N00014-15-R-0005_KTR_Q A_for_posting.pdf

N00014-15-R-0005 Contractor Q&A

The following Q&A is posted in response to N00014-15-R-0005 DRAFT RFP. This DRAFT RFP was posted to FBO on 11 Mar 2015.

Contractor Comments – Prospective Offeror #1

Section, Page Comment/Question

Section L, ONR 0179, General Instructions for

Submissions of Technical and Cost Proposals, F(1),

p. 32

States, “…the text size should be no less than 12 point in Times New

Roman font, with the exception of charts and graphs, which must be in 10-point font or larger.”

Question: Are tables to be considered charts and graphs and be allowable in

10 pt font or larger?

RESPONSE: Yes

Section L, ONR 0180, Instructions for the

Preparation of Technical

Proposals, (B) Executive

Summary

States: The Executive Summary should not exceed five (5) pages.

Question: Is the 5 page Executive Summary excluded from the 50-page limit of the Technical Volume?

RESPONSE: Yes

Section I, Contract

Clauses pgs. 14-21

The following clauses within Section I do not include the most recent date.

Will the Government update the dates with final solicitation release?

FAR 52.209-10 (Dec 2014)

FAR 52.219-4 (Oct 2014)

FAR 52.219-8 (Oct 2014)

FAR 52.219-9 (Oct 2014)

FAR 52.219-10 (Oct 2014)

FAR 52.222-50 (Mar 2015)

FAR 52.232-40 (Dec 2013)

FAR 52.244-6 (Mar 2015)

DFARS 252.203-7004 ( Jan 2015)

DFARS 252.209-7004 (Dec 2014)

DFARS 252.219-7003 (Oct 2014)

DFARS 252.219-7004 (Oct 2014)

DFARS 252.223-7006 (Sep 2014)

DFARS 252.225-7013 (Nov 201)

DFARS 252.235-7011 (Jan 2015)

RESPONSE: All clauses will be updated prior to release.

Section L- Instructions, Conditions, and Notices to Bidders p. 29

The solicitation contains FAR 52.215-20, Requirements for Certified Cost or Pricing Data or Data Other than Cost or Pricing Data. Since this is anticipated to be a competitive solicitation, will an exemption to the submission of certified cost or pricing data be granted for the proposal submission?

RESPONSE: The clause is included in the overall IDIQ and flows down to specific Task

Order awards which will be negotiated actions with the contractor that is awarded the

NMC requirement.

Section L- Instructions, Conditions, and Notices to Bidders p. 34 and p. 39

There is a discrepancy between the assumptions /instructions for the technical and cost proposal found on pages 33-34 and page 39. Page 33-34 state:

For the purposes of the COE Operations and Management (Delivery/Task

Order 0001) proposals, the Offeror shall use the following assumptions when preparing technical and cost proposals:

- One Special Project 50K/Year

- COE-level deliverables as referenced in Section J

For the purposes of Project Development and Management (Delivery/Task

Order 0002) proposal, the Offeror shall use the following assumptions when preparing technical and cost proposals:

- A typical ManTech project load of 10 projects of an average duration of 24 months and total ManTech project funding of

2.000M. Include only project development and project management costs in proposal (actual project costs not to be included)

One Rapid Response project of 100K/year – include both project management cost as well as actual Rapid Response project cost.

Project management costs for typical project shall include project-level deliverables as referenced in section J

Page 39 states:

For the purpose of the COE Operations and Management (Delivery/Task Order 0001) proposal, the offeror shall use the following assumptions/instructions when preparing cost proposals:

- One Special Project of 50K/Year

- Special Projects Costs shall be shown separately from COE Operations and Management costs.

- COE-level deliverables as referenced in Section J For the purposes of the Project Development and Management (Delivery/Task Order 0001) proposal, the Offeror shall use the following assumption when preparing cost proposals:

- A typical Navy ManTech project load of 15 projects of an average duration of 12 months and total ManTech project funding of 1.000M. Include only project development and project management costs in proposal (actual project costs not to be included).

- One Rapid Response project of 100K/year- include both project management costs as well as actual Rapid Response project cost.

- Project management costs for typical project shall include project – level deliverables as referenced in Section J RESPONSE: This will be updated/revised in FINAL RFP. 15 projects

Could the Government please provide clarification on which assumptions should be followed for Technical and Cost proposal development?

Could the government please clarify the term “Total ManTech project funding” in the sentence “A typical Navy ManTech project load of 15 projects of an average duration of 12 months and total ManTech project funding of 1.000M. Include only project development and project management costs in proposal (actual project costs not to be included).”

Is the Total ManTech project funding for all the projects listed or is that the total funding per project?

