N00019-15-R-0001-0001_AMENDMENT.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION E - INSPECTION AND ACCEPTANCE

The following have been modified:

5252.246-9512

INSPECTION AND ACCEPTANCE (NAVAIR) (OCT 2005)

(a) Inspection and acceptance of the supplies or services to be furnished hereunder shall be performed by [ Item 0001: Inspection of the services and supplies to be furnished hereunder shall be performed at the Contractor’s plant, by the cognizant Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR) or Administrative Contracting Officer (ACO) or a designated Government representative.

Acceptance of the supplies furnished hereunder shall be performed by NAVAIRSYSCOM PMA-299 or its designated representative (e.g., NAWCAD, AIR 4.5.14 or the ACO).

Item 0002: Inspection and Acceptance of Technical Data furnished hereunder shall be accomplished in accordance with the appropriate Contract Data Requirements List, DD Form 1423.

Option Item 0101: Inspection of the services and supplies to be furnished hereunder shall be performed at the Contractor’s plant, by the cognizant Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR) or Administrative Contracting Officer (ACO) or a designated Government.

Acceptance of the supplies furnished hereunder shall be performed by NAVAIRSYSCOM PMA-299 or its designated representative (e.g., DLA, NAWCAD, AIR 4.5.14 or the ACO).

Option Item 0102: Inspection of the services and supplies to be furnished hereunder shall be performed at the Contractor’s plant, by the cognizant Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR) or Administrative Contracting Officer (ACO) or a designated Government representative.

Acceptance of the supplies furnished hereunder shall be performed by NAVAIRSYSCOM PMA-299 or its designated representative (e.g., DLA, NAWCAD, AIR 4.5.14 or the ACO).

(b) Acceptance of all Contract Line Items/Sub Line Items (CLINs/SLINs) shall be made by signature of the accepting authority on a DD 250 submitted through the WAWF system. Acceptance will only occur when the accepting authority is sure that inspections performed demonstrate compliance with contract requirements.

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0002 has been changed from:

POP 01-JUL-2014 TO

30-SEP-2014

ALFS DELIVERABLES

47123 BUSE ROAD, IPT, BLDG 2272, STE 156

PATUXENT RIVER MD 20670-1546

301-342-3694

FOB: Destination N00019

To:

POP 15-AUG-2015 TO

30-SEP-2015

ALFS DELIVERABLES

47123 BUSE ROAD, IPT, BLDG 2272, STE 156

PATUXENT RIVER MD 20670-1546

301-342-3694

FOB: Destination N00019

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

5252.215-9503

ANTICIPATED AWARD DATE (NAVAIR) (FEB 1995)

The anticipated award date for this requirement is August 2015 for Line Item Numbers 0001 and 0002; May 2016 for Option Line Item Numbers 0101 and 0104; and May 2017 for Option Line Item Number 0102. This information is provided for use as a basis for schedules and burden (labor, overheads, G&A, etc.) mid-point calculations.

L - 1 CONTENT OF PROPOSALS (SUPPLIES OR SERVICES)(JUN 2011) (SEP 2014)

PART A

GENERAL INSTRUCTIONS

1.0

GENERAL

The Offeror is required to submit sufficient information concerning the following areas to enable Government personnel to fully ascertain capabilities of the Offeror to perform the requirements. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to meet or exceed the defined elements as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements, associated risks and is able, willing and competent to devote the resources necessary to meet the requirements, and that the Offeror has valid and practical solutions for all requirements and potential risk areas. Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror has the burden of proof to demonstrate compliance with all the evaluation factors and or subfactors identified in this solicitation. The Offeror is advised that the Government may incorporate into the final contract enhancing features included in the Offeror’s proposal deemed beneficial to the Government. With the exception of the Price/Cost volume, no cost or pricing information should appear in any volume. Alternate proposals are acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. The Offeror is responsible to present enough information to allow the Government to evaluate the proposed work effort, support, and approach, as well as the price/cost proposal without opening discussions. Statements that the prospective Offeror understands, or can and/or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may render a rating of unacceptable. For the purpose of this solicitation, relevance is defined as something that has a logical connection with the matter under consideration. Such aspects of relevance include the type of effort (e.g., development, production, repair), the type of requirements (e.g., weapon systems, information systems, engineering services, scheduled depot maintenance), service similarity, service complexity, contract type, contract dollar value, the division of the company that will perform the work, and degree of participation by principal subcontractors, team members, or critical team members. Recency is defined as performance within 5 years of the date of this proposal submission.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. There is no need to repeat information in more than one volume if an overlap exists; the detailed information must be included in the most logical place and summarized and referenced in other areas. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Offeror is expected to comply with all requirements of the RFP. The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may make an offer unacceptable, and the proposal unawardable, unless the RFP expressly authorizes such an exception or deviation with regard to that specific term or condition. The Government may consider any exception or deviation to any term or condition of the RFP that is not expressly authorized by the RFP to be a deficiency.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 10% of the proposed total price/cost (excluding the Offeror’s profit/fee), for the contract. “Team member” is defined as those entities that make up a joint venture or any other partnership or teaming arrangement formed for the purpose of responding to this solicitation. “Critical team member” is defined as those entities of the Offeror that perform a critical function in the performance of the resulting contract, whether it is technical or financial, and/or that have important roles in any high or medium risk areas identified in the Offeror’s proposal.

