MVY Airfield Pavement Marking 2022 - IFB.pdf

MVY IFB 2022-02 I-1 MJ/18893.06

Martha’s Vineyard Airport September 6, 2022

INVITATION TO BID

AIRFIELD PAVEMENT MARKING

MJ# 18893.06

Sealed Bid Proposals for the above referenced projects at Martha’s Vineyard Airport will be accepted at the offices of Martha’s Vineyard Airport, 71 Airport Road, West Tisbury, Massachusetts 02575, until 1:00 p.m. prevailing time on Monday, September 26, 2022 at which time, in the conference room, all bid proposals received will be publicly opened and read aloud, either in-person or through an online meeting link. Bid proposals received after this time will not be accepted. The time of receiving and opening bid proposals may be postponed due to emergencies and unforeseen conditions.

Bid Proposals must be submitted in a SEALED envelope, clearly marked with the Schedule and Title, the proposer’s name, the Bidder’s address, and the time and date of the opening of bid proposals as specified above. Bid Proposals submitted by FedEx, UPS, or other parcel delivery service shall have the SEALED envelope containing the Bid Proposal placed inside the shipping carton.

PHYSICAL LOCATION: Martha’s Vineyard Airport, 71 Airport Road, West Tisbury, MA 02575.

MAILING ADDRESS:

(for FedEX/UPS/etc.) (for US Postal Service) Geoffrey Freeman Geoffrey Freeman Airport Director Airport Director 71 Airport Road 71 Airport Road West Tisbury, MA 02575 Vineyard Haven, MA 02568

TYPE OF CONSTRUCTION: The work involves providing all the materials, labor and other incidentals related to performing pavement marking tasks at Martha’s Vineyard Airport (MVY). The work includes: layout and painting of new pavement markings, and pressure washing existing markings.

COMPLETION: The contract time for completion of all work is within 10 calendar days, from the date specified in the “Notice to Proceed”.

It is expected that the Notice to Proceed will be issued in October 2022 and all work must be completed by November 15, 2022.

LIQUIDATED DAMAGES: In the event that construction is not completed within the time specified in the plans, the OWNER may retain the sum of Two Thousand One Hundred Dollars ($2,100.00), unless otherwise specified in the contract documents, for each calendar day thereafter, Sundays and holidays included, that the work remains incomplete, not as a penalty, but as liquidation of a reasonable portion of damages that will be incurred by the Airport by failure of the Contractor to complete the work within the time specified.

PROPOSAL SURETY: All Bid Proposals must be accompanied by a Proposal Surety (Bid Bond or other instrument as described in the Instructions to Bidders).

MVY IFB 2022-02 I-2 MJ/18893.06

Proposal Surety of the two (2) lowest responsible Bidders that have submitted bid proposals that comply with all the provisions required to render them formal will be retained until the Contract and Bonds have been signed by all parties. Proposal Surety of all other bidders will be returned or released as soon as it is practical.

COST OF PLANS: Specifications and Proposal Forms are in Portable Document Format (PDF) and may be downloaded for free as outlined below.

Paper copies of Specifications and Proposal Forms may be obtained by contacting your local printing company and requesting them to download the items from the McFarland Johnson Bid Portal as outlined below.

SPECIFICATIONS AND PROPOSAL FORMS MAY BE SEEN AND OBTAINED FROM:

Proposal Documents may be VIEWED at: McFarland Johnson, Inc.

239 Littleton Road, Suite 1A Westford, MA 01886

(978) 692-0522

Martha’s Vineyard Airport Airport Director 71 Airport Road West Tisbury, MA 02575

(508) 639 7022 x203

Copies of the Contract Documents including Specifications, Proposal Forms, and addendums (if issued) will be available for examination and downloading beginning on Tuesday, September 6, 2022 at the following website: https://mvyairport.com/request-for-bids/

Under the Project Name: “MVY Airfield Pavement Marking”

Addendums and other additional or revised Contract Documents will be available on the website ONLY and it is the Bidder’s sole responsibility to check the website for additions or revisions up to the day prior to the due date for Bid Proposals listed above. Addendums and other additional or revised Contract Documents will not be transmitted directly to Bidders or Bid Proposal Document Holders.

QUESTIONS AND CONTACT WITH THE OWNER: From the time of advertising until the actual bid opening for this Contract, all prospective Bidders, Contractors, Subcontractors, and Suppliers shall direct all inquiries related to this project solely to: Amanda Sheridan, Project Engineer, McFarland Johnson, at asheridan@mjinc.com. The deadline for submitting inquiries related to this project is September 16, 2022 at 12:00 pm EDT.

BIDDING PROCEDURES: The Bidding Procedures as outlined in the Instructions to Bidders.

MINIMUM LABOR RATES: All work under this project must comply with Commonwealth of Massachusetts Minimum Wage Rates as included in the Contract Documents.

MVY IFB 2022-02 I-3 MJ/18893.06

CONTRACT BONDS: A successful Bidder entering into a contract for any portion of the work included in a proposal shall provide the Owner sufficient surety in the form of 100% Performance and Payment Bonds as outlined in the Supplemental General Provisions.

NONDISCRIMINATION IN CONTRACTS: The Owner will not discriminate against any Proposer because of race, color, religion, sex, or national origin.

PRE-BID CONFERENCE: A Pre-Bid Conference will be held virtually via Zoom at the following link: LINK TO BE PROVIDED on Wednesday, September 14, 2022 at 11:00 a.m. Please notify Amanda Sheridan at asheridan@mjinc.com at least one day prior to the meeting if you plan to attend.

FEDERAL CONTRACT PROVISIONS: In this bid process and the resulting Contract, all Contractors must fully comply with the Contact Provision Guidelines for Obligated Sponsor and Airport Improvement Program Projects contained within the Contract Documents, even though Federal Aviation Administration (FAA) Airport Improvement Program (AIP) or other federal funds will not be used.

TITLE VI SOLICITATION NOTICE: The Airports, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all proposers that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

BID VALID PERIOD: Although it is the intent to award the Agreement in a timely manner, no bids may be withdrawn by the Bidder prior to October 31, 2022.

PROPOSAL FORMS: The proposal section includes a Proposal Checklist. If all the forms and documents listed in the Proposal Checklist for inclusion in the Proposal are not included with your Proposal and correctly executed, the Proposal may be considered non-responsive.

The right is reserved to reject any or all proposals, to waive any formality and any and all technicalities in proposals and to accept such proposals as may be deemed in the best interest of the awarding agency.

Sincerely, Geoffrey R. Freeman Airport Director Martha’s Vineyard Airport

MVY IFB 2022-02 I-4 MJ/18893.06

This Page Left Intentionally Blank