MR_Preventative Maintenance and Repair of Heavy Equipment for the Fort Mifflin Project Office.pdf

PERFORMANCE WORK STATEMENT (PWS)

Preventative Maintenance and Repair of Heavy Equipment for the Fort Mifflin Project Office

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide preventative maintenance and repair of heavy equipment for the Fort Mifflin Project Office. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform preventative maintenance and repair of heavy equipment for the Fort Mifflin Project Office as defined in this

Performance Work Statement except for those items specified as government furnished property and services.

The contractor shall perform to the standards in this contract.

1.2 Background: The Fort Mifflin Project Office is responsible for the construction of the district’s disposal areas located along the Delaware River. Our mission supports the deepening and the maintenance dredging of the

Delaware River and Wilmington Harbor. Heavy Equipment is utilized to construct dikes, ditching for drying and other dirt work. Our equipment is currently composed of D6 Dozers, Excavators (tracks and pontoons), dump trucks (articulated). Without equipment to provide the necessary dirt work in these disposals’ areas, dredging assignments in the Delaware Harbor could not be accomplished. It is important that dredging and proper disposal activities of dredge materials is accomplished because it directly effects commerce and the safety of vessels transporting commodities and other resources to the ports.

1.3 Objectives: The U.S. Army Corps of Engineers (USACE), Philadelphia District, intends to award one (1)

Indefinite Delivery, Indefinite Quantity Contract (IDIQ) for the preventative maintenance and repair of heavy equipment located at the following locations:

FORT MIFFLIN

6400 Hog Island Rd Philadelphia, PA 19153

215-365-1892

PEDRICKTOWN

Blg. 613 Artillery Rd Rt 130

Pedricktown, NJ 08067

856-299-6032

FORT MOTT/KILLCOHOOK

454 Fort Mott Rd OR 37 Lehigh Rd Pennsville, NJ 08070

WILMINGTON SOUTH

903 Lambson Lane New Castle, DE 19720

POC: Denise Denny

302-577-3457 (O), 302-363-6592 (C)

ARTIFICIAL ISLAND

Hope Creek Rd

Hancock’s Bridge, NJ 08038

* When working at the Artificial Island, NJ location, the contractor shall submit all names of the workers involved, including subcontractors that must enter the property to perform work under this contract. Specific security measures are not required at the other locations where the equipment will be working in the disposal areas.

PENNS NECK

90 Heron Ave

Pennsville, NJ 08070

CHESAPEAKE CITY

815 Bethel Rd

Chesapeake City, MD 21915 410-885-5622

CAPE MAY

Higbee Beach Wildlife Management Area 643 County Road

Cape May, NJ 08204

OLDMANS

191 N Railroad Ave

Pedricktown, NJ 08067

Scope:

2. SCOPE OF WORK

2.1 Unless otherwise specified herein, the contractor shall provide all supplies, personnel, equipment, tools, materials, supervision, and other items or services necessary for the maintenance and repair of heavy equipment as defined in this scope.

2.2 Preventative Maintenance

2.2.1 The contractor shall perform preventative maintenance on the following pieces of heavy equipment. The intent of the PM is to maintain the equipment’s warranty and trade-in value and reliability.