2.0

PROPOSAL FORMAT

Written proposals must be formatted using a Times New Roman 12 pt normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Graphs shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph to the same accuracy that a 10 x 10 to the ½ inch grid provides. Graphic resolution should be consistent with the purpose of the data presented.

The Offeror will provide one complete copy of the written proposal to the Procuring Contracting Officer PCO as electronic files fully compatible with Microsoft Office 2000 and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offeror’s name. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its paragraph number/letter is identical to the Proposal Instructions paragraph number to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, book, section, and element, etc., in Offeror’s proposal.

3.0

PROPOSAL CONTENT AND VOLUMES

Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation Page limitations for each volume if any, are also specified in the table below; title and table of contents pages do not count towards page limit.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Annexes do not have page limitations. The authorized Annexes are summarized in the table below.

1 Sample Cable

Technical Design and Performance

Reliability, Maintainability, Safety, Environmental & Logistics

Manufacturing Capacity/Facilities and Personnel Resources

Integrated Master Schedule

Quality Assurance Program

Sample Cable

Small Business Utilization

AND WAIVERS

1 Original/6 Copies

Each volume shall contain the following information:

Cover and title page

Title of proposal and proposal number as applicable

Offeror’s name, address and POC

RFP number

Proposal volume/book number

Copy number

Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

Use tabs and dividers

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Note: This column shall address all paragraphs in Sections xx and xy of the Performance Specification

Volume 2 Technical

Volume 2 Technical

4.0

PROPOSAL SUBMISSION:

Clearly mark all packages with the solicitation number. The submission date for the original proposal shall be no later than the date and time specified in Block 9 of Standard Form 33 of the RFP. However, Offeror is requested to submit copies of Volume (3) Past Performance information in paragraphs 3.1 and 3.2 and Volume I, Executive Summary “Offeror’s Summary Table”, 1.0 (ii) two weeks prior to the submission date/time specified in Block 9 of Standard Form 33 of the RFP.

Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email.

Naval Air Systems Command

Code: AIR-2.3.4.2.7 (Ms. Erika Griffin) Address 47123 Buse Road, Bldg. 2272, Room 155, Patuxent River, Maryland 20670 Solicitation Number: N00019-15-R-0001

Hand carried proposals may be delivered to the address above, attention (PCO) and/or (Specialist).

5.0

PROPOSAL PACKAGING:

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 1 Executive Summary.

Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information – See FAR-2.101 and 3.104”.

6.0

CLASSIFIED DATA

All proposals must be UNCLASSIFIED

7.0

SOLICITATION CHANGES

For any changes and additional information for the solicitation please go to website:

www.navair.navy.mil/doing_business/open_solicitations

PART B

SPECIFIC INSTRUCTIONS

1.0

VOLUME 1: EXECUTIVE SUMMARY

Note: This volume shall not contain any reference to cost or price aspects of the offer.

The purpose of the Executive Summary is to provide the evaluators with an overview of the Offeror’s proposal and strategy. The Offeror shall include the following in this volume:

i.

A concise abstract of the Offeror’s strategy for each of the evaluation criteria contained in the solicitation.

ii.

Offeror Summary Table: The Offeror shall complete the table below. The Offeror should include all subcontractors and team members who will be involved with the performance or management of the program work and should list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name

(Indicate Prime, Team Member or Sub)

iii.