Section B- Supplies and Services p.2, Section F- Deliveries or Performance

p. 4, Section L- Instructions, Conditions, and Notices to Bidders p.39, and Section J- List of Documents, Exhibits, and Other Attachments p.22

- Section B (pg2) contains one single CLIN.

- Section F (pg4) states that the ordering period for CLIN 0001 is from contract award date through 60 months thereafter.

RESPONSE: This is correct.

- Section L (pg39) states that the offeror shall provide detailed cost proposals (separate and totaled) for COE Operations and Management (Delivery/Task Order 0001) and Project Development and Management (Delivery/Task Order 0002) to include cost summary information for the 24 month base period and three twelve month option periods.

RESPONSE: This is correct.

- Section J, Attachment 9 Cost Estimate Summary Sheet includes references to Base and Option periods and CLINs not listed within Section B.

RESPONSE: IDIQ does not include options and has one CLIN for 5 years. TO 0001 and 0002 will have options.

Could the government please clarify if the IDIQ period of performance is 5 years with no base and options or if the POP does include a base period with options?

RESPONSE: IDIQ CLIN 0001 is for 5 years. TO’s 0001 and 0002 will include options as noted within the question and RFP.

Could the government additionally clarify if there are any inconsistencies between the IDIQ CLINs and the CLINs listed within Section J, Attachment 9’s Cost Estimate Summary Sheet?

RESPONSE: TO PoP’s will be established at the TO level. Sec J Cost

Estimate Summary Sheet is for use on TO 0001 and 0002. These award dates will be established within the IDIQ ordering period and will be performed NLT 5 years after the task order award date including options (if exercised). This is a template and each contractor will fill this out using their relevant cost information.

Factor 2 SOW – Para 3.2, Should “or Fee Determining Official” be removed?

RESPONSE: Concur.

Section L - Instructions, Conditions, and Notices to Bidders, page 36

Under (e) Connectivity, should the two instances to “EO” be changed to “metalworking”?

RESPONSE: Concur.

Section L- Instructions, Conditions, and Notices to Bidders, page 38

Section L- Instructions, Conditions, and Notices to Bidders, Evaluation of Technical Factors, page

Under (5) Factor 5: Facilities, Could the Government please confirm the requirement to establish and maintain a verified and independent test facility?

States “Facilities will be evaluated based on the following element:

• The Offeror’s plan to establish and maintain a verified and independent test facility to evaluate the results of advanced EO manufacturing and technology projects.”

Confirm the requirement to establish and maintain a verified and independent test facility, and if so, replace EO with Navy Metalworking RESPONSE: A test facility is NOT required. This will be removed.

Section L- Instructions, Conditions, and Notices to Bidders, page 39

Under (1) Factor 7: Cost, Project Development and Management should be indicated as Delivery/Task Order 0002 (not 0001) RESPONSE: Concur.

Section L- Instructions, Conditions, and Notices to Bidders, page 42

Under COE Operations and Management, should “EO” be changed to “metalworking”?

RESPONSE: Concur.

Section J- List of Documents, Exhibits and Other Attachments, Attachment 2- NMC COE Key Personnel Qualifications

Under COE Director, recommend changing two instances of “shipbuilding-related” to “metalworking” or “metalworking-related” as this skill set is more relevant to this statement of work.

RESPONSE: Concur.

Section J- List of Documents, Exhibits and Other Attachments, Attachment 2- NMC COE Key Personnel Qualifications Key Personnel Qualifications

Under COE Technical Director, recommend changing “shipbuilding” to “metalworking” as this skill set is more relevant to this statement of work.

RESPONSE: Concur.

Section J- List of Documents, Exhibits and Other Attachments, Attachment 2- NMC COE Key Personnel Qualifications Key Personnel Qualifications

Under COE Technical Director, recommend changing “technology development programs” to “metalworking development programs” as this skill set is more relevant to this statement of work.

RESPONSE: Concur.

Section L- Instructions, Conditions, and Notices

Section L says: Favorable and unfavorable cost and/or schedule variance that exceed +/- 20%;

RESPONSE: Changing to 15%.

to Bidders, Factor 1 (1) COE Performance Management page 36 EVMS vs. SOW 2.2.1 COE Performance Management page 7

SOW says: Favorable and unfavorable cost and/or schedule variance that exceed +/- 10%;

Could the Government please clarify that the variance listed in Section L is correct?

RESPONSE: Changing to 15%.

SOW 3.3 Project Management of Existing Projects

Request that 3.3 be removed because there are no additional instructions provided within the RFP.

RESPONSE: Concur.

SOW 2.5 COE-Level Data Requirement p.8

SOW 3,6 Project-Level Data Requirements p.12

Section 2.5 of the SOW provides a list of COE-Level Data Requirements, while section 3.6 provides a list of project level data requirements.

