Q and A - 19MX5624Q0005 BME WATER TREATMENT SERVICES.pdf

19MX5624Q0005 – Questions and Answers

BME WATER TREATMENT SERVICES

(RFQ: 19MX5624Q0005)

QUESTIONS AND ANSWERS

The following questions were asked by interested quoters either in person during the pre-proposal conference / site visit or submitted electronically at the e-mail address specified in the solicitation. The contracting officer has provided answers to these questions, making them available to all quoters by posting this document on the Monterrey Contract and Procurement

Opportunities public website.

Quoters are reminded that nothing in this document, including responses to questions, should be considered, or construed as a change to the solicitation. Any changes to the solicitation, if found to be necessary, will be communicated by issuance of a written amendment.

Quotations are due at 17:00 local time on Friday, March 1st, 2024.

QUESTION 1

Q: Only the technical portion will be included in the proposal?

A: Please refer to Section 1 – General requirements (page 10) and Section 4 – Evaluation factors –

QUESTION 2

Q: How often does the equipment get replaced because of corrosion?

A: We have not replaced equipment because of corrosion, main problems have been scaling and pumps malfunction.

QUESTION 3

Q: Overall, the consulate is only looking for maintenance services?

A: Please refer to Section 1 , Scope of work and 7.General requirements ( page 10) .

QUESTION 4

Q: if an issue or technical failure is identified during the service- shall we only report back to the point of contact?

A: In the event that there is an issue discovered during the preventive maintenance please contact the COR directly.

QUESTION 5

Q: Have you ever had to replace the “PLC” or program the system again?

A: ** (PLC is short for Programmable Logic Controller. It is a programmable unit, a tiny computer specifically developed for automating and controlling a certain process)

Per Facilities COR- no updates or programming has been need.

QUESTION 6

Q: when a contract is awarded- where will it get signed (referring to physical location)?

A: at the Consulate, Santa Catarina Nuevo Leon.

QUESTION 7

Q: Which type of fiscal entities can generate an Invoice (persona fiscal o moral)?

A: Please refer to 652.232-70 Payment Schedule And Invoice Submission (Fixed-Price) (Aug 1999)

Question 8

Q: How do we identify or schedule a “type” of service- example semi-annual- annual who defines the service?

A: the COR will schedule a service and define which type of services does he really need

QUESTION 9

Q: Can you provide the maintenance historic reports?

A: No, awarded contractor can request specific information on the equipment and scope of our maintenance. We have logs and work orders to keep track of monthly, quarterly and annual maintenance.

QUESTION 10

Q: which holidays do we have to consider?

A: Please refer to 652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE

LEAVE (FEB 2015)

QUESTION 11

Q: if a repair is needed or if there is an emergency can we provide the service?

A: Please refer to 5.8 Emergency Service Option.

QUESTION 12

Q: are there brand restriction for reagents?

A: No restrictions, just need to be reliable on the information they provide.

QUESTION 13

Q: Do we need to have ANSI/NSF certifications to submit a proposal?

A: No certifications are needed for personnel or company, but all chemicals must comply with EPA regulations, ANSI/NSF Standard 60 Certification and handle in accordance with occupational safety requirements.

QUESTION 14

Q: How long does the award process takes?

A: Please refer to section 1- 4. Period Of Performance.

QUESTION 15

Q: Can the proposal be sent before the due date?

A: Yes, proposals can be sent to MTYProcurement@state.gov before or by the due date

= March 1st 2024.

mailto:MTYProcurement@state.gov

QUESTION 16

Q: What is the SF-1449 form?

A: SF-1449 is the cover page- you can find it in the RFQ package.

Solicitation/Contract/Order for Commercial Products and Commercial Services. SF 1449 is prescribed for use in solicitations and contracts for commercial products and commercial services.

QUESTION 17

Q: Do we need security clearance to enter the compound?

A: Please refer to Section 1 – 14 Access To Government Buildings And Standards Of

Conduct.

QUESTION 18

Q: what is the cistern volume?

A: Two raw water cisterns of 330,000 liters each, and one potable water cistern of

47,000 liters.

QUESTION 19

Q: Can you provide the equipment list?

A: Please refer to page 17 EXHIBIT A - List of HVAC equipment

QUESTION 20

Q: What are the flow rates of the equipment??

A: 30 and 160 GPM

QUESTION 21

Q: Do you have valves as spare parts?

A: Yes.

QUESTION 22

Q: Can we leave tools in the consulate?

A: No- Tools cannot be storage at the consulate facilities. (FAC will not be responsible for contractor tools and no storage can be provided).

QUESTION 23

Q: Does the system shutdowns during maintenance?

A: Not the whole system, we do lock out/tag out equipment that must be worked on.

QUESTION 24

Q: Who provides supplies?

A: Depending on the supplies, spare parts might be provided by FAC or contractor if there is a valid PO. Please review scope of work

QUESTION 25

Q: Can you provide the maintenance historic reports?

A: No, awarded contractor can request specific information on the equipment and scope of our maintenance. We have logs and work orders to keep track of monthly, quarterly and annual maintenance.

QUESTION 26

Q: Do you have a list of chemical products or brand restrictions?

A: All chemicals must comply with EPA regulations, ANSI/NSF Standard 60 Certification and handle in accordance with occupational safety requirements.

QUESTION 27

Q: Can you provide glycol specifications?

A: No glycol equipment for this PMSC.

QUESTION 28

Q: Do we provide calibration services as well?

A: Yes, if needed, as specified in the SOW.

QUESTION 29

Q: Do you require that certified technicians?

A: 7.9.5 Contractor Experience Requirements: “The service provider must have a minimum of five (5) years of experience with the maintenance, repair and testing of potable water treatment plants for United States Embassies and Consulates. The provider must be a factory authorized service provided of the installed equipment to include Culligan, Grundfos pumps, WaterProfessionals CL15 chlorination system, and Prominent. The qualified vendor must provide a compliance program to ensure the plant is operating in compliance with the manufacture’s standards.”

QUESTION 30

Q: which type of biocides do you require?

A: NSF approved.

QUESTION 31

Q: HVAC- what is the equipment water volume in M3?

A:

QUESTION 32

Q: Do we need to have a surety bond additional to insurance?

A: See FAR 52.228-4 and 52.228-5

QUESTION 33

Q: What would be the service schedule?

A: Please refer to Section 1- 12 MAINTENANCE SPECIFICATION DETAILS. (page 14)

QUESTION 34

Q: what is the section 3 provisions that we need to include in the proposal?

A: Please refer to RFQ SECTION 3 - SOLICITATION PROVISIONS (page 58)