N - FRCSE WORK RESTRICTIONS For Services.docx

Enclosure (1) - Fleet Readiness Center Southeast Work Restrictions

1. GENERAL

0. This attachment covers the most common work restrictions for contractors working at Fleet Readiness Center Southeast (FRCSE) facilities. The contractor shall obtain the necessary passes and/or identification for entry into Naval Air Station (NAS) Jacksonville and FRCSE for all employees prior to commencement of work.

1. CONTRACTOR ACCESS AND USE OF PREMISES

0. NAS Jacksonville Base Regulations

0. Each contractor must identify itself as either a U.S.-owned or a Foreign Owned, Controlled or Influenced (FOCI) entity.

0. A company is considered to be a FOCI entity when a foreign interest has the power, either direct or indirect, whether or not exercised, to direct or decide matters affecting the management or operations of the company in a manner which may result in unauthorized access to classified information or may adversely affect the performance of a classified contract. A FOCI entity must contact the Technical Point of Contact (TPOC) or Contracting Officer’s Representative (COR) within 5 days of contract award to begin paperwork necessary to obtain base access in a timely manner. A non-U.S. citizen employed by a FOCI entity is considered a foreign national of the foreign interest’s country. A U.S. citizen employed by FOCI entity is considered a foreign representative of the foreign interest’s country, but access will be managed the same as a foreign national.

0. The contractor shall be responsible for securing the necessary permits and base access passes for contractor personnel, vehicles, and equipment for the duration of the contract. NAS Jacksonville Security Forces reserve the right to refuse to issue a pass to an employee of the contractor for any reason deemed valid by the Government.

1. Non-U.S. citizen personnel of a FOCI entity will be required to provide the Security Forces at the NAS Jacksonville Pass and ID Office located at the Main Gate on Yorktown Ave with vehicle registration, proof of insurance, driver’s license, and passport in order to obtain a pass for entry onto the Base.

1. U.S. Citizen Personnel of a FOCI entity will be required to provide the Security Forces with vehicle registration, proof of insurance, driver’s license, and second form of picture ID.

1. U.S.-owned company personnel will be required to provide the Security Forces with vehicle registration, proof of insurance, and driver’s license.

1. The contractor shall submit Base Access Request Forms (provided by the TPOC/COR) for all contractor and subcontractor personnel, equipment and vehicles to the TPOC/COR or FRCSE Security, complete and in a timely manner, no less than 5 workdays prior to actual visit.

0. Flight Line Access: Unless otherwise stated in the main body of the Statement of Work, flight line access is not required for this job. Contractor personnel shall not, under any circumstances, enter the flight line, nor shall they solicit FRCSE personnel for tours. Personnel found on the flight line without a valid reason for being there, and personnel who do not possess a valid flight line access badge, will be detained by NAS Jacksonville security personnel and will be permanently denied further access to FRCSE and NAS Jacksonville property. The contractor shall report any such violations to the FRCSE TPOC immediately. There will be no exceptions made to this requirement.

0. Infrequent Access (< 30 days/year): Unless the contractor/visitor is registered in the Defense Biometric Identification System (DBIDS) , all infrequent visitors of less than 30 consecutive days will be required to stop at the NAS Pass and Decal office every day to obtain a one day pass until work is completed. Information regarding how to obtain the day passes will be provided by the TPOC/COR.

0. Routine Access (>30 days/year): Unless the contractor/visitor is registered in DBIDS, contractor personnel who will be performing work at FRCSE for thirty (30) consecutive days or more per year will also be required to stop at the NAS Pass and Decal office every day to obtain a one day pass until work is completed. Information regarding how to obtain the day passes will be provided by the TPOC/COR.

0. DBIDS is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

0. To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy Commercial Access Control System (NCACS) to the Defense Biometric Identification System (DBIDS) for contractors requiring access to an installation at no cost to them. The transition began 17 April 2017, and individuals will have up to 180 days to obtain the permanent card. After August 14, 2017, NCACs cards will no longer be accepted.

0. In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

0. After the applicant obtains their DBIDS paper pass, they will have an additional 180 days to obtain an actual DBIDS card at no cost. Those requesting new access onto installations will receive the DBIDS card at the same time they are initially approved for access. Additional information is available at https://www.cnic.navy.mil/om/dbids.html.

