MTI-013-050626_May_11_26_solicitation_doc.pdf

This is a Request for Qualifications and Proposals (RFQ/RFP) issued by the City of Torrington, Connecticut for the development of a municipal forest inventory and community forest management plan. The City seeks a qualified consultant or consulting team to create a comprehensive spatial inventory of approximately 4,000 trees and stumps located in the public right-of-way and municipal land within the city's urban and suburban core areas. Data collection will include diameter, height, condition, and precise location information for each tree. The project deliverables include Geographic Information Systems (GIS) data suitable for municipal use, identification of approximately 400 potential planting locations, and a detailed community forest management plan incorporating vision and mission statements, goals, maintenance strategies, and a monitoring and evaluation framework. The solicitation opened April 6, 2026 at 8:00 AM EDT with a deadline for vendor questions on April 27, 2026 at 12:00 noon. All proposals must be submitted in person to the Purchasing Department at 140 Main Street, Room 206, Torrington, CT 06790 by May 6, 2026 at 11:00 AM; faxed or emailed proposals will not be accepted. Submitted proposals remain valid for 90 days from the opening date. The selected consultant will work collaboratively with a Technical Advisory Committee comprising the Assistant City Planner, Public Works Director, City Engineer, and a landscaping contractor.

The project budget is $70,000, and fee proposals must be submitted in a separate sealed envelope with either a lump sum fee or hourly allocation for each task, including detailed hourly rates and an expense schedule. The fee proposal must remain valid for at least 90 days from submission. The City of Torrington is an Affirmative Action/Equal Opportunity Employer that actively encourages Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Small Business Enterprises (SBEs) to apply, with no set-aside restrictions limiting competition. No incumbent vendors or current contractors are referenced in the solicitation materials. Upon contract award, the successful consultant must provide proof of liability and workers' compensation insurance with the City named as additional insured within 10 days and must execute a Non-Collusion Affidavit notarized by a public notary. Payment terms are Net 30 Days with Free On Board Destination delivery terms. The City reserves the right to award or reject any or all proposals, waive informalities, and award to the proposal deemed to best serve the public interest rather than necessarily the lowest bid.