Musical Instruments 2019 Bid Ad, Bid Spec and Appendix A.pdf

NOVI COMMUNITY SCHOOL DISTRICT

ADVERTISEMENT TO BID

Bid proposals for Musical Instruments 2019 will be received by the Novi Community

School District, located at 25345 Taft Road, Novi, Michigan 48374, by mail or hand delivered by 1:00 p.m. local time on Monday, January 28, 2019, when the bids will be opened and read publicly. Bids received after the specified date and time will not be considered or accepted. Faxed or e-mailed responses will not be accepted. All bids must be submitted on the official form provided. All submissions should include one (1) original and two (2) printed copies and shall be delivered in a sealed package, addressed as follows:

Novi Community School District

BID: MUSICAL INSTRUMENTS 2019

Attn: Jill Minnick, Assistant Superintendent of Business and Operations

25345 Taft Road

Novi, MI 48374

Bid documents will be available for examination and distribution beginning December 21, 2018. Specifications and bid documents may be obtained and/or examined at Novi

Community School District, 25345 Taft Road, Novi, Michigan 48374, and are also available on the district web site at http://www.novi.k12.mi.us.

Your bid proposal form shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner or any employee of the bidder and any member of the Board or the Superintendent of the school district, along with the Iran

Economic Sanctions Act Affidavit form.

The Owner reserves the right to reject any or all bid proposals, either in whole or in part.

The Owner reserves the right to waive any informalities or irregularities in the bidding and to accept bid alternates. The Owner also reserves the right to award a contract in any manner deemed by the Owner, in the Owner’s sole discretion, to be in the Owner’s best interests.

http://www.novi.k12.mi.us/

NOVI COMMUNITY SCHOOL DISTRICT

INVITATION TO BID

MUSICAL INSTRUMENTS 2019

The Novi Community School District will receive firm, sealed bids for furnishing and delivering new Musical Instruments for Novi High School, Novi Middle School and Novi Meadows Elementary School.

Specifications and proposal forms may be obtained online at http://www.novi.k12.mi.us.

From the main page click the “Business and Finance” tab listed under “District”, then click “Bid Information”.

Your proposal, and two copies marked “Musical Instruments 2019” must be delivered no later than 1 p.m., Monday, January 28 , 2016, to Jill Minnick, Novi Communi ty School District, 25345 Ta f t Road , Nov i , Michigan 48374, at which time all bids will be publicly opened and read aloud immediately thereafter. Bid proposals received after this time will not be considered or accepted.

All questions regarding the bid specified, or the bid terms and conditions will be accepted through email ONLY (Jill.Minnick@novik12.org) and subsequently answered through an addendum to all interested parties. Questions must be received no later than noon, Friday, January 11, 2019.

The Novi Community School District Board of Education reserves the right to accept or reject any or all bids, either in whole or in part; to award contract to other than the low bidder; to waive any irregularities and/or informalities; and in general to make awards in any manner deemed to be in the best interest of the owner.

Jill Minnick Assistant Superintendent of Business and Operations Novi Community School District 25345 Taft Road Novi, MI 48374 http://www.novi.k12.mi.us/

INSTRUCTIONS TO BIDDERS

PROPOSALS

1. The Novi Community School District will receive firm, sealed bids for furnishing and delivering new Musical Instruments 2019 for Novi High School, Novi Middle School and Novi Meadows Elementary School, in accordance with the attached specifications.

2. Proposals will be submitted only on the forms provided, will be enclosed in a sealed envelope marked with the name of the bidder, the title of the work and must be delivered to the attention of Jill Minnick, Novi Community School District, 25345 Taft Road, Novi, Michigan 48374, no later than 1 p .m., Monday, January 28 , 2019 , at which time all bids will be publicly opened and read aloud immediately thereafter.

Bid proposals received after this time will not be considered or accepted. Oral, telephone, fax or electronic mail bids are invalid and will not receive consideration.

Submit one original and two copies.

3. Proposals will be made in conformity with all the conditions set forth in the specifications. All items of furniture and equipment must conform to the specifications.

4. All questions regarding the bid specified, or the bid terms and conditions will be accepted by emai l ONLY (Ji l l .Minnick@novik12.org) and subsequently answered through an addendum to all interested parties. Questions must be received no later than noon, Friday, January 11, 2019.

5. References in the specifications to any article, product, material, fixture, form or type of construction, etc., by proprietary name, manufacturer, make or catalog number will be interpreted as establishing a standard quality of design and will not be construed as limiting proposals.

6. The Novi Community School District Board of Education reserves the right to accept or reject any or all proposals either in whole or in part; to waive any irregularities and/or informalities; and in general to make awards or cancel this proposal, if deemed to be in the best interests of the owner.

