3744_SOW_POSTER_PRINTERS_REV_1.docx

N42 Multimedia Department Statement of Work for Large Format Professional Photo Quality Poster Printers

1.0 SCOPE

1.1 This Statement of Work (SOW) defines the scope of work required to purchase (2) new professional photo quality poster printers and (1) professional photo quality latex poster printer for the Naval Maritime Intelligence Center (NMIC). It includes the installation, set-up, warranty service and training for three (3) devices. Technical/CAD type plotters and printers will not be considered.

2.0 BACKGROUND

2.1 The Multimedia Services Department (N42) operates and maintains graphic, design and printing services providing briefing boards, media display’s, other unique large format production requirements for the Director, Naval Intelligence, Chief of Naval Operations and National Level Consumers.

3.0 REQUIREMENTS

3.1 All equipment provided in support of this SOW shall conform to Executive Order 13423, meet July 2009 Energy Star Requirements, and meet Section 508 Accessibility Standards of the Federal Rehabilitation Act.

3.1.1 The specific areas supported are:

· Administrative & System Support

· System Hardware/Software Specifications

· Security Authorized To Operate (ATO) Support

3.1.2 Equipment in Attachment 1A must be of the same manufacturer to maintain color matching and production run consistency, and for maintaining economical parts/consumable inventory. Equipment in Attachment 1B can be a different manufacturer from 1A if need be due to the Non-Solvent Latex requirement. Contractor technical proposal submissions shall address each section of the SOW and include clear descriptions of the proposed make and model to include all standard features and options that together meet the government stated requirements.

3.2 Administrative & System Support

3.2.1 The contractor shall provide equipment to support the requirements as specified in this SOW.

3.2.2 The contractor shall provide delivery, installation and set-up of equipment (as stated in the chart below) within 90 days after the contract is awarded. Delivery after 90 days is non-negotiable. The contractor shall provide an industry standard machine warranty for every piece of equipment to include but not limited to: service, parts, labor, and travel. The warranty shall not being until all equipment has been delivered and installed. Training shall be provided as described in Section 9.0.

3.2.3 The contractor shall provide a delivery plan NLT 10 business days after contract award that details tasks and timelines for equipment deliveries. Delivery installation and software documentation requirements specific to individual machines shall be delineated in the delivery plan Section 5.0. (CDRL A0001 & A0004)

3.2.4 The contractor shall provide a training plan that details timelines for formal equipment training. Training schedule specific to individual machines shall be delineated in the training plan Section 5.0. (CDRL A0002)

3.2.5 The contractor shall schedule a pre-delivery meeting with the N42 point of contact no later than five-seven business days after contract award for a site visit and to discuss delivery and installation logistics to ensure equipment delivery and installation are agreed to by the government. Point of delivery has restrictions to include but not limited to: advanced delivery date notice, pre-screening of contractor and delivery personnel and pre-entry inspections; that will all be coordinated with the N42 point of contact.

3.3 System Hardware/Software Requirements

The contractor shall provide all equipment as delineated in Attachment 1A and 1B. This SOW is for new equipment only, reconditioned or used equipment will not be considered or accepted.

3.3.1 Salient characteristic requirements of new equipment shall be within the scope as noted in Attachment 1A and 1B.

3.3.2 The contractor shall be responsible to coordinate (in conjunction with the N42 point of contact) all installation procedures and processes with Hopper ISC-O Network administration. Hopper ISC-O points of contact shall be provided no later than seven business days after contract award.

3.4 ONI Enterprise Requirements

Technical proposals that do not contain complete ONI Enterprise Requirements will be eliminated from consideration.

3.4.1 ONI Enterprise Architecture Compliance Requirements

3.4.1.1 If a front end controller (RIP) is required, the contractor shall provide a RIP that is configured with Windows 10 Operating System.

3.4.1.2 The contractor shall be available to perform operating system upgrade(s) as needed to conform to the ONI enterprise operating environment.

3.4.1.3 The contractor shall provide installation support for all units proposed in response to this statement of work. Support shall be coordinated with Hopper ISC-O and N42 Systems Administrator providing oversight.

3.4.1.4 The contractor shall provide, no later than 10 days after award, installation instruction documentation for all units proposed. (CDRL A0003)

4.0 GOVERNMENT FURNISHED EQUIPMENT

No government furnished equipment shall support this effort.

