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Instructions
| INSTRUCTIONS FOR PREPARING COST PROPOSALS |
| FOR CONTRACTS |
1. Offerors should:
| a. Provide these instructions to all lower tier Offerors. Proprietary data from lower tier |
| Offerors may be submitted directly to the Government in accordance with instructions contained herein. | |
| b. Furnish Tables 1 through 3 (attached) for the entire performance period (supported by rationale required |
| by paragraph (2) in both hard copy and on a CD, Microsoft Word/Excel or compatible file(s), to include cell | |
| formulas. Include a separate Cost Element Summary for each option proposed. | |
| c. Provide the following information as the first page of the budget for the entire period of |
| performance, including any options. | |
| i.* Name, title, telephone and fax numbers and email address of Offeror's business and |
| technical points of contact; | |
| ii. Amount budgeted/proposed for basic effort and each option (Government and Offeror |
| Offeror Share, if applicable); | Share, if applicable); |
| iii.* Name, address and telephone number of the cognizant contract administration and |
| Defense Contract Audit Agency offices, if known; |
| iv. Name, title, and signature of authorized representative; |
| v. Broad Agency Announcement or Other Solicitation Number under which the proposal is |
| submitted; and |
| vi. Date offer is submitted. |
| * If proposal is to be awarded on a consortium basis, provide this information for each member of the |
| consortium and include a copy of the signed Articles of Collaboration. Awards to consortiums cannot be |
| made until Articles of Collaboration have been signed by all members contributing efforts to or receiving |
| funds from the award. |
| 2. Submit the proposal, organized as discussed below. The cost proposal is not restricted in length and shall |
| provide cost information for all performance periods. Certified cost or pricing data shall be required |
| for awards over $700,000. |
| Section 1 - Total Cost Summary. This section should include all of the proposed costs of the |
| project, including Government or Offeror cost sharing if applicable. (See Section 2 below for additional | |
| information.) Identify when the Offeror's fiscal year begins and ends. Submit a cost element summary by | |
| major cost element for the basic period of performance and each option period processed using the format | |
| in Table 1. The detail required for each of the major cost elements is described below. Address all | |
| elements of cost applicable to the proposed effort and provide a narrative to support costs included in | |
| Table 1. | |
| a. Direct Labor. Show each category of direct labor proposed on a separate row. |
| In supporting rationale, identify the source and explain the derivation of the labor rate proposed for the first | |
| year in each labor category, and explain the methodology used to project each rate for subsequent years. | |
| Note: If temporary or part-time labor is proposed, explain the differences between the rates of pay for | |
| full-time and temporary or part-time workers and the impact of those differences on the direct rates | |
| proposed. Identify all uncompensated labor (straight time and/or overtime) included in this cost element, | |
