MR Questionnaire - Mobile Radiology Services - FCC Florence.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

Mobile Radiology Services

Federal Correctional Complex (FCC) Florence, Colorado

The Federal Bureau of Prisons, Field Acquisition Office, is conducting Market Research in compliance with Federal Acquisition Regulation, Part 10. The Federal Bureau of Prisons intends to establish a single (one) contract for the provision of Mobile Radiology Services for the Adults in Custody (AIC) Population at the Federal Correctional Complex (FCC) located at 5880 Hwy 67 South, Florence, CO 81226. The FCC Florence includes United States Penitentiary Administrative Maximum (ADX), United States Penitentiary (USP), Federal Correctional Institution (FCI) and the Federal Prison Camp (FPC).

The services will be performed in the Health Services Department at FCC Florence. All expectations and duties are outlined in the attached Statement of Work. It is anticipated that a solicitation will be issued for the provision of Mobile Radiology Services - 215 MRI scans and 100 CT scans per year. The contractor will normally work eight (8) hours per visit. The workday is normally between the hours of 7:30 am to 3:30 pm, Monday through Friday, excluding Federal Holidays. This requirement includes a base year and four additional one-year option years, with a 6-month extension. The Government contemplates awarding a single indefinite delivery requirement type contract with firm-fixed unit prices.

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY – Solicitation is not available at this time. This notice does not constitute a commitment by the Government. The information gathered from Market Research will be vital in the formation and set-aside status of the solicitation. The Federal Bureau of Prisons intends to establish award for the provision of Mobile MRI Services at FCC Florence, CO.

There are incumbents currently providing these services.

These services are listed in the North American Industry Classification System (NAICS) Code Category 621512, Diagnostic Imaging Centers, which sets the small business size standard at $19.0 million (below $19.0 million in gross revenues is considered small, above $19.0 million in gross revenues is considered large.

Please answer the following questions:

1. Based on the North American Industry Classification System Code 621512, what is your business size? Small ____________ Large ______________

2. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

_________ “8(a)” Program _________Women-owned Small Business concern or EDWOSB concern _________Economically Disadvantaged Women-Owned Small Business concern _________HUBZone Small Business concern _________Veteran Owned Small Business concern _________Service-Disabled Veteran-Owned Small Business concern

3. Is your firm and employee licensed/certified to practice in the State of Colorado?

Yes__________ No ___________

4. Can your firm provide the services as either a prime contractor or as a subcontractor?

___________Prime ___________Subcontractor

5. If you are a Small Business, will you be compliant with FAR 52.219-14 Limitations on Sub- Contracting for this requirement?

Yes _____ No _____

6. Demonstrate how you will be compliant with FAR 52.219-14, and who will be your sub-contractor:

7. Can your firm provide the services in compliance with the requirements listed in the draft Statement of Work? Yes _____ No ______

8. What type of receptacles are you currently using to run your machines?

9. Do you have any issues/questions/concerns with the draft Statement of Work?

10. The Federal Acquisition Regulations requires the following clause in solicitations and contracts when design, development, or operation of a system of records on individuals is required to accomplish the agency’s function: 52.224-1 Privacy Act Notification and 52.224-2 Privacy Act. Is this requirement consistent with regulatory requirements for Mobile Radiology Services?

________Yes _______ No

11. The Federal Acquisitions Regulations requires the following insurance’s: Workers’ Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 per person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in Colorado?

Yes _____ No _____

If these are not the rates, what are the standard rates per insurance? ______________________________________________________________________

12. Can your firm provide firm fixed unit prices (i.e., per session/hour) for future contract years (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

_____ 5 years ______ 4 years _____ 3 years _____2 years _____1 year

13. How many days does your firm need to prepare a quotation resulting from this solicitation?

______ 30 Days _______15 Days ______7 Days _______Other

14. If awarded, how many calendar days does your firm need to begin providing services to the institution? ______days

Please note all individuals providing services must undergo a security clearance investigation.

This investigation may take 30 calendar days or longer to complete.

15. Is your company registered in the System for Award Management (SAM)?

Yes _____ No ______ Unique Entity Number: _________________________________

All potential quoters are advised if a solicitation is issued it will include the clause at FAR 52.204-7 (Oct 2018) for System for Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov.

Note: the SAM registration must be listed as “ALL AWARDS”, if not, please begin the update process to, “ALL AWARDS.”

14. Please furnish the following information in reference to your firm:

Company Name: ____________________________________________________

Address: __________________________________________________________

Point of Contact: ___________________________________________________

Telephone Number: _________________________________________________

E-mail Address: ____________________________________________________

I greatly appreciate your time you have taken to complete this questionnaire. Please email your survey to dhpayne@bop.gov on or before Friday, May 16, 2025, at 11:00 a.m. Central Standard Time (CST). Please feel free to contact me at dhpayne@bop.gov if you have any questions or concerns.

/s/ Sincerely, Dawn Payne, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the System for Award Management website at www.beta.SAM.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.