MTY_RFQ SOLICITATION 19MX5624Q0005 BME WATER TREATMENT SERVICES.pdf

SBU - CONTRACTING AND ACQUISITIONS

19MX56-24-Q-0005

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19MX56-24-Q-0005, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19MX56-24-Q-0005, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

• Attachments:

• Exhibit A – Statement of Work: HVAC Water Treatment System

• Exhibit B – Statement of Work: Potable Water Treatment System

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFQ NUMBER 19MX56-24-Q-0005

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. SCOPE OF WORK

The purpose of this fixed price contract is to obtain services for the U.S. Government at the U.S.

Consulate General Monterrey , located in Santa Catarina Nuevo Leon-Mexico for Marine Security

Guards at the Marine Security Guard Residence (MSGR). The Contractor shall perform services in designated spaces. The contract will be for a one-year period from the date of the contract award, with four (4) one-year options.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

1.1 GENERAL INSTRUCTIONS

1.2 The water treatment systems to be maintained are as follow :

• Exhibit A HVAC Water Treatment System

• Exhibit B Domestic (Potable) Water Treatment System

1.3 The Overseas Buildings Operations (OBO) has a requirement to obtain water treatment maintenance services to execute this work, including logistics, customs, shipping, transportation, labor, water treatment chemicals, tools, water treatment testing kits/equipment, administrative and all associated management support functions. The water treatment service contract will include but not limited to combinations of physical methods, chemical methods, equipment servicing and testing to control water-related problems such as corrosion, scaling, general deposits, and microbiological fouling of the HVAC and potable water systems. All work shall comply with the requirements described in the following, as a minimum:

• NSF Standards (National Sanitation Foundation)

• AWWA Standards (American Water Works Association) ANSI Standards

• MSDS Regulations

• ASTM D

• NFPA Codes

• UL Standards

• IEEE Standards

• NEMA Standards

• OSHA Standards

• And all applicable manufacturer O&M and installation instructions/requirements.

2. OBJECTIVES

2.1 The purpose of this scope of work is to define the requirements for the planning, procurement, and maintenance of the HVAC and potable water systems located at the Consulate Compound.

The intent of this service contract is to preserve the current piping, HVAC equipment, potable water systems, and sprinkler piping/equipment, and establish a cost-effective water treatment program to control water related problems such as corrosion, scaling, general deposits, and microbiological fouling and meet water treatment goals. All work shall be executed in accordance with the project SOW, approved water treatment chemicals, associated contract documents and be compliant with all applicable safety, equipment and building codes and standards.

3. TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in US Dollars. Prices are for all Contract Line Items. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

4. PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence 30 days after award..

5. PRICING ( SF1449 continuation block 23)

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are:

5.1 Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

5.2 Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

5.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

HVAC Water System

Quarterly

Potable Water Treatment and Storage System

Potable Water Treatment and Storage System

Semi-

Annually

Potable Water Treatment and Storage System

Total Base Year

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

HVAC Water System

Potable Water Treatment and Storage System

Potable Water Treatment and Storage System

Potable Water Treatment and Storage System

Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

HVAC Water System

Potable Water Treatment and Storage System

5.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of

5.5 Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of

Potable Water Treatment and Storage System

Potable Water Treatment and Storage System

Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

HVAC Water System

Potable Water Treatment and Storage System

Potable Water Treatment and Storage System

Potable Water Treatment and Storage System

Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

HVAC Water System

Potable Water Treatment and Storage System

Potable Water Treatment and Storage System

Potable Water Treatment and Storage System

5.6. Total for all years: Base Year $__________

Option Year 1 $__________

Option Year 2 $__________

Option Year 3 $__________

Option Year 4 $__________

TOTAL $__________

5.7 Repair option. Repairs are NOT included under this agreement and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. Any necessary repairs or parts will be submitted for approval and then billed against a separate purchase order (PO). The Contractor is not approved to do any additional work without approval.

Repair Labor Rates Base Year $__________/hr.

Option Year 1 $__________/hr.

Option Year 2 $__________/hr

Option Year 3 $__________/hr

Option Year 4 $__________/hr

5.8 Emergency Service Option. Emergency Service is NOT included under this agreement and will be billed outside the contract. However, we would like to have the rates in the event of an emergency. Emergency Service, with a four-hour response time, must be available 24-hours per day, 365 days a year. Submit cost for Emergency Services below. Please indicate how the emergency service will be billed (hourly, trip charge, etc.).

Emergency Service Rates

Base Year $_______________

Option Year 1 $_______________

Option Year 2 $_______________

Option Year 3 $_______________

Option Year 4 $_______________

6. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits have been provided, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) calendar days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

7. GENERAL REQUIREMENTS

7.1 This statement of work (SOW) describes the preventive maintenance and testing services and deliverables to be performed by the Contractor at the U.S. Consulate General Monterrey, Mexico.

7.2 The assigned Contracting Officer and Contracting Officer's Representative are the sole points of contact for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The Contractor shall take no direction verbal or otherwise from United States Government (USG) personnel other than the Contracting Officer or Contract Officer's Representative.

