MR Questionnaire - Dialysis Services - FCC Butner.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

Dialysis and Nephrology Services

Federal Correctional Complex (FCC) Butner, North Carolina

The Federal Bureau of Prisons, Field Acquisition Office, is conducting Market Research in compliance with Federal Acquisition Regulation, Part 10. The Federal Bureau of Prisons intends to establish a firm-fixed price contract for the provision of Dialysis and Nephrology Services for the Adults in Custody (AIC) Population at the Federal Correctional Complex (FCC) Butner, Old NC Highway 75, Butner, North Carolina 27509.

The Dialysis and Nephrology Services will be performed in the Dialysis Services Unit at the FCC Butner, NC. All expectations and duties are outlined in the attached Performance Work Statement (PWS).

The requirement is anticipated an estimate of 14,256 Treatments per year for Hemodialysis and 1,488 Treatments per year for Peritoneal Dialysis. The contractor shall provide for the complete management, staffing, and operation of the FCC 20-chair Dialysis Services Unit at the Federal Medical Center (FMC). Services shall be provided on-site within the Health Services Unit of the FMC. The FMC Dialysis Services Unit shall receive patients between the hours of 6:00 am and 4:30 pm, Monday through Saturday, including Federal holidays. The contractor shall provide services to both acute and chronic dialysis patients, including those with communicable and infectious diseases. Hemodialysis Treatments will be provided as needed and will normally be provided three (3) times per patient per week. Peritoneal Dialysis Treatments will also be provided as needed. Each patient will be treated according to an individualized treatment plan written by the Nephrologist.

Pricing Methodology – will be as follows: Pricing shall be submitted on a per treatment (TR) basis for Dialysis and Nephrology Services. The estimated quantities provided are not a representation to the offeror/contractor that the estimated quantities will be required or ordered or that the conditions affecting requirements will be stable or normal. The price per treatment shall include all costs for providing Dialysis and Nephrology Services in accordance with the PWS to include but not limited to all indicated supplies, staffing, supervision, and professional fee.

This requirement includes a Base Year and four (4) additional one-year Options, with a six-month extension. The Government contemplates awarding a Firm-Fixed Price Indefinite Delivery Type Requirements Contract.

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY – Solicitations are not available at this time. This notice does not constitute a commitment by the Government. The information gathered from Market Research will be vital in the formation and set-aside status of the solicitation.

THIS IS A NEW REQUIREMENT.

These services are listed in the North American Industry Classification System (NAICS) Code Category 621492, Kidney Dialysis Centers, which sets the small business size standard at $47.0 million (below $47.0 million in gross revenues is considered small, above $47.0 million in gross revenues is considered large.

Please answer the following questions:

1. Based on the North American Industry Classification System Code 621492, what is your business size?

Small ____________ Large ______________

2. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program Women-owned small business concern or EDWOSB concern Service-disabled veteran-owned small business concern Hub-Zone small business concern _______

3. Is your firm and employee licensed/certified to practice in North Carolina? Yes____ No _____

4. If you plan to subcontract any of the requirement, would you be compliant with FAR 52.219-14?

Yes _____ No _____ N/A _____

5. If you answered “Yes” to Question #4, what level of subcontracting would be utilized to provide the listed services?

6. Can your firm provide the services in compliance with the requirements listed in the draft Performance Statement of Work (PWS)? Yes _____ No ______

7. Can your firm provide per treatment (TR) prices for future contract periods (for example: a contract with a base year and four option years, equaling a total of five years)? If not, how many years can you provide per Treatment (TR) prices?

Yes_________ No___________

8. What is the “community standard” level of medical liability insurance applicable to:

Hospital Services $ _____________ Physician Services $ ________________

9. Do you have any issues/questions/concerns with the draft PWS?

10. The Federal Acquisition Regulations requires the following clause in solicitations and contracts when design, development, or operation of a system of records on individuals is required to accomplish the agency’s function: 52.224-1 Privacy Act Notification and 52.224-2 Privacy Act. Is this requirement consistent with regulatory requirements for Dialysis and Nephrology Services?

Yes________ No ________

11. The Federal Acquisitions Regulations requires the following insurance’s: Workers’ Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 per person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in North Carolina?

Yes _____ No _____ If these are not the rates, what are the standard rates per insurance? ______________________________________________________________________

12. How many days does your firm need to prepare a proposal resulting from this solicitation?

_________________ 45 Days ______________60 Days

13. If awarded, how many calendar days does your firm need to begin providing services to the institution?

______days

Please note all individuals providing services must undergo a security clearance investigation.

This investigation may take 30 calendar days or longer to complete.

14. Is your company registered in the System for Award Management (SAM)?

Yes _____ No ______ Unique Entity Number: _________________________________

All potential quoters are advised if a solicitation is issued it will include the provision at FAR 52.204-7, System for Award Management (SAM). This provision requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov.

Note: the SAM registration must be listed as “ALL AWARDS”, if not, please begin the update process to, “ALL AWARDS.”

15. Please furnish the following information in reference to your firm:

Company Name: ____________________________________________________

Address: __________________________________________________________

Point of Contact: ___________________________________________________

Telephone Number: _________________________________________________

E-mail Address: ____________________________________________________

I greatly appreciate your time you have taken to complete this questionnaire. Please email your response via email to dhpayne@bop.gov no later Tuesday, September 2, 2025, at 2:00 pm CST.

Please feel free to contact me at dhpayne@bop.gov if you have any questions or concerns.

/s/ Sincerely, Dawn Payne, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the System for Award Management website at sam.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation.

All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website.

Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.