5.0 DELIVERABLES

All Contract Data Requirement List (CDRL) deliverables required under this SOW are listed below. All deliverables shall meet approved requirements, comply with Section 6.0 of this SOW and shall be delivered as a Microsoft Office document to the N42 point of contact.

6.0 QUALITY ASSURANCES

The contractor shall ensure quality results by maintaining weekly email communication with the N42 point of contact. Weekly communication shall be conducted each Tuesday or as required beginning with the first Tuesday after award.

7.0 TRAVEL

No travel is anticipated in support of this SOW.

8.0 LOCATION

Equipment installation and service delineated in this SOW shall be rendered by the contractor to the Office of Naval Intelligence, Suitland, Maryland. Assets added to the inventory during the execution period of the contract shall be designated a location at the time of selection.

9.0 TRAINING

The contractor shall provide basic onsite training for the equipment on the day of installation/setup. Basic training should consist of but is not limited to; on/off, loading paper, paper path through machine, simple finishing, menus, auto document feeding, basic RIP functions, etc. Formal training shall be provided onsite within 1-5 business days after equipment installation and shall be prescheduled with the N42 point of contact. Formal training shall consist of but is not limited to; finishing operations, paper libraries, color control, troubleshooting, advanced menu functions, advanced RIP functions, color calibration, etc. Additionally, the contractor will provide one day of formal training in maintenance and troubleshooting the machines within 15 business days of installation.

10.0 SECURITY

10.1 Inspections: All items being carried into and out of the government facility are subject to physical inspection by Government Security Protective Officers.

10.2 Escorting will be provided by ONI personnel for onsite visits. At a minimum, contractor shall provide drivers license and vehicle insurance information, VIN number and tag information upon request.

10.3 No copier parts of any kind shall be removed once installed/setup in the government facility. Under no circumstances will a copier hard drive, circuit board or memory device be removed from the installed equipment by a vendor technician. Copier hard drives, circuit boards and memory boards upon delivery are government owned property and will be disposed of by government personnel after being used and/or replaced.

10.4 Prohibitive Items: The following items are prohibitive and shall not be brought into the government facility. Prohibitive items are subject to permanent confiscation. This list is subject to change and the contractor shall make inquiries with the government point of contact of possible changes prior to entering the government facility.

· Firearms, Knives or Dangerous Weapons

· Laptops

· Ammunition

· MP-3 Players

· Alcohol

· PDAs w/audio or video record capability

· Illegal or Controlled Substances (other than prescription medicine)

· PEDs w/audio or video record capability

· Personal two-way pager

· Explosive or Combustible Materials

· Cameras or Recording Equipment (audio, video, photographic, magnetic, optical, etc)

· Corrosive Chemicals

· Chemical or Biological Materials

· Cellular Telephones

· CD or DVD

· USB, Micro Drive or Thumb Drives

If items from the prohibitive list are required to perform any of the duties during the contract phase, the contractor shall make the government aware prior to contract award. CD, DVD’s and other types of electronic servicing media used by the installation technician are subject to government Systems Security evaluations and guidelines prior to introduction into the government facility. After use, these materials become the property of the Government of the government and cannot be removed from the facility.

UNCLASSIFIED//FOR OFFICIAL USE ONLY 9/10/18

ATTACHMENT 1A

60 INCH POSTSCRIPT PROFESSIONAL PHOTO QUALITY PRODUCTION PRINTER REQUIREMENTS

QUANTITY

· Two (2)

CONNECTIVITY

· Networking capabilities (i.e. hostname, IP address, DNS, DHCP) must be securely configurable

· All remote access capabilities (i.e. SSH, FTP, SMB web based login) must be documented. Procedures to disable unnecessary capabilities must be provided. Remote access capabilities must use secure protocols (SSH or SFTP) RSH or FTP will not be accepted.

· Printer Driver Windows 10, Postscript Windows, Mac Drivers with Postscript and PDF capability

· USB ports removed or not present in hardware. If the ports cannot be removed (if required for connectivity requirements) procedures to disable them must be provided by the vendor

· No Bluetooth or WIFI capability (Must be removed/disabled prior to delivery)

· If Front End Controller or RIP is required must have Windows 10 OS.

