MS-531-200-003 PRE-BID MEETING MINUTES (PDF).pdf
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- Attached to
- MS-531-200-003 Replace Boiler Room Floor Drain
- Solicitation number
- BPM022800
- Issued by
- Howard County, Maryland
About this file
This document is the pre-bid meeting minutes for a project titled "Replace Floor Drain in Boiler Room" (DGS Project No. MS-531-200-003) conducted by the Maryland Department of General Services (DGS). The project is located at the Clifton T. Perkins facility in Jessup, Maryland and is classified as an "A" project (up to $100,000). The scope of work includes replacing the floor drain, removing and replacing the boiler drain pipe, replacing the sump pit and sump pump, and running a new drain discharge pipe to the nearest sanitary sewer line. The project has a 60-day completion timeframe with $250 per day in liquidated damages. The procurement process requires written bids to be submitted through eMaryland Marketplace by March 18, 2021, with a 0% Minority Business Enterprise (MBE) goal. Additional site visits can be scheduled through the Facility Manager, Thomas Ross.
The project cost classification is "A" up to $100,000, and the contract will be awarded to the responsive and responsible bidder who submits the lowest total bid price in accordance with COMAR 21.05.02. There were no questions raised during the pre-bid meeting, and the work is to be performed between the hours of 7:00 AM and 3:00 PM Monday through Friday unless otherwise approved by the facility site manager.
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Text version
DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
DATE & TIME: Thursday, March 4, 2021 at 10:00 AM
DGS PROJECT NO.: MS-531-200-003
DGS PROJECT NAME: Replace Floor Drain in Boiler Room
PROJECT LOCATION: Clifton T Perkins
8450 Dorsey Run Road
Jessup MD 20794
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROJECT COST CLASSIFICATION: “A” (up to $100,000.00)
PROCUREMENT SOURCE SELECTION: Written Bids COMAR 21.05.02 (Contract award to
Responsive and Responsible Bidder who submits the Lowest Total Bid price.
CALENDAR DAYS TO COMPLETE THE PROJECT: The Contractor shall have all project work completed for acceptance by owner/Department of General Services within 60 days from the notice to proceed.
LIQUIDATED DAMAGES: $250.00
PROCUREMENT OFFICER: Keon Pompey
DGS PROJECT MANAGER: Tom LeQuire
A/E REPRESENTATIVE: Tom LeQuire
“Minority Business Enterprises are encouraged to respond to this Solicitation Notice”
Overview
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
The DGS Project Manager, Thomas LeQuire, read aloud the Procurement Officer’s Summary for the project. He then explained the bidding process to include all requirements listed on the Notice to Bidders Solicitation Fact Sheet including the projects MBE requirements. The DHMH representatives, discussed the Agency project requirements listed in the Scope of Work and facility requirements. All items were opened for discussion to the attendees and all were clear on the procurement process, scope of work, and facility regulations and requirements.
The following items were discussed:
A. Bidding procedures, all items on the Notice To Bidders Solicitation Fact Sheet and procurement requirements:
1. Bids are to be submitted only on eMaryland Market Place.
2. Project Classification “A” up to $100,000.00
3. MBE Goal of 0% total.
4. Submit Bid/Proposal Affidavit
5. Deadline for questions is March 11, 2021 at 2:00 pm and are to be emailed to the
Procurement Officer, Keon Pompey.
6. Keon Pompey’s email address is. keon.pompey@maryland.gov
7. Bid Due Date: Thursday March 18, 2021 at 2:00 pm.
8. A copy of the sign in sheet will be made available to all attendees for their records in addendum # 1.
B. Scope of Work
__Replace floor drain, remove and replace boiler drain pipe, replace sump pit and sump pump, run new drain discharge pipe o nearest sanitary sewer line.
C. Facility requirements and procedures.
D. Work is to be accomplished between the hours of 7:00am to 3:00pm Monday through Friday unless otherwise approved by facility site manager.
E. Additional pre-bid site visits are to be scheduled through the Facility Manager. Thomas Ross can be contacted at thomas.ross@maryland.gov
The attendees conducted a site walk through in order for the contractor’s to survey the scope of work and to ask any additional questions.
Questions and Answers:
1. No Questions
2. For bidding purposed the sump discharge should be ran to the sanitary sewer line by the boiler room kitchen area.
3.
End of Meeting Minutes
State of Maryland
Department of General Services
Facilities Engineering Division
Room 1404
301 West Preston St. Baltimore, MD 21201
Tom LeQuire - DGS Project Manager
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