7.3 This Statement of Work requires the Contractor to provide site assessment and survey services, project management, professional water treatment services, water treatment logistics and material procurement services, preventive maintenance and testing services, cost estimating and scheduling services, and general support services for this water treatment maintenance contract.

7.4 The Contractor’s proposed and USG accepted maintenance contract cost proposal and maintenance schedule, including completion dates shall be incorporated into the task order.

Additionally, the task order shall be a firm fixed price task order.

7.5 This statement of work and applicable deliverables and documents as developed by the Contractor and accepted by the USG shall serve as the basis for describing and delineating the scope of the required services and work limits for service contract to be furnished and executed by the Contractor.

7.6 All deliverables, documents, proposals, etc. submitted by the Contractor under this statement of work shall remain the property of the U.S. Government. All U.S. Government documents and data provided to the Contractor shall remain the property of the U.S. Government. The Contractor shall limit duplication and dissemination of all U.S. Government documents and Contractor developed documents under this statement of work to/within the Contractor’s execution team.

Duplication or distribution of project documents outside the Contractor’s team is strictly prohibited without the express written approval and authorization of the contracting officer.

Upon completion of each service visit all documents, electronic media, photos, etc. shall be submitted to the Government, including all documents and data the Government provided to the Contractor. All service contract documents and media shall be submitted to the Government along with the Contractor’s service report.

7.7 The Contractor shall schedule, coordinate and arrange all work so as to cause the least interference with the normal occurrence of post operations. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects on the occupants or users. All detailed work schedules required by this statement of work shall be electronically documented and updated and made available to the Contracting Officer's Representative (COR) upon request, oral or written. If the COR determines that the Contractor’s schedule conflicts with critical post operations, the Contractor shall modify the schedule as required.

7.8 The Contractor shall ensure that all Consulate/Post facilities, equipment and systems recommended for and maintained or installed by the Contractor are done so with the highest quality and cost effective materials, finishes, fixtures, equipment and system that provide for sustained operational reliability, dependability and durability. The Contractor shall assure that the equipment/water treatment chemicals furnished and installed are maintainable and equipment/parts can be readily replaced with locally available supplies and services as practical, taking into consideration local economy and resources. The Contractor shall utilize reliability-centered maintenance (RCM) principles and methodologies during and for all project activities and tasks. Uniformity of parts and components shall be taken into consideration to maximize part interchangeability with other existing Post systems. Except as otherwise directed by the contracting officer all parts, materials, components, equipment, systems, etc. furnished by the Contractor shall be new – not used or manufactured by third party entities. Except as otherwise directed by the contracting officer, all replacement or warranty parts shall be new and equal to or better than manufacturer recommended replacements.

7.9 After review of the US Government Statement of Work and provided technical data by the Contractor, any discrepancies, errors, conflicts, etc. that are discovered by the Contractor, the Contractor shall forward those items to the CO via written correspondence. Submittal of this written correspondence shall be completed, within 3 days upon receipt of the US Government Statement of Work.

7.9.1 The Contractor shall provide 3 customer references of similar scope of work and US Dollar value.

7.9.2 The Contractor will not use any method or substances which may cause damage to the equipment or systems. Any damage or loss through negligence and/or maintenance practices by the Contractor, Sub-contractor, or Contractor's staff shall be the entirely the responsibility of the Contractor. The U.S. Consulate General Monterrey, Mexico will require the Contractor to repair/replace any damaged systems or pay for the cost of rectification.

7.9.3 The Contractor must, for the duration of the contracted Services, continue to maintain a quality control process which has been agreed to by the U.S. Consulate General Monterrey, Mexico, COR and the Contractor.

7.9.4 The Contractor shall provide the technician’s resume and training documentations within 20 days of the notice to proceed.

7.9.5 Contractor Experience Requirements: “The service provider must have a minimum of five

(5) years of experience with the maintenance, repair and testing of potable water treatment plants for United States Embassies and Consulates. The provider must be a factory authorized service provided of the installed equipment to include Culligan, Grundfos pumps, WaterProfessionals

CL15 chlorination system, and Prominent. The qualified vendor must provide a compliance program to ensure the plant is operating in compliance with the manufacture’s standards.”

8. CONTRACTING OFFICER’S REPRESENTIVE and POST CONTROL OFFICER

8.1 All technical questions concerning the scope and requirements of the U.S. Consulate General Monterrey, Mexico water treatment service contract shall be directed to the Contracting Officer’s Representative (COR):

8.2 The Post Control Officer (PCO) will be the Contractor’s point of contact at the U.S. Consulate General, Monterrey, Mexico. All questions concerning coordination of water treatment Service activities while at post shall be directed to the PCO, with weekly reporting to the COR:

PCO/ COR – Contracting officer representative.

