N00014-16-R-0004_NEMC_Attachment_3__Report_Formats.pdf

Section J, Attachment No. 3 1 Report Formats

RFP # N00014-16-R-0004

Attachment 3

REPORT FORMATS

Distribution instructions for the following reports are contained in Enclosure Number 1 of

Exhibit A for Each Delivery/Task Order: Contract Data Requirements List, Instructions for

Distribution.

Note: CoE = Center of Excellence

First Task Order – Center Operations and Management

CDRL A001: COE Quarterly Report

CDRL A002: Contract Final Report

CDRL A003: All other ManTech Program deliverables as required

CDRL A001 (First Task Order): COE Quarterly Report

The COE Quarterly Report shall contain two sections, Center Status and Project Status sections as shown below.

1. Center Status

a. Cover Page (with COE, Quarter / Dates Covered)

b. Table of Contents

c. Executive Summary

d. Center Activities Report (include accomplishments and recommendations based on independent analyses/assessments)

e. Status of Program Planning

1. Current Fiscal Year (FY) Program Planning Status

2. Next Fiscal Year Program Planning Status

3. Current Projection of New Start Funds for Next Fiscal Year

f. Center Financial Status

1. ManTech: operations and management activities’ costs report detailed by expense element including: direct labor hours, direct salaries, overhead hours & costs, facilities maintenance, facilities purchased or leased, travel, materials, subcontracts/consultants, and other direct/indirect costs.

2. Non-ManTech (if applicable)

3. ODC Itemized List: ODC, description/purpose, date of purchase, quantity, unit cost, and total cost.

g. Major Activities Planned for the Next Quarter

h. Status of Technical Project Reports: Include table (project number, title, status, end date, due date, submittal date) for i) all projects that the work has been completed, but whose

Technical Project Report has yet to be published, and ii) all projects with projected end dates within the next quarter.

2. Project Status (for each Active ManTech Project, Special projects, and Non-ManTech

Section J, Attachment No. 3 2 projects)

a. Cover Page (with Order Number, ManTech Project Number, PDR Number, COE Project

Number (if applicable), Project Title, and Quarter/Dates Covered by this report)

b. Period of Performance – include any contract modifications, extensions, etc.

c. Project Participants

d. Stakeholder, including POC info (name, title, address, phone, e-mail)

e. Technical Assistant POC info (if applicable)

f. Navy Technical Authority POC info (if applicable)

g. Responsible COE Project Manager POC info

h. Background/Problem Statement

i. Objective

j. Overall Project Status (Green/Yellow/Red)

1. Technical

2. Schedule

3. Cost

Note: Green – good/on track

Yellow – minor deviation (explain)

Red – major deviation (explain)

k. Project Financial Status (include total and FY planned/actual/forecast)

Include project budget (total budget and amount through reporting period; total expenditures, expenditures for report period; cost share). Break out expenditures by

Performing Activity (in house vs. subcontracted activities/purchased services).

l. Significant Past Activity

m. Significant Activity/Accomplishments for Reporting Quarter, Overall, and by Phase and

Task

n. Plans for Next Quarter

o. Issues/Problems/Workarounds (if applicable)

p. Project Schedule Update

1. Milestone/Deliverable Table (FY Deliverables; Date Due; Deliverable; Status)

2. Gantt Chart showing Schedules/Progress,% completion for each major milestone

(if required by contract)

q. Implementation Status/Update

If determined applicable by the Program Officer, an Implementation Report section shall be included in the Project Status section of the Quarterly Project Status/Financial Report.

The Implementation Status shall outline the necessary events for successful transition into the Navy and the necessary resources to ensure transition. The following items shall be reported under the Implementation Report:

1. Primary and secondary weapons systems targeted for implementation of technology developed.

2. Implementing organization.

3. Identification of organization/personnel responsible for major milestones leading to full implementation. Identification of the appropriate Navy Technical

Authority.

4. Remaining tasks required to implement improved manufacturing technologies in a production environment.

Section J, Attachment No. 3 3

5. Summary of interactions held with the Navy Technical Authority and/or the implementing program office to ensure the project remains on track with the platform’s needs, requirements, and schedule.

6. Estimated funding/source of funding required for implementation.

7. Implementation timeline for transition of resultant technology to production floor.

The tasks identified in Item 4 (above) shall be clearly delineated in the timeline.

The timeline shall include major milestones for Government and/or Design Agent certification/qualification of improved process.

8. Is the project on schedule to meet the transition window? If not, explain why and what needs to be done to recover.

9. Associated designs and materials, as applicable.

r. Remarks/Recommendations (if applicable)

CDRL A002 (First Task Order): Final Report

Contractor format is acceptable as approved by the ONR Program Officer. Report shall provide a summary of all work completed during the entire contract period.

CDRL A003 (First Task Order): All other ManTech Program deliverables as required

Contractor format is acceptable, unless an ONR Program Office format is specified with applicable data call.

Section J, Attachment No. 3 4

Second Task Order – Project Development and Management

CDRL A001: Project Final Report

CDRL A002: All other ManTech Program deliverables as required

CDRL A001 (Second Task Order): Project Final Report

1. Cover Page (Title, Date, Project Number, Performing Activity, Project Team Members and

Contact information)

2. Executive Summary/Abstract

3. Table of Contents

4. Background/Problem Statement

5. Objective(s)

6. Technical Approach (by task)

7. Technical Activities Performed

8. Results and Discussions

9. Benefits Analysis

a. Categorize and prioritize project’s accomplishments in one or more of the following areas and include quantifiable data to support benefit analysis:

• Warfighter readiness

• Improved performance

• Cost avoidance/savings

• New product/process development to meet critical performance requirements

• Environmental compliance

10. Implementation Report (Transition / Deployment Progress / Status)

If determined applicable by the Program Officer, an Implementation Report section shall be included in the Technical Project Report. The following items shall be reported under the

Implementation Report section:

a. Primary and secondary weapons systems targeted for implementation of technology developed.

b. Implementing organization.

c. Identification of organization/personnel responsible for major milestones leading to full implementation. Identification of the appropriate Navy Technical Authority.

d. Description of how the new technology and/or processes were implemented into the targeted platform/system.

e. Implementation timeline for transition of resultant technology to production floor. The timeline shall include major milestones for Government and/or Design Agent certification/qualification of improved process.

f. Associated designs and materials, as applicable.

g. Identification of other platforms, systems or services that have interest in the new technology and will take the lessons learned to further develop the technology to their own specific needs.

11. Conclusions and Recommendations

Recommendations shall be based on independent analyses/assessments conducted by the

NEMCOE (Contractor).

Section J, Attachment No. 3 5

12. References

Contractor/Program Office report format is acceptable for Non-ManTech reports, such as

Special Projects or Non-ManTech Projects.

CDRL A002 (Second Task Order): All Other ManTech Program Deliverables as required

Contractor format is acceptable, unless ONR Program Office format is specified with applicable data call.