Equipment Plant Serial Number

Volvo EC300 Excavator 0427 310672

Volvo EC300 Excavator 0428 311270

CAT 330F Excavator 0429 MBX20502

CAT 330F Excavator 0432 WCH40096

CAT 329E Pontoon Excavator 1130 K2L00144

CAT 329F Pontoon Excavator SLR 0426 ERL90001

CAT 330F Pontoon Excavator SLR 0430 MBX20587

CAT 330F Pontoon Excavator SLR 0431 MBX20590

John Deer Pontoon Excavator 0433

CAT D6T Dozer 1141 KEW00411

CAT D6T Dozer 1142 KEW00411

CAT D6T Dozer 1143 KEW01169

CAT D6T Dozer 1144 KEW01166

CAT D6T Dozer 1145 HTZ00347

CAT D3T Dozer 1146 CXT504243

CAT D6T Dozer 1147 KEW10314

CAT 416F Backhoe 1611 KSF01360

John Deere 250II Art Dump 1612 DW250DXHFE667051

CAT 935 Track Loader 1613 LBP02021

Volvo A25 Hauler Articulated Dump 1614 342184

JCB 427ZX Wheel Loader 1615 3285870

Magni Telehandler 1616 P3285870

Cat 730 Articulate Dump 1617 3T304697

Pitts Low Boy Trailer 1618

120M Motor Grader CAT120MCB9N00270

D6T Cat Dozer CAT00D6TEWCG00577

D6T Cat Dozer CWCG00578

330 FL Excavator CMBX10082

450 Backhoe LEBL00413

Cat 938H CMJC01369

New Holland Boom TS115A ACP277204

Gradall xl5100 SV 5140000102

International Durastar 4400 1HTMKTAR2HH5939953

Cherneski Vessel C1J00353, C1J00287

H.R. Spies Vessel JLE05407, JLE05411

Grove 890E Hydraulic Crane

2.2.2 The heavy equipment manufactured by Caterpillar requires certain types of preventative maintenance every

250 hours of operation. The preventative maintenance services are divided into four (4) categories - “PM 1,”

“PM 2,” “PM 3,” and “PM 4.” Each category includes several different types of preventative maintenance.

All preventative maintenance categories (PM 1, 2, 3 and 4) shall be conducted in accordance with the current manufacturer repair manuals.

2.2.3 Same as above - Volvo

2.2.4. Same as above – John Deere

2.2.5. The Contracting Officer will issue a Task Order to the Contractor when heavy equipment is due for preventative maintenance. The Task Order will identify the item(s) of heavy equipment, the type of preventative maintenance due, and the location of the heavy equipment.

2.2.6. The Contractor shall coordinate with the Contracting Officer’s Representative (COR) to ensure that the required preventative maintenance is accomplished with minimal disturbance.

2.2.7 The Contractor shall perform the required preventative maintenance within five (5) business days of receiving the Task Order unless a longer time period is agreed to in writing by the Contractor and the Contracting Officer.

2.2.8. The Contractor shall perform the preventative maintenance on each piece of equipment in accordance with the manufacturer’s operation and maintenance manual. The Contractor is responsible for obtaining the manuals.

2.2.9. The Contractor is responsible for submitting fluid samples for testing in accordance with the preventative maintenance requirements. All samples will be delivered to Fort Mifflin Field Office, 6400 Hog Island Road, Philadelphia, Pa 19153.

Samples will be conducted at each preventative maintenance service:

Dozers samples will be engine, hydraulic, transmission, final drive, and coolant. Excavators will be engine, hydraulic, transmission, final drive and coolant and swing drive oil. Articulate truck fluid samples with be axle oil, coolant, diesel fuel, engine oil, final drive oil, hydraulic oil, transfer case oil, and transmission oil.

2.2.10. The Contractor shall provide a list of all the PMs to be accomplished to the onsite representative prior to beginning any maintenance. The Contractor shall be required to provide a completed Preventative Maintenance

Checklist for each preventative maintenance to be performed. The purpose of this checklist is for verification, by the onsite representative, that the maintenance prescribed has been performed. A completed checklist shall be provided to the onsite representative within 24 hours of completing the preventative maintenance.

2.2.11. If the Contractor identifies the need for any repair work during preventative maintenance, the Contractor shall notify the COR in writing via email within 48 hours. The notification shall detail the conditions and the

Contractor’s recommended appropriate course of action. The Contractor shall not perform amu work or incur any additional costs unless authorized by the Contracting Officer in accordance with Sections 2.3 and 2.4 below.

2.3. Emergency Repairs

2.3.1. Emergency repair is defined as a repair that is necessary to make the heavy equipment operable.

2.3.2. If a piece of heavy equipment is not operable, the Contracting Officer will notify the contractor by email and will identify the piece of heavy equipment, its location, and any other information regarding its inoperability. The

Contractor is required to respond to the location of the heavy equipment within 48 hours of notification to diagnose the problem unless a longer time is agreed to in writing by the Contractor and the Contracting Officer.

2.3.3. An initial diagnosis shall be provided by the Contractor in the form of a written assessment sent via email to the COR within 24hrs. A proposal/estimate with a complete diagnosis shall be provided as soon as practicable, but no later than one week unless a longer time period is agreed upon by both parties, in writing, via email or under a task order requirement.

