR-1.4)

IPTL Commercial Modification and Sustaiment Vacant (PMA2071E)

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Opening Remarks Phillip Smith

PCO

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Pre-Solicitation Conference Goals Increase industry’s understanding of PMA-207 and the requirement for C-12 Contractor Logistics Support (CLS) services.

Afford industry an opportunity to provide feedback and to ask questions regarding the Government’s requirement.

Provide basic contractual information including the cognizant Contracts personnel, the types of support services being procured and an estimated timeline to award.

Increase competition and teaming/subcontracting opportunities amongst capable and/or interested service providers

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Disclaimer Statement Today’s remarks by Government officials are not a guarantee of the Government’s course of action in proceeding with the project or of a future contract award.

The information shared today reflects current Government intentions and is subject to change based on a variety of circumstances, including internal and external comments.

The formal solicitation is the only document that should be relied upon in determining the Government’s requirements.

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Feedback Industry feedback has resulted in valuable input during the solicitation development phase

Additional questions/feedback from industry is welcomed after today’s conference

Industry questions/feedback shall be received, in writing by, Stephanie Leikach, Contract Specialist, prior to noon 11 July 2015 in order to be considered during solicitation finalization

The Government requests that questions or input are focused on clarification of the draft solicitation to enhance the quality of offers

Questions/Feedback should not be submitted with proprietary information, or with limited or restricted rights assertions

Questions or requests for clarification will be addressed per FAR 15.201(f)

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(f) General information about agency mission needs and future requirements may be disclosed at any time. After release of the solicitation, the contracting officer must be the focal point of any exchange with potential offerors. When specific information about a proposed acquisition that would be necessary for the preparation of proposals is disclosed to one or more potential offerors, that information must be made available to the public as soon as practicable, but no later than the next general release of information, in order to avoid creating an unfair competitive advantage. Information provided to a potential offeror in response to its request must not be disclosed if doing so would reveal the potential offeror’s confidential business strategy, and is protected under 3.104 or subpart 24.2. When conducting a presolicitation or preproposal conference, materials distributed at the conference should be made available to all potential offerors, upon request.

Information to be Posted The Government intends to post an attendee list for today’s events Please contact Stephanie Leikach, Contracts Specialist, to opt out

The Government intends to post today’s Pre-solicitation Conference brief on FedBizOpps

The Government may post a summary of Government responses to Industry Questions/Feedback (received by COB 11 July 2015) upon release of the Formal Solicitation

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C-12 CLS Program Overview Judy Polca / Cindy DuBois

PMA 207

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C-12 Background UC-12W (Qty 6):

UC-12B/F/M (Qty 22):

All dual engine, turbo-prop aircraft with quick-release passenger seats, reconfigurable to carry passengers, cargo or passenger/cargo mix. Operate worldwide to provide high-priority movement of personnel/cargo, medical evacuation, courier transport and humanitarian rescue.

TC-12B (Qty 25)

Adding another UC-12W in 2016

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Fleet Support Locations - Worldwide

MCAS Miramar: 1 UC-12W

JRB Belle Chasse, LA:

2 UC-12W

Bahrain: 3 UC-12M

Guantanamo Bay, Cuba: 3 UC-12M

Misawa, JA: 1 UC-12F Atsugi, JA: 3 UC-12F Iwakuni, JA: 2 UC-12W (Bastion – rotation) Kadena, JA: 2 UC-12F Futenma, JA: 1 UC-12W

NAVAIR AIR OPS @ Pax: 2 UC-12M NCIS @ Manassas: 1 UC-12B VSX-1 @ Pax: 1 RC-12M MCAS Yuma: 2 UC-12F

MCAS New River, NC:

2 UC-12F

MCAS Beaufort, SC: 2 UC-12M

Corpus Christi, TX

25 TC-12B

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C-12 Contractor Logistics Support (CLS) Services Requirements The Contractor shall perform Organizational through Depot level maintenance, logistics, and sustaining engineering for all Navy and USMC C-12 Aircraft Site Support Maintenance Aircraft Depot Maintenance Engine Depot Maintenance Aircraft and Aircraft Systems Modifications Potential Site Stand Ups and Potential Closures

Sustainment strategy is to make the best use of public and private sector capabilities through Government and industry partnering initiatives.

FAA Commercial Maintenance, FAA Certified Repair Facility for Aircraft Condition Inspection (ACI), and Major Aircraft Depot Repairs / Modifications.

