MOVEit Instructions for Vendor 7-12-22.pdf
PDF 701 KB Posted
- Solicitation number
- RFP 785 2400000092 1
- Issued by
- Hancock County, Kentucky
About this file
This document is a procedural guidance document issued by the Commonwealth of Kentucky for vendors submitting bids through the MOVEit secure file transfer system. The document provides step-by-step instructions for accessing and navigating the MOVEit Transfer platform (https://ftp.ky.gov) to upload bid documents in response to Kentucky state procurement solicitations identified by RFB or RFP number. Vendors must combine all bid documents into a single PDF file, include their company name and RFB number in the file name, and upload the submission to the correct corresponding RFB folder within the system. Failure to upload bids to the correct folder will result in the bid being deemed non-responsive. File retention on the MOVEit system is limited to 90 days unless otherwise requested.
The document emphasizes that vendor login credentials are case-sensitive and that vendors should not attempt to change their passwords, as the system does not permit password changes by individual users. Kentucky recommends that vendors add their company name to all file names prior to upload and utilize the Notes section to provide contact information or comments about submitted files. Technical support is available through the Commonwealth Service Desk (CommonwealthServiceDesk@ky.gov or 502-564-7576) for non-Commonwealth third parties requiring assistance. Upon successful upload, a check mark will appear next to the files, and vendors are strongly encouraged to print the screen as verification of submission, as no other receipt confirmation is provided by the system.
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Other files
| File | Type | Posted |
|---|---|---|
| REQUEST FOR PROPOSALS 824.pdf | ||
| Sample Agreement Owner Architect.pdf | ||
| Final_RFP_785_2400000092_1_SO_FORM.PDF |
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Text version
IMPORTANT: Please include company name and RFB# in the file name. Contractors must load their Bid Documents COMBINED into one PDF document under the corresponding RFB in MOVEit in order for it to be received. IF BID IS NOT UPLOADED IN THE CORRECT FOLDER IN MOVEit, THE BID
WILL BE DEEMED NON-RESPONSIVE.
MOVEit TRANSFER https://ftp.ky.gov
This application is used for
Secure File Transfer: upload/download files with the FTP application and share the secure location with other registered MOVEit users with no size limit. NOTE: the retention of files on all MOVEit applications is 90 days unless otherwise requested.
Login.
Username: _____________________
Password: _____________________
Forgot Password - YOU CANNOT CHANGE THE PASSWORD
ON THIS ACCOUNT.
Unable to login –
Contact the CommonwealthServiceDesk@ky.gov and they will notify the MOVEit team to assist you. You can also call 502-564-7576.
NOTE: You should not be prompted to change the password, if this occurs contact the Commonwealth buyer on the project.
DO NOT ATTEMPT TO CHANGE IT.
The log in is case sensitive.
https://ftp.ky.gov/ mailto:CommonwealthServiceDesk@ky.gov susan.ward Typewritten Text susan.ward Typewritten Text susan.ward Typewritten Text susan.ward Typewritten Text susan.ward Typewritten Text susan.ward Typewritten Text kyrfb susan.ward Typewritten Text Submitter2020
MOVEit TRANSFER
Rev. 5/29/2020 Page 2 of 4
After you login to the system, you will see this screen.
Notice the instructions on the screen for submission.
Scroll down to find the RFB/RFP you are submitting on. Open the folder by clicking on the folder with the correct RFB/RFP. Do NOT check the box. Click upload on the right side of the screen. Upload your proposal to the correct RFB/RFP.
MOVEit TRANSFER
Rev. 5/29/2020 Page 3 of 4
** Highly Recommended **
Before uploading your files, add your Company name to the front of all file names.
Example: AcmeCoyote_Filename.pdf
NOTES Section – Use this section to input your contact information or make comments about the files being uploaded.
Browse to your files and select the files to upload - Do NOT use drag and drop.
Make sure to click Upload.
There is not a size limit for file uploads.
mailto:COTMOVEitFTP@ky.gov
Rev. 5/29/2020 Page 4 of 4
The Tech Support Link will provide links to the User Guide under MOVEit Transfer Help, and Information on how to Contact the COT MOVEit Team.
FOR TECHNICAL ASSISTANCE WITH MOVEit/FTP
Non-Commonwealth third parties should contact the Commonwealth Service Desk.
Commonwealthservicedesk@ky.gov and cc: COTMOVEITFTP@ky.gov. Or call 502-564-7576.
o In the request for assistance please include the following -- username, telephone number, RFP number, list of any files you are uploading, and a detailed description of any errors or messages received.
The Sign Out Link will exit you from the application.
Click Close at the bottom of the window.
Sign out.
Your files will automatically be transferred to our procurement staff
MOVEit TRANSFER
When the upload is complete a check mark will appear to the left of your files and the bottom of the window will show the close button.
** We highly recommend that you print the screen as verification for your records that the file(s) were submitted.
There is no other verification of receipt of files.
Verify that the file was uploaded to the correct folder by reviewing the file path (see below). The last part of the path will show the folder it was uploaded to.
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