Digital_Subscription_SOW_Draft.pdf

DIGITAL SUBSCRIPTION SERVICE

STATEMENT OF WORK (SOW)

1. GENERAL

1.1 BACKGROUND

The Coast Guard's Homeland Security mission includes protecting the flow of commerce through ports and waterways, protecting the marine transportation system from terrorism, maintaining maritime border security, ensuring rapid deployment of military assets, keeping marine transportation access open, protecting against illegal fishing and indiscriminate destruction of living marine resources, preventing and responding to oil and hazardous materials spills, and coordinating efforts and intelligence with federal, state, local, tribal, international, public and private (FSLTIPP) agencies

1.2 SCOPE

The purpose of this requirement is to obtain digital subscription services for the U.S. Coast

Guard (USCG) Office of Shore Forces (CG-741). The Office of Shore Forces is responsible for all capability management functions for the Shore Force Enterprise.

The initial interim mobile capability provided to Marine Inspectors (MIs) will enhance their overall operational effectiveness when conducting vessel compliance operations as it will allow the user to utilize official Coast Guard (CG) email, reference numerous digital manuals, and edit documents while in the field. However, a critical component that will bolster this capability for

MIs is having past and current vessel regulations in digital format. This capability is provided by a subscription service that is an updateable, searchable, maritime regulation database that combines Flag State (US) compliance documentation with International Maritime Organization

(IMO), International Labour Organization (ILO) & European Union (EU) legislation to provide an overall regulatory compliance solution.

2.0 REQUIREMENTS

The requirements for this contract include tasks associated with: All-in-one searchable digital database subscription service for Marine Inspectors. The Specific tasks under this SOW include:

2.0.1 Shall have the ability to access, view, and search all applicable domestic regulations, international conventions, and policy documents.

2.0.2 The contractor shall provide 600 annual subscriptions for Coast Guard Marine Inspectors.

2.0.2.1 Shall have an all-in-one searchable site for all reference that is compatible with mobile devices in PDF format.

2.0.2.2 Shall have Code of Federal Regulations (CFRs) and Safety of Life at Sea (SOLAS) and associated Codes.

2.0.2.3 Shall have Navigation and Vessel Inspection Circulars (NVICs), Updated SOLAS, Marine Pollution (MARPOL), The International Convention on Standards of Training, file:///C:/Users/sjshomari/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/hmccafferty/Local%20Settings/Temporary%20Internet%20Files/SCOPE%20PARAGRAPHS.doc

Certification and Watchkeeping for Seafarers (STCW), Life Saving Appliance (LSA), Fire

Safety System (FSS), Marine Environment Protection Committee (MEPC), and International

Safety Management Code (ISM).

2.0.3 Shall have all applicable domestic regulations, international conventions, and policy documents updated at a minimum of twice a month.

