MTC-CJCC-JUICE-2010.pdf

March 9, 2010

Provider’s Name

Address

Address

Subject: Request for Quotation (RFQ) – JUICE AND DISPENSERS

RFQ# MTC-CJCC-JUICE-2010

Dear __________, Thank you for expressing interest in providing juice and dispensers for Clearfield Job Corps

Center. Specifications are outlined in the scope of work. All bids must be returned in a sealed envelope (fax bids are not acceptable) and received no later than 12:00 PM on April 9, 2010..

Your response must be mailed or delivered to:

Grant Johnson

Clearfield Job Corps Center

PO Box 160070

20 West 1700 South

Clearfield, UT 84016

MTC reserves the right to reject any or all bids or waive any formality connected with the bids.

MTC will be the sole judge of which bid is the best value and its determination and finding on such decision will be final.

MTC is an affirmative action employer committed to equal employment opportunity. In accordance with our affirmative action policy, MTC’s recruitment and employment process is conducted without regard to race, color, religion, national origin, sex, marital status, handicap, or veteran status. Contractors must agree to comply with this affirmative action plan.

If you have any questions regarding this RFQ, you may contact me at 801-416-4260 or

Johnson.grant@jobcorps.org.

Sincerely, Buyer

Attachments

MTC RFP Template – Juice and Dispensers for Clearfield Job Corps Center

MANAGEMENT & TRAINING CORPORATION

Request for Quotation

JUICE AND DISPENSERS

RFQ# MTC-CJCC-JUICE-2010

March 9, 2010

Bids will be received until 12:00 PM on:

April 9, 2010

NOTE: If you are unable to quote, please notify MTC (contact information is below).

This RFQ does not commit MTC to pay any costs incurred in the preparation of a quotation, nor does it commit MTC to award a contract for products, supplies or services. MTC will be the sole judge as to which bid offers the best overall value and will serve the best interest of MTC. MTC reserves the right to reject any and all bids without recourse from bidders.

Mark Envelope with: RFQ# MTC-CJCC-JUICE-2010

Deliver or mail to:

PO Box 160070

20 West 1700 South

Clearfield, UT 84016

Phone: 801-416-4260

E-mail: Johnson.grant@jobcorps.org

BID SHEET (Fee-for-Service)

Juice and Dispensers for Clearfield Job Corps Center

OFFER TO: Management & Training Corporation (MTC), Clearfield Job Corps Center

In compliance with the Bid Provision, Scope of Work, Terms and Conditions, and other specifications contained in this RFQ, the undersigned hereby proposes to provide juice and dispensers for the center.

Bid Price

The prices herein are no higher than would be quoted to any other customer, either commercial and/or agencies of the United States Government, for similar services or products.

JUICE AND

DISPENSERS FOR

CAFETERIA

Base Term

July 1, 2010

To

March 31, 2012 st Option Year

April 1, 2012

To

March 31, 2013 nd

Option Year

April 1, 2013

To

March 31, 2014 rd

Option Year

April 1, 2014

To

March 31, 2015

Provide one dispenser at three locations in the

Cafeteria

Orange Juice

3gal BIB 6-14 BIB/week

Apple Juice

3 gal BIB 4-7 BIB/week

Grape Juice

3 gal BIB 3-6 BIB/week

Strawberry Banana Kiwi

3 gal BIB 3-6 BIB/week

Cranberry

3 gal BIB 6-10 BIB/week

Horchata

3 gal BIB 1-2 BIB/week

Above prices include necessary labor, transportation and supervision required to accomplish scope of work.

Any additional charges for services or products that are not included in the above pricing will be listed below:

Requested payment terms (Net 30, Net 15, etc.): ________________________________

Respectfully submitted, Signature: _______________________________

Printed Name: ____________________________

Date: ___________________________________

Company Name: ____________________________ (if applicable)

Address: __________________________________

Phone: ____________________________________

RESPONSE TO SOLICITATION:

To be considered for an award of the contract, the response to this solicitation will include:

Completed "Bid Sheet" with pricing. Bidders must include proposed prices for base and option years, as applicable

Valid business license

Certificate of insurance (see Insurance section under Terms and Conditions)

SELECTION OF CONTRACTOR

In addition to the fee-for-service pricing, selection of the contractor will be based on the following criteria:

Approval of the contractor by the MTC corporate office

Approval of the contractor by Regional Office of Job Corps, U.S. Department of

Labor

BID PROVISIONS

The following bid provisions will apply. Failure to carefully read and follow all instructions and specifications will be at the bidder’s risk.