Signed SF33 for basic solicitation and each amendment iv.

Signed Representations, Certifications and Acknowledgements or OnLine Representations and Certifications Application (ORCA) reference v.

Affirmation of no Exceptions, Deviations or Waivers if Volume 5 is not being submitted as part of the proposal.

2.0

VOLUME 2: TECHNICAL

Note: This volume shall not contain any reference to cost or price aspects of the offer.

2.1 The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation.

The information submitted should clearly indicate the Offeror understands the proposal requirements through the submission of a satisfactory completed proposal. Statements of the nature that the Offeror understands, can or will comply and meet the solicitation requirements, or which merely paraphrase the specifications or parts thereof are considered inadequate. Paraphrase such as “Standard procedures will be employed” or “Well known techniques will be used” are also inadequate and unsatisfactory. A proposal which does not address any of the proposal requirements described in the following sections will be considered non-compliant to that requirement and may be a basis for eliminating the proposal from further consideration.

The proposal shall include information/documentation in sufficient detail to clearly identify the Offeror’s overall qualification to accomplish the scope of work of the contract. The technical proposal shall be subdivided into the following sections, in the order listed, and shall be written to match the following format:

Phase I: Non-Recurring Engineering and Delivery of Three (3) Candidate Cables (Down Select Phase)

I. Sample Cable II. Technical Approach

a. Technical Design and Performance

b. Reliability, Maintainability, Safety, Environmental and Logistics

c. Manufacturing Capacity/Facilities and Personnel Resources

d. Quality Assurance Program

e. Integrated Master Schedule (IMS)

f. Small Business Utilization Phase I

I. Sample Cable. The Offeror shall, as part of the proposal submission, provide at the Offeror’s expense, a 1-foot section of Cable that will be utilized to demonstrate current capabilities for the assessment of capability and risk.

The Sample Cable will be subjected to a visual inspection of the characteristics listed below:

a. Jacket

b. Jacket marking

c. Insulation

d. Conductor

e. General construction of the Coaxial Cable

The Government’s visual inspection will include the materials used.

II. VOLUME 2 – TECHNICAL APPROACH. The technical information package shall be prepared to demonstrate the Offeror understands of the technical specification requirements and the Offeror’s ability to meet these requirements. The information package shall include, as applicable:

a. Technical Design and Performance. The Offeror shall provide a detailed discussion of the approach that will be taken to meet the technical specifications for the Improved ALFS Cable as described in the Performance Specification, Attachment 1, in order to show that each requirement is met or exceeded. Data to support the claims to meeting the specification requirements shall be provided.

b. Reliability, Maintainability, Safety, Environmental and Logistics. The Offeror shall provide a narrative discussing in detail the maintenance requirements of the proposed equipment. This discussion should include details of scheduled maintenance and the steps proposed to minimize the maintenance, and it should provide details of potential unscheduled maintenance and the steps proposed to minimize the maintenance, and it should provide details on the degree of difficulty of repairing. The reliability information shall include data on actual experience or calculated data.

A logistics package shall also be supplied. The Offeror shall provide a detailed discussion of the approach that will be taken to meet the Logistics Support. This package shall include at a minimum, an illustrated parts breakdown and operational procedures. The Offeror shall provide a specific list of special tools that are required to perform any maintenance action. Data including mean time between failures or field part repair rates, mean time to repair, and mean time schedule maintenance shall be provided.

Offerors shall provide detailed discussion of the affordability and system lifecycle cost reduction. This package shall include at a minimum, an illustrated cost per unit, operational performance, reliability, and designed shelf/operational life contribute to the benefit of the candidate ALFS Sonar Replacement Cable. Adherence to engineering and manufacturing best practices, including the use of standard, documented manufacturing processes, metrics, and controls; and accurate documentation of the product’s configuration. The Offer’s use of Lean Manufacturing, Continuous Process Improvement, and other practices, that contribute to the ability to consistently deliver a quality conforming product at a controlled cost.

Offerors shall provide detailed discussion of the configuration management. This package shall include at a minimum, an illustrated establishment of a product baseline to define the configuration of the ALFS Sonar Replacement Cable with a demonstrated capability to satisfy the user’s performance requirements. Establishment and maintenance of a configuration management process to thereafter control the ALFS Sonar Replacement Cable configuration for the life of the contract. Documentation of the design of the ALFS Sonar Replacement Cable product baseline through the use of engineering data.