0. Truck deliveries to NAS Jacksonville

9. Are limited to the commercial gate north of Yorktown Avenue on US 17 (Roosevelt Boulevard). To minimize traffic congestion, delivery of materials shall be outside of peak traffic hours (6:00 to 8:00 a.m. and 2:30 to 5:00 p.m.).

9. In order to ensure there are no delays in material delivery, manifests shall bear the contract number, FRCSE Building number, and the FRCSE TPOC name and telephone number, and the contractors name and phone numbers.

0. FRCSE Complex Regulations

1. Contractors shall ensure contractor personnel employed on the FRCSE complex become familiar with and obey all regulations.

1. Contractor’s Access

1. The contractor’s company must submit an FRCSE Visit Access Request five days in advance of the visit, FRCSE 5500/17, through the Site Protection Division Office (code 65200) email address jaxs_security@navy.mil. This form is reviewed, approved, and entered into AMAG, making the requesting employee eligible for a temporary NAS JAX Gate Access Pass.

1. The FRCSE Visit Access Request, FRCSE 5500/17, is submitted for each visit to FRCSE and will indicate the number of days required for facilitating the conduct of business at FRCSE, not to exceed 30 days. If a visit exceeds 30 days, an updated FRCSE Visit Access Request, FRCSE 5500/17, must be submitted at least five days before the request expires. Failure to do so will delay the individuals’ access to the station, as these forms are processed in the order received. (Emergent requirements are handled on a case-by-case basis, depending upon the needs of FRCSE.)

1. Long-term (more than 30 days) contractor personnel must compose a request on company letterhead stationery. For information required to be on the request, contact your FRCSE TPOC/COR.

1. No personnel shall be permitted inside the FRCSE complex that has been previously denied an access badge to any Department of Defense facility, entity, or organization.

1. Personnel who do not maintain a valid FRCSE contractor’s badge will not be permitted inside the FRCSE complex.

1. Immediately report instances of lost or stolen badges to the FRCSE security office. Upon completion of the contract and/or termination of the service of any employee, the contractor shall return the badges to the FRCSE security office. Compliance with this requirement is mandatory.

1. Vehicle Access Pass: Fenced portions of FRCSE Complex require contractor’s to obtain a vehicle access pass. The pass may be obtained from the FRCSE Security Office. Passes will be strictly limited to business vehicles only that are plainly marked with the name, address, and telephone number of the business. Personal vehicles will not be permitted inside the FRCSE complex for any reason. All personnel who request a vehicle pass must have a valid driver’s license.

1. Contractor personnel will not be permitted to enter FRCSE buildings, spaces, and areas not covered by this contract except on prior approval of the FRCSE Security Office. Coordinate action with the FRCSE TPOC/COR to obtain such entry approval.

1. Restrict employees/representatives to the work site and control travel directly to and from the work site. Do not enter any restricted areas unless required to do so and until cleared for such entry, keeping within the limits of the work area and avenues of ingress and egress.

1. Restore all traffic/parking/security signs and markings, including space numbers, designations, and lines, to their original form if such signs/markings are defaced or deleted during construction/repair.

1. If the building cannot be secured at the end of the workday, coordinate action with the FRCSE Security Office and the FRCSE TPOC to notify the cognizant code to arrange for a security watch. Notification should be provided with sufficient time to arrange for a security watch and limit a non-secure condition to the minimum time possible.

1. Alcohol, drugs, and weapons are prohibited on site. Any person suspected of being under the influence of drugs or alcohol or found carrying any weapon will be promptly removed from the job site; their access badge will be confiscated. Personnel may also be permanently prohibited from entry to NAS Jacksonville and FRCSE property if any of these items are found in their possession. Failure to comply with this requirement may also result in detainment by NAS Jacksonville security personnel. The FRCSE POC will not intercede for the contractor or contractor personnel on their behalf for any violation of this requirement.

1. Smoking is not permitted inside government buildings. All personnel shall smoke only in designated smoking areas. Failure to comply may result in reprimand or denial of access to the FRCSE complex.

