The file's text, extracted by GovTribe without its formatting.
1. Service Specifications
| Schedule C - Location Specification Sheet (LSS) |
| Janitorial/Grounds/Snow Services for MDOT Superior Region Menominee Welcome Center |
| Note to Bidder: This Service Specifications worksheet tab is for informational purposes. Worksheet tabs 2. through 5. must be completed and the entire Schedule C workbook attached with your bid proposal. |
| I. | CONTRACT and AGENCY CONTACT INFORMATION | | | | | | |
| Contract Information | | | | | | | |
| CONTRACT TERM: | # of Years | OPTIONS: | | # of Options | | Year(s) per Option |
| | 3 | | | 2 | | 1 |
| CONTRACT START DATE: | 6/25/23 | CONTRACT END DATE: | | 6/24/26 | | |
| CONTRACTING DIVISION / OFFICE: | Department of Transporation/Superior Region/Menominee Welcome Center | | | | | |
| REST AREA NAME/NUMBER: | 116 | | | | | |
| DESCRIPTION OF REST AREA LOCATION | 1343 10th Avenue, Menominee, MI 49858 | | | | | |
| MDOT REGIONAL SERVICE AREA: | Superior | COUNTY: | | Menominee | | |
| Procurement Contact Information | | | | | | | |
| CONTACT | NAME | EMAIL | | | PHONE | |
| CONTRACT ADMINISTRATOR | Mark Morrison | MorrisonM@michigan.gov | | | 517-275-1834 | |
| PROGRAM MANAGER: | Daniel Kari | Karid@michigan.gov | | | 906-875-6644 | |
| Accounts Payable / Invoice Bill To Address | | | | | | | |
| Contact Name: | Vivian Haight | | Contact Phone: | | 906-863-6496 | |
| Email invoices to: | Haightv@michigan.gov | | | | | |
| II. | LOCATION INFORMATION | | | |
| Rest Area Location Information | | | | |
| AVERAGE NUMBER OF ANNUAL VISITORS: | 14,000 | TOTAL SQ. FT. to be CLEANED: | 1,997 |
| FLOORING TYPE(S) | Carpet/Tile/Stone | NUMBER of RESTROOMS in BUILDING: | |
| | | Men's Restrooms: | 1 |
| | | Women's Restrooms: | 1 |
| | | Family Restrooms: | 0 |
| NUMBER OF TOILETS | 3 | NUMBER OF URINALS | 2 |
| NUMBER OF SINKS | 4 | DO URINALS REQUIRE WATERLESS CARTRIDGES? | No |
| NUMBER OF HAND SANITIZERS | 0 | NUMBER OF DRINKING FOUNTAINS | 1 |
| NUMBER AND CAPACITY OF TRASH RECEPTACLES INSIDE BUILDING | 3-3 Gal. 2- 16 Gal 1- 33 Gal. | NUMBER AND CAPACITY OF TRASH AND RECYCLE BARRELS OUTSIDE BUILDING | 3- 60 Gallon Trash 3-60 Gallon Recycle |
| APPROX SQ FT TO BE MULCHED | 0 | APPROX AREA TO BE MOWED | N/A |
| ADDITIONAL INFORMATION | | | |
III. Description of Service Needs TASK AND FREQUENCIES
JANITORIAL SERVICES
| Regular Hours of Staffing | SUMMER | WINTER |
| May 1 to October 31 | November 1 to April 30 |
| Monday - Saturday | 6:30 am - 9:30 am | 6:30 am - 9:30 am |
| Holiday Hours - On the following days, the Contractor shall provide janitorial services during the indicated hours of coverage. | | | | |
| | Hours of Coverage | | |
| | Year 1 | Year 2 | Year 3 |
| Memorial Day Holiday | | 2024 | 2025 | 2026 |
| Monday - Attendant 1 | 6:30 am - 9:30 am | 6:30 am - 9:30 am | 6:30 am - 9:30 am |
| Juneteenth Freedom Day Holiday | 2024 | 2025 | 2026 |
| Attendant 1 | 6:30 am - 9:30 am | 6:30 am - 9:30 am | 6:30 am - 9:30 am |
| Independance Day Holiday | | 2024 | 2025 | 2026 |
| July 4 - Attendant 1 | 6:30 am - 9:30 am | 6:30 am - 9:30 am | 6;30 am - 9:30 am |
| Labor Day Holiday | | 2024 | 2025 | 2026 |
| Monday - Attendant 1 | 6:30 am - 9:30 am | 6:30 am - 9:30 am | 6:30 am - 9:30 am |
| November Election Day | | 2023 | 2024 | 2025 |
| Tuesday- Attendant 1 | CLOSED | | |
| Veterans Day Holiday | | 2023 | 2024 | 2025 |
| Attendant 1 | CLOSED | | |
| Thanksgiving Holiday | | 2023 | 2024 | 2025 |
| Thursday - Attendant 1 | CLOSED | | |
| Friday after Thanks- Attendant 1 | CLOSED | | |
| Christmas Eve/Day Holiday | 2023 | 2024 | 2025 |
| Christmas Eve- Attendant 1 | CLOSED | | |
| Christmas Day- Attendant 1 | CLOSED | | |
| New Years Eve/Day Holiday | 2023/2024 | 2024/2025 | 2025/2026 |
| New Years Eve- Attendant 1 | CLOSED | | |
| New Years Day- Attendant 1 | CLOSED | | |
| MLK Day Holiday | 2024 | 2025 | 2026 |
| Attendant 1 | CLOSED | | |
| Presidents Day Holiday | 2024 | 2025 | 2026 |