Offerors shall include actual experience data to clearly demonstrate that the Government’s reliability requirement (Mean-Time-Between-Failures, MTBF) will be met. The data sources and assumptions shall be defined.

Offerors, who do not have a mature design with actual experience data, may substitute a Reliability Prediction to estimate a Predicted MTBF.

c. Manufacturing Capacity/Facilities and Personnel Resources. The Offeror shall describe the overall production capacity, including facilities, major equipment, personnel and space considered necessary to perform both pre-production and production efforts.

The Offeror shall provide a layout of the plant relevant to the production of the Improved ALFS Cable. Include what percentage of the manufacturing capacity will be dedicated to the production of the Improved ALFS Cable, as well as other fabrication areas. The Offeror shall provide detailed information on the manufacturing facilities, major equipment, personnel and space considered necessary to perform both pre-production and production efforts.

The facilities summary shall contain, at a minimum, a discussion of the Offeror’s following capabilities to be used for the program to include fabrication equipment, assembly equipment, assembly line layout, material flow system layout to include material receiving areas, material receiving inspection, storage areas, pre-assembly component layout and handling equipment, details of fixturing equipment or approach to fixtures, and design verification testing and production testing.

The Offeror shall address the availability and utilization of production resources in performance of pre-production and production efforts.

The Offeror shall identify suppliers of critical or unique parts and a mitigation plan to address risk in the event any suppliers are no longer capable of producing these parts.

d. Quality Assurance Program. The Offeror shall discuss and provide detailed information on the Offeror’s quality assurance program and the ability to implement a recognized industry standard or process control system that is equivalent or better. Furthermore, the narrative shall describe the quality assurance equipment to be sued to ensure compliance with performance specification.

Offerors shall provide detailed discussion of the manufacturing quality control. This package shall include at a minimum, an illustrated existence of an active quality program to ensure the ALFS Sonar Replacement Cable is produced in an accurate and repeatable manner, according to the engineering data and manufacturing documentation.

e. Integrated Master Schedule (IMS). The Offeror shall provide an Integrated Master Schedule (IMS) that will address overall schedule objectives, the ability to respond to technical direction/change, and on time schedule completion.

f. Small Business Utilization.

i All Offerors (Large and Small Businesses) shall address their strategies for utilizing SB Concerns in the performance of this contract, whether as a joint venture, teaming arrangement or subcontractor. SB Offerors may meet this requirement using work they perform themselves. For purposes of this solicitation, the term SB Concern shall also include the subcategories of Veteran-Owned Small Business (VOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone Small Business (HUBZone), Small Disadvantaged Business (SDB), and Women-Owned Small Business (WOSB). Each subcategory of SB shall be addressed. This strategy is separate from, but shall be consistent with, the SB Subcontracting Plan, if such a Plan is required. In describing its SB Utilization Strategy for this solicitation, the Offeror shall, as applicable:

(1) Describe its approach to identifying SB Concerns;

(2) Describe the extent of participation of SB Concerns on this contract, including a detailed description of the supplies and services for each SB Concern subcategory, and the complexity and variety of the work SB Concerns are to perform. For each SB Concern specifically identified in the proposal, provide the SB Concern's CAGE Code, or, if the SB Concern is not registered in the System for Award Management (SAM), at a minimum provide evidence of self-certification in accordance FAR 19.703(b) as an SB Concern. Where possible, provide documentation regarding enforceable commitments to utilize each SB Concern.

(3) Identify processes to correct inabilities to meet proposed goals with corresponding improvements that will be used on this contract;

(4) Demonstrate (Large Businesses only) that its SB Utilization Strategy is consistent with its SB Subcontracting Plan. If the Offeror is a participant in the DoD Comprehensive Subcontracting Test Program specified in DFARS 219.7, or if the Offeror submits a Commercial Subcontracting Plan for this proposal, then the Offeror shall describe how SB participation on this contract will contribute to its overall Comprehensive or Commercial Subcontracting Plan goals.

ii. Small Business (SB) Subcontracting Plan - Large Business Offerors shall provide their Small Business Subcontracting Plan conforming to the requirements of FAR 19.7 and DFARS 219.7 as part of Annex 1. The SB Subcontracting Plan of the successful Offeror(s) shall be reviewed and approved by the PCO prior to contract award. See FAR 19.702(a)(1) Statutory requirements, regarding failure of the apparent successful Offeror to negotiate and submit a SB Subcontracting Plan or submit a Comprehensive or Commercial SB Subcontracting Plan acceptable to the Contracting Officer. The successful Offeror’s approved Subcontracting Plan will be incorporated into the resultant contract.