FUNCTIONALITY

· Memory: Minimum 64 GB

· Hard Disk: Minimum 300 GB

· Print Language’s: Adobe Postscript (PS), PDF, TIFF, JPEG

· Print Resolution: Best Quality 2400x1200 dpi (optimized)

· Ink Type: Pigment-based inks

· Embedded Spectrophotometer within the printer

· Operator replaceable print heads and maintenance cartridges

· Color Accuracy: 95% of colors. No color banding and capable of consistent repeat color printing without requiring calibration for each print

· Multiple Print Modes is Desirable (Nesting)

MEDIA

· Media Handling: Roll Feed

· Media Size: up to 60 inch roll width / up to 22 mil thickness / up to 114lb weight pending media type

· Media Types: Must print on uncoated bond, high gloss coated, photographic and proofing paper, backlit, self-adhesive, banner and textile materials (fabric)

· Provide instant dry capability as the printed product exits the machine must be dry and capable of being immediately laminated

· Auto Cutter with Media Catch Bin / Take Up Roll

WARRANTY

· Minimum 1-year manufacturer warranty. 2 or 3-year warranty is desirable.

MAINTENANCE

· No daily maintenance requirements on equipment

ENVIRONMENTAL/SAFETY

· Equipment, cleaning products, and all consumables (ink, maintenance products, etc) must be non-hazardous and pass all U.S. Federal environmental law/regulations and industry certifications for ecological and environmentally green standards

· The equipment and any of the related materials required for the continual use, upkeep, or maintenance of the equipment must not require special ventilation other than normal office working environment

· No hazardous restrictions or labels for operational use, materials, inks, equipment, or cleaning chemicals

· Provide Manufactures Safety Data Sheets (MSDS) for all chemicals, inks, or any products related to this equipment

DELIVERY

· Delivery, training, and installation shall occur no more than 90 days after receipt of award

ATTACHMENT 1B

64-INCH NON-SOLVENT BASED LATEX

POSTSCRIPT PROFESSIONAL PHOTO QUALITY COLOR PRODUCTION PRINTER

QUANTITY

· One (1)

CONNECTIVITY

· Networking capabilities (i.e. hostname, IP address, DNS, DHCP) must be securely configurable

· All remote access capabilities (i.e. SSH, FTP, SMB web based login) must be documented. Procedures to disable unnecessary capabilities must be provided. Remote access capabilities must use secure protocols (SSH or SFTP) RSH or FTP will not be accepted.

· USB ports removed or not present in hardware. If the ports cannot be removed ( if required for connectivity requirements) procedures to disable them must be provided by the vendor

· Printer Driver Windows 10, Postscript Windows, Mac Drivers with Postscript and PDF capability

· No Bluetooth or WIFI capability (Must be removed/disabled prior to delivery)

· If Front End Controller or RIP is required must have Windows 10 OS.

FUNCTIONALITY

· Memory: Minimum 64 GB

· Hard Disk: Minimum 320 GB

· Print Language’s: Adobe Postscript (PS), PDF, TIFF, JPEG

· Print Resolution: Native 1200 x 1200 dpi

· Ink Type: Non-Solvent Environmentally Friendly Latex Inks (Aqueous Based)

· Color Configuration: Minimum 7 color print cartridges

· Embedded Spectrophotometer within the printer

· Operator replaceable print heads and maintenance cartridges

· Color Accuracy: 95% of colors. No color banding and capable of consistent repeat color printing without requiring calibration for each print

MEDIA

· Media Handling: Roll Feed

· Media Size: up to 64 inch roll width / up to 22 mil thickness

· Media Types: Self-adhesive vinyl, film, fabric, wall coverings, canvas, synthetics, mesh textiles, various papers

· Provide dry scratch resistant printed products upon machine exit

· Auto Cutter with Take Up Roll / Media Catch Bin

WARRANTY

· Minimum 1-year manufacturer warranty. 2 or 3-year warranty is desirable.

ENVIRONMENTAL/SAFETY

· Equipment, cleaning products, and all consumables (ink, maintenance products, etc) must be non-hazardous and pass all U.S. Federal environmental law/regulations and industry certifications for ecological and environmentally green standards

· The equipment and any of the related materials required for the continual use, upkeep, or maintenance of the equipment must not require special ventilation other than normal office working environment

· No hazardous restrictions or labels for operational use, materials, inks, equipment, or cleaning chemicals

· Provide Manufactures Safety Data Sheets (MSDS) for all chemicals, inks, or any products related to this equipment

DELIVERY

· Delivery, training, and installation shall occur no more than 90 days after receipt of award