Mosquito Control RFP _ Final.pdf

BOARD OF COUNTY COMMISSIONERS

PROJECT:

CAMDEN COUNTY MOSQUITO CONTROL

SERVICES

REQUEST FOR PROPOSAL #P26-4200-03

PROPOSAL DUE:

December 4th, 2025 2PM EST

RFP #:P26-4200-0 CAMDEN COUNTY MOSQUITO CONTROL

CAMDEN COUNTY BOARD OF COMMISSIONERS

Camden County Mosquito Control Services

Proposal Number: P26-4200-03 Due Date: December 4, 2025 2PM EST

THE CAMDEN COUNTY BOARD OF COMMISSIONERS solicits proposals for Mosquito Control Services for Camden County Public Works Department. Proposals will be received in the office of the Purchasing Officer, 200 E. 4th Street, Woodbine, Georgia 31569, until 2:00 PM on December 4, 2025 at which time said sealed proposals will be publicly opened and contractor’s names will be read aloud. No proposal may be withdrawn after the closing time for the receipt of proposals for a period of ninety (90) days.

SOLICITATION SCHEDULE:

Request For Proposal 11/6/2025

Deadline for questions 11/21/2025 5PM EST Answers to questions 11/26/2025 5PM EST Proposal Due Date 12/4/2025 (No later than 2 p.m. EST)

Public Proposal Opening 12/4/2025 (2 p.m. EST) Board of Commissioners Approval 12/16/2025 Letter of Intent to Award 12/17/2025

QUESTIONS: regarding this project may be directed in writing to the Purchasing Officer, Kelsey Kelley, at bids@camdencountyga.gov. All questions shall be received by November 21st, 2025 and answered by November 26th, 2025.

SUBMISSION: Proposals must be submitted in person or by mail to the purchasing office.

The proposal opening will be conducted in person on December 4th, 2025 at 2:00PM. Camden County Historic Court Room located at 200 E 4th St. Woodbine, GA 31569. The proposals are opened and proposer’s name read aloud. Proposal prices will not be read

Proposals received after the required time or in any other location other than the Purchasing Office will not be accepted. Camden County will not be held liable for misdirected deliveries nor deliveries that are late due to shipping carrier. Faxed submissions will not be accepted.

All proposals submitted in response to this request shall become the property of Camden County and will be a matter of public record available for review after award.

Proposals may be withdrawn by written request only if the request is received prior to the time and date set for the opening proposals. Negligence on the part of the proposer in preparing the proposal confers no right of withdrawal or modification of the proposal after it has been opened. No proposal may be withdrawn for a period of Ninety (90) days after the time and date of opening of proposals.

BONDS: The proposer will be required to furnish a Bid Bond in the amount of 5% of total annualized contract price with the proposal. Original bid bond must be received by the county BEFORE BID DUE DATE AND TIME. Performance Bond and Payment Bond, will be required on or before the issuance of Notice to Proceed, each in the amount of 100% of the Contract Amount. All other required Contract Documents must mailto:bids@camdencountyga.gov be fully completed and executed by the Contractor and his/her Surety, and submitted to the Owner on or before the issuance of Notice to Proceed.

The Owner reserves the right to reject any or all proposals, to waive informalities and to re-advertise, pursuant to federal and state law.

HISTORY: Mosquito Control has recently been provided through a third-party contractor. Camden County has approximately 781 square miles of land with approximately 877 treatable road miles broken down into 20 sections (see exhibit A for maps). Trapping and surveillance techniques are utilized to maximize treatment effectiveness. Approximately 6,000-7,000 miles are treated annually with adulticide by vehicle mounted sprayers. A larvicide treatment program is utilized to treat an estimated 33.5 million square feet annually.

Known ‘hotspot’ habitats are located at Harrietts Bluff, Dover Bluff, Mush Bluff, Spring Bluff, Waverly, and Horsestamp.

EXHIBIT A: Maps and list of current areas serviced to be included in scope of work

We have included maps to serve as a visual for the areas that are to be serviced under the Scope of Work for this proposal. We have also included a list of private subdivisions currently being serviced. Roads or Areas may be added or removed at the request of the County. Camden County will work with Contractor to obtain access to private HOA’s or Subdivision that we do not currently have access to.

SCOPE OF WORK

The work under this Contract shall consist of the items contained in the Proposal, including all supervision, materials, equipment, labor, facilities and all other items necessary to complete said work in accordance with the Contract documents.