3.0

VOLUME 3: PAST PERFORMANCE

3.1 General

The Offeror shall identify any contracts performed within five (5) years of this proposal submission date which contains efforts similar to those performed by Offeror, Offeror’s principal subcontractors, and critical team members in solicitation e.g., tasks, complexity, contract type, contract dollar value, etc. Commercial contracts may be included. List the contracts from the most relevant to the least relevant. In general, recent performance will be considered more relevant than older performance. When possible, these contracts should include at least five of the most relevant contracts for the prime contractor, five of the most relevant contracts for each critical team member, and two of the most relevant contracts for each principal subcontractor (as defined in Paragraph I, General Instructions). If proposing as Joint Venture/Single Legal Entity (JV/SLE), the Offeror should provide the five past performance references for the JV/SLE. If less than the five (5) past performance references are available for the JV/SLE, each member of the JV/SLE should individually submit the five (5) references in addition to their JV/SLE references.

For each contract identified, provide contract data, relevancy, past performance, and systemic improvement information as described below. Demonstrate the relevancy of the Offeror’s, and if applicable, the Offeror’s principal subcontractors’ or critical team members’ past performance and systemic improvements with respect to the solicitation requirements. For each past performance problem identified, describe the status of the systemic improvement efforts and, where applicable, demonstrate the impact that the systemic improvement effort had on resolving the problem such that it would not reoccur.

For contracts that have CPARS Reports that are more than six months old, e.g., the completion date is more than six (6) months before the due date for this Past Performance Volume; the Offeror will forward a copy of the CPARS Update Questionnaire (Attachment 4) to that contract customer’s Program Manager. For all contracts identified which do not have CPARS Reports the Offeror will forward a copy of the Past Performance Questionnaire (Attachment 5) to that contract customer’s PCO, Administrative Contracting Officer, and Program Manager. All questionnaires shall be forwarded within two weeks from the RFP release date with enough lead-time so that responses can be received by the Government concurrent with the Government’s receipt of the Offeror’s Past Performance information submitted as per paragraph 4.1 and 4.2 The Offeror shall include instructions for the customers to send completed questionnaires within two weeks of its receipt via e-mail to Ms. Erin Bailey PCO, at Email Erin.Bailey1@navy.mil or Ms. Erika Griffin, Contract Specialist, at Email: Erika.Grifin1@navy.mil, thereby allowing the customer approximately 2 weeks to complete their response. This submittal information is provided at the top of the questionnaires to facilitate the Offeror’s effort in meeting these instructions. The Offeror shall not conduct follow-up actions with regard to this questionnaire. The Government will ensure that the customers have received and will respond to the questionnaires. The Government may send any other questionnaires as necessary.

The Offeror shall provide written consent from their principal subcontractors and critical team members that will allow the Government to coordinate their Past Performance issue(s) with the Offeror. If the Offeror does not submit such written consent, then the Government will address any past performance issues directly with the principal subcontractor or critical team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractors and critical team members that do not provide such written consent, provide a point of contact (name, address, phone number, and email address) with which the Government may coordinate these issues and obtain any responses as needed.

The Government may use information other than that provided by the Offeror in their proposals to evaluate past performance. The Government may use Past Performance information obtained from sources other than those identified by the Offeror. The Past Performance Information Reporting System (PPIRS) will be the primary method used to evaluate Past Performance. It is incumbent upon the Offeror to explain the relevance of the data provided. The Government has no duty to search for data to cure the problems it finds in the information provided by the Offeror. The Offeror has the burden of providing thorough and complete past performance information.

(a) Contract Data

Provide all the information identified below separately for each contract. Additionally, provide this information electronically as a separate file on CD-ROM, which contains Offeror’s Past Performance proposal in a Word Table in the format depicted below:

Relevant Contract Data

Prime (P), or Sub (S)

1 Place of Performance should be the same as being proposed in this solicitation. If different please include an explanation.