7. A completed Familial Disclosure and an Iran Economic Sanctions form must be included with each proposal submitted or the proposal will not be accepted. Please note these forms must be notarized.

SCOPE

This specification includes furnishing and delivering new Musical Instruments for Novi High School, Novi Middle School and Novi Meadows Elementary School, in accordance with the attached specifications.

TAXES

State and local sales and use taxes are not applicable and will not be included in the proposal.

mailto:Jill.Minnick@novi

CONTRACT AWARD

The contract will be awarded in the form of PURCHASE ORDERS mailed to the Vendor(s) selected. It is the intent to award the bid on Thursday, February 2 1 , 2019 at the regular meeting of the Board of Education.

WITHDRAWAL OF BIDS

Any bidder may withdraw their bid at any time prior to the scheduled time for receipt of bids. No proposal may be withdrawn until after 45 days after bid opening.

DELIVERY

All shipments will be F.O.B. delivered, Novi High School, 24062 Taft Road, Novi, MI 48374.

FIRM PRICING

Unit pricing will prevail when computing total quantity on bids. No price allowance or extra consideration on behalf of the bidder will subsequently be allowed by reason of error or oversight on the part of the bidder. The successful bidder(s) will hold bid prices firm for all purchase orders placed through June 28, 2019.

WARRANTY

All material and equipment will be guaranteed to be free from defects in both workmanship and materials for no less than one year from date of receipt/installation. If manufacturer warranty exceeds this minimum requirement, the manufacturer warranty will prevail. Any item(s) found to be defective will be replaced or repaired within seven working days at Vendor(s) expense.

PERMITS

All necessary permits, tests, inspections and approvals will be procured by the contractor(s) and will be included in the proposal.

PAYMENTS

Payment in full will be due and payable within thirty days after delivery, providing all goods are approved and accepted by the Board of Education and the contract having been fully performed.

MSDS

COPIES OF MATERIAL SAFETY DATA SHEETS FOR ALL HAZARDOUS

MATERIALS MUST BE INCLUDED WITH YOUR INVOICE.

MATERIAL SAFETY DATA SHEETS

The Novi Community School District expects MATERIAL SAFETY DATA SHEETS for all appropriate materials ATTACHED TO THE INVOICE and to appropriately label all products delivered according to Section 14 of Act 154, of the Public Acts of 1974 as amended. Any appropriate products not labeled will be refused and the vendor will be responsible for additional freight charges. Payment may be withheld until MSDSs are received by the school district.

DUE: 1:00 p.m., Monday, January 28, 2019 PROPOSAL: Musical Instruments and Supplies

We propose to furnish and deliver new Musical Instruments and Supplies to Novi High School, Novi Middle School and Novi Meadows Elementary School in accordance with the specifications in Appendix A.

Appendix A is available in Excel format by emailing Christine Diatikar, Executive Assistant of Business and Operations, at Christ ine.Diat ikar@novik12.org.

mailto:Christine.Diatikar@novi

SWORN AND NOTARIZED FAMILIAL DISCLOSURE STATEMENT

All Vendor/Contractor(s) submitting proposals must provide familial disclosure and attach this information to the proposal. The proposal will be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or key employee of the vendor submitting a proposal and any member of the Novi Community School District Board of Education or the Novi Community School District Superintendent. The District will not accept a proposal that does not include this sworn and notarized disclosure statement.

□ The following are the familial relationship(s):

Owner/Employee Name Related To Relationship

1.

2.

3.

Attach additional pages if necessary to disclose familial relationships.

□ There is no familial relationship that exists between the owner or key employee of the Vendor/Contractor(s) submitting a proposal and any member of the Novi Community School District Board of Education, or the Novi Community School District Superintendent.

Name of Company

Name and Title of Authorized Representative

Signature

Date

Subscribed and sworn before me this _______ Day of _________________, 20 ____, a Notary Public in and for _______ County,___________

Seal:

(Signature), Notary Public

My Commission expires ____________________

CERTIFICATION OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner, or authorized officer of the below-named Company, pursuant to the compliance certification requirement provided in Novi Community School District’s Request For Proposal, the “RFP”, hereby certifies, represents, and warrants that the Company and its officers, directors and employees, is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Company is awarded a contract by Novi Community School District as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of Novi Community School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature

Date

Subscribed and sworn before me this _______ Day of _________________, 20 ____, a Notary Public in and for _______ County,___________

Seal:

(Signature), Notary Public

My Commission expires ____________________

ACCEPTANCE OF PROPOSAL

The undersigned agrees to execute a Contract for work covered by this Proposal provided that he is notified of its acceptance within thirty days after the opening of the Proposal.

It is agreed that this bid will not be withdrawn until after forty-five (45) days after receipt of bids.

