Addendum-1 Jan 14 2019.pdf
PDF 105 KB Posted
- Solicitation number
- RFP NCS 190000000515 4
- Issued by
- Berrien County, Michigan
About this file
This is Addendum #1 to a Musical Instrument Bid issued by Novi Community School District on January 14, 2019. The addendum addresses nine questions and corresponding answers received from interested bidders prior to the January 12, 2019 deadline at 12:00 pm. The bid is not structured as an all-or-nothing solicitation, allowing vendors to bid on any or all items as applicable to their product lines. Specific clarifications were provided regarding Franz Hoffmann instruments across multiple line items, including preferences for the Hoffman Concert model violin with normal outfit case and bow, the PC100 laminate Amadeus cello with standard outfit, and standard outfits for bass instruments. For carbon fiber bows specified in the bid, the District requested vendors quote the closest alternate if the exact specifications were unavailable due to manufacturing constraints.
Additional administrative clarifications confirmed that Novi High School has loading dock facilities for truck freight delivery, that an editable Excel version of Appendix A would be provided to bidders, and that partial invoicing is permitted. This provision allows vendors to invoice and receive payment for delivered items on purchase orders even when other items remain backordered, enabling payment processing independent of complete order fulfillment.
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Other files
| File | Type | Posted |
|---|---|---|
| Musical Instruments 2019 Bid Ad, Bid Spec and Appendix A.pdf | ||
| Addendum 2 Jan 25 2019.pdf |
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Text version
Novi Community School District
(248) 449‐1200 ● Fax (248) 449‐1219
Musical Instrument Bid ‐ Addendum #1 January 14, 2019
Please find below all questions received by the District from interested parties, by the dead‐ line of 12:00 pm on January 12, 2019, and the response the District provided:
Q1: Is the solicitation is an all‐or‐nothing bid? Do we have to bid on everything or only the manufacturers we carry? Will you accept substitute (or alternate) items?
A1: It is not an all‐or‐nothing bid. Please feel free to bid on any or all items.
Q2: For Line 55, Franz Hoffmann Prelude Cello Outfit, 4/4 size – is the standard outfit (KCB brazilwood bow and HCB320 Heritage padded bag) fine, or is there a different case and/or bow desired with that?
A2: Heritage padded bag is fine. Presto Audition Carbon fiber bows are preferred.
Q3: For Line 61, Franz Hoffmann Violin Outfit, Full Size – which model of Franz Hoffmann violin outfit is desired (there are 6 different models)? Which case and bow are desired with that?
A3: Hoffman Concert model. Normal outfit case and bow.
Q4: For Line 72, Franz Hoffmann Amadeus Cello Outfit, ¼ size – which model is desired, the PC100 Amadeus laminate or HC100 Amadeus carved? Is the standard outfit (KCB brazilwood bow and HCB320 Heritage padded bag) fine, or is there a different case and/or bow desired with that?
A4: The PC100 laminate model. Standard outfit.
Q5: For Line 73, Franz Hoffmann Amadeus Bass Outfit, ¼ size – is the standard outfit (KBB brazilwood bow and HBB420 Heritage padded bag) fine, or is there a different case and/or bow desired with that?
A5: Standard outfit is fine.
Q6: For Line 54, the Presto Audition Carbon Fiber bow for bass is only manufactured in ¾ size (French or German). Does the District have a suggestion for a different item?
A6: Quote the closest alternate.
Q7: Does Novi High School have a loading dock for larger items that require delivery by truck freight?
A7: Yes.
Q8: Is it possible to send Appendix A in a format that can be edited?
A8: Yes. Please find an Excel version attached.
Q9: Do you allow partial invoicing? For example, if there are 2 items on a purchase order and 1 is delivered in 5 days but the other is backordered for 3 months, are we allowed to invoice (and receive payment) for the delivered item even though the purchase order is not complete?
A9: Yes, Novi schools will pay invoices for materials and equipment received, regardless of undelivered items remaining on the purchase order.
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