1. Storage of Materials and Equipment at or near construction sites

9. The contractor shall coordinate with their FRCSE TPOC/COR for an approved contractor lay-down area if one is required.

9. Ensure no material is stacked within 10 feet of the perimeter fence. Remove from the work site, or secure ladders or other such equipment that could be used to climb the perimeter fence. Ensure no vehicles are parked within 10 feet of the perimeter.

9. The contractor is responsible for control and security of contractor-owned equipment and materials at the work site. Report immediately any missing, lost, or stolen property to the FRCSE Security Office in the Main Lobby of building 101 (904) 790-5500) as each case occurs.

9. Personally owned bags and items shall not be left unattended. Unattended items will be considered as suspicious items and appropriate security and safety actions will be taken by Installation Security Forces.

9. The lay-down area will be kept neat and clean at all times, and all material shall be stored in a manner that prevents dispersal by wind, rain (Severe Weather Plan).

9. The contractor may erect a temporary fence around the lay-down to secure construction materials.

1. Working Hours

10. Standard working hours normally consist of an 8-1/2 hour period between 6 a.m. and 2:30 p.m., Monday through Friday (Eastern Time), excluding federal holidays.

10. The contractor shall conduct operations so as to cause the least possible interference with normal operations of the activity, and shall coordinate his work with supervisors and other shop personnel in the affected area so as to minimize disruption to production.

10. Any work involving asbestos removal and/or possible disturbance should be scheduled on a Saturday/Sunday or second/third shift and coordinated through the FRCSE TPOC/COR with the FRCSE’s facility Asbestos Program Manager.

10. Work outside regular working hours requires coordination by the FRCSE POC and may also require Contracting Officer approval. Make request 15 calendar days prior to such work to allow arrangements to be made by the Government for coordinating and inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the FRCSE TPOC.

1. Environmental

11. FRCSE Environmental Guide Spec should be included with SOW but can be provided by FRCSE TPOC/COR. Guide spec is an overall guide for all environmental considerations as they pertain to this project at the FRCSE.

11. The contractor shall comply with all federal, state, and local environmental regulations throughout the course of the contract. The contractor shall ensure that their employees are adequately trained to ensure compliance while working on NAS Jacksonville for the FRCSE.

1. Utility Cutovers and Interruptions

12. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

12. All utility outages that do not require securing base services (high voltage systems, water/sewer, base compressed air or steam) shall be requested not less than 15 working days in advance from the FRCSE TPOC/COR. Small outages, such as individual lighting circuits, may be coordinated locally with the shop supervisor responsible for the work area.

12. Utility outages that require securing base services shall be coordinated with the FRCSE TPOC

12. Approvals of outages are dependent on FRCSE production requirements, and may be denied or cancelled at any time.

12. For operation of station utilities the contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, or steam. The Government will operate the control devices as required for normal conduct of work. The contractor shall notify the Contracting Officer giving reasonable advance notice when such operation is required.

1. Photography & Electronic Devices:

13. Unofficial photography, videography and audio recording is prohibited on NAS Jacksonville and in the FRCSE complex. All camera/cellphone camera usage for photography, videography and audio recording is prohibited without the explicit written consent of the FRCSE Physical Security Manager (code 74400). A Temporary Camera Pass FRCSE 5500/7, must be approved by the Operations Division Director (code 74400). Special events (e.g., retirement ceremonies, award ceremonies, etc.) are considered preapproved but are limited to the ceremony area.

13. Cellular phones with cameras shall not be operated in camera, video or audio capture mode, to include video-telecommunications, within the FRCSE compound area or FRCSE buildings. Cell phones are not authorized for any telecommunications in and around aircraft in hangar and industrial spaces, or where otherwise posted. All photographic and videography imagery and audio captured shall be provided to the FRCSE security office for review prior to the device, imagery or data being removed from the FRCSE premises. FRCSE ID Application and Acceptance FRCSE 5500/25, is documentation providing confirmation the cell phone user will not utilize the camera function on the cellphone within or in the vicinity of the FRCSE facilities.

13. Laptop, tablet and other handheld computer or computing devices shall be approved in writing by the FRCSE security office and/or the FRCSE Information Systems Security Manager (Code 72600) prior to the device being brought into FRCSE spaces.