Octavio Elizondo -Post Control Officer (PCO) ElizondoO@state.gov

9. PERFORMANCE CRITERIA

9.1 Performance Objective

The objective of this Agreement is to provide, within the Term of this Contract, a professional level of service, which provides:

• US Consulate satisfaction in respect to the maintenance of water treatment systems and prompt reaction to any change in arrangements or operational requirements of the US

Consulate;

• compliance with the statutory and regulatory provisions of the laws of the jurisdiction;

• best in class practices within the industry;

• risk reduction for the US Consulate;

• preservation of asset value; and

• reduction in operating costs.

The Service Contractor agrees that its performance under the Contract shall be measured against performance criteria specified in this document or otherwise agreed at the time of commencement.

9.2 Performance Benchmarks

The Service Contractor must for the duration of the contracted Services continue to maintain a quality control process, which has been agreed by the US Consulate and the Service Contractor.

The Service Contractor must allow the US Consulate access to the quality control system as well as the relevant quality systems of its subcontractors so as to enable monitoring and quality auditing of the maintenance service.

The US Consulate may reject any aspect of the Services that fails to comply with the requirements of the Contract, or its quality system, at any time.

9.3 Performance Monitoring and Reporting

The Service Contractor shall monitor its own performance against the criteria and benchmarks identified in this document and shall provide reports when required by the US Consulate.

SPECIFICATIONS

10.1 All equipment, chemicals, and testing procedures and kits shall be approved by the COR mailto:ElizondoO@state.gov prior to use in the service contract.

10.2 The Contractor will be responsible for submitting the manufacture specifications, MSDS sheets and equipment cut sheets for all equipment, chemicals (including chemical composition), and testing procedures in both English and Spanish languages.

10.3 HVAC Water Treatment System:

10.3.1 The Contractor shall use a molybdate based corrosion and scale inhibitor designed for closed hot and chilled recirculating water systems. The molybdate shall be in a liquid form with a pH level ranging from 10.8 to 12.5. The density of the molybdate shall be between 1.03 to 1.07 kg/L. The molybdate shall not contain any sodium nitrites. The chemicals shall be compatible with propylene glycol. The chemical composition of the molybdate shall contain at the minimum the following chemicals: Sodium Molybdate, Sodium Hydroxide, Sodium Tetraborate, and Pentahydrate.

10.3.2 The Contractor shall provide propylene glycol and maintain a 30% concentration in the chilled water systems. The glycol shall contain propylene with inhibitors and meet all specification requirements as the “Dowfrost” by Dow Chemical Company or approved equal.

10.3.3 The hot water / chilled water filter media shall be rated at 98 percent efficiency for 20 micrometer particulates. The filters shall fit in the Consulate’s current filtration unit.

10.3.4 The hot and chilled water shall be maintained with the parameters specified in Exhibit A HVAC Water Treatment Systems Statement of Work

10.4 Potable Water Treatment System:

10.4.1 The potable water shall be maintained with the parameters specified in Exhibit B Domestic (Potable) Water Treatment Systems Statement of Work

SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

11.1 The Service Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the US Consulate General Monterrey, Mexico and in particular all equipment used by the Service Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Service Contractor shall have the following requirements:

• Numbers (CLIN) shall include proper disposal of toxic substances where applicable.

• The Service Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety legislation and MSDS sheets.

• All electrical equipment and associated materials for the Services Contract comply with

UL requirements.

• Follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances

• Ensure that the Service Contractor’s personnel comply with all safety procedures and requirements

• Ensure that the Service Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the

Services and provide reasonable proof of such to the US Consulate General Monterrey, Mexico on request.

• Ensure the Service Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection

Equipment (PPE) required for safe implementation of this contract;

• Training program(s) shall be presented and must satisfy the US Consulate General

Monterrey, Mexico during the submittal process.

MAINTENANCE SPECIFICATION DETAILS

12.1 Precedence of Specifications. If and to the extent that there is an inconsistency between this maintenance specification and any Manufacture’s maintenance specification, the Manufacture’s maintenance specification shall prevail.

12.2 Hours of Work. The Service Contractor shall schedule all preventive maintenance during normal working hours which are defined as Monday through Friday, from 8:00-5:00 local time, inclusive of periodic maintenance that may be required on Saturdays, with the exception of any regular or special public holidays on which the US Consulate General is not open, or as agreed with the US Consulate prior to commencement of the contract.

SCOPE OF WORK

13.1 The water treatment Contractor shall provide both the required chemical products and necessary services to apply the chemicals, monitor their performance, and report the results. The water treatment service contract shall 1) preserve the interior waterside of current piping, HVAC equipment, potable water systems, and sprinkler piping/equipment, 2) reduce operating costs and establish a cost effective water treatment program to control water related problems such as corrosion, scaling, general deposits, and microbiological fouling, and 3) ensure the proper operation of water treatment equipment.

13.2 The water treatment Contractor shall provide a “support service water treatment” contract.

The support service water treatment contract shall involve joint responsibilities between the Consulate facility management staff and the water treatment vendor.