| Attendant 1 | CLOSED | | |
| JANITORIAL SERVICES TASKS | |
| Basic Janitorial Services - See Schedule B.1, Section 1.1. | |
| Services | Frequency |
| Daily |
(7 X per week;
| 365 X per year) | Weekly | |
| (Approx 52 X per year) | Bi-Weekly | |
| (Approx 26 X per year) | | Monthly |
(12 X per year)
| A. | Restrooms | | | | | |
| 1 | Primary Cleaning of Restrooms (see Schedule B.1, Section 1.1.A.1. for all tasks included in Primary Cleaning) | X | | | |
| 3 | Disinfect and clean entire walls and partitions | | X | | |
| 4 | Remove and clean plastic light fixture covers | | | | X |
| 5 | Clean screens on the faucets | | | | X |
| 6 | Scrub tile floors (see Schedule B.1, Section 1.1.A.5. for tasks and procedure) | X | | | |
| 7 | Wash restroom walls, partitions, toilets and urinals (see Schedule B.1, Section 1.1.A.6. for tasks and procedure) | | X | | |
| 8 | Clean drains with approved disinfectant | | | | X |
| 9 | Clean all interior heat/ cool air return vent covers | | | | X |
| 10 | Scrub wall tile under hand dryers with abrasive cleaner and sink bowls to remove stains | | | | X |
| C. | Storage/Utility Areas | | | | | |
| 1 | Keep storage area neat and tidy; free of litter and empty/unused supplies and equipment, and walkway clear of obstruction. | X | | | |
| 3 | Visually inspect all equipment (water heaters, pipes, furnace, etc.) for possible leaks. | X | | | |
| 4 | Sweep, mop floor and wipe equipment | | X | | |
| 5 | Clean and disinfect drains | | | | X |
| D. | General Grounds Cleaning | | | | | |
| 1 | Pick up litter and debris | X | | | |
| 2 | Sweep curb. | X | | | |
| 3 | Empty and disinfect trash barrels; replace plastic bags/liners. Empty recycle bins; disinfect recycle bins; replace plastic bags/liners | X | | | |
| 4 | Clean cigarette snuffers/receptacles; remove butts from containers | X | | | |
| 5 | Clean park benches and picnic tables | X | | | |
| 6 | Sweep concrete slabs beneath park benches and picnic tables | X | | | |
| 7 | Remove/dispose of ashes and clean picnic grills/stoves | X | | | |
| E. | Plastic Map and Display Cases | | | | | |
| 1 | Clean plexiglass with a mild soap and water | | X | | |
| 2 | Remove graffiti. | X | | | |
| 3 | Remove cobwebs in and around structures | | X | | |
| F. | Sidewalks, Walkways, and Porch Areas | | | | | |
| 3 | Sweep all sidewalks, walkways and porch areas | X | | | |
| G. | Literature Area | | | | | |
| 1 | Display proper closed and safety signs | X | | | |
| 2 | Dust mop floor | X | | | |
| 3 | Empty waste receptacles and replace liners | X | | | |
| 4 | Wet mop floor | X | | | |
| 5 | Dust high and low, including clocks and all surfaces on which dust gathers | | X | | |
| 6 | Remove all cobwebs | | X | | |
| 7 | Clean all furniture by most appropriate means | | X | | |
| 8 | Clean and disinfect, inside and outside, all waste receptacles, Replace liners | | X | | |
| 9 | Remove floor drain covers. Clean and disinfect covers and drains using mild 20% phosphoric acid | | X | | |
| 10 | Clean glass on all exterior wall display cases | | X | | |
| 11 | Spot clean walls, doors, etc., removing all cobvwebs, fingerprints, smears and stains | | X | | |
| 12 | Vacuum exposed air bars, and heating outlets | | | X | |
| 13 | Clean all baseboards | | | X | |
| 14 | Scrub and mop literature room floor | X | | | |
| 15 | Lights - Removed diffusers from all light fixtures. Clean reflectors, diffusers and bulbs | | | X | |
| 16 | Unload supplies / Literature and store in appropriate areas | | | X | |
| 17 | Dust and vacuum literature racks and shelving | | | | 1 x Annual |
| 18 | Clean and reset mouse traps | As Needed | | | |
| Seasonal Basic Janitorial Services | |
| No-Snow and/or Growing Season (approx May- October) - See Schedule B.1, Section 1.2. | |
| Services | Frequency |
| Daily |
(7 X per week;
| Approx 200 X per year) | Weekly | |
| (Approx 30 X per year) | Bi-Weekly | |
| (Approx 15 X per year) | | Monthly |