2.3.4. After any negotiations, the Contracting Officer will issue a Task Order to the Contractor for the emergency repair.

All repairs shall be made in accordance with the current manufacturers repair manual. All repair parts shall be new, original OEM parts unless otherwise agreed to by both parties. All repair parts shall not be remanufactured or rebuilt.

2.3.5. The onsite representative will inspect completed repair work and provide quality assurance that the equipment is operational in accordance with manufacturer’s specifications prior to work acceptance and invoice approval.

2.4. Non-Emergency Repairs

2.4.1. A non-emergency repair is anything other than an emergency repair.

2.4.2. If the need for a non-emergency repair is identified, a Request for Proposal will be sent to the Contractor.

The Contractor is required to submit a proposal within 24 hours unless a longer period of time is agreed to in writing by the Contractor and the Contracting Officer.

2.4.3. After any negotiations, a Task Order for the non-emergency repair will be issued to the Contractor by the

Contracting Officer. In most cases, the task order issuance will service as the notice to proceed to begin the repair work.

2.4.4 All repairs shall be made in accordance with the current manufacturers repair manual. All repair parts shall be new, original OEM parts unless otherwise agreed to by both parties. All repair parts shall not be remanufactured or rebuilt.

2.4.5 The onsite representative will inspect completed repair work and provide quality assurance that the equipment is operational in accordance with manufacturer’s specifications prior to work acceptance and invoice approval.

2.5 Period of Performance: The period of performance shall be for one a five-year ordering period which begins at the time of award.

2.6 General Information

2.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor will submit a QCP within 30 days after contract is awarded, three copies will be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

2.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Performance Objective Performance Standard and Acceptable Quality

Level (AQL)

Monitoring method Incentive

Perform preventative maintenance

IAW with manufacturer’s repair manual

Review of Preventative

Maintenance Checklists

Approved invoice and disbursement

Diagnose repairs An initial diagnosis made within 24hrs. Repairs have been performed in a satisfactory manner

Written assessment sent via email to the

COR within 24hrs.

No negative performance feedback/assessment

Provide estimate for needed repairs

Provided an estimate as soon as practicable, but no later than one week unless a longer time period is agreed upon by both parties, in writing, via email or under a task order requirement.

Contracting Officer receives estimate as agreed upon by both parties

No negative performance feedback/assessment

Perform repairs Contractor responds within 24 hours of notification unless otherwise agreed upon by both parties.

Repairs have been performed in a satisfactory manner.

Contracting Officer receives proposal within specified time period

Task Order is issued for

Contractor to begin work

2.6.3 Recognized Holidays: Workdays do not include Federal Holidays listed below;

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

2.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00am to

3:00pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

2.6.5 Place of Performance: The work to be performed under this contract will be performed at Fort Mifflin, Pedricktown, Fort Mott/Killcohook, Wilmington South, Wilmington North, Artificial Island, Penns Neck, Chesapeake City, Cape May, and Oldmans at the addresses listed in Section 1.3. Work may also be performed at the contractor’s facility.

2.6.6 Type of Contract: The government will award a Firm Fixed Price, Indefinite Delivery

Indefinite Quantity (IDIQ) contract.

2.6.7 Security Requirements: Contractor personnel performing work under this contract will not need a security clearance at time of the proposal submission, and not required for the life of the contract.

2.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The contractor will have access to all areas without keys and U.S. Army Corps employees will have gates open before arrival of contractors.

2.6.7.2 Key Control: The Contractor will have access to all areas without keys and U.S. Army Corps employees will have gates open before arrival of contractors.

2.7 Special Qualifications:

INSURANCE REQUIREMENTS

The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance in accordance with the Contract Clause entitled "Insurance-Work on a Government Installation."

Workmen's Compensation and Employers' Liability Insurance: Workmen's Compensation and Occupational Disease

Coverage in accordance with statutory limits. Employers' Liability Coverage with a minimum limit of$100,000. (The

Contractor shall verify with the State Board of Workers Compensation for each state in which performance is required in connection with this contract, to determine his or her own applicability with respect to this provision.)