13.3 The support service water treatment program shall consist of the Consulate’s Facility Management staff conducting routine (daily, weekly) water treatment tests of the HVAC and potable water treatment systems and emailing the results to the water treatment Contractor on a weekly basis. The Contractor will then be responsible for conducting a technical analysis of the weekly water treatment testing results from the Consulate. The Contractor will then respond to the Consulate within 24 hours to direct the Consulate facility management staff to make any changes to the chemical dosages and/or equipment operations as necessary.

13.4 The water treatment Contractor shall visit the Consulate on a semi-annual basis (length???).

The Contractor shall be responsible for all logistics including but not limited to transportation and hotel reservations for their staff.

13.5 The water treatment Contractor shall provide good chemicals and have a storage life expectance of at least 1 year.

13.6 The water treatment Contractor shall establish minimum and maximum control ranges for each treatment chemical and avoid unnecessary high levels of chemicals to mitigate cost and adverse chemical reactions from improper high level chemical dosage.

13.7 The water treatment Contractor shall perform the required services as described in the following SOW attachments, as applicable:

• Exhibit A – HVAC Water Treatment System

• Exhibit B – Potable Water Treatment System

13.8 The water treatment Contractor shall provide 8 hours of familiarization annually in both English and Spanish to acquaint operators in the necessary water treatment tests, the control ranges for each treatment chemical, safe handling of equipment and chemicals, and new water treatment procedures/technologies.

13.9 The water treatment Contractor shall review the facility water treatment logs and the operating logs to verify the chemicals are within design parameters.

13.10 The water treatment Contractor shall discuss the water treatment conditions with the Facility Manager and operating engineers on a monthly basis and follow up with a written service report within 14 business days after each visit. The report shall be in English and contain the results of water treatment Contractor’s on-site and laboratory tests, comment on the status of each system, and specific recommendations for action if necessary.

ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

14.1 The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor's liaison with the US Consulate General Monterrey, Mexico.

The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the systems dedicated rooms with or without security escorts, only with specific permission by the Facility Manager, Contracting Officer, or the COR.

14.2 Personnel security: The US Consulate reserves the right to deny access to U.S owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel, who shall be used on this contract prior to their utilization on this contract.

14.3 Standards of Conduct.

14.3.1 General: The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The US Consulate reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

14.3.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

14.3.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

14.3.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

EXHIBIT A

Statement of Work

HVAC Water Treatment Systems

I. GENERAL INFORMATION:

The United States Consulate in Monterrey, Mexico requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s HVAC Water Treatment Systems.

II. PROJECT REQUIREMENTS:

Description: Preventive maintenance and testing of the compound HVAC Water System. See the Equipment List at the end of this Statement of Work for a full list of equipment.

List of HVAC Water System Equipment:

Sub-Asset Type Asset Name Manufacturer Model

1 PUMP, BOILER PUMP, HOT WATER BELL&GOSSETT 90-2A

2 PUMP, BOILER PUMP, HOT WATER BELL&GOSSETT 90-2A

PUMP,

RECIRCULATING PUMP, CHILLED WATER BELL & GOSSET 5E

PUMP,

RECIRCULATING PUMP, CHILLED WATER BELL & GOSSET 5E

PUMP, WATER

HEATING PUMP, HOT WATER BELL & GOSSET 1.5BC

PUMP, WATER

HEATING PUMP, HOT WATER BELL & GOSSET 1.5BC

7 BOILER, ELECTRIC

TANKLESS BOILER,

ELECTRIC LOCHINVAR

BWX3-225C-

8 BOILER, GAS TANKLESS BOILER, GAS LOCHINVAR KBN801

9 BOILER, GAS TANKLESS BOILER, GAS LOCHINVAR KBN801

10 SEPARATOR, AIR

AIR SEPARATOR, HOT

WATER Taco AC03F-250

11 SEPARATOR, AIR

AIR SEPARATOR, CHILLED

WATER Taco AC06F-250

TANK,

EXPANSION TANK, EXPANSION Bell & Gossett B-2500

TANK,

EXPANSION

EXPANSION TANK, HOT

WATER Bell & Gossett B-500

TANK,

EXPANSION

EXPANSION TANK,

CHILLED WATER Bell & Gossett B-500

VARIABLE SPEED

DRIVE VARIABLE SPEED DRIVE ABB

ACH550-VDR-

045A-4

VARIABLE SPEED

DRIVE VARIABLE SPEED DRIVE ABB

ACH550-VDR-

045A-4

VARIABLE SPEED

DRIVE VARIABLE SPEED DRIVE ABB

ACH550-VDR-

08A8-4

VARIABLE SPEED

DRIVE VARIABLE SPEED DRIVE ABB

ACH550-VDR-

08A8-4

III. GENERAL REQUIREMENTS:

The Contractor SOW shall provide all labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. US Consulate staff may have service manuals for all equipment included in this SOW. If they do not, the Contractor shall assist Consulate Staff in obtaining the manuals.