| and explain the impact of uncompensated time on the direct rates proposed. Show hours proposed for | |
| each labor category by year/rate. For new or unfilled positions, a historical average, signed offer sheet, | |
| or description of the labor category sufficient to allow comparison to salary surveys should be provided. | |
| b. Indirect Cost Rates and/or Factors. Identify all indirect cost rates (such as |
| fringe benefits, labor overhead, material overhead, G&A, etc.) and their applicable allocation bases. If | |
| composite rates are used, provide the calculations used in deriving the composite rates. Identify the basis | |
| of proposed rates (e.g., Forward Pricing Rate Agreement and date of agreement, bidding rates and the date | |
| of submission or actual rates used and the effective date, billing rates and the date of approval, etc.) | |
| c. Subcontractor/Interorganizational Transfers (IOTs), and Consultants. |
| Obtain cost proposals from each subcontractor and IOT using the same cost breakout required for Table 1. | |
| Using Table 2, provide a list of anticipated subcontractors, IOTs, or consultants. Perform and provide | |
| evaluation results of cost/price analysis of subcontract and IOT proposals. If decrement factors are used, | |
| explain their development and application. Substantiate the need for and cost of proposed consultant | |
| services. If the subcontractor is not yet determined, the proposal must include a list of the tasks to be | |
| performed, an explanation of the method used to estimate the subcontract price, and the reason proposals/ | |
| quotes cannot be requested/provided at this time. | |
| d. Materials, Equipment, Travel, and Other Direct Costs (ODCs). |
| Separately identify costs for travel, material and ODCs required to perform the basic effort and each | |
| option. Provide a breakout of travel costs for each year including the purpose and number of trips, origin | |
| and destination(s), duration, and travelers per trip. Provide an itemized, priced list of all proposed | |
| equipment, materials and supplies for each year and the basis of estimate (e.g., quotes, prior purchases, | |
| catalog price lists, etc.). Provide an itemized breakout and explanation of all other proposed ODCs by year. | |
| e. Cost of Money (COM). Refer to FAR 52.215-16, Facilities Capital Cost of |
| Money. Provide a schedule which contains proposed cost of money (COM) factors, if applicable, to include | |
| a display of all individual bases for the COM amounts. Submit a DD Form 1861 for each year. | |
| f. Profit/Fee (If applicable). This section specifies the profit or fee percentage |
| proposed and the base to which the rate applies. Any usual contract performance risk factors should be | |
| identified. Profit or fee is not allowed on direct costs for facilities, in cooperative agreements or other | |
| transaction instruments, or in cost-sharing contracts. | |
| Section 2 - Cost Sharing (If Applicable). The solicitation will specify if cost sharing is |
| required, at what level, and what types of resources can be counted. If required, proposals should contain | |
| information regarding the necessity for, sources, valuation and timing of the proposed cost sharing. Sunk | |
| costs generally cannot be counted as cost share. | |