2.0.4 Digital services shall be accessible to mobile devices offline and online 24/7.

3.0 GOVERNMENT TERMS & DEFINITIONS

3.1 ABYC – American Yacht and Boat Council (ABYC)

3.2 ACP—Alternate Compliance Program

3.3 ASME—American Society of Mechanical Engineers (ASME)

3.4 ASTM—American Society for Testing and Materials

3.5 CFRs—Code of Federal Regulations

3.6 COR—Contracting Officer Representative

3.7 DHS—Department of Homeland Security

3.8 EU—European Union

3.9 FSLTIPP—Federal, State, Local, Tribal, International, Public, and Private

3.10 FSS—Fire Safety System

3.11 ILO—International Labour Organization

3.12 IMO—International Maritime Organization

3.13 ISM—International Safety Management Code

3.14 LSA—Life Saving Appliance

3.15 MARPOL—Marine Pollution

3.16 MEPC—Marine Environment Protection Committee

3.17 MODU—Marine Offshore Drilling Unit

3.18 MSC—Marine Safety Center

3.19 MSIB- Marine Safety Information Bulletins

3.20 MSM- Marine Safety Manual

3.21 NFPA—National Fire Protection Association

3.22 NVICs—Navigation and Vessel Inspection Circulars

3.23 SOLAS—Safety of Life at Sea

3.24 SOW—Statement of Work

3.25 STCW—The International Convention on Standards of Training, Certification and

Watchkeeping for Seafarers

3.26 TTP—Training Tactics Procedures

3.27 USCG—United States Coast Guard

4.0 ADMINISTRATION

4.1 CONTRACTOR PERSONNEL

4.1.1 Company Point of Contact. The contractor shall provide a point of contact (POC) for the

Contracting Officer (KO) and the Contracting Officer’s Representative (COR). The POC shall be available to the COR via email, or telephone during the core hours of 1200-1600 Eastern

Time (ET) and shall respond to the COR within one (1) business day of notification for discussion and resolution of technical problems.

4.11 PERIOD OF PERFORMANCE

The period of performance for this contract is a one-year base period with four one-year option periods.

Base Period Award date through 12 months

Option Period One End of base period through 12 months

Option Period Two End of OPT 1 through 12 months

Option Period Three End of OPT 2 through 12 months

Option Period Four End of OPT 3 through 12 months

4.12 PLACE OF PERFORMANCE

The place of performance is varied, and shall be managed from USCG Headquarters, Washington, DC.

4.13 TRAVEL

4.13.1 Contractor travel shall not be required for this requirement.

4.14 KICK-OFF MEETING

The Contractor shall attend a Kick-Off Meeting with the Contracting Officer and the COR not later than (NLT) seven (7) business days after the date of award. The purpose of the Kick-Off

Meeting, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this task order and review the Contractor's project plan. The Kick-Off Meeting may be held at the Government’s facility, or may be accomplished via teleconference.

4.15 PROGRESS MEETINGS

Upon request from the COR, the POC shall make contact with the COR by telephone to discuss performance and progress. The frequency of these meetings will be determined by the COR based on contract performance; however, the POC should expect progress meetings to occur at least quarterly, and possibly monthly during normal contract performance. If performance problems are identified, the POC shall provide a solution or corrective actions to the COR to resolve the performance issue.

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4.16 SECTION 508 COMPLIANCE

Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended P.L.

105-220 under Title IV (Rehabilitation Act Amendments of 1998) all Electronic and Information

Technology (EIT) developed, procured, maintained and/or used under the contract shall be in compliance with the “Electronic and Information Technology Accessibility Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the

“Access Board”) in 36 CFR Part 1194. The complete text of Section Standards can be accessed at http://www.access-board.gov/ or at http://www.section508.gov.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

None.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will receive and review all deliverables. The COR will advise the KO with regard to deliverables quality and whether it meets the requirement. The COR will provide a recommendation to the KO with regard to acceptance or rejection of the deliverable.

7.1 The KO shall either accept or reject the deliverable. If the KO accepts the deliverable, the

COR will notify the Contractor of the deliverable acceptance. In the event of a rejected deliverable, the Contractor will be notified in writing by the KO of the specific reasons for rejection.

7.2 The COR and KO will normally have 5 business days to review deliverables, make comments (if necessary), and accept or reject the deliverable. The Contractor will have 5 business days to make corrections and resubmit rejected deliverables.

7.3 The Contractor shall be responsible for timely submission of deliverables to the

Government. The Contractor is not responsible for Government delays in the review process.

8.0 DELIVERABLES. The Contractor shall consider items in BOLD as having mandatory due dates. Items noted as “COR Checkpoints” are deliverables or events that must be reviewed and approved by the COR prior to proceeding to next deliverable or event in this SOW.

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ITEM DELIVERABLE / EVENT DUE BY DISTRIBUTION

1 Kick-Off Meeting

NLT 7 business days after award of contract.

N/A

Progress Meetings (COR

Checkpoint)

Will be determined by the COR upon request.

Final: End of Period of Performance

COR, Contracting

Officer

600 User Accounts and

DVD

NLT 7 business days after award of contract.

COR