1. All prices and notations must be in ink or typewritten. No erasures are permitted. Errors may be crossed out and corrections printed in ink or typed adjacent and must be initialed in ink by person signing bid.

2. Price Warranty: The prices quoted herein are no higher than would be quoted to any other customer commercial and/or agencies or the United State Government for similar services or products.

3. The bidder will list on a separate sheet of paper any exceptions to the conditions of this bid. This sheet will be labeled "Exceptions to Bid Conditions" and will be attached to the

Bid Sheet. If no exceptions are stated, it will be understood that all general and specific conditions will be complied with without exception.

4. MTC reserves the right to accept and/or reject any or all bids or waive any formality connected with the bids. Lowest pricing or overall bid does not constitute bid award.

MTC will be the sole judge of which bid is selected for approval (see “Selection of

Contractor” above) and contract award.

5. In the event that a contract is awarded in response to the RFQ, the statement of work, provisions and set forth terms and conditions will be incorporated in their entirety into the contract and become an integral part of the contract when the contract is accepted by the contractor, either by acknowledgment or commencement of performance.

JUICE AND DISPENSERS

CLEARFIELD JOB CORPS CENTER

SCOPE OF WORK

The juice and dispenser provider, referred to henceforth as Contractor, agrees to provide

Clearfield Job Corps Center, referred to henceforth as the center, with the services stated herein.

Services will be provided as authorized by the Center Director or his/her representative.

Payment for services rendered will be according to the agreed upon Fee-for-Service schedule. The base period of performance is July l , 2010 to March 31, 2011 (37 weeks) and

April 1, 2011 to March 31, 2012 (48 weeks), with three one-year pre-priced option years.

The center and Contractor hereby agree that the services to be provided will include, but will not be limited to, those listed on the bid sheet.

Contractor will provide and maintain a 6-position juice dispenser in each dining room in the

Cafeteria. Contractor will conduct periodic checks to insure that these dispensers are working properly and will conduct maintenance as needed. Twice a year, during student vacation break, contractor will shut down the dispensers and blow out the lines. Additional maintenance may be requested, as needed.

Contractor will provide a list of juices that are available. In addition to those listed in this RFQ, the contractor will provide variety in the unused dispensing positions. This will be done in accordance with the wishes of the cafeteria manager. In addition, the contractor is invited to demonstrate new flavors during the monthly food committee meeting.

Flavor with the lowest usage will be changed every 4 months.

Services

A. Bid prices will be held firm for each period of performance. Bid will be for five years as indicated by the bid sheet.

B. Contractor will provide a supervisor to oversee the program.

C. Prior to submitting an offer, you may visit the facility to make on-site evaluations and measurements. Arrangements for this visit can be made by contacting the following.

Grant Johnson, 801-416-4260, Buyer

TERMS AND CONDITIONS

Independent Contractor: Under this agreement, Contractor is an independent contractor and not an employee or agent of MTC or the Department of Labor, Job Corps. As an independent contractor, Contractor acknowledges that he/she would not be covered by Worker’s

Compensation. Contractor agrees to provide professional insurance to cover Contractor’s professional services to students. Contractor agrees to indemnify and save the center harmless from any expenses, including attorney’s fees and also claims on account of damage to property or bodily injury (including death) which may be sustained by himself/herself or his/her employees in connection with work performed. (Detailed insurance and indemnification requirements are below.)

Termination: This agreement may be terminated, with respect to the remaining term of the agreement, at any given time by either party upon a written notice thereof to the other, effective thirty (30) days after acknowledged receipt of said notice.

Assignability: This contract may not be assigned by Contractor, but may be assigned by MTC.

This contract sets forth the entire and only contract between MTC and Contractor. Any representation, promise or conditions, whether oral or written, not incorporated herein will not be binding upon either party.

Governing Law: This agreement shall be construed and enforced in accordance with the laws of the State of Utah.

Privacy Act:

1. Contractor agrees:

a. To comply with the Privacy Act of 1974 and the rules and regulations issued pursuant to the Act in design, development, or operation of any system of records on individuals in order to accomplish an agency function when the contract specifically identifies (I) the system or systems of records and (II) the work to be performed by the Provider in terms of anyone or combination of the following design, development, or operation;

b. To include the solicitation notification contained in this contract in every solicitation and resulting subcontract and in every subcontract award without a solicitation when the statement of work in the proposed subcontract requires the design, development, or operation of a system of records on individuals to accomplish an agency function; and

c. To include this clause, including this paragraph (c), in all subcontracts awarded pursuant to this contract which require the design, development, or operation of such a system of records.