&"Times New Roman,Regular"&9RFP # N00014-14-R-0004 Section L, Attachment L-003 Instructions for Preparing Cost Proposals
Table 1 - Cost Element Summary
BASE PERIOD
COST ELEMENT BASE RATE AMOUNT
| DIRECT LABOR | Hrs | $ | $ |
| (Insert direct labor categories separately) | | $ | $ |
| TOTAL DIRECT LABOR | | | $ |
| FRINGE BENEFITS | $ | % | $ |
| TOTAL LABOR OVERHEAD | $ | % | $ |
| SUBCONTRACTORS, IOTS, CONSULTANTS | | | |
| (Insert each separately) | | | $ |
| MATERIALS & EQUIPMENT | | | $ |
| MATERIAL OVERHEAD | $ | % | $ |
| TRAVEL | | | $ |
| ODC | | | $ |
| G&A | $ | % | $ |
| IR&D/B&P | $ | % | $ |
| SUBTOTAL COSTS | | | $ |
| COST OF MONEY (See DD Form 1861) | | | $ |
| TOTAL COST | | | $ |
| PROFIT/FEE (STCOE Task Orders 0001 and 0002) | $ | % | $ |
| TOTAL COST-PLUS FIXED-FEE (CPFF) | | | $ |
| GOVERNMENT COST SHARE (ManTech Projects) | % | $ |
| OFFEROR COST SHARE (ManTech Projects) | % | $ |
OPTION PERIOD 1
COST ELEMENT BASE RATE AMOUNT
| DIRECT LABOR | Hrs | $ | $ |
| (Insert direct labor categories separately) | | $ | $ |
| TOTAL DIRECT LABOR | | | $ |
| FRINGE BENEFITS | $ | % | $ |
| TOTAL LABOR OVERHEAD | $ | % | $ |
| SUBCONTRACTORS, IOTS, CONSULTANTS | | | |
| (Insert each separately) | | | $ |
| MATERIALS & EQUIPMENT | | | $ |
| MATERIAL OVERHEAD | $ | % | $ |
| TRAVEL | | | $ |
| ODC | | | $ |
| G&A | $ | % | $ |
| IR&D/B&P | $ | % | $ |
| SUBTOTAL COSTS | | | $ |
| COST OF MONEY (See DD Form 1861) | | | $ |
| TOTAL COST | | | $ |
| PROFIT/FEE (STCOE Task Orders 0001 and 0002) | $ | % | $ |
| TOTALCOST-PLUS FIXED-FEE (CPFF) | | | $ |
| GOVERNMENT COST SHARE (ManTech Projects) | % | $ |
| OFFEROR COST SHARE (ManTech Projects) | % | $ |
OPTION PERIOD 2
COST ELEMENT BASE RATE AMOUNT
| DIRECT LABOR | Hrs | $ | $ |
| (Insert direct labor categories separately) | | $ | $ |
| TOTAL DIRECT LABOR | | | $ |
| FRINGE BENEFITS | $ | % | $ |
| TOTAL LABOR OVERHEAD | $ | % | $ |
| SUBCONTRACTORS, IOTS, CONSULTANTS | | | |
| (Insert each separately) | | | $ |
| MATERIALS & EQUIPMENT | | | $ |
| MATERIAL OVERHEAD | $ | % | $ |
| TRAVEL | | | $ |
| ODC | | | $ |
| G&A | $ | % | $ |
| IR&D/B&P | $ | % | $ |
| SUBTOTAL COSTS | | | $ |
| COST OF MONEY (See DD Form 1861) | | | $ |
| TOTAL COST | | | $ |
| PROFIT/FEE (STCOE Task Orders 0001 and 0002) | $ | % | $ |
| TOTAL COST-PLUS FIXED-FEE (CPFF) | | | $ |
| GOVERNMENT COST SHARE (ManTech Projects) | % | $ |
| OFFEROR COST SHARE (ManTech Projects) | % | $ |
OPTION PERIOD 3
COST ELEMENT BASE RATE AMOUNT
| DIRECT LABOR | Hrs | $ | $ |
| (Insert direct labor categories separately) | | $ | $ |
| TOTAL DIRECT LABOR | | | $ |
| FRINGE BENEFITS | $ | % | $ |
| TOTAL LABOR OVERHEAD | $ | % | $ |
| SUBCONTRACTORS, IOTS, CONSULTANTS | | | |
| (Insert each separately) | | | $ |
| MATERIALS & EQUIPMENT | | | $ |
| MATERIAL OVERHEAD | $ | % | $ |
| TRAVEL | | | $ |
| ODC | | | $ |
| G&A | $ | % | $ |
| IR&D/B&P | $ | % | $ |
| SUBTOTAL COSTS | | | $ |
| COST OF MONEY (See DD Form 1861) | | | $ |
| TOTAL COST | | | $ |
| PROFIT/FEE (STCOE Task Orders 0001 and 0002) | $ | % | $ |
| TOTAL COST-PLUS FIXED-FEE (CPFF) | | | $ |
| GOVERNMENT COST SHARE (ManTech Projects) | % | $ |
| OFFEROR COST SHARE (ManTech Projects) | % | $ |
| BASE PERIOD + THREE OPTION PERIODS | |
| TOTAL |
| PROPOSED |
| COST ELEMENT | PRICE |
