Multi-Year-Purchase-Order-Cover-Page-with-TCs.pdf

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Attached to
Supply and Delivery of Fleet Lubricants and Oils
Solicitation number
2026-IFB-MS-0354
Issued by
Los Angeles County, California

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This is a Multi-Year Purchase Order Cover Page with Terms and Conditions document for the City of Pasadena Public Works Department, Building Systems and Fleet Management Division, establishing a five-year contract for the supply and delivery of fleet lubricants and oils. The contract covers motor oils, transmission fluids, hydraulic oils, differential fluids, grease, and other lubricants required for the maintenance and operation of the City's diverse municipal fleet, including light-duty vehicles, heavy-duty trucks, off-road equipment, and specialized units. Products must meet or exceed Original Equipment Manufacturer (OEM) specifications and industry standards. The document establishes the framework for an as-needed purchasing arrangement designed to support the City's fleet maintenance operations and extend equipment service life while minimizing downtime.

The purchase order cover page establishes the standard terms and conditions governing the contract relationship between the City of Pasadena and the selected vendor. This document serves as the binding agreement outlining the contractual obligations, performance requirements, and administrative procedures for lubricant supply and delivery throughout the five-year contract term. The specific pricing structure, delivery schedules, ordering procedures, and any quantity commitments or minimum purchase requirements are addressed through the terms and conditions outlined in this document.

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CITY OF PASADENA

Purchase Order Contract Cover Page & Acceptance of Terms and Conditions

CONTRACT NUMBER:

CONTRACTOR/VENDOR:

CONTRACT PURPOSE:

START DATE: EXPIRATION DATE:

TOTAL PURCHASE ORDER:

Project Manager:

Title/Role:

Phone/E-mail:

Please sign, date, and return

Vendor Signature & Date Full Name & Title

FY:

ACKNOWLEDGMENT: Contractor/Vendor acceptance of this Purchase Order or payment, or shipment of goods and/or provision of services, shall constitute Contractor/Vendor unqualified acceptance of the terms of this Purchase Order.

This document, in its entirety, does not constitute a firm offer by the City, and may be revoked at any time prior to acceptance. Pre-existing contract language, as agreed upon, shall prevail.

Attachments:

City of Pasadena Terms & Conditions of Purchase Order

Multi-Year PO Contract Cover Template Fillable Form- NOVEMBER 2024
T's&C's 2024
CONTRACT NUMBER:
CONTRACTORVENDOR:
CONTRACT PURPOSE:
START DATE:
EXPIRATION DATE:
TOTAL PURCHASE ORDER:
Full Name Title:
Phone/Email:
Project Manager:
Title/Role:
Fiscal Year 1:
Fiscal Year 2:
Fiscal Year 3:
Fiscal Year 4:
Fiscal Year 5:
Attachment 1:
Attachment 4:
Attachment 5:
Attachment 2:
Attachment 3:

File details come from the government source that posted it. Updated .