MSL Q&A RFP No. 260000002481.xlsx
XLSX spreadsheet 19 KB Posted
- Attached to
- RFP FOR MICHIGAN LOTTERY VIDEOGRAPHER(S)
- Solicitation number
- RFP 275 260000002481 2
- Issued by
- Michigan
About this file
This is a Question and Answer document for an RFP issued by the State of Michigan for videographer services to record Michigan Lottery drawings. The contract involves videographing lottery drawings at WDIV Local 4 studios located at 550 W. Lafayette Boulevard in Detroit, Michigan. The primary responsibility is recording two drawings on Sundays—a midday drawing from 12:00 pm to 1:00 pm and an evening drawing from 6:30 pm to 7:30 pm—with each appearance typically lasting one hour. Bidders may submit proposals for either or both a 45-day contract and a 25-day contract option. Additionally, contractors should anticipate covering 5 to 10 supplemental drawings annually occurring on weekdays at approximately 1:00 pm and 7:15 pm, as well as emergency drawings that may occur on any day with notice ranging from hours to a week in advance. The State provides a 6 to 12-month advance schedule of assignments and requires single individual contractors rather than subcontractor networks, though emergency backup coverage availability is expected.
Pricing must be submitted on a per-drawing basis in a modifiable format such as Microsoft Word or Excel, with proposals required to include all costs encompassing one-time setup charges, fees, and any other potential expenses. The State of Michigan supplies all video equipment; contractors are not responsible for providing or specifying camera models, resolution, formats, or audio specifications. Video deliverables remain on floppy disks in the video camera following each recording, with the full-time Drawing Manager responsible for removing videos periodically throughout the contract year. Proposals must include five years of sales figures, which may be requested for redaction from public copies if designated confidential in the response. Failure to complete the pricing schedule as requested will result in proposal disqualification.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 260000002481 Lottery Drawing Videographer(s).docx | DOCX document |
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Text version
Q&A RFP 26-478
| Question No. | Document Section | Page No. | Question | Answer | |
| 1 | Document: Schedule A – Statement of Work – Contract Activities | ||||
| Section: Requirements | 23 | What are the normal call and dismissal times for the midday and evening drawings? | The call and dismissal time for the midday is 12:00pm to 1:00pm. The call and dismissal time for the evening is 6:30pm to 7:30pm. | ||
| 2 | Document: Schedule A – Statement of Work – Contract Activities | ||||
| Section: Requirements | 23 | Does one “working day” include both drawings? | Yes, generally one working day does include both drawings. If you are requested for additional drawings, you would be compensated for only that individual drawing you cover, not the entire day. | ||
| 3 | Document: Schedule A – Statement of Work – Contract Activities | ||||
| Section: Requirements | 23 | Does the videographer need to stay onsite between drawings? | No, the videographer does not need to stay onsite between drawings. | ||
| 4 | Document: Schedule A – Statement of Work – Contract Activities | ||||
| Section: Requirements | 23 | How long does each appearance typically take? | Each appearance typically takes one hour. | ||
| 5 | Document: Schedule A – Statement of Work – Contract Activities | ||||
| Section: Requirements | 23 | Can a company fulfill this contract using a group of our preferred roster and network of subcontractors? | Each contract is generally preferred to have a single individual rather than a network of subcontractors. | ||
| 6 | Document: Schedule A – Statement of Work – Contract Activities | ||||
| Section: Requirements | 23 | How far in advance is the schedule of assignments provided? | The schedule of assignments is provided 6 to 12 months in advance. | ||
| 7 | Document: Schedule A – Statement of Work – Contract Activities | ||||
| Section: Requirements | 23 | How much notice do we receive for additional drawing assignments or schedule changes? | Additional drawings are generally assigned days to a week in advance, In emergency situations, it could be a couple of hours. | ||
| 8 | Document: Schedule A – Statement of Work – Contract Activities | ||||
| Section: Requirements | 23 | What are the expectations for emergency backup coverage? | There is a expectation to cover emergency drawings if you are available. We sometimes receive notice of breaking news or last minute scheduled events days or even hours in advance. If it is last minute, the Drawing Manager wil usually find someone to fill in. | ||
| 9 | Document: Schedule A – Statement of Work – Contract Activities | ||||
| Section: Requirements | 23 | Can we bid on either or both of the 45-day and 25-day contracts? | Yes, you can bid for either or both of the 45-day and 25-day contracts. | ||
| 10 | Document: Schedule B – Pricing | ||||
| Section: 1 | 26 | Is there a required layout or template for the pricing schedule? The pricing table seems to be missing from the RFP document; will you be providing a pricing table? | There will not be a pricing table provided. The Contractor must provide a pricing schedule for the proposed Contract Activities . The pricing schedule should be submitted in a modifiable format (e.g. Microsoft Word or Excel); however, you may also submit an additional pricing schedule in a non-modifiable format (e.g., PDF). Failure to complete the pricing schedule as requested may result in disqualification of your proposal. Price proposals must include all costs, including but not limited to, any one-time or set-up charges, fees, and potential costs that Contractor may charge the State. | ||
| 11 | Document: Vendor Questions Worksheet | ||||
| Section: 34. Company Background Information | 14 | Can the five years of sales figures be treated as confidential and redacted from the public copy? | As long as it is requested in the RFP response we will redact the information from the public copy. It is expected that all requested information be provided to be considered for award. | ||
| 12 | Document: Schedule B – Pricing | ||||
| Section: 1 | 26 | Should we price this per Sunday, per drawing or per trip to the studio? | You should price per drawing. There are two drawings on Sunday. | ||
| 13 | Document: Schedule A – Statement of Work – Contract Activities | ||||
| Section: Requirements | 23 | What is an Estimation on the number of additional drawings, drawing times, and places that would need to be covered besides Sundays? | All drawings typically take place at WDIV Local 4 studios at 550 W. Lafayette Blvd in Detroit, Michigan. There is typically 5-10 additional drawings per year and the drawing times are around 1:00pm and 7:15pm. Emergency drawings can take place any day during the week. | ||
| 14 | Document: Schedule A – Statement of Work – Contract Activities | ||||
| Section: Requirements | 23 | Where do these drawings that we are recording take place? | All drawings typically take place at WDIV Local 4 studios at 550 W. Lafayette Blvd in Detroit, Michigan. | ||
| 15 | Document: Schedule A – Statement of Work – Contract Activities | ||||
| Section: Requirements | 23 | Is the state supplying the equipment or is that fully the contractor’s responsibility? If equipment is the contractor’s responsibility, then are the required Camera models, video resolution, formats, audio specs, bitrate compression settings? | Yes, the State of Michigan is supplying the video equipment. | ||
| 16 | Document: Schedule A – Statement of Work – Contract Activities | ||||
| Section: Requirements | 23 | After the recording when do deliverables need to be submitted? | The video will stay on the floppy disk in the video camera after the recording of each drawing. The full time Drawing Manager will remove the videos periodically throughout the year. |
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