| TOTAL DIRECT LABOR | $ |
| FRINGE BENEFITS | $ |
| TOTAL LABOR OVERHEAD | $ |
| SUBCONTRACTORS, IOTS, CONSULTANTS | $ |
| MATERIALS & EQUIPMENT | $ |
| MATERIAL OVERHEAD | $ |
| TRAVEL | $ |
| ODC | $ |
| G&A | $ |
| IR&D/B&P | $ |
| SUBTOTAL COSTS | $ |
| COST OF MONEY (See DD Form 1861) | $ |
| TOTAL COST | $ |
| PROFIT/FEE (STCOE Task Orders 0001 and 0002) | $ |
| TOTAL COST-PLUS FIXED-FEE (CPFF) | $ |
| GOVERNMENT COST SHARE (ManTech Projects) | $ |
| OFFEROR COST SHARE (ManTech Projects) | $ |
&"Times New Roman,Bold"&11TABLE 1
COST ELEMENT SUMMARY
(SAMPLE)
&"Times New Roman,Regular"&9N00014-15-R-0005 Navy Metal Working Center DRAFT RFP, Attachment 9 &"Times New Roman,Regular"Page &P of &N
Table 2 - Subs-IOTs-Consultants
| LOWER TIER OFFEROR'S NAME | SOW TASKS PERFORMED * | TYPE OF AWARD | LOWER TIER QUOTED PRICE IF CONTRACT | LOWER TIER COST PROPOSED BY PRIME | DIFFERENCE, IF APPLICABLE |
| | | $ | $ | $ |
| TOTALS |
| *Identify Statement of Work, Milestone or Work Breakdown Structure paragraph or provide a narrative explanation as an Addendum to the Table that describes the effort to be performed. |
&"Times New Roman,Bold"&11TABLE 2
SUBCONTRACTORS/INTERORGANIZATIONAL TRANSFERS & CONSULTANTS
PRICE SUMMARY
&"Times New Roman,Regular"RFP # N00014-14-R-0004
Subs-IOTs-Consultants Price Summary (Table 2) &"Times New Roman,Regular"Page &P of &N
Table 3 - Rates and Factors
| TASK ORDER 0001: NMC OPERATIONS AND MANAGEMENT (Continued) |
| LABOR |
| CLIN 0001 |
| BASE PERIOD | | Estimated | Unburdened | Burdened | |
| CLIN 0001 | Labor Category | Hours | Labor Rate | Labor Rate | Total |
| TASK ORDER 0001: NMC OPERATIONS AND MANAGEMENT (Continued) |
| LABOR |
| CLIN 0002 |
| OPTION PERIOD 1 | | Estimated | Unburdened | Burdened | |
| CLIN 0002 | Labor Category | Hours | Labor Rate | Labor Rate | Total |
| TASK ORDER 0001: NMC OPERATIONS AND MANAGEMENT (Continued) |
| LABOR |
| CLIN 003 |
| OPTION PERIOD 2 | | Estimated | Unburdened | Burdened | |
| CLIN 0003 | Labor Category | Hours | Labor Rate | Labor Rate | Total |
| TASK ORDER 0001: NMC OPERATIONS AND MANAGEMENT (Continued) |
| LABOR |
| CLIN 0004 |
| OPTION PERIOD 3 | | Estimated | Unburdened | Burdened | |
| CLIN 0004 | Labor Category | Hours | Labor Rate | Labor Rate | Total |
| TASK ORDER 2: NMC PROJECT DEVELOPMENT AND MANAGEMENT |
| LABOR |
| CLIN 0001 |
| BASE PERIOD | | Estimated | Unburdened | Burdened | |
| CLIN 0001 | Labor Category | Hours | Labor Rate | Labor Rate | Total |
| TASK ORDER 2: NMC PROJECT DEVELOPMENT AND MANAGEMENT |
| LABOR |
| CLIN 0002 |
| OPTION PERIOD 1 | | Estimated | Unburdened | Burdened | |
| CLIN 0002 | Labor Category | Hours | Labor Rate | Labor Rate | Total |
| TASK ORDER 2: NCM PROJECT DEVELOPMENT AND MANAGEMENT |
| LABOR |
| CLIN 0003 |
| OPTION PERIOD 2 | | Estimated | Unburdened | Burdened | |
| CLIN 0003 | Labor Category | Hours | Labor Rate | Labor Rate | Total |
| TASK ORDER 2: NMC PROJECT DEVELOPMENT AND MANAGEMENT |
| LABOR |
| CLIN 0004 |
| OPTION PERIOD 3 | | Estimated | Unburdened | Burdened | |
| CLIN 0004 | Labor Category | Hours | Labor Rate | Labor Rate | Total |
&"Times New Roman,Bold"&11TABLE 3
LABOR RATES AND FACTORS
(BASE AND OPTION PERIODS)
&"Times New Roman,Regular"&9RFP # N00014-14-R-0004
Labor Rates and Factors (Table 3) &"Times New Roman,Regular"&9Page &P of &N