IV. SCOPE OF WORK - PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

At a minimum, the following work shall be accomplished:

HVAC Water Treatment Preventive Maintenance (PM)

Quarterly:

Water Treatment System, Closed Loop

i. Safety & Special Instructions:

1. Chemicals must comply with the Environmental Protection Agency (EPA) regulations and handled in accordance with occupational safety requirements. Employ personal protection against corrosive or hazardous treatment chemicals as appropriate.

2. Be familiar with the Material Safety Data Sheets of any chemicals used in the water treatment program.

3. Water treatment specialists must be properly trained and certified.

4. Water treatment must be based on proven standard engineering practices.

5. Follow treatment as directed by manufacturer and in accordance with requirements specified under Section 10.

6. Maintenance includes chemicals, chemical feeding, maintaining proper water conditions, controlling bleed off, protecting idle equipment, and record keeping.

7. Ensure chemicals are properly stored; test equipment clean, and that chemicals have not passed expiration date.

8. Maintain records and test results.

9. All tests shall conform to the manufacturer test procedures and standard values.

ii. Maintenance Description:

1. Inspect system and complete water analysis.

2. Monitor and test corrosion coupons (every 90 days for iron and copper coupons)

iii. Maintenance Procedures:

1. Sample water from the closed loop system per manufacturer’s recommendations.

2. Test for the proper levels of chemicals in the closed loop system and adjust chemical feeds as necessary to maintain optimal conditions in the system.

3. Record test results in a logbook.

4. Use the conductivity meter to test for total solids and plot in a logbook. Record and analyze abnormal changes.

5. Check the total conductivity of the system with a conductivity meter. Record results in a logbook.

6. Check pH with the pH test strips and/or pH meter.

7. Clean sample bottles and wipe down all chemical treatment equipment.

8. Change corrosion coupons. Send used coupons to the laboratory for analysis.

Contractor to supply written coupon corrosion test report to the Facilities Manager within fourteen (14) calendar days after analysis.

iv. Process Instrumentation Engineer Checks and Adjustments

1. Visual inspection for the controller, sensor, pumps, tubing and other accessories

2. Testing of the chemical parameters

a. pH

b. Total dissolved solids

c. Conductivity

d. Aerobic Plate Count

e. Corrosion Inhibitor Level

f. Biocide dosage of both the Biocides

g. Test supply water for base conditions (iron, manganese, alkalinity, total hardness, chloride)

3. Calibration of the sensor with known standard

4. Process calibration of conductivity by a calibrated instrument with a known standard

5. Make sure that the controller is functioning properly.

6. Make sure that the solenoid valves, contact water meter, inhibitor pump and biocide pumps are physically functioning properly as per the settings in the controller.

7. Make sure that the chemical is dosed only as per the specification

8. Submit service report with detailed description of errors and causes(if any) and corrective action taken.

The water treatment Contractor shall determine the dosage levels of chemicals and stay within the specified operating parameters:

Parameters Maintenance Levels Open System Closed System Corrosion on mild steel Less than 2.0 mpy Less than 1.0 mpy Pitting attack on mild steel None None Corrosion on copper alloys Less than 0.2 mpy Less than 0.1 mpy Scaling and deposition None None Microbiological fouling 1. No visible deposits

2. No health hazards

3. Total aerobic count less than 10,000/ml

1. No visible deposits

2. No health hazards

3. Total aerobic count less than 10,000/ml

EXHIBIT B

Statement of Work

Domestic (Potable) Water Treatment System

I. GENERAL INFORMATION:

The United States Consulate General in Monterrey, Mexico requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Potable Water Treatment System.

II. PROJECT REQUIREMENTS:

Description: Preventive maintenance and testing of the compound potable water treatment system and associated water storage tanks. See the Equipment List at the end of this Statement of Work for a full list of equipment.

Potable Water Treatment System Components and Equipment List:

Sub-Asset Type Asset Name Manufacturer Model

CHLORINE,

INJECTOR RAW WATER CL PUMP A PROMINENT BT4B

CHLORINE,

INJECTOR RAW WATER CL PUMP B PROMINENT BT4B

CHLORINE,

INJECTOR POT WATER CL PUMP B PROMINENT BT4B

4 FILTER, WATER

HURRICANE FILTER

HOUSING 50GPM HARMSCO HUR 40HP

5 FILTER, WATER

HURRICANE FILTER

HOUSING 50GPM HARMSCO HUR 40HP

6 FILTER, WATER

HURRICANE FILTER

HOUSING 50GPM HARMSCO HUR 40HP

7 FILTER, WATER

HURRICANE FILTER

HOUSING 50GPM HARMSCO HUR 40HP

8 FILTER, WATER

NOWATA FILTER

HOUSING NOWATA TNB2A15F2

VARIABLE SPEED

DRIVE VARIABLE SPEED DRIVE ABB ACH550-PDR-0343-4

VARIABLE SPEED

DRIVE VARIABLE SPEED DRIVE ABB ACH550-PDR-0343-4

VARIABLE SPEED

DRIVE VARIABLE SPEED DRIVE ABB ACH550-PDR-0343-4

VARIABLE SPEED

DRIVE VARIABLE SPEED DRIVE ABB ACH550-PDR-0343-4

13 PUMP, BOOSTER PUMP, SUPPLY BOOSTER Grundfos Cr32-3A-G-A-E-KUBE

PUMP,

RECIRCULATING PUMP, RECIRCULATING GRUNDFOS CR5-4 A-FGJ-A-EHQQE

15 TANK, WATER

CULLIGAN SOFTENER

TANK Culligan 1017286

16 TANK, WATER

CULLIGAN CARBON

TANK Culligan 1017256

17 TANK, WATER

CULLIGAN CARBON

TANK Culligan 1017256

TREATMENT,

WATER

TRIPLEX PACKAGED

PUMPING SYSTEM ENVIROSEP DBV-375-229-T

TREATMENT,

WATER

CHLORINATION SYSTEM

SKID

WATER

PROFESSIONALS

CUSTOM (SEE SHOP

DWGS)

CHLORINE,

INJECTOR POT WATER CL PUMP A PROMINENT BT4B

21 FILTER, WATER

HURRICANE FILTER

HOUSING 50GPM HARMSCO HUR 40HP

22 FILTER, WATER

HURRICANE FILTER

HOUSING 50GPM HARMSCO HUR 40HP

23 FILTER, WATER

NOWATA FILTER

HOUSING NOWATA TNB2A15F2

VARIABLE SPEED

DRIVE VARIABLE SPEED DRIVE ABB ACH550-PDR-0343-4

25 PUMP, BOOSTER PUMP, SUPPLY BOOSTER Grundfos CR5-4 A-FGJ-A-EHQQE

26 PUMP, BOOSTER PUMP, SUPPLY BOOSTER Grundfos CR5-4 A-FGJ-A-EHQQE

27 PUMP, BOOSTER PUMP, SUPPLY BOOSTER Grundfos Cr32-3A-G-A-E-KUBE

28 PUMP, BOOSTER PUMP, SUPPLY BOOSTER Grundfos Cr32-3A-G-A-E-KUBE

PUMP,

RECIRCULATING PUMP, RECIRCULATING GRUNDFOS CR5-4 A-FGJ-A-EHQQE

30 TANK, WATER

CULLIGAN SOFTENER

TANK Culligan 1017286

TREATMENT,

WATER

CSM CULLIGAN

SOFTENER FILTER SKID CULLIGAN CSM-450-2

TREATMENT,

WATER

CSM CULLIGAN CARBON

FILTERS SKID CULLIGAN CSM-242R DUPLEX

TREATMENT,

WATER

DUPLEX PACKAGED

PUMPING SYSTEM ENVIROSEP DBV-50-93-D

TREATMENT,

WATER CARTRIDGE FILTER SKID

WATER

PROFESSIONALS

CUSTOM (SEE SHOP

DWGS)

TREATMENT,

WATER

FREE CHLORINE

ANALYZER SYSTEM

GE Georg Fischer

Signet 4630

TREATMENT,

WATER

FREE CHLORINE

ANALYZER SYSTEM

GE Georg Fischer

Signet 4630

III. GENERAL REQUIREMENTS:

The Contractor under this SOW will be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. Consulate staff should have service manuals for all equipment included in this SOW. If they do not, the Contractor will assist Consulate Staff in obtaining the manuals and ensure they have been received.

IV. SCOPE OF WORK - PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the

COR for approval.

At a minimum, the following work must be done:

Monthly:

The Service program shall consist of the Consulate facility management staff conducting routine

(daily/weekly) operator testing of the potable water treatment systems and monthly e-mailing the results to the service contractor, with copy to OBO/FAC (water_testing_group@state.gov). The

Contractor will then be responsible for conducting a technical analysis of the routine potable water treatment testing results from the Consulate. The Contractor will then respond to the Consulate within 24 hours to direct the Consulate facility management staff to make any changes to the treatment plant operations to reestablish effective and efficient potable water treatment to meet water quality standards.

Quarterly:

Potable Water Treatment System

i. Maintenance Description:

1. Check and record pressures and chemical levels.

2. Replace chemical dosing detection probes ii.Safety and Special Handling Description:

1. Chemicals must comply with the Environmental Protection Agency (EPA) regulations, ANSI/NSF Standard 60 Certification and be handled in accordance with occupational safety requirements. Employ personal protection against corrosive or hazardous treatment chemicals as appropriate.

2. Be familiar with the Material Safety Data Sheets of any chemicals used in the water treatment program

3. Assure that post water treatment specialists understand the proper operation and maintenance of the equipment and correct any deficiencies found with on-site personnel’s familiarizations with equipment.