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N00019-15-R-5500 C-12 PWS

Performance Work Statement (PWS) – 1.0 Scope PWS 1.1 General Scope Contractor Logistics Support (CLS) Site support, Aircraft and engine Depot maintenance, Modifications, and Site stand-up and closures Minimize cost and logistics footprint

PWS 1.2 Background Federal Aviation Administration (FAA) type-certificated Twin-engine, turbo-prop, fixed wing Modified Beechcraft King Air Model 200 and 350 Series aircraft UC-12B, TC-12B, UC-12F, UC-12M, RC-12M and UC-12W Procured between 1979 and 1990, plus 6 aircraft in 2008 Cargo door access Pilot, co-pilot with 8 passengers or cargo or mix of each Potential to divest all 25 TC-12B aircraft by 30 September 2017 *

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Performance Work Statement (PWS) PWS 1.3 Site Operations

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Patuxent River Site (VXS-1 & Air Ops)

C-12 CLS secure office & tool storage areas within Hangar with designated space for 3 C-12 aircraft.

Hangar shared with other Type/Model/Series aircraft.

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Hangar space; C-12 CLS office & tool room access.

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C-12 CLS tool and office space with access door to additional room off to the side.

Access tool room via man door from hangar.

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Guantanamo (GTMO) Bay Site Add Pics of GTMO hangar

C-12 spaces in back half of GTMO hangar; front half usually shared with Search Access to C-12 CLS office & tool rooms on left.

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Day ferry

Evening ferry

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Manama, Bahrain Site

Photos depict C-12 office and tool room spaces, leading out to shared hangar.

“C-12” hangar shared with several helicopters. Adjoining hangar houses other aircraft. Other T/M/S support occupies 3 offices off of C-12 hangar space – constant foot traffic through C-12 hangar space.

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Manama, Bahrain Site

NO hangar doors.

2 dedicated C-12 hangar spaces and 1 C-12 ramp space.

Constant shuffling of ramp a/c amongst 10 (non-C-12) Conex containers.

Dusty, dusty, dusty….

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Kadena, Okinawa Site

Separate CLS office and tool rooms up front.

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Kadena, Okinawa Site

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Beaufort, SC Site

Shares hangar space with another T/M/S aircraft during x-ray / Non-Destructive Inspections (NDI). Events take precedence & requires C12s to exit hangar.

Separate C-12 CLS office and tool rooms.

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New River, NC Site

Shares drive-through hangar with base ops in winter (fire trucks) and occasionally with transient aircraft or military ceremonies.

C-12 CLS tool rooms and office area off to right.

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Atsugi, Japan Site

Separate C-12 CLS office and tool rooms.

Shares hangar space with another aircraft platform & CLS maintainer..

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Atsugi, Japan Site

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PWS

PWS – 1.0 Scope (continued) PWS 1.4 Maintenance Concept Depot-level maintenance of airframes, engines, propellers, accessories and all logistics support Under FAA Title 14 Code of Federal Regulations (CFR) Part 21 Maintenance or repair accomplished by:

Site maintainers, Original Equipment Manufacturer (OEM)-authorized Service Center, or FAA or European Aviation Safety Agency (EASA)-certified Part 145 Repair Station 3 variants of Pratt & Whitney PT6A engines: -41, -42, and -60A 3 variants of propellers:

3-Bladed Hartzell 3-Bladed McCauley 4-Bladed Hartzell

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PWS (cont.)

PWS – 1.0 Scope (continued) PWS 1.5 Government Responsibilities Technical Point of Contact (TPOC) at each Site Verifies contractor providing supplies and services in accordance with (IAW) PWS.

PWS 1.6 Flight Hour Estimate IAW Appendix A - Estimated Flight Hours PWS – 2.0 Applicable Documents and Certifications

PWS – 3.0 General Requirements PWS 3.1 Certifications Commander, Naval Air Forces (CNAF) Instruction 4790.2B Naval Aviation Maintenance Program (NAMP), Chapter 11 Title 14 Code of Federal Regulations (CFR) Federal Aviation Administration Regulations

OEM Proprietary Aircraft, Engine and Propeller Technical Publications are not provided; contact OEM for web access or otherwise.