Comprehensive Automobile Liability Insurance:

Bodily injury coverage with minimum limits of$200,000 per person and $500,000 per occurrence.

Property Damage Coverage with a minimum limit of $20,000 per occurrence.

Comprehensive General Liability Insurance:

Bodily injury coverage with minimum limits of $1,000,000 per occurrence.

At all times during performance, the Contractor shall maintain with the Contracting Officer a current Certificate of

Insurance showing at least the insurance required above and providing thirty (30) days written notice to the Contracting

Officer by the insurance Company prior to cancellation or material change in policy coverage.

Current Certificate of Insurance shall be furnished to the Contracting Officer within five (5) days after award of contract.

2.7.1 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

2.7.2 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor

Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.7.3 Key Personnel: The follow personnel are considered key personnel by the government:

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0730 - 1500, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

2.7.4 Identification of Contractor Employees: All contract personnel will adhere to their company policy dress code.

2.7.5 Contractor Travel: Contractor will not be required to travel no more than a 300 miles radius from Fort Mifflin

Project Office, Philadelphia Pa.

2.7.6 Other Direct Costs: Not applicable for this contract.

2.7.7 Data Rights: Not applicable for this contract.

2.7.8 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational

Conflict of interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential

OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The

Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting

Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.7.9 PHASE IN /PHASE OUT PERIOD: A pre con meeting is recommended to go over equipment and areas of work to identify any additional needs of the contractor.

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the

Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officers Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial Off the Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide the equipment to be placed in an area sufficient enough for it to be repaired or serviced.

3.2 Facilities: The Government will provide a feasible area on government property to allow repairs or maintenance to be conducted by contractor.

3.3 Utilities: Not applicable

3.4 Equipment: Not applicable

3.5 Materials: The Government will provide a copy of the EM 385-1-1 and AR 385-10 to the contractor.

PART4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not applicable to this contract.

4.3 Materials: The Contractor shall provide all materials to perform repairs and maintenance services required for all heavy equipment vehicles listed in PWS according to the service manual for each vehicle.

4.4 Equipment: The Contractor shall provide all equipment to conduct repairs and service to the heavy equipment.

The contractor will provide crane support when work or service requires the need. The contractor will provide transportation if equipment is needed to be transported to a repair facility.

4.5 The PM services must be accomplished by a Certified Heavy Equipment Technician, using genuine original equipment manufacturer (OEM) parts or equivalent to complete all services. The Contractor must maintain required certifications during the contract period. The Contractor will be required to mobilize all repair vehicles, tools and equipment to the locations of each listed piece of equipment. The Contractor will be responsible to dispose of all used oils, lubricants, filters and old parts removed from the equipment. Disposal will be in accordance with Federal, State and local laws which govern the disposal of these materials. The contractor will maintain a copy of all records and service data during the duration of the contract.

4.6 Environmental Requirements

Minimize environmental pollution and damage that may occur as the result of contract work. Comply with all applicable environmental Federal, State, and local laws and regulations.

4.7 Disposal of Debris

The Contractor shall properly dispose of any debris resulting from the contract work and any wastes, effluents, trash, garbage, oil, grease, etc., in or around the work area. Disposal of any debris resulting from the contract work and any wastes, effluents, trash, garbage, oil, grease, chemicals, etc. in or adjacent to the work area will not be permitted. If any waste material is dumped in unauthorized areas, the Contractor shall remove the material and restore the area to its original condition. If necessary, contaminated ground shall be excavated, disposed ofas directed by the Contracting

Officer, replaced with suitable fill material, compacted and finished with topsoil, and planted as required to reestablish vegetation.

4.8 Fuel and Lubricants

Storage, fueling, and lubrication of equipment and motor vehicles must be conducted in a manner that affords maximum protection against spill and evaporation. Manage and store fuel, lubricants, and oil in accordance with all

Federal, State, Regional, and local laws and regulations. Used lubricants and used oil to be discarded must be stored in marked corrosion-resistant containers and recycled and disposed in accordance with 40 CFR 279, State, and local laws and regulations. Storage of fuel on the project site shall be in accordance with all Federal, State, and local laws and regulations.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services. The contractor shall provide a work plan.