4. Water treatment must be based on proven standard engineering practices and Post specific water treatment goals.

5. Follow treatment as directed by manufacturer.

6. Maintenance includes chemicals, chemical feeding, maintaining proper water conditions, controlling bleed off, protecting idle equipment, and record-,keeping

7. Ensure chemicals are properly stored, test equipment clean, and that chemicals have not passed expiration date.

8. All tests shall conform to the manufacturer test procedures and standard values.

9. Maintain records and test results

iii. Maintenance Procedures:

1. Review daily logs for trends

2. Check chemical levels in the chemical addition tanks. Adjust if necessary.

3. Check system for any signs of leakage

4. Check all tubing for tightness

5. Inspect and clean metering pumps:

a. Check the pump diaphragm for damage, clean if needed.

b. Check chemical seepage at vent hole.

c. Check that the discharge tubing is connected firmly to the liquid end.

d. Check that the liquid end is generally watertight (especially vent hole)

e. Check for correct feed.

f. Check electrical connections for wear.

6. Replace the sensors (pH, chlorine, as applicable).

a. Clean filters, flow cell, and fittings.

7. Calibrate the new sensors.

8. Check chemical addition tanks to ensure no damage or leakage.

9. Test unit safety functions:

a. Ensure the alarm relay works.

b. Check the function of the flow sensor and ensure the controller stops.

10. Wipe down the unit.

11. Verify maintenance records for all components of the water treatment system.

12. Check total and free chlorine and pH in all domestic water tanks.

Semi-Annually (2 times per year):

Booster Pumps

i. Safety & Special Instructions:

1. Perform applicable lockout/tag-out steps of site safety procedures.

2. Schedule outage with operating personnel.

3. Follow site and manufacturer’s safety procedures.

4. Record and report equipment damage or deficiencies.

5. Obtain and review manufacturer operation and maintenance instructions.

6. All tests shall conform to the manufacturer test procedures and standard values.

ii. Maintenance Description:

1. Clean and inspect the booster pump.

2. Clean and inspect motor.

3. Lubricate motor.

iii. Maintenance Procedures:

1. Tag out unit.

2. Clean and inspect pump.

a. Clean accumulated dirt and grime from pump casing, shaft coupling, and motor.

b. Inspect electrical wiring, motor, and controls for signs of over-heating, broken insulation, loose or corroded connections, or damaged conduit.

c. Check for evidence of leaks.

d. Check alignment of coupling and security of base-plate mounting bolts.

3. Lubricate pump (if applicable).

4. Conduct operational test of the circulating pump.

a. Start pump. Check flanges and fittings for leaks.

b. Check for unusual noise or vibration.

c. Return the unit to service.

5. Check the motor.

a. Inspect electrical wiring, motor, and controls for signs of over-heating, broken insulation, loose or corroded connections, or damaged conduit.

b. Meggar check motor, record results.

c. Check running current and voltage for each phase, record results.

6. Lubricate the motor (if applicable). NOTES: DO NOT OVERGREASE THE

MOTOR. USE MOTOR RATED GREASE. DO NOT USE PUMP GREASE IN

THE MOTOR.

Annually:

Potable Water Treatment System

(In addition to all quarterly maintenance described above)

i. Safety & Special Instructions:

1. Schedule outage with operating personnel.

2. Follow site and manufacturer’s safety procedures.

3. Record and report any equipment damage or deficiencies found during this maintenance task.

4. Record all test results in the component maintenance log.

5. Obtain and review manufacturers operation and maintenance instructions.

ii. Maintenance Description:

1. Check the system for proper performance.

2. Service the system.

3. Check the backwash flow controller for proper operation.

4. Evaluate filter media for replacement (as applicable)

iii. Maintenance Procedures (General)

1. Cycle the backwash flow controller and verify proper operation (as applicable).

2. Evaluate any media for replacement.

3. Conduct water quality testing to verify maintenance of water quality treatment goals as specified by section 10 of this contract. Have treated water tested by a certified laboratory for an analysis of the following parameters: pH, alkalinity, aluminum, calcium, copper, bromide, fluoride, nitrite, nitrate, orthophosphate, silica, strontium, iron, manganese, lead, magnesium, sodium, chloride, total hardness, total dissolved solids (TDS), turbidity, free chlorine, coliform bacteria, and temperature.

a. Samples shall be tested from 10 different locations within the compound.

b. Samples shall be taken from 20 different residences.

iv. Maintenance Procedures:

1. Check backwash filter

2. Check softening

3. Flush softening

4. Check dosage/metering

5. Adjust dosage/metering

6. Measure water hardness and adjust system to achieve desired hardness level.

7. Measure water conductivity

8. Measure water pH number

9. Check pressure gauges for proper operation

10. Check density of brine solution in salt tank

11. Check operation of float control in brine

12. Inspect water softening piping, fittings and valves for leaks

13. Lubricate valves and motors

14. Inspect softener base and brine tank for corrosion and repair as needed

15. Check operation of automatic fill valve in brine tank

16. Check electrical wiring and phasing

17. Check cleanliness

18. Check control system

19. Check system functioning

20. Measure turbidity, free chlorine residual, iron, manganese, total dissolved solids

(TDS), alkalinity, and temperature of finished water

Controllers: Chemical and Other Treatment Processes (for example: Chlorine addition, Reverse