2 CPARS (yes/no) - CPARS completion date - on DOD PPAIS (yes/no) (Indicate whether or not any CPARS have been completed and identify the last CPARS completion date and if it is currently on DoD PPAIS)

3 Recency-Efforts performed within the last __five (5) ____years.

4 Relevancy – Provide a concise assessment of the degree of relevancy that each contract identified has to the solicitation; identifying tasks and/or aspects of the effort undertaken on the contract that are relevant to the program. Also provide the Offeror’s assessment of the relevancy of the contract in terms of one of the following ratings: Very Relevant (V), Relevant (R), Somewhat Relevant (S), or Not Relevant (N) where:

Past Performance Relevancy Ratings

(b) Relevancy - The Offeror shall explain what aspects of the contract are deemed relevant to the proposed contract. At a minimum, identify key or critical tasks of the solicitation and indicate the relevancy of the “past performance” contract to these tasks. Also identify where contract performance took place and provide rationale why it is relevant to the solicitation if the location is different from where the related effort is proposed to take place.

(c) Past Performance Information - The Offeror shall provide a brief description of performance in delivering quality products in each of the following areas: 1) meeting technical requirements, i.e., the quality of technical performance, e.g., performing analysis, design, testing, etc., 2) meeting schedule requirements, i.e., schedule performance, e.g., on time or late delivery, modification of original schedules and reasons for any changes, etc., 3) controlling contract cost, i.e., cost performance, e.g., on time or late delivery, modification of original schedules and reasons for any changes, etc., and 4) managing the contracted effort, i.e., program management, e.g., cooperation with customer, subcontract management.

(d) Systemic improvement Information - Identify those systemic improvement actions taken to resolve past problems. Describe the techniques, elements, and tools used to correct problems and, if applicable, how these techniques, elements, and tools will be used during this contract.

Earned Value (If applicable): Provide earned value data generated for that contract, such as Cost Performance Report Format I, with variances, Cost Performance Index, and Schedule Performance Index. Identify if there were any Over Target Baselines or restructures, and how performance data was impacted. For CPARS data, explain significant differences between earned value measure and CPARS rating, e.g., Exceptional CPARS rating under Schedule and SPI of 0.85.

Small Business Concerns Participation Goals (if applicable): Note whether the contract met or exceeded small business, small disadvantaged business, small business HUB Zone, veteran-owned small business, service disabled veteran owned small business, women-owned small business participation and subcontracting goals.

3.2 Past Performance Data Requirements

Provide all the information identified below separately for each contract. Provide a summary of the Customer’s Points of Contact in a MS Word Table using the format below which is illustrated with an example. Include an electronic copy of this table in MS Word on a CD.

1. Offeror’s Name (Prime, Principal Sub, or Critical Team Member, JV/SLE, JV/SLE Member)

1. Contract #,

4. Offeror’s Role (e.g., prime or sub)

2. Questionnaire # __ Sent?

3. For Subs - Agreement to allow Coordination with Prime?

Point of Contact’s Name;

Phone Number, Fax Number and

E-mail address

4. Prime

2. Questionnaire #1: - Sent 5/4/05

3. N/A

Al (PM)

444-444-4444, fax 555-555-5555, Al@RYP

1. CPARS: No

2. Questionnaire #2: - Sent 5/4/05

3. N/A Sue (PCO)

333-333-3333 fax 222-222-2222

Sue@RTP

1. CPARS: No

2. Questionnaire #3: - Sent 5/4/05

3. N/A Joe (ACO)

111-111-1111 fax 888-888-8888

Joe@ RYP

4. Sub

2. Questionnaire # 1: - Sent 5/4/05

3. N/A Sue (PCO)

333-333-3333 fax 222-222-2222

Sue@AB

4. Prime

2. Questionnaire: - Not Sent

3. Agreement: Yes Sue (PCO)

333-333-3333 fax 222-222-2222

Sue@NNB

4.0 VOLUME 4: Corporate Experience

4.1 Corporate Experience. The Offeror shall provide a narrative describing the Offeror’s corporate experience providing this type of supplies offered in the solicitation. The Offeror’s proposal shall cover Government or Commercial entity experience for a minimum of three (3) years. At a minimum the Offeror’s narrative shall include the following:

i.