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PWS 3.2 Site Level Maintenance Personnel Certification – Ensure all personnel performing aircraft and engine maintenance are FAA certified with Airframe and Power Plant (A&P) License

PWS 3.3 Quality Assurance Program (QAP) Ensure QAP is part of Contractor’s Title 14 CFR Part 145 Operations Emphasis on Material Condition of aircraft

PWS 3.4 Commercial Quality System Includes Corrosion, Tool & Foreign Object Debris (FOD) control In accordance with (IAW) American National Standards Institute – American Society of Quality (ANSI-ASQ) IAW International Organization for Standardization (ISO) 9001-2008 IAW Title 14 CFR Part 145 Accountable for all subcontractors and vendors

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PWS 3.5 Hazardous Material and Waste

PWS 3.7 Operations Security Program

PWS 3.8 Government and Contractor Property Contractor shall manage Government Property (Appendix B – Gov’t Furnished Property (GFP)) IAW Federal Acquisition Regulations (FAR) 52.245-1 Alt I Appendix B GFP furnished no later than end of Transition Phase-in period Contractor provides office supplies, equipment, furniture, and fixtures Government provides fuel, fire extinguishers, oxygen, and nitrogen at home and deployed sites

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PWS 3.9 Government Provided Services Physical security, fire protection, law enforcement HazMat storage and waste disposal Basic telephone and data transmission lines on Base or home Site Post-crash damage aircraft recovery….

PWS 3.10 Access to Federally Controlled Facilities… Base Installation Security, Access and Common Access Card (CAC) Identification Security Requirement – VISAs, physical examinations, passports, country clearances, background investigations, Joint Personnel Adjudication System (JPAS) record maintenance, and violations Information Assurance

Facilities are managed by the Base Commanding Officer NAVAIR does not maintain Base Support Agreements

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PWS 3.11 Project Management Meet performance requirements of the PWS Includes work in progress at start of full contract performance Excludes work in progress at a depot facility; accountability transfers to Contractor after Return to Service delivery (by incumbent) Project Manager’s contact information to PCO on first day of full contract performance; future changes submitted within 5 business days.

PWS 3.12 Web-Based Information System (WIS) Secure site On-line internet accessibility from Navy Marine Corps Intranet (NMCI) Allow for Gov’t to print, view, and download reports via NMCI Interactive query (by site) with update capability on real time basis Tracks logistics support information: Projected maintenance, parts, repair cycle(s), inventory…

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PWS 3.13 Contractor Personnel Critical Job Positions (Appendix C) not vacant more than 30 consecutive days; submit Appendix C personnel changes within 5 business days Passenger flight within Gov’t aircraft when in best interest of the Gov’t

PWS 3.14 Subcontractor Management Prime shall oversee and manage Ensure that subcontractor(s) problems are identified and resolved to minimize impact to the Gov’t and meet readiness requirements

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PWS 4.0 – Transition Phase-In (CLIN 0001) PWS 4.1 Transition Phase-In First 60 days of contract performance Preparation period for hiring, relocating, training of personnel Perform inventory of Government Furnished Property (Appendix B) Incumbent fully responsible for continued operations, including “in work” depot modifications until accepted by the Government.

PWS 4.1.3 Transition Phase-In Status Reporting – weekly basis PWS 4.1.4 Post Award Conference – at PAX within 30 days of award PWS 4.1.6 Operations – Coordinate with incumbent for turnover

PWS 4.1.8 Export Control Licenses – International Traffic in Arms Regulation (ITAR) controlled items, (listed by part number), requires Export Control License requests no later than 30 days after contract award.

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PWS 5.0 – Site Operation Requirements (CLIN 0X13-0X21) PWS 5.1 Scheduled & Unscheduled Site Level Maintenance Performed on all aircraft, engines, propellers and support equipment Phase maintenance, flight-line support, inspections and Service Action compliance On-site or during short-term (≤ 30 days) deployment or detachment Accommodate 25% temporary variance to estimated monthly site flying hours cited in Appendix A – Estimated Flight Hours Meet Mission Capable (MC) rate of 80% for each aircraft for every month (Appendix D – Performance Metrics)

PWS 5.1.2 Transient Aircraft – Service temporary stop-over C-12s from other C-12 sites (see Table 1, PWS 1.3 Site Operations)

PWS 5.1.4 Aviation Life Support System and Propeller Maintenance – Maintain aircrew life vests and rafts, oxygen masks, survival radios & flares