The Contractor is to provide a program of mosquito abatement through an integrated pest management approach, as well as inspection and surveillance to determine specific need and extent of control measure applied. The Contractor must abide by and show proof of compliance of all applicable laws and regulations regarding the use of pesticides and container disposal. The response must include a detailed implementation plan with timeline for development and implementation of a mosquito abatement program in Camden County.

Inspection and Surveillance:

The description of larval and adult inspection and surveillance techniques provided is not intended to exclude additional techniques; rather it is intended to represent the base level of service.

Mosquito Larvae: Inspectors must locate and map using GPS technology mosquito known breeding sites. Any additional sites suggested by or identified by the County will also be mapped and monitored. Resulting data will be used in subsequent larvicide and adulticide programs. The Contractor will notify the County of breeding sites such as clogged ditches which may need repair or other source reduction interventions.

Inspection for mosquito larvae must be conducted using standard mosquito survey techniques. Representative samples from each breeding site must be collected and identified as to genus. Fourth instar larvae must be identified as to genus and species whenever practical. Resulting data will be used in determining larvicide and adulticide needs as well as in evaluation of said treatment.

Mosquito Adults: Surveillance for adult mosquitoes will be conducted primarily through the use of standard trapping techniques. Number of traps, placement and frequency of placement will be determined in discussion with Camden County and will be based on the weather conditions and the presence of disease vectors in the area. Trap collections will be identified as to genus, species and gender.

A landing rate will be taken at each site. Landing rates will be recorded as mosquitoes per minute and identified as to species.

Disease Surveillance: The contractor agrees to conduct disease surveillance for West Nile Virus, Encephalitis and other mosquito borne disease as may be needed. The Contractor shall provide all equipment supplies, personnel, and other items necessary to conduct this program. Samples will be taken weekly and tested, at a minimum, during the period of April through November and may be expanded if conditions warrant. Samples shall be taken from representative areas of the County.

Chemical Control

Larval Mosquito Control: Breeding sites found positive for mosquito larvae must be treated with chemical or biological controls using best management practices. Pesticide application must be made using power and/or hand operated equipment suitable for the chemical being applied, and in a manner consistent with label recommendations. Only pesticides approved for such use by Federal and State authorities shall be used.

As in the case of adult mosquito control, the exact amount of larvicide will be determined by the mosquito populations encountered. However, minimums described above must be met unless unusually low mosquito populations prevail. Should such conditions arise, a reduction in the amount of area sprayed will be allowed only at the discretion of the County provided sufficient documentation of low mosquito populations is provided to the County by the Contractor to justify said reduction, and provided that the County is in agreement with said determination.

Adult Mosquito Control: Application of chemicals for adult mosquito control must be made by vehicle mounted Ultra Low Volume (ULV) sprayers, hand held sprayers and thermo foggers, and/or aircraft equipped for ULV spraying. If aerial spraying is subcontracted out, the subcontractor’s name, address, phone numbers, and other pertinent information shall be disclosed to the County.

Vehicle mounted ULV sprayers must be equipped with a flow control system that is used in conjunction with radar ground speed sensors to adjust flow rate to vehicle speed with a minimum of three pre-programmed rates.

The vehicle must be equipped with a map and tracking system to report time, location, speed and direction of the vehicle, as well as indicating when the sprayer was actively spraying and when it was not spraying. All spray records must be available for inspection by the County at any time.

The exact size of the acreages to be sprayed for control of adult mosquitoes must be determined by the extent and duration of the mosquito problem encountered, and the necessity to reduce their population to an acceptable level. Pesticides used are limited to those approved by Federal and State authorities, and shall be applied in accordance with label directions.

The calibration of all vehicle mounted ULV sprayers shall be checked prior to each use. Droplet spectrum generation shall be determined routinely during the mosquito season through the use of current technology.

Proof of calibration and droplet size records shall be available for inspection by the County at any time.

Aerial application of insecticides for the control of adult mosquitoes will be requested by the County on an as needed basis, based upon guidance and recommendation from Contractor. Pricing for Aerial application must be provided as an alternative pricing proposal. The aircraft used must be equipped to deliver insecticide at ULV rates and meet all FAA regulations for low level operations over congested areas. This would be on an as needed basis.

Biological Control

Natural control must be enhanced through the use of mosquito predator fish, Gambusia affinis, where appropriate. These may be used in natural and man-made water holding areas. In addition, the fish must be made available to Camden County residents upon request at no charge. In areas where the use of these fish is not advisable, but where larvicide application is practical, application of naturally occurring bacteria, such as BTI, and other biological agents will be used.