13. Electronic devices shall not be introduced to, or used in, Secure Areas, Restricted Access Areas or Controlled Access Areas while classified materials, information or operations are present.

13. Anyone violating this policy is subject to device confiscation.

13. Electronic devices confiscated may be sanitized or processed for destruction at the discretion of the Commanding Officer.

1. Tool and Material Controls:

14. The FRCSE complex is a constrained working area where aircraft and components are open and exposed. The contractor shall take steps to ensure no tools or materials come in contact with equipment, aircraft or aircraft components. The contractor shall also ensure no tools or materials are left in the building.

14. The contractor shall limit the amount of material stored on-site. Material shall be brought to the job site in amounts sufficient to perform the work on a daily basis. The contractor shall remove demolished materials from the job site at the end of the workday and shall not store demolished materials at the lay-down area for more than one week.

14. All unused material shall be removed from the work site and stored in the lay-down area or contractor’s shop at the end of the workday. All equipment shall be conspicuously marked for identification.

14. The contractor shall take special precautions when working around the aircraft and components. All tools shall be secured to the lift or person by a lanyard. The contractor shall ensure the space below his working area is covered or protected from damage by falling tools or materials. If a falling object strikes any aircraft or components the worker shall notify the nearest shop person immediately. Failure to notify shop personnel shall be grounds for permanent removal of the worker from the job site. There will be no exceptions.

14. When working within an aircraft line, contractor personnel shall check in with the local Quality Assurance personnel for inventory of tools to be used. Coordinated through your contract TPOC/COR.

14. All tools used on the job shall be marked with the name of the owner or the company. All tools shall be controlled by the worker and shall not be left unattended in the building at any time. Contractor supervisory personnel shall remind the workforce DAILY of this requirement and shall enforce the requirement for the duration of the job. All tools left unattended will be confiscated by shop personnel or by the FRCSE TPOC/COR. Unmarked tools will be returned to the contractor at the end of the workday.

1. Cleanliness Controls

15. All work shall be performed in a neat and orderly manner. Workspace cleanup shall be mandatory before, during and at the close of the workday for the entire duration of the contract. The contractor shall ensure the job site is clean and free from debris and foreign materials at all times.

15. The contractor shall perform a walk down of the area at the close of each workday to verify the area is clean and that all surplus material is removed from the building.

3. OPERATIONS SECURITY (OPSEC):

3.2 The Contractor shall develop, implement, and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment, and material used or developed by the Contractor and any subcontractor during performance of the contract. The Contractor shall be responsible for the subcontractor implementation of the OPSEC requirements. This program may include Information Assurance and Communications Security (COMSEC). The OPSEC program shall be in accordance with National Security Decision Directive (NSDD) 298, and at a minimum shall include:

3.3 While performing aboard NAVAIR or NAVAIR sites, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts. Include OPSEC as part of its ongoing security awareness program and take all required Agency training. Be responsive to the Supporting OPSEC Manager on a non- interference basis. Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission.

4. Jacksonville BASE OPERATING SUPPORT (JBOS) CONTRACTOR:

4.1 The JBOS contractor is retained by the Government to perform certain facility maintenance support services. Many FRCSE construction or equipment projects require some interface and coordination with the RBOS contractor for utility or other services. The contractor shall coordinate with the FRCSE TPOC/COR for services available from the RBOS contractor.

4.2 The contractor shall not assume the JBOS contractor is available for non-reimbursable work for bidding, planning, construction, or modification purposes. Any arrangements with RBOS contractor personnel for work associated with this contract shall be strictly the fiscal responsibility of the contractor and will not be assumed by the FRCSE or by any other government entity, and may not be added to the contract for reimbursement.

4.3 Services Expressly the Responsibility of the JBOS contractor: The JBOS contractor is responsible for fire alarm services, utility services and outage coordination, facility maintenance and repair, equipment maintenance and repair, and grounds maintenance. The contractor shall coordinate all work with the JBOS contractor through the FRCSE TPOC where such work is to be performed on equipment or facilities that are the responsibility of the RBOS contractor.