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PWS 5.1.5 Mission Equipment – Remove and replace special mission equipment attached to Manassas, VA and VXS-1 Patuxent River, MD. Repair or replacement addressed in PWS 10.0 and 11.0

PWS 5.1.6 Ammunition and Explosives Establish, maintain Ordinance Qualification & Certification program Ensure technicians properly trained and certified IAW OPNAV Instruction 8023.24B and USMC Order 8023.3B MK-79 foliage penetrator (pencil flares) & engine fire extinguisher bottles AAR-47/ALE-47 Aircraft Survivability Equipment (ASE) on UC-12W

PWS 5.1.8 Engine Maintenance – Remove and install on site; perform on-wing hot-section inspections

PWS 5.2 Site-Related Serviced for Guantanamo Bay – Provide employee housing (including utilities); Provide parts and personnel transport

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PWS 5.3 Hazardous Materials – Comply with all Base and Site requirements; Provide locked, segregated storage for daily use quantities

PWS 5.4 Overhaul and Rework Projections Gather, sort, tabulate and perform trend analysis of source maintenance and fatigue data Provide five-year projections (aircraft, engine, and propeller) Includes areas of rework to extend airworthiness and service life

PWS 5.5 Replacement of Tooling and Support Equipment – Government will replace Government Property (GP) if determined “Beyond Economical Repair (BER)”

PWS 5.6 Configuration Management – Track configuration of aircraft, engine, systems, subsystems, and Support Equipment (including software) IAW ANSI/EIA-649B

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PWS 5.8 Property and Parts Management Possess and maintain Property Management System IAW FAA Title 14 CFR 145 and FAR 52.245.1 Alt I Provide, inspect, maintain control of FAA-approved parts and materials Maintenance Material required…to accomplish Site-level inspections, on-wing Hot Section [engine] Inspections (HSI), propeller maintenance, aircraft recovery, TDY and Detachments Conduct semi-annual GP inventory at all sites Cannibalization requires prior written approval Track and resolve obsolescence and Diminishing Manufacturing Sources and Material Shortages (DMSMS)

PWS 5.9 Transportation – Package, Handle, Ship & Transport (PHS&T) world-wide using best commercial practices

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PWS 5.10 Maintenance Recordkeeping Verify and forward flight data from pilot-completed OPNAV 3710/4 forms to Site’s Technical Point of Contact (TPOC) Complete “Safe for Flight” certification (OPNAV Form 4790/141) Maintain annual Airworthiness Certification Letter on all aircraft Maintain up-to-date FAA logbooks (aircraft, engines, and propellers)

PWS 5.11 Technical Data and Jeppesen Subscriptions Establish and maintain subscriptions for OEM Tech Data – Operator, Technical, Maintenance, Parts Catalogs, Wiring Diagrams and Service Bulletins OEM Tech Data – Provide to each Site and PMA Jeppesen – Navigation for C-12F/M/W + 14-day map update for C-12W

PWS 5.12 Meetings and Communication – Host annual CONUS Program Management Review (PMR); attend weekly telecons

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PWS 6.0 – Over & Above Travel and Parts & Material (CLIN 0X08) (See Also Section 11 Over and Above Travel & Material) PWS 6.1 FAA-Certified Parts Provide FAA-certified Repairable Parts and material (not included in Section 5.0) to support return of aircraft to Mission Capable condition Route all “requests for procurements” to C-12 Team for concurrence, followed by PCO or ACO direction or authorization Use of Non-OEM parts considered on a case-by-case basis by C-12 Engineer

PWS 6.2 Support Equipment (SE) – Procure SE required for continued sustainment of fielded aircraft

PWS 6.4 Mission Support Travel Examples: Engineering Investigations, PMR, Off-Site Detachments (TDY/TAD), Extended Detachments, Off-Site (aircraft) recovery, Site Survey… IAW Joint Travel Regulations (JTR) and approved per-diem rates

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PWS 7.0 – Scheduled Aircraft Depot Inspections (CLIN 0X04) PWS 7.1 Aircraft Condition Inspections (ACI) Complete w/in 74 consecutive days IAW C-12 ACI Spec, OEM & Navy Supplemental Manuals Submit Labor & Material Proposal (CLINs 0X07 & 0X08) with Teardown Report