2. In the event of violations of the Act, a civil action may be brought, against the agency involved where the violation concerns the design, development, or operation of a system of records on individuals to accomplish any agency function, and criminal penalties may; be imposed upon the officers or employees of the agency where the violation concerns the operations of a system of records on individuals to accomplish an agency function. For purposes of the Act when the contract is for the operations a system of records on individuals to accomplish an agency function, the contractor and any employee of the contractor is considered to be an employee of the agency.

3. The terms used in this clause have the following meanings:

a. "Operation of a system of records" means performance of any of the activities associated with maintaining the system of records including the collection, use, and dissemination of records.

b. "Record" means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, the individual’s education, financial transaction, medical history, and criminal or employment history, and that contains the individual’s name, or the identifying number, symbol, or other identifying particulars assigned to the individual such as a finger or voice print or a photograph.

c. "System of records" on individuals means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.

Indemnification: Contractor shall defend, indemnify and hold harmless MTC and its officers, directors, employees, agents, shareholders, partners, joint ventures, affiliates, successors and assigns from and against any and all liabilities, obligations, claims, demands, suits, losses, expenses, damages, fines, judgments, settlements and penalties, including, without limitation, costs, expenses and attorneys’ fees incident thereto, arising out of or based upon contract damages, property damage or bodily injury (including death at any time resulting therefrom) to any person, including Contractor’s employees, affiliates, or agents, occasioned by or in connection with (1) Contractor’s performance of (or failure to perform) the contract duties hereunder; (2) a violation of any laws or any negligent act or omission by Contractor or its affiliates, subcontractors, agents or employees during the performance of the contract duties hereunder; or (3) a breach of this Agreement by Contractor or any of its affiliates, subcontractors, agents, or employees. The aforesaid obligation of indemnity shall be construed so as to extend to all legal, defense and investigation costs, as well as all other reasonable costs, expenses and liabilities incurred by the party indemnified, from and after the time at which the party indemnified received notification (whether verbal or written) that a claim or demand is to be made or may be made. Contractor’s obligation under this section does not extend to any liability caused by the sole negligence of MTC.

Insurance Contractor shall provide and maintain and cause its subcontractors to provide and maintain the following insurance coverage until obligations under this contract are satisfied:

1. Workers’ Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of its employees engaged in the performance of the services represented by this contract, and Employers’ Liability insurance with a minimum limit of

$500,000. Evidence of qualified self-insured status shall also suffice for this section.

2. Professional Medical Liability insurance with a minimum combined single limit of $1 million for each occurrence and an aggregate of $3 million.

3. General Liability insurance with a minimum combined single limit of $1 million per occurrence and in the aggregate (or letter, as per below).

4. Where appropriate, Comprehensive Business Automobile Liability insurance with a combined single limit of $1 million per occurrence and in the aggregate.

If Contractor does not carry General Liability insurance and Contractor’s Professional Liability insurance carrier does not offer General Liability coverage, Contractor will submit a letter from the carrier stating that the carrier does not provide the coverage.

Failure to procure and maintain the required insurance and provide proof thereof, in the form of an appropriately executed certificate of insurance prior to the effective date of this contract or within thirty (30) days following the commencement of a new policy period, shall constitute a material breach of the contract. Such certificate shall contain provisions that coverage afforded under the policies shall not be canceled, terminated, or materially altered without at least thirty

(30) days prior written notice to the other party. Contractor shall obtain the required insurance from a provider that is rated A- or better by A.M. Best or as acceptable by MTC.

NOTE: For further consideration, vendors who are unable to meet any of the above insurance requirements should provide a detailed statement as to why they are unable to comply.

Failure to procure and maintain the required insurance and provide proof thereof, in the form of an appropriately executed certificate of insurance prior to the effective date of this contract or within thirty (30) days following the commencement of a new policy period, shall constitute a material breach of the contract.

NOTE: For further consideration, vendors who are unable to meet any of the above insurance requirements should provide a detailed statement as to why they are unable to comply.

Prime Contract: MTC is a contractor to the U.S. Department of Labor, Office of Job Corps, for operation of the center under contract #______________ . Contractor shall cooperate with MTC and other contractors to assure performance for the operation of the center in accordance with the

Prime Contract.

Invoicing: Contractor shall submit to MTC, on a monthly basis, an invoice for services provided during the covered billing period. The invoice shall include, at a minimum:

Date(s) services provided

Pricing for products, with extended unit price and total

Invoice number and date

Standard Contract Terms and Conditions: Management & Training Corporation standard terms and conditions will be made a part of any contract resulting from this RFQ, and can be found at http://www.mtctrains.com/company/vendor.php http://www.mtctrains.com/company/vendor.php