Multi-Year-Purchase-Order-Cover-Page-with-TCs.pdf

This is a Multi-Year Purchase Order Cover Page and contract template issued by the City of Pasadena, California for the procurement of vehicle decals, markings, and vinyl lettering materials to support the City's municipal fleet of approximately 1,200 vehicles and equipment units. The solicitation is for materials only and explicitly excludes installation services and original artwork design. Requested deliverables include 2-inch tall black vinyl lettering and numbers (800 letters and 400 numbers), City seal decals in 8-inch and 4-inch sizes (75 and 150 units respectively), safety decals such as "Fire Extinguisher Inside," "Vehicle Makes Wide Turns," and "Frequent Stops" (75, 50, and 50 units respectively), miscellaneous custom decals (50 units), and routine delivery fees (25 units). The bid release date is March 27, 2026, with a question submission deadline of April 6, 2026 at 2:00 PM and a bid submission deadline of April 20, 2026 at 3:00 PM. The contract term is five years from execution date, subject to City approval, with no optional extensions. Standard delivery is required within 5-7 business days for commonly used decals and 1-2 weeks for specialty metallic decals.

All materials must be manufactured from exterior-grade automotive vinyl meeting specific standards, including cast vinyl comparable to 3M Scotchcal 180 Series for non-reflective applications and 3M Scotchlite 680 Series for reflective decals, with UV and weather resistance rated for minimum 5-7 year outdoor durability and pressure-sensitive adhesive backing. Award will be made to the lowest responsive and responsible bidder based on evaluation criteria including material quality, bidder capability, financial resources, character and reputation, and performance history with the City. The procurement includes federal compliance requirements applicable to HUD-assisted projects, including Davis-Bacon Act prevailing wage provisions and Section 3 employment requirements requiring bidders to meet benchmarks of 25 percent of total labor hours worked by Section 3 workers and 5 percent by Targeted Section 3 workers, with Section 3 compliance evaluated as 15-25 percent of total available award points. All bidders must submit a Vendor Questionnaire, Declaration of Non-Collusion, federal required certifications, Unique Entity Identifier (UEI) from SAM.gov, and a bid bond of 5 percent of total bid price. Vendors must hold a City of Pasadena Business License and comply with Equal Employment Opportunity provisions and applicable wage ordinances. A sales tax adjustment of 1.75 percent applies for qualifying local bidders. No specific budget range or award value is disclosed; payment will be made only for items actually ordered and accepted, with the City retaining five percent of the contract amount until the Labor Standards Enforcement File is completed and final clearance is issued.