PWS 8.0 – Scheduled PT6A-Series Depot Overhauls (CLIN 0X05) PWS 8.1 PT6A-Series Engine Depot Overhauls Perform IAW Pratt & Whitney (OEM) maintenance instructions Contractor shipping from Site or Detachment (Det) to depot facility (& return) Submit Labor & Material Proposal (CLINs 0X07 & 0X08) with Teardown Report

PWS 9.0 – Propeller Depot Overhauls (CLIN 0X06AA/AB/AC) PWS 9.1 Propeller Overhauls Perform IAW applicable OEM maintenance instructions Contractor shipping from Site or Det to depot facility (& return) Submit Final Report (only)

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PWS 10.0 – Over & Above Labor (CLIN 0X07) Depot Maintenance Unscheduled Depot Repairs Depot-level TDs and Service Action Incorporations Sustainment Surge Requirements IAW NAVAIR Clause 5252.217-9507 O&A Work Requests and Section J Attachment 7

PWS 11.0 – Over & Above Travel & Material (CLIN 0X08) Same as PWS 10.0 bullets (above), and PCO issues FFP Delivery Order in advance of unscheduled travel Requires Contracting approval to exceed Joint Travel Regulations or per diem rates

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PWS 12.0 – OVER and ABOVE (CLINs 0X02, 0X03, 0X07 and 0X08) PWS 12.1 Unscheduled Aircraft Depot Repair Repair airframe and components requiring depot, OEM or artisan work Excludes engine, propeller, site-level repairs and ACI tasks Submit Teardown Report and Final Reports PWS 12.2 Unscheduled Engine Repair Repair IAW applicable technical manuals Submit Teardown Report and Final Reports PWS 12.3 Depot Level Technical Directive & Service Action Incorp.

Incorporate as directed, submitting proposal(s) if requires depot induction PWS 12.4 C-12 Supplemental Publications Update Navy Supplemental publications in coordination with OEM Incorporate source data (e.g. TDs, aircraft and system modifications) and administrative changes PWS 12.5 Sustainment Engineering – Provide aircraft and engine usage data to OEMs for analysis as directed by C-12 Engineer.

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PWS 12.6 Engineering Technical Services – e.g., triage of, and conducting Engineering Investigations, and developing (new or updated) airframe repair plans

PWS 12.7 Surge Requirements Surge operations are prolonged operations greater than a consecutive 30-day period that warrant an increase in maintenance support due to unforeseen increases in the Site’s monthly flying hour operations (e.g., Aircraft in Okinawa, Japan called upon to provide emergency evacuations or fly in food transport to affected areas following an earthquake and tsunami).

Example: Surge Requirement as Extended (> 30 day) Detachments may include:

5.8.3 Site Level Maintenance Material

The Contractor shall track parts, stock, and provide consumable parts required to maintain the C-12 aircraft, engine, systems, subsystems and SE.

10.0 OVER and ABOVE LABOR (CLIN 0X07) FFP

Over and Above Work Requests shall be in accordance with NAVAIR Clause 5252.217-9507 Over and Above Work Requests, and Section J Attachment (7).

11.0 OVER and ABOVE TRAVEL and MATERIAL (CLIN 0X08) FFP

Over and Above Work Requests shall be in accordance with NAVAIR Clause 5252.217-9507 Over and Above Work Requests, and Section J Attachment (7).

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Extended Detachment, Moron, Spain

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Extended Detachment, Moron, Spain

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PWS 12.9 O&A Aircraft Modifications (CLIN 0X02) Incorporate modifications to in-service aircraft (e.g., FAA mandates) Procure associated support equipment

PWS 12.10 O&A Spares (CLIN 0X03) Procure spares associated with aircraft modifications

PWS 13.0 – Engines (CLIN 0X09) If no Ready-for-Issue (RFI) Spares available, provide temporary replacement after approval secured

PWS 14.0 – Depot Strip & Paint (Airframe) (CLIN 0X10) IAW MIL-STD-2161C(AS) within 30 calendar days of induction Unrelated to strip and paint during ACI

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PWS 15.0 – Structural Fatigue Tracking (CLIN 0X11) Prepare Fatigue Appraisal and Structural Tracking (FAST) reports for C-12F and C-12M aircraft Recommend aircraft & component service life extension action with C-12 Engineer using data generated from FAST

PWS 16.0 – Transition Phase-Out (CLIN 0422) Defined as last 60 days of contract performance Remain fully responsible for continued operations and uninterrupted performance of contractual requirements Ensuring transition to follow-on Contractor (if applicable)