Offeror’s number of years of corporate experience in providing similar supplies proposed;

ii.

Brief history of the Offeror’s activities contributing to the development of expertise and capabilities related to this requirement; and iii.

Information that demonstrates the Offeror’s organizational and accounting controls and manpower presently in-house or the ability to acquire the type and kinds of personnel proposed.

5.0

VOLUME 5: PRICE/COST PROPOSAL

5.1 Volume Content:

(a) This Volume shall contain the information requested below and shall include a copy of Section B with the Contract Line Item (CLIN) and Sub-CLIN Unit Prices and for evaluation purposes, the Total Prices filled in (Supplies and/or Services and Prices and/or Costs) using the estimated quantities value in the solicitation and the instructions below. If applicable, Offeror’s labor classifications should cross-reference to Department of Labor (DOL) wage determination classifications as much as possible. In addition, the Offeror shall provide a percentage breakdown of the Offeror’s indirect costs and burdens added to the Government estimates for any and all Cost Reimbursable CLINs in section B. Section B prices shall be provided separately in one digital data copy in MS Office 2000 Excel format on CD-ROM media. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

(b) All price/cost and price/cost supporting information shall be contained in section B and the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

5.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, any price/cost documentation requested shall not be certified cost or pricing data in accordance with FAR 15.406-2. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors and may conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4, in order to ensure a reasonable and realistic price/cost. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2. Offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the Government.

(b) The cost of general purpose items required to conduct normal business operations will not be considered allowable Other Direct Charges. The following types of general purpose costs required to conduct normal business operations are not directly reimbursable: the cost and associated costs for telephones and telephone charges (except for project-related telephone charges for performance of this contract which, per contractor's DCAA-approved accounting system, may be directly reimbursed under communication expenses), modems, typewriters, reproduction machines, word processing equipment, personal computers, computer software, Internet access charges, facsimile machines, commercial carrier charges, pagers, and other general purpose office equipment and office supplies.

(c) The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates. Any apparent imbalances in the pricing, high or low proposed prices/costs as compared to historical data, or any other anomalies should be fully explained. Topics to be addressed include, but are not limited to, investments, programmatic variables (e.g., inflation/escalation, location, make/buy decisions, prime/subcontractor relationships, and business base concerns), etc.

5.3 Price/Cost Information:

(a) Reasonableness and Consistency between the Technical and Price/Cost Volumes. Demonstrate that the unit prices and the total proposed price/cost are reasonable, realistic, and commensurate with the work required by the solicitation and the technical and management approaches identified in the Technical Volume of the proposal. Show traceability with the CLINS, SubCLINs, the PWS, proposed effort, proposed manning levels, and the prices/costs. Refer to specific sections in the Technical Volume as needed to illustrate the consistency between the Price/Cost Volume and the Technical Volume. The Offeror shall explain any inconsistency between promised performance and price/cost, as well as any appearance of unbalanced pricing, in the proposal.

(b) The Government is not soliciting any investments. However, in order for the Government to properly assess a proposed price/cost that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the Offeror shall fully identify and explain any such investments.

(c) The Offeror shall identify the proposed prices/costs for each CLIN or SLIN as specified in Section B of this solicitation. The Offeror shall provide a fully burdened rate (i.e., "wrap-rate") for each CLIN/SLIN. The Offeror shall sum up the proposed Total Prices/Costs by contract year, and provide a total overall price/cost of the proposal using estimated quantities, and submit a complete Section B. For Fixed Priced CLINs/SLINs, the Schedule B Total Price is equal to the proposed unit price multiplied by the Section B Estimated Quantity for that CLIN.

(d) Direct/Indirect Rates: The Offeror shall use and submit Forward Pricing Rate Agreements (FPRAs), Collective Bargaining Agreements (CBAs), and Area Wage Determinations (AWDs) if applicable. The Offeror shall identify whether the labor rates proposed are FPRAs, CBAs, AWDs, ACO/DCAA recommended rates, or Offeror proposed rates. The Offeror shall propose in compliance with the current hourly rate set forth in the Department of Labor Wage Determination, and shall not include escalations for adjustments under the Service Contract Act.

(e) The Offeror shall provide a schedule which contains the proposed burden rates by year for material, direct labor overhead, General and Administrative expense, fee/profit and any other applicable burden applied to direct cost elements. The Offeror shall also state the number of hours used in determining an employee work year.