The undersigned affirms that the bid was developed without any collusion, undertaking, or agreement, either directly or indirectly, with any other bidder(s) to maintain the prices of indicated work or prevent any other bidder(s) from bidding the work.

Bidder’s Firm Name

Business Address

Telephone Number

Fax Number

By (Signature)

Printed Name

Title

Signed This _______ day of _______________, 20______

Email Address

Musical Instruments 2019 Appendix A Instrument Listing

Novi High School Band Instrument Brand Model No. Quantity Unit Price Extended Price

Bass Clarinet Yamaha YCL-221 2 Tenor Trombone (large bore) Yamaha YSL-447G 10 Vibraphone Adams VCSF30 2 Marching Baritone Yamaha YBH-301M 3 Mixer Board Yamaha TF3 1 Mixer Cart Pageantry MC-20 1 Stealth Series Enclosed Synth Cart Pageantry KC-30BFSS 1 Wi-Fi Router Archer TP-Link C7 AC1750 1 Backup Power Supply APC APC SMT1500RM2UC 1 Keyboard Mics Audio Technica AT Pro 63 12 Field Pick Up Mic Audio Technica AT AE5100 4 Fixed 5" Arms Auray TT-6110-BL 8 Field Mic Stand On Stage SB9600 4 Gooseneck Arm On Stage MSA9030-13B 4 Mod snake core 50' Planet Waves PW-DB25MM-50 2 Female mod snake fanout Planet Waves PW-XLRFB-01 2 Male snake fanout Planet Waves PW-XLRMB-01 2 XLR 4x4 mod snake fanout Planet Waves PW-XLRMFB-01 2 Mod snake core 25' Planet Waves PW-DB25MM-50 3 Wireless instrument mic sys Shure GLXD14R/B98-Z2 2 1000W amps Yamaha PX10 2 Main Speaker Yamaha CZR15 2 Subwoofer Yamaha CSX18XLF 2 Functional Covers for main Yamaha SPCVR-CXS15 2 Functional Covers of sub Yamaha SPCVR-CXS18X 2 U_Brackets for stacking Yamaha UB-DZR15H 2 Keyboard mic windsreen Auray WHF-158 12 Muffs for field pickup mic Windtech MM-26 4 2RU drawer with diced foam Odyssey ADFRD02 1

Novi Middle School Band Instrument Brand Model No. Quantity Unit Price Extended Price

3/4 size Tuba Yamaha YBB105WC 4 Set of Timpani (4 drums) 23,26,29,32 Yamaha 4300 Aluminum 1 Trombone Yamaha YSL-447G (large bore) 2 Baritone Saxophone Yamaha YSB-52 1 Harmony Director Keyboard Yamaha HD-200 1 Bassoon Fox Renard 51 1

Musical Instruments 2019 Appendix A Instrument Listing

Novi Meadows Band Instrument Brand Model No. Quantity Unit Price Extended Price

French Horn Mouthpiece Holton Farkus MC 5 Bass Clarinet Mouthpiece Forbes Debut 5 Tenor Sax Mouthpiece Hite Premiere 5 Bassoon Fox Renard 51 2

Novi High School Orchestra Instrument Brand Model No. Quantity Unit Price Extended Price

Presto Audition Carbon Fiber Bow Shar Cello 6 Presto Audition Carbon Fiber Bow Shar Bass - German 3/4 size 1 Presto Audition Carbon Fiber Bow Shar Bass - French 3/4 size 1 Presto Audition Carbon Fiber Bow Shar Bass - French 1/2 size 1 Franz Hoffman Prelude Cello Outfit Shar 4/4 2

Novi Middle School Orchestra Instrument Brand Model No. Quantity Unit Price Extended Price

Cello Dampit Shar 15 Bass Dampit Shar 8 Franz Hoffman Violin Outfit Shar Full size 2 Glasser Brooklyn German Bass Bow Shar 3-1/2 size/2-3/4 size 5 Wenger Standard Non-formaldehyde board, Wenger Maple Color Combination Wenger Cello - 6 unit 1 Wenger Standard Non-formaldehyde board, Wenger Maple Color Combination Wenger Bass - 4 unit 1

Novi Meadows Orchestra Instrument Brand Model No. Quantity Unit Price Extended Price

Fusion Carbon Composite Cello Bow Shar 1/4 size 1 Fusion Carbon Composite Cello Bow Shar 1/2 size 5 Fusion Carbon Composite Cello Bow Shar 3/4 size 3 Fusion Carbon Composite French Bass Bow Shar 1/4 size 2 Hoffman Amadeus Cello Outfit Shar 1/4 size 2 Hoffman Amadeus Bass Outfit Shar 1/4 size 1

Musical Instruments 2019 Appendix A Instrument Listing