Could the Government confirm that those listed under section 2.5 (quarterly report and Final Report) are only at the COE level while those listed under 3.6 are only project specific?

RESPONSE: Confirmed.

CDRL A0002 listed under section 3.6 is “All other ManTech program deliverables as required.” For pricing purposes, what deliverables should be assumed are required?

RESPONSE: CDRL A002: All other ManTech Program deliverables are intended to account for supplements to items listed under Section

3.5. (e.g. project risk mitigation plan). However, for clarification and pricing purposes the Contractor will primarily account for items specifically identified in Section 3.5.

Does the Government anticipate this requirement being a set aside for small businesses?

RESPONSE: Set aside decisions can be determined at time of award as the RFP will state if this is a SB set aside.

SOW 2.3 COE-Level Meetings and Travel, Quarterly Program Management Reviews (PMRs) pgs. 7 - 8

Section H – Special Contract Requirements, ONR 0172 Program Management Review p.

Sect 2.3 of the SOW requires Quarterly Program Management Reviews.

RESPONSE: Correct.

Section H, clause ONR 0172 Program Management Review states, “PMRs are considered typical in the conduct and review of the contract and will not be separately reimbursed.” Can the government provide clarification on what is the intent of this clause is, specifically “will not be separately reimbursed” considering it is a material requirement within the SOW?

RESPONSE: PMR’s will not be reimbursed separately from what the offeror estimates for the projects requiring PMR’s.

Section L, ONR 0179, General Instructions for Submissions of Technical and Cost Proposals, (J) NOTE, p. 33

Are hand delivered proposals acceptable?

RESPONSE: No. Proposals shall be submitted IAW Sec L mailing instructions.

Section M, Paragraph (H) Factor 8. Commitment to Small Business, Page 44.

States under Small Business, “(Includes HUBZone Small Business concerns).”

Does this mean that the HUBZone dollars are to be included in the SB goal of 35% and do not have a standalone goal outside of that? RESPONSE:

This factor, Commitment to Small Business will be removed from final

RFP. If required, offerors will have to submit a SB subcontracting plan.

SOW 2.3 COE-Level Meetings and Travel, “Candidate Project Selection Meetings”, p. 7

Should the 2.3 travel be moved to 3.4 Project Development and Management Travel since 3.1.2 Candidate Project Selection is a task under Delivery/Task Order 0002? RESPONSE: No. Section 2.3 COE-Level

Meeting and Travel is provided for Task Order 0001 so that COE staff can meet with ONR as specified during TO 0001.

Contractor Comments – Prospective Offeror #2

1. Request confirmation of COE contract DPAS rating. (DX or DO)

RESPONSE: DO.

2. Three locations make a reference to the Electro‐Optics (EO) Center or capability; please clarify the

Electro‐Optics (EO) Center of Excellence involvement.

RESPONSE: Oversight on part of the KO. Will be removed to show NMC.

3. RFP, Page 33, 3rd bullet under (K): Provides a typical Navy ManTech project load, but it conflicts with the same type of information shown on page 39 (Factor 7, Cost).

RESPONSE: This will be updated prior to solicitation release.

4. RFP, Page 36, Para (g)(1). States that the Cost/schedule variances that exceed +/‐ 20% must be identified and reported, but SOW, page 7 (section 2.2.1) says 10%.

RESPONSE: This will be revised to 15%.

5. RFP Page 39, ONR 0181 Instructions for the Preparation of Cost Proposals: The Task Order number for Project Development and Management reference (Delivery/Task Order 0001) was previously identified as Delivery/Task Order 0002. Please clarify the Project Development and Management designation number.

RESPONSE: CoE Ops is TO 0001. Project Development is TO 0002.

6. RFP, Page 40, Fee (Paragraph E): There is limited discussion of potential fee for projects, indicating that "Offerors may propose Cost Sharing." Please clarify the intended fee structure.

RESPONSE: Discrete instructions are included in Sec L for DO/TO 0001 and 0002.

ManTech project awards, other than Task Orders 0001 and 0002, will be negotiated prior to task order award. 1% fixed fee on subs applies to all other ManTech project awards as well.

7. SOW, Page 11: The words "or Fee Determining Official." at the end of the paragraph seem to be out of place.

RESPONSE: FDO will be removed since CPAF is no longer a contract type used under new Navy

ManTech awards.

8. SOW, Page 11: This section infers that the proposer will assume ongoing projects and refers to the RFP for bid assumptions. Please provide the description of how to develop the cost proposal for this task.

RESPONSE: This will be removed. Projects awarded to the incumbent will be completed by the incumbent under existing FY10 contract.