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Small Business Overview Ken Carkhuff Office of Small Business Programs

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Prepare Our People for the Future Commander’s Guidance Initiatives Integrated Warfighting Capability (IWC) Cost-Wise Readiness Cyber Awareness & Capability Rapid Response (AIRWorks) Best Practices NAVAIR’s Additive Manufacturing Capability Business of the Business Full Asset Accountability lead capability integrator / LVC simulation / rapid response resilient networks & platforms / cyber awareness / skills & capabilities rapid prototyping / experimentation / low-volume production rapid production & fielding / lighter, stronger parts simplify work / reduce manual transactions / improve decision support balanced investments / reduce sustainment costs implement / capture & communicate / replicate physical & financial accountability of all property future skills / training / collaboration tools

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Background: This Commander’s Guidance Update identifies the Command-level actions we will take in the next 12 months to advance progress toward our Long-Range Strategic priorities: People, IWC and Affordability. The Guidance includes nine initiatives, each with lead/supporting roles and supporting actions.

Talking Points:

The budget challenges of FY13-FY14 tested us, but we set priorities, executed our programs, and minimized disruption to the Fleet. In, FY15-16 we expect a small decline in funding – with steady workload. This continued pressure will drive us to create new and better ways to deliver capability at reduced cost.

The 2014 Guidance builds on the considerable progress we’ve made on our three Strategic Priorities (People, IWC, and Affordability); and moves us forward through nine Command-wide initiatives.

We will implement these nine initiatives through collaboration and innovation, enabling us to deliver maximum capability and speed for every dollar invested.

Small Business 101 It’s the policy of the government to provide “maximum practicable opportunities in its acquisitions to small business…concerns. Such concerns shall also have the maximum practicable opportunity to participate as subcontractors…” FAR 19.201(a) Small Business Programs Small Businesses (SB) Women-Owned Small Businesses (WOSB) Economically Disadvantaged Women-Owned Small Business (EDWOSB) Small Disadvantaged Businesses (SDB) Service-Disabled Veteran-Owned Small Businesses (SDVOSB) Historically Underutilized Business Zone (HUBZone) Small Businesses

In accordance with FAR Part 19, there are set-aside and sole source opportunities.

Consult with your Small Business Professional

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WOSB NEW POLICY COMING OUT….CHECK COI FOR INFO

Council Objectives Improve workforce awareness and initiate manager, supervisor and team lead accountability for NAVAIR small business contract participation.

Improve opportunities for small business participation as prime and subcontractors in NAVAIR contracts.

Institutionalize a culture that leverages and values small business participation in NAVAIR contract awards.

Provide guidance, resourcing and barrier removal for established teams (Performance Analysis, Process and Communication).

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Sources of Information Conferences, trade shows Government databases Industry Days Pre-solicitation conferences Large businesses who may have experience with similar requirements The Internet Government-Wide Acquisition Contracts (GWACs) Optional Federal Supply Schedule vehicles; OSD policy encourages use Several set-aside exclusively for SB; primarily for IT-related products & services FPDS-NG: https://www.fpds.gov/fpdsng_cms/ Seaport-e: http://www.seaport.navy.mil/default.aspx SBIR Database: www.dodsbir.net Search engines to find small businesses, i.e.:

System for Award Management: https://www.sam.gov/portal/public/SAM/#1 SBA Dynamic Small Business Search: http://web.sba.gov/pro-net/search/dsp_dsbs.cfm Center for Veterans Enterprise Vendor Information Pages (VIP): www.vetbiz.gov Sources for market research information are numerous.

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Questions?

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Procurement Overview

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Milestones The following milestones are anticipated:

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Re-compete for C-12 Contractor Logistics Support (CLS) services and maintenance.

The period of performance covers a five-year ordering period.

There is also a sixty-day transition period prior to the start of the full performance of the base year.