Efficacy Testing

Efficacy testing will be performed by making pre- and post-spray evaluations of the mosquito populations through the use of traps. Tests will be conducted using laboratory reared or field captured adult mosquitoes placed in cages and subjected to acceptable testing techniques that generate a susceptibility base-line as a reference point for further testing. Testing will be conducted once each year on each chemical routinely used by the Contractor to control mosquitoes.

Chemical Cost

Because the type and costs for the chemicals utilized is an unknown the contractor shall along with the invoice for the services provided each month, provide the paid invoices for said chemicals to the Contract Technical Representative. The contractor shall be reimbursed, at cost.

Reporting

The Contractor shall submit the following reports:

• The monthly report shall include, but not be limited to:

- Brief narrative summary of general mosquito populations, disease activity and contractor’s response.

Any unusual conditions should be noted.

- Proof of regular spray unit calibration and droplet size determination

- Light trap counts by location, species, gender and totals

- Documented complaints submitted monthly. See below complaints section for details.

Monthly Work Report to include the following information by current month, last month, and year-to-date:

- Adulticide application report to include number of miles sprayed and acres treated

- Larvicide application report to include square footage of area treated with bio-larvicide

- Service requests received to include number of requests for adulticide, larvicide, special sprays, and swimming pool inspections.

- Aerial spray report of acres sprayed (If applicable).

• The annual report shall include, but not be limited to, a compilation of the above information.

• The Contractor will attend a minimum of one meeting each month with the County’s Director of Public Works to discuss the monthly report and any customer service issues.

Public Education Program

The Contractor shall establish and conduct a Public Education Program, with special emphasis toward area schools, along with public information releases explaining the causes of mosquito breeding and what residents can do to eliminate mosquito breeding sites. Specifically, the Contractor will:

Prepare, on an as-needed basis, press releases, flyers, and other written public information materials to be disseminated via distribution to media, civic groups, public and private schools, and home owners associations.

In conjunction with Camden County’s Public Information Officer, prepare public service announcements for use on radio, television and the County’s website which can be disseminated at no cost to the proposer, When requested, conduct presentations at schools, fairs, festivals, civic groups, public and private schools, and home owners associations. It is anticipated that a minimum of 2 presentations will be made annually.

Operations

Based on current conditions, the Contractor shall make the Contractor’s own examination, investigation and research regarding the proper method of doing the work, conditions affecting the work to be done, the labor, equipment, sites, facilities and materials needed thereon, and the quantity of work to be performed.

Holidays

The contractor may elect to observe the same holidays as observed by the County, suspending service on those days, providing that critical tasks must be performed as necessary. If complaints and mosquito population warrant, spray operations will be extended to weekends and holidays as needed.

Complaints

All complaints shall be made directly to the contractor at a local number or via electronic means. All complaints shall be given prompt and courteous attention within 48 hours of receipt, excluding weekends and holidays.

It shall be the duty of the Contractor to investigate each complaint and take whatever steps that may be necessary to remedy the cause of the complaint, including treatment, recommendation to the property owner and/or Camden County.

The contractor shall provide the County will a full explanation of the disposition of any complaint involving a citizen’s claim of damage to private property as the result of actions taken by the Contractor’s employees or agents.

All complaints shall be documented through a work order system and submitted monthly with the Name, Address, description of complaint, date of complaint, resolution, date resolved.

Program Staff

The Contractor will employ sufficient staff to provide adequate mosquito control services to Camden County.

Staff will be trained and licensed by the State of Georgia to apply pesticides and to react to chemical spills.

Camden County reserves the right to approve the manager chosen for the local operation. With 30 day notice to the Contractor, the County can request a change manager if the working relationship is deemed unworkable.

Program Equipment

The Contractor shall provide an adequate number of vehicles for mosquito control services. All vehicles and other equipment shall be kept in good repair, clean appearance and in sanitary condition, acceptable to the County, at all times.

Each vehicle shall have:

• visibly displayed on each side, the identity and telephone number of the Contractor and a unique vehicle number

• visibly displayed on the front quarter panel a Camden County decal with the words “County Contractor” below the decal

• a two-way radio or a cellular phone to ensure communication with the Company dispatcher

• a map and tracking system to report time, location, speed and direction of the spray vehicle and times the sprayer was actively spraying and not spraying.

All spray equipment will be properly calibrated and droplet size determined on a regular basis. Written certification of calibration and droplet size is to be submitted as part of the monthly report.