(Approx 7 X per year)
| G. | General Grounds Cleaning | | | | |
| 1 | Water new landscape plantings as needed or as directed by Program Manager | | X | |
| 2 | Weed all landscaped beds, flowerbeds and mulch/wood chip covered areas | X | | |
| H. | Sidewalks, Walkways, and Plaza Areas | | | | |
| 1 | Remove weeds/grass growing in concrete cracks | X | | |
| 3 | Remove gum | | | X |
| I. | Annual Flower Beds | | | | |
| 1 | Water as often as needed | X | | |
| 2 | Remove weeds | X | | |
| 3 | Remove (deadhead) or shear faded flowers. Medium Maintenance flower plants must be deadheaded; Semi-Low Maintenance flower plants must be sheared in mid-July | X | | |
| As-needed Minor Maintenance | | |
| K. | The following minor maintenance tasks are included in Basic Janitorial Services | |
| 1 | Tighten loose screws in partition doors, door closures, etc. |
| 2 | Plunge plugged toilets and urinals or rod if necessary |
| NOTE: |
| Services requested by the Program Manager and performed by the contractor, which are beyond the scope of this service contract, shall be billed separately at the hourly rate quoted by the contractor for additional / emergency services. |
| ADDITIONAL SERVICES – FOR QUOTATION PURPOSES ONLY – Do not include in the total price of the bid | |
| Description | Quote per Hour |
| Emergency Services: | |
(Includes cleaning services for emergency situations such as restrooms overflow, etc.)
| Description | Quote per Month |
| Infectious Disease Control: | |
Additional cleaning procedures in response to Infectious Disease
NOTES AND ADDITIONAL INFORMATION
● All cleaning schedules are to be established with and approved by the Program Manager (PM) at the beginning of the contract period. Service delivery begin date will be determined by PM. Any deviation from the established schedule must be pre‑approved by the PM.
| **RESPONSIBILITY FOR REPLENISHABLE SUPPLIES** | |
| Replenishable Item | Provided by |
| Paper towels | SOM |
| Hand soap | SOM |
| Feminine Sanitary vending supplies & Disposal bags | SOM |
| Toilet tissue | SOM |
| Plastic Trash Can Liners | SOM |
| Air Fresheners | SOM |
| The SOM will supply | |
mailto:MorrisonM@michigan.govmailto:Karid@michigan.govmailto:Haightv@michigan.gov
2. Price
| Reminder to Bidder: Complete spreadsheets (tabs) 2. through 5. | | |
| Schedule C - Price | | |
| To be completed by Agency | To be completed by Bidder |
| Agency | Michigan Department of Transportation | | | |
| Divison / Location | Department of Transporation/Superior Region/Menominee Welcome Center | | | |
| Roadside Park Name/Number | 116 | | | |
| Roadside Park Location | 1343 10th Avenue, Menominee, MI 49858 | | | |
| Contract Base Term (years): | | 3 | | |
| Contract Start Date: | | 6/25/23 | | |
| Contract End Date: | | 6/24/26 | | |
| JANITORIAL SERVICES | | | | |
| | Annual Quantity | Price per Month | ANNUAL PRICE |
| BASIC JANITORIAL SERVICES includes: | | | | |
Daily Tasks performed daily 7 days per week Weekly Tasks performed 1 time per week Bi-Weekly Tasks performed 1 time every 2 weeks Seasonal Basic Janitorial Tasks performed as indicated Minor Maintenance Tasks performed as-needed Refuse Disposal 12 x = $ - 0
| MONTHLY JANITORIAL SERVICES; performed 1 time per month | Annual Quantity | Price Per Service | ANNUAL PRICE |
| Restroom | | | |
| a.) Scrub floors | | | |
b.) Wash walls, partitions, toilets and urinals c.) Clean drains d.) Clean ceiling vent covers
| e.) Clean ceiling heater panels | | 12 | x | = | $ - 0 |
| Lobby | | | | |
| a.) Wash all windows, including upper-level windows | | | | |
b.) Clean ceiling and beams/trusses
| | | 12 | x | | = | $ - 0 | |
| Sidewalks and Walkways (April - October) | | | | | | | |
| a.) Remove weeds/grass growing in concrete cracks | | | | | | | |
| b.) Remove gum | | | 3 | x | | = | $ - 0 | |
| Storage Areas | | | | | | | |
| a.) Clean drains | | | 12 | x | | = | $ - 0 |
| TOTAL ANNUAL PRICE FOR MONTHLY JANITORIAL SERVICES | | | | | | | $ - 0 |