Competitively award “best value”, “D” type Indefinite Delivery Requirements contract with FFP task and delivery orders Full and Open Competition

Acquisition Plan

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Acquisition Strategy

Aircraft maintenance for all sites priced on a monthly basis

Scheduled depot inspections, engine overhauls, propeller overhauls, strip & paint, and fatigue tracking on a fixed price basis as needed

Over and Above for Labor and Travel (FFP task orders)

Potential invoice reduction based on aircraft availability – See Section H clause entitled Reduced Payments

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Section B – Supplies or Services CLIN 0001 Transition Phase In CLIN 0X02 Aircraft Modifications CLIN 0X03 O&A Spares CLIN 0X04 Scheduled Aircraft Depot Inspections CLIN 0X05 Scheduled Engine Depot Overhauls CLIN 0X06 Propeller Depot Overhauls CLIN 0X07 O&A Labor CLIN 0X08 O&A Travel and Material CLIN 0X09 Engines CLIN 0X10 Strip and Paint CLIN 0X11 Fatigue Tracking

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CLIN 0X02 will be reserved. Nine new CLINs will be added (0X14-0X22), one for each funding sponsor.

Section B – Supplies or Services CLIN 0X12 Data (NSP) CLIN 0X13 AIRLANT Site Operations CLIN 0X14 AIRPAC Site Operations CLIN 0X15 East Marines Site Operations CLIN 0X16 West Marines Site Operations CLIN 0X17 Reserves Site Operations CLIN 0X18 VXS-1/NRL Site Operations CLIN 0X19 NAVAIR AIR OPS Site Operations CLIN 0X20 NAVY Manassas Site Operations CLIN 0X21 CNATRA Site Operations CLIN 0422 Transition Phase Out

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Section B – Pricing Table Sample

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Solicitation Terms and Conditions Government may include portions of successful proposal in contract

No alternate proposals

Intent to Award on initial offers, but the Government reserves the right to conduct discussions

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Source Selection Overview Ms. Melissa Parker

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* Draft RFP Page 90 Source Selection Objectives Choose the contractor who provides the best value to the Government, all factors considered

Obtain the best value using a comprehensive evaluation process

Use of the evaluation process provides a fair and consistent evaluation of proposals

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SSA

SSEB CHAIR

SSAC Advisors SSEB Advisors

SSEB

TECHNICAL

SSAC Members

Source Selection Organization

ASSISTANT CHAIR

SSAC CHAIR

PAST

PERFORMANCE

PRICE

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Generic Source Selection Process

Req’ts Developed Plan the Approach Acquisition Strategy/Plan

SSP

Market Research & Early Exchanges w/Industry

SOO

P-Spec Draft RFPs One-on-ones Industry Days Tech. Library

Receive Proposals Compare Proposals Discussions w/ Offerors (ENs) Complete Discussions

Evaluate Proposals Competitive Range (or SSA Selects Source)

Technical Past Perf Cost/ Price Evaluate FPRs Request Final Proposal Revision (FPRs)

Debrief Contract

SSAC

SSA

SSAC

SSA

SSAC

SSA

SSA

SSAC

SSAC/L&M

The Source Selection Process

Formal

RFP

Peer Review Peer Review Peer Review Select Source

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Sections L and M Proposal Instructions – Section L of the RFP:

Identifies what to put in the proposal and in what format Understanding and following the Proposal Instructions in Section L will ensure that Offerors develop a good proposal

Evaluation Factors for Award – Section M of the RFP:

Identifies what will be evaluated Understanding the importance of each factor is key

Proposals should use the same paragraph format as provided in Section L

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Draft Section M Evaluation Factors – General The Government expects to select one Offeror for award on the basis of its proposal providing the “best value” to the Government, all factors considered

The proposal that meets solicitation requirements with the lowest price may not be selected for an award

The Government may determine that award to a higher priced Offeror is more beneficial to the Government The perceived benefits of the higher-priced proposal must merit the additional price

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The Government intends to evaluate proposals and award without discussions… The Government may award based on initial proposals if . . .

the Government receives a proposal that conforms with the requirements of the solicitation the proposal provides the greatest overall benefit to the Government, all factors considered.

Offerors are advised to provide the best proposal possible since discussions may not be conducted

However, …

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...the Government Reserves the Right to Conduct Discussions The Government may establish a Competitive Range with the most highly rated proposals

Those included in the Competitive Range will enter into Discussions Evaluation Notices (ENs) As a minimum, notification of deficiencies, uncertainties and significant weaknesses Ask for additional information

Proposal change pages where needed Helps to easily identify changes Minimizes work for the Final Proposal Revision (FPR)

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Evaluation Criteria

(Technical Rating and Technical Risk Rating)

PRICE ($$$)

PAST

PERFORMANCE

(Performance Confidence Assessment Rating) All evaluation factors other than Price, when combined, are significantly more important, than Price.