Office

The County shall be notified of the contractor’s office location or any changes thereof. The Contractor must have a telephone number that is published through which residents can contact the Contractor between the hours of 8:00 a.m. and 5:00 p.m., excluding holidays defined herein.

Point of Contact

All dealings, contacts, etc., between the Contractor and the County shall be directed to the Public Works Director or his/her designee and by the County to the Contractor’s manager. The cell phone number of the Contractor’s manager shall be provided to the County. The manager or designee will be available 24 hours per day, 7 days per week.

Services Not Included In the Base Scope of Work

The County may authorize work above that required in the Base SOW described above on an as-needed basis.

The contractor will be entitled to additional compensation for disease surveillance following confirmed human cases or in the event of natural or man-made disasters with prior written approval of the County. Such compensation shall be at the unit rates provided in the Fee Schedule.

Disease Surveillance Following Confirmed Human Cases or in the Event of Natural or Man-Made Disasters

Upon Camden County or the Contractor being notified by the University of Georgia Southeastern Cooperative Wildlife Disease Study (SCWDS) Laboratory or other responsible state agency that a person within Camden

County has been diagnosed with mosquito borne encephalitis and there is likelihood that this person contracted such while within said area, or notification has been given of a mosquito sample submitted by Contractor is positive for encephalitis, the Contractor will notify the contract administrator of the confirmation, and upon authorization from the County shall enact a transmission suppression plan in accordance with the protocol outlined herein.

In the absence of conflicting information, the home of the infected person, trapping site or flock location will serve as the epicenter from which inspection, sampling, and control efforts will radiate.

Personnel will be assigned to inspect the immediate area surrounding the epicenter and to continue outward for an approximate one to five city block area depending upon the geographic location, the topography, and the surrounding conditions. The purpose of the search will be to locate vector mosquito breeding sites. Once located, the larvae will be addressed by treating with bio-larvicide, if possible.

While the exact address of the inflected or trapping site will not be divulged, residents in the area will be aware that there is a heightened potential for encephalitis in their neighborhood and that personal protection and yard sanitation is required. This will be done by personal contact with residents and/or distributing educational material within a one to five city block radius of the epicenter.

Gravid Traps will be used to sample the adult mosquito population in a one to five city block area radiating from the epicenter. The number of mosquitoes will serve to quantify the adult population and provide specimens to be submitted to the SCWDS for testing.

During evening hours, truck mounted sprayers will be assigned to spray the area radiating from the epicenter in an effort to reduce the vector population. The efficacy of the operation will be determined through the use of Gravid Traps. Specimens collected will be submitted to the SCWDS for testing. If the reduction is not accomplished after three nights of truck spraying, aerial spraying will may be considered as a supplement to ground spraying efforts, dependent upon pricing provided at that time.

Camden County recognizes that it is not possible for the successful proposer to warrant or guarantee that by utilizing the surveillance and/or the mosquito control services delineated herein for Contractor to eradicate any and/or all mosquitoes which may come within the County and/or which are bred within the County and which carry one or more virus(es) and/or other mosquito transmitted disease which may be injurious to the health of one or more residents the County and /or any persons temporarily within the County and/or any animal in the County.

Reporting requirements for out of scope events.

Contractor may give each separate mosquito borne disease outbreak, natural disaster and service provided by authorization that this is beyond the normal requirement of the contract a separate “Event Number” which can be used by the County or other government agencies to track and verify the costs associated with each separate mosquito borne disease outbreak,, natural disaster or other expanded service. All reports and/or invoices associated with each separate mosquito borne disease outbreak, natural disaster or other authorized expanded service must include the Event Number.

The Contractor shall keep separate records for all work associated with a mosquito borne disease outbreak, natural disaster, or other authorized expanded service. These records shall include, but not be limited to, all labor, larvicide activity, ground adulticide, aerial spraying (if applicable), maintenance work, complaint resolution, clerical work, inspections, education, surveillance, testing, etc. These records shall be made available for inspection by the County or its representatives and shall be used for the purpose of generating invoices for this work.

The contractor agrees to provide the County with back-up information to support all expenditures above and beyond routine services.

The Contract Administrator reserves the right to cancel said approval at any time during the contract.