(f) Offeror's labor classifications should cross-reference to Department of Labor (DOL) wage determination classifications as much as possible. In addition, the Offeror shall provide a percentage breakdown of the Contractor indirect costs and burdens added to the Government estimates for the Cost Reimbursable CLINs in section B.

(g) Demonstrate the reasonableness of the rates identified in any Fixed Hourly Rate CLINs. Describe the basis for the rates, showing its build up and skill mix.

5.4 Use of Government Furnished Property:

(a) If the Offeror proposes/requires the use of Government Furnished Equipment (GFE) or Government Furnished Information (GFI), then the Offeror shall provide:

· A complete description of the required GFE/GFI including part number and serial number, if applicable.

· Where the GFE/GFI is to be located.

· The name, organization, complete address and telephone number of a cognizant Government point of contact.

· In the case of GFE/GFI accountable to other Government contracts, a copy of the correspondence authorizing use of such GFE/GFI on this contract.

· The monetary impact to the Offeror’s proposal if the proposed GFE/GFI is not provided as GFE/GFI.

If none, so state.

5.5 Other Costs

The Offeror shall identify additional costs, that would be incurred that has not been identified in the solicitation and describe in detail the performance that would cause these costs. Also, describe any assumptions with regard to Government’s actions (e.g., providing resources whether it be equipment or people) that enabled the proposed price/cost to be lower and identify the amount by which it is lower.

6.0

VOLUME 6 -- EXCEPTIONS, DEVIATIONS AND WAIVERS:

In this Volume, the Offeror must certify that it contains all exceptions, deviations, and waivers that the Offeror takes from the provisions of the solicitation and its applicable documents. An “exception” is where an Offeror states it will not comply with a requirement, usually involving contract terms and conditions. A “deviation” is where an Offeror states it will not comply with a requirement but proposes an alternative to meet the intent of the requirement, usually involving a specification. A “waiver” is where an Offeror requests authorization for the Government to accept an item, which will depart from, specified requirements, but would nevertheless be considered suitable. Exceptions, deviations, and requests for waivers may cause proposals to be considered deficient. An assumption or condition shall not be considered an exception, deviation, or request for waiver as defined herein.

Provide a detailed description for each exception, deviation, or request for waiver, as applicable. The Offeror shall indicate the Offeror’s difficulty with the applicable requirement and the Offeror’s proposed solution. The Offeror shall specifically identify the portion of the solicitation and the Offeror’s proposal which are affected. If there are no exceptions, deviations or waivers, the Offeror shall provide a one-page Volume 5 in the Executive Summary stating so.

7.0

ANNEX #1 – ANNEX

The Offeror shall submit, at a minimum, the following documents under this Annex #1:

1. Statement of Work (SOW). The Offeror shall provide a Statement of Work (SOW) based on the requirements outlined in the Statement of Objectives (SOO), Attachment 1 to the Solicitation.

2. Subcontracting Plan. The Offeror shall provide in accordance with Section 2.0, Paragraph (g).

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

M- 1

EVALUATION FACTORS FOR AWARD (SUPPLIES OR SERVICES)(JUN 2011)(SEP 2014)

PART A: GENERAL INFORMATION

1.0 GENERAL

The Government expects to select more than one Offeror on the basis of its proposal providing the best value to the Government, all factors considered. Best value means the expected outcome of an acquisition that, in the Government estimation, provides the greatest overall benefit(s) in response to the requirement. The Offeror is advised that the proposal meeting the solicitation requirements with the lowest price may not be selected for an award if award to a higher priced Offeror is determined to be more beneficial to the Government. However, the perceived benefits of the higher priced proposal must merit the additional price.

2.0 EVALUATION PROCESS

The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value after evaluation, in accordance with the solicitation. The Government reserves the right to hold discussions; however, award may be based upon the initial offer. Therefore, the Offerors initial proposal should contain the Offerors best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. All proposals will be evaluated for compliance with the terms, conditions, and requirements set forth in the solicitation. Failure to address each of the areas identified in Section L Part B Specific Information in the proposal may impact the resulting evaluation ratings and risk assessment.

3.0 EVALUATION FACTORS FOR AWARD

Evaluation of an Offeror’s proposal will be based on the information presented in the written proposal presented to the Government along with input obtained from outside sources relevant to past performance.