| TOTAL ANNUAL PRICE FOR ALL JANITORIAL SERVICES | | | | | | | ERROR:#REF! |
| Successful performance of this Contract requires Attendents who are reliable and professional while on duty. It is critical that attendents report for duty as scheduled, perform Contract Activities without hindrance or delay, and maintain a professional manner when interacting with the public. Bid prices should be based on a wage for attendents that will facilitate obtaining and retaining attendents who meet this criteria and lessen employee turn-over. | | | | | | | |
| Provide the hourly wage attendents will be paid under the contract: | | | | | | | |
| TOTAL QUOTE FOR ONE YEAR | | | | | | ERROR:#REF! | |
| NUMBER OF YEARS IN CONTRACT TERM | | | | | | 3 | |
| TOTAL QUOTE FOR CONTRACT | | | | | | ERROR:#REF! | |
| Quick payment terms: | discount off invoice if paid within | | | | days after receipt of invoice | | |
| Bidder | | | | | | | |
| SIGMA VSS Vendor ID | | | | | | | |
| Name of Bidder's representative/agent who approved price quote | | | | | | | |
| Date | | | | | | | |
| Telephone Number | | | | | | | |
| Cell Phone Number | | | | | | | |
| Email | | | | | | | |
3. Janitorial Supplies & Equipt
| Reminder to Bidder: Complete spreadsheets (tabs) 2. through 5. |
| Schedule C - Janitorial Supplies & Equipment |
MDOT APPROVED CONTRACTOR SUPPLIED MATERIALS LIST for REST AREAS The following materials list has been compiled by MDOT for Contractor use. Contractor must select products that meet the following use and specifications. Products used that do not meet specifications and use outlined in this table will be considered a default of Contract due to non¬compliance. Estimated quantity is annually per Rest Area.
| To be completed by Agency | | | To be completed by Bidder |
| Equipment and Tools | | | |
| Equipment/Tool | Typical Use | Equipment/Tool Specifications | Bidder must indicate agreement to provide item by entering YES in this column. Enter NO if bidder does not agree to provide. |
| Air Blower | Dry floors | 1 HP motor, minimum 4,000cfm | |
| Drain Snake | Unclog drains | Standard | |
| Floor Squeegees | Push excess liquid into floor drains | 24” minimum width, rubber tipped | |
| Garden Hose | Water flowerbeds | Quality 5/8” dia. rubber hose with proper fittings, minimum length 100’ | |
| Gum Scraper | Remove gum from sidewalks | Minimum 48” handle with minimum blade width of 4”. | |
| Multipurpose, Telescoping Ladder | Accessing certain varying heights | Step ladder height 5 to 9 feet, ANSI Type 1A | |
| Portable Pump-up Sprayer | Wash walls and partitions | Portable, 3 Gallon capacity, plastic tank with 18” chemical resistant hose with wand, adjustable spray tip, viton seals | |
| Rotary Floor Machine | Scrub quarry tile floor | 175 RPM speed with 15” Brush Spread, must be run on wet floor | |
| Scrub Pads | Manually scrub areas not easily accessible by Rotary Floor Machine | Swivel head must fit on standard threaded wood handle with bristle made of DuPont “Tynex A” | |
| Shovels/Rakes | For snow removal/Raking | | |
| Lawn Mower | Mowing grass | mulching blades | |
| String Trimmer/Edger | Clipping grass and edging | | |
| Toilet Plunger | Unclog toilets | Standard | |
| Wet Floor Signs | Placed in areas being cleaned when needed | Approved plastic yellow folding signs | |
| Wet-Dry Vacuum | Clean floors, mats, air vents, filters, ledges, etc. | Minimum 6.0 Peak Hp, capacity 16 gallons, w/appropriate attachments | |
| Window Squeegees and Extension | Clean windows | Squeegee designed for window washing with extension as needed | |
| If Bidder proposes additional or alternate Materials, Equipment, or Tools, list proposed items and provide appropriate information in each column. Add rows as necessary. | | | |
| Material/ | | | |
| Equipment/Tool | Typical Use | Material/Equipment/Tool Specifications | Estimated Annual Quantity | Product/ |
Manufacturer/ Brand/Model