Osmosis (R/O) treatment, pH adjustment, corrosion inhibitor addition), and Pumps (Circulation and Well)

i. Safety & Special Instructions

1. Schedule outage with operating personnel.

2. Perform applicable lockout/tag-out steps of site safety procedures.

3. Record and report equipment damage or deficiencies.

4. Review and follow the manufacturer OM instructions.

5. Record results in the equipment history log.

ii. Maintenance Description:

1. Clean and inspect controller.

2. Operational test controller.

iii. Maintenance Procedures:

1. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

2. Check line and load connections for tightness (check manufacturer instructions for torque specifications).

3. Check mounting screws for tightness.

4. Check all control wiring connections for tightness.

5. Check all timers/clocks for proper operation.

6. Clean interior and exterior of cabinet.

7. Energize circuit and check operation of the controller. Verify each controlled circuit operates properly.

8. Replace burned out pilot lights. Check alarm and remote indicators where applicable.

9. Evaluate UPS Power supplies for replacement.

Pump, Water (Submersible)

i. Safety & Special Instructions:

1. Schedule outage with operating personnel.

2. Follow site and manufacturer’s safety procedures.

3. Record and report any equipment damage or deficiencies found while performing this maintenance task.

4. Record all test results in the component maintenance log.

5. Obtain and review manufacturer operating and maintenance instructions.

6. All tests shall conform to the manufacturers test procedures and standard values.

ii. Maintenance Description:

1. Test the pump. (Annual)

iii. Maintenance Procedures:

1. Inspect electrical wiring for damage.

2. For recirculation pumps, verify pump is pumping at capacity.

3. For jockey pumps, verify pump is pumping at the required pressure.

4. Measure actual current draw and compare to nameplate readings.

5. Measure voltage at the pump and compare to nameplate readings.

6. Meggar test the motor.

Water Tanks with Controls (Above and Underground)

i. Safety & Special Instructions:

1. Perform applicable lockout/tag-out steps of site safety procedures to ensure machinery will not start.

2. Schedule outage with operating personnel.

3. Follow site and manufacturer’s safety procedures.

4. Record and report to the post any equipment damage or deficiencies found while performing this maintenance task.

5. Record all test results in the component maintenance log.

6. Obtain and review manufacturer operation and maintenance instructions.

7. All tests shall conform to the manufacturer test procedures and standard values.

ii. Maintenance Description:

1. Test operation of sluice gate.

2. Operational test of the water tank

3. Test operation of controls.

iii. Maintenance Procedures:

1. Examine visible interior of tank including fittings, hatches, ladders, manholes, and hand-holes for signs of corrosion, and correct as indicated.

2. Clean, test and inspect sight glasses, valves, fittings, drains and controls.

3. Clean and inspect tank level control panel.

a. Clean exterior of panel and inspect front panel components for damage.

b. Clean interior panel components of dust and foreign material.

c. Inspect electrical wiring for damage and loose connections.

d. Inspect relays for damaged contacts and signs of over-heating.

4. Operational Test panel/electronic control units and mechanical level control equipment.

a. Verify that all alarm, control, and communication circuits operate correctly.

b. Verify that mechanical level indicating and control devices are functioning properly.

5. Look for presence of contamination (bugs, frogs, snakes, paper, plastic, etc.). Notify the post if found.

6. Tanks should be drained, cleaned, and disinfected as per current U.S. Department of

State Guidelines

7. Return system to service.

The water treatment Contractor shall determine the dosage levels of chemicals and stay within the specified operating parameters:

Parameters Maintenance Levels

For Maintenance of Potable Water Quality

Treatment Goals

Chlorine Residual 0.2 – 0.5 mg/L in all parts of the distribution system

Microbiological and Chemical constituents Treated water meets U.S. Environmental

Protection Agency Primary and Secondary

Drinking Water Regulations (40 CFR Parts

141-143)

For Maintenance of Piping and Equipment Corrosion on mild steel Less than 2.0 mpy

Pitting attack on mild steel None Corrosion on copper alloys Less than 0.2 mpy

Scaling and deposition None Microbiological fouling 1. No visible deposits

2. No health hazards

3. Total Heterotrophic Plate Count (HPC) less than 500/CFU

19MX56-24-Q-0005

Table B Potable Water Testing (all parameters would be listed in the table in the SoW template, but each SoW would be tailored for the individual post after consultation with the Water Treatment Team)

Test Parameters (Nomenclature needs to be corrected and/or standardized. Then this will be reduced to one column.)

Testing Locations, Testing Frequency: Annually (A), Quarterly (Q), Monthly (M) Who Is Tasked To Perform Test: Post (P), Contractor (C)

From various sources

From Exhibit B of BME SoW - Water Treatment System

From Exhibit B of BME SoW - Wells

Quality Goals Source (City)

Source (well)

Source (trucke d or other)

Finished (Treated ) Water

Distribution system Locations (selected sites to include furthest point in distribution, number of sites depends on size of Post)

Alkalinity Alkalinity…