Key:

> (more important) = (equal);

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Proposal Content and Volumes Annexes are used to provide supporting data Annexes do not count toward the suggested page counts for each Volume

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Volume 1 – Executive Summary Offeror Summary (Table ES-1):

Offeror Representation and Information Government Agency Information (DCMA, DCAA, Gov’t Paying Office) System Compliances Relevant Contract Summary (Table ES-2) Technical Approach Summary Past Performance Summary Contract Administration Summary Exceptions or Deviations

Price information should not be included in this Volume

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Contractor Name

(List all involved with performance or management of program work and Indicate Prime, Principal Subcontractor, JV Team Member, or other) CAGE Codes/DUNS

(List all that are associated with each physical location, if applicable). Provide at least one CAGE code/DUNS per line Roles and Responsibilities with Work Description

DUNS #: 12-565-xxxx

Sample Executive Summary Table ES-1 Past Performance references should not be provided for subcontractors that are not principal subcontractors

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Highlights of the Draft Section M Evaluation Factors

- Specific, Technical- The Government will assess the Offeror’s Technical Proposal with respect to its compliance with the solicitation requirements and the risk associated with the Offerors approach.

The following areas will be assessed:

Management Support Approach Site Manning Management Information System Transition Phase-In Mission Capable/Readiness Approach Experience Small Business Management

Emphasis will be placed on Site Manning and Management Information System.

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Cross Reference Matrix Provided in Section L as guidance to Offerors

Road map to RFP and proposal

Shows relationship between the proposal instruction paragraphs and PWS requirements

Use as is or revise as needed to better relate your understanding of the program and guide the Government through your proposal

Provide in Technical Volume

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Draft Technical Cross Reference Matrix (excerpt) Section L – Proposal Instructions Volume or Paragraph Numbers Section L - Proposal Instructions Volume or Paragraph Title RFP Section M PWS CLIN Offeror Proposal Section (e.g., Vol, page, etc.)

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Section L Technical Volume

- General Guidance - The Government will assess the Offeror’s Technical Proposal with respect to its compliance with the solicitation requirements and the risk associated with the Offerors approach

Throughout the Technical Volume identify any capability, approach or feature that is being proposed as:

Exceeding a requirement (or providing merit) with respect to performance or operational benefits Reducing risk inherent in the program

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Section L Technical Volume (cont.)

- General Guidance - Explain any proposed benefits to the Government in technical terms and demonstrate the degree of impact it will have to performance, operations, and/or risk Appreciably exceeding requirements that are expressed as a minimum or threshold requirement can potentially produce performance or operational benefits Beyond the point where there is no additional performance or operational benefit, risk reduction benefits may exist

Offerors are advised that any proposed offer to exceed a requirement or to provide a feature with performance and/or operational benefits (merit) may be included in the resulting Contract within the proposed price

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Technical Rating (Compliance) Outstanding Good Acceptable Marginal Unacceptable Technical Risk Rating High Moderate Low Technical Evaluation Assessment

- RISK -

Assessment of likelihood of unsuccessful contract performance Assessment Of Technical Proposals

- COMPLIANCE -

Assessment of the Offeror’s solution for meeting requirements Potential Strengths, Uncertainties, Potential Risk Reducers, Weaknesses, and Deficiencies

Strengths and Uncertainties Risk Reducers and Significant Weaknesses Deficiencies

- Review for accuracy and “common threads”

- Assess type of and degree of benefit/impact Note: Ratings are a continuum, each level providing a range

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We provide two rating, a compliance rating and a risk assessment for each criterion/element.

The compliance rating is a determination if the reqmts within the area of the evaluation will be met.

The risk assessment is the likelihood that the reqmts will be met within the period of contract performance.

Technical Strength Strength Definition: An aspect of an Offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Affects Technical Rating (Compliance) Provides appreciable performance or operational benefits to the Government Each strength may provide different degrees of benefit, thereby affecting the rating differently Used to determine adequacy of approach and understanding of requirement

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Strength (cont.)

Section M: “The degree of benefit to the Government associated with a strength(s) will be considered in determining whether the Offeror’s approach and understanding of requirements rises to a level of being thorough or exceptional.”

Strength Examples Exceeds minimum requirement with appreciable benefit to the Government Approach contains a feature(s) that enhances operational or other program/product capability with appreciable benefits to the…