Work plan: The Work Plan shall be prepared and implemented by the Contractor as part of its project work.

The Work Plan shall apply to all tasks/activities and products required by this contract. The Work Plan shall be submitted in a report format and approved by the Contracting Officer's Representative (COR) before field activities such as maintenance or repairs can commence. The Contractor shall provide one electronic copy of the Draft Final Work Plan to COR who will then state what changes must be made or accept the draft as a final.

5.2 The project specific work plan shall include, at a minimum

a. Detailed project schedule including all PM's required through the entire period of performance.

b. Procedures for returning result of oil samples taken from equipment in a timely manner during period of performance.

c. Plan for completing and submitting all reports in a timely manner.

d. Procedure for reporting requirements for repairs.

5.3 CONTRACTOR MANAGEMENT REPORTING (CMR) The Office of the Assistant Secretary of the Army

(Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative (COTR) or also known as the Contracting

Officer's Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6)

Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments

(including sub- contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by

Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of

Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

https://contractormanpower.army.pentagon.mil/

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

The Contractor shall be required to provide an abbreviated accident prevention plan in accordance with EM 385-

1-1 and AR 385-10. The plan shall be provided to the COR as a submission requirement after award of the IDIQ and prior to beginning performance under this IDIQ contract

EM 385-1-1 (Section 4.b. (2)) - "Service, supply, and research and development contracting actions. Compliance with this manual shall be a contract requirement for such activities unless technical representatives (in coordination with safety and health professionals) advise that special precautions are not appropriate due to extremely limited scope of services or similar. However, it is understood that this manual in its entirety may be too complex for the type of work being performed under these contracts.

AR 385-10 - The Contractor or subcontractor shall not permit any part of the services called for by this contract to be performed in buildings or surroundings or under working conditions provided by or under the control or supervision of the Contractor or subcontractor which are unsanitary, hazardous, or dangerous to the health or safety of the service employees. The Contractor or subcontractor shall comply with the safety and health standards applied under 29 CFR

Part 1925. (This is quoted from

2.222-4l(h) and also mirrors 29 CFR 1925.1)

6.2 See DFARS Clause 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous

Materials.

PART 7 ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment I/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 - Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 - Estimated Workload Date

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required-usually a shall statement)

Standard Performance Threshold

(This is the maximum error rate. It could possibly be

"Zero deviation from standard")

Method of

Surveillance

PRS # 1.

The contractor shall perform preventative maintenance.

The contractor provided IAW with manufacturers repair manual

No negative performance feedback/assessment

Review of

Preventative

Maintenance

Checklists

PRS#2

Diagnose repairs

An initial diagnosis made within 24 hours.

Repairs have been completed in a satisfactory manner.

No negative performance feedback/assessment

Written assessment sent via email to the COR within 24hrs.

PRS#3

Provide estimate for needed repairs

Provided an estimate as soon as practicable, but no later than one week unless a longer time period is agreed upon by both parties, in writing, via email or under a task order requirement.

No negative performance feedback/assessment

Contracting

Officer receives estimate as agreed upon by both parties.

PRS#4

Perform repairs

Contractor responds within

24 hours of notification unless otherwise agreed upon by both parties. Repairs have been completed in a satisfactory manner.

No negative performance feedback/assessment

Task Order is issued for

Contractor to begin work

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

PM Summary of Within 3-5 days of 2 Copies Hard Copy in MS work i.e. work completion of work Word on Invoice / checklist complete conducted on Electronic Invoice after preventative vehicle.

maintenance or repairs.

Work Plan Within 30 days start of contract when awarded

2 Copies Electronic to COR

Invoices Upon completion of 2 Copies Hard Copy in MS job performed Word on Invoice/ within 3-5 days. Electronic Invoice

Accident Prevention

Plan

Within 30 days start of contract when awarded

2 copies Same as above

Oil samples results After each pm 2 copies Same as above services complete on a vehicle results must be submitted electronically within a 3-5 days.

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

I Preventative maintenance services 4 Every 250 hours per machine

2 Preventative maintenance services 2 Every 250 hours per machine

3 Preventative maintenance services I Every 250 hours per machine

4 Preventative maintenance services I Every 250 hours per machine