Moving_Services_Scoring_Criteria_JBT_4-4-24.pdf

SCORING CRITERIA

Requirements Score. The scale below (0-5) will be used to rate each quote on the requirements listed in the Statement of Work.

DOES NOT

MEET

0 POINTS

WEAK

1 POINT

WEAK TO

MEETS

2 POINTS

MEETS

3 POINTS

MEETS TO

STRONG

4 POINTS

STRONG

5 POINTS

The State will score the quotes by multiplying the score received in each category by its assigned weight and adding all categories together for the Bidder’s requirements score. Representative numerical values are defined as follows:

DOES NOT MEET (0 pts.): Quote does not comply substantially with requirements or is not provided.

WEAK (1 pt.): Quote was poor related to meeting the objectives.

WEAK TO MEETS (2 pts.): Quote indicates the objectives will not be completely met or at a level that will be below average.

MEETS (3 pts.): Quote generally meets the objectives (or expectations).

MEETS TO STRONG (4 pts.): Quote indicates the objectives will be exceeded.

STRONG (5 pts.): Quote significantly exceeds objectives (or expectations) in ways that provide tangible benefits or meets objectives (or expectations) and contains at least one enhancing feature that provides significant benefits.

Cost Score. The State will calculate the Bidder’s cost score after the Bidder’s requirements score is determined, using the following method:

Cost score = (lowest Bidder’s proposed cost / Bidder’s proposed cost) x Total Points Available for cost indicated in the Computer Equipment Move from Datacenter to Datacenter Quote Evaluation table below. In this method, the lowest cost proposed will receive the Total Points Available for cost.

The number of points assigned to the cost will be prorated, with the lowest accepted quote’s cost given the Total Available Points possible for this criterion. Other accepted quotes will be scored as the ratio of the lowest cost to the quote being scored, multiplied by the Total Available Points possible for this criterion.

An example for calculating the cost score (where the Total Available Points for cost is 60):

Bidder X has proposed a cost of $100.00, Bidder Y has proposed a cost of $110.00, and Bidder Z has proposed a cost of $120.00. Bidder X, having the lowest cost, would get the Total Available Points of

60. Bidder Y’s cost points would be calculated as $100.00 (Bidder X’s cost) divided by $110.00 (Bidder Y’s cost), or 0.909 times 60, for a total of 54.5 points. Bidder Z’s cost points would be calculated as $100.00 (Bidder X’s cost) divided by $120.00 (Bidder Z’s cost), or 0.833 times 60, for a total of 50 points.

Final Evaluation. The Bidder with the highest score (requirements score + cost score) will be the apparent winning Bidder.

Requirements Score: ________ + Cost Score: ________ = Total Score: ________

Computer Equipment Move from Datacenter to Datacenter Quote Evaluation

Scoring Item

Evaluation Criteria Total Points Available

Weight Raw Score

Total Score

1. The Bidder must provide all requested information and documentation, including proof of insurability and three references as part of the quote.

20 4

2. Based on the questionnaire, the Bidder has previous experience with providing general moving services:

≤5 moves: 0 points 5-10 moves: 1 point 11-20 moves: 2 points 21- 30 Moves: 3 points 31- 40 Moves: 4 points >40 moves: 5 points

15 3

3. Based on the questionnaire, the Bidder has previous experience with moves involving heavy (>1,000 lbs.) computer equipment over a distance of at least 100 miles?

≤5 moves: 0 points 5-10 moves: 1 point 11-15 moves: 2 points 15 -20 Moves: 3 points 20-25 Moves: 4 points >25 moves: 5 points

35 7

4. Cost (as described above) 30 6 Total 100