INSTRUCTION TO PROPOSERS

1. EXPLANATION TO PROPOSERS

Any explanation regarding the meaning or interpretation of contract specifications, or other contract documents must be requested in writing, by November 21, 2025 5:00PM and the questions will be answered by November 26, 2025 5PM. bids@camdencountyga.gov Any such explanations or interpretations shall be made in the form of addenda to the documents and shall be furnished to all proposers, who shall acknowledge receipt of all addenda with their proposals. Oral explanations and interpretations made prior to the proposal opening shall not be binding.

2. PROPOSERS' UNDERSTANDING

Proposers shall visit the work site to ascertain by inspection pertinent local conditions such as location, character and accessibility of the site availability of facilities, location and character of existing work within or adjacent thereto, labor conditions, etc. The Owner shall make available to all prospective proposers, previous to the receipt of proposals, information that it may have as to sub-soil conditions and surface topography at the work site. Such information shall be given as the best factual information available without being considered as a representation of the Owner.

3. PREPARATION OF PROPOSALS

A. Proposals shall be submitted on the forms provided herein. These forms must be signed by the proposer or his authorized representative. Any corrections to entries made on proposal forms should be initialized by the person signing the proposal.

B. Proposers must quote on all items appearing on proposal forms, unless specific directions in the advertisement, on the proposal form, or in the special specifications allow for partial proposals.

Failure to quote on all items may disqualify the proposal at election of the Owner. When quotations on all items are not required, proposers shall insert the words "no proposal" where appropriate.

C. Camden County will accept up to one (1) alternative bid from each contractor, which describes specifically, an alternative option for services that can be provided which are different from the Integrated Pest Management approach as outlined in our current scope of work. The contractor would need to provide a full bid packet with all required documents. Alternate bid MUST be clearly marked ALTERNATE.

D. Any Proposer may modify his Proposal in writing at any time prior to the scheduled closing time for receipt of proposals , provided such is received by the County prior to closing time, and, provided further, the County is satisfied that a written communication of the telegraphic modification over the signature of the Proposer was mailed prior to closing time. The communication should not indicate the Proposal price, but should only include the modifications to each item by addition or subtraction so that final prices will not be known prior to the opening of the Proposals. Any modification to the Proposal by telegraphic means that is not confirmed in writing within two days of the closing time will be discarded and no consideration will be given to such modification.

4. INTERPRETATIONS

A. Each Proposer shall carefully examine the Contract Documents and all addenda or other revisions and thoroughly familiarize himself with the detailed requirements prior to submitting a Proposal.

Should a Proposer require clarification of any items in the Proposal Documents or if discrepancies, ambiguities, or omissions from Proposal Documents are noted, the Proposer must submit a request in writing, no later than November 21, 2025 5:00PM. bids@camdencountyga.gov. These will be addressed by written addenda to all proposers. The Engineer will not be responsible for any oral instructions. All addenda sent to proposers will become a part of the Contract Documents. No allowance will be made after proposals are received for oversight by Proposer.

B. Where a discrepancy occurs between the prices quoted in words and/or numbers, the lowest figure quoted shall take precedence and govern in determining final costs or award of contract.

5. SUBMISSION OF PROPOSALS

One (1) original and three (3) copies of required proposal documents must be submitted in a sealed envelope marked with the Request for Proposal number, due date, and the proposer’s name and address on sealed submission package, as well as outside of shipping packaging.

U.S. Postal Service: FEDEX/UPS Deliveries Camden County Board of Commissioners Camden County Board of Commissioners Purchasing Office Purchasing Office PO Box 99 200 E 4th St Woodbine, GA 31569 Woodbine, GA 31569

Proposals will be accepted at the above address until the time and date specified above, and immediately after will be publicly opened and vendor names only will be read aloud.

Proposals received after the required time or in any other location other than the Purchasing Office will not be accepted. Camden County will not be held liable for misdirected deliveries nor deliveries that are late due to shipping carrier. Faxed or email submissions will not be accepted.

All proposals submitted in response to this invitation shall become the property of Camden County and will be a matter of public record available for review after award.

6. RECEIPT OF PROPOSALS

Proposals shall be submitted prior to the time fixed in the Invitation for Proposals. Proposals received after the time so indicated shall be returned unopened.

7. WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn at any time prior to opening upon written or telegraphic request of the Proposer. Negligence on the part of the Proposer in the preparation of its Proposal shall not be grounds for modification or withdrawal of a proposal after the time set for proposal opening.

8. PRESENCE OF PROPOSERS AT OPENINGS

At the time and place fixed for opening proposals, the total proposal amount of all proposals will be made public for the information of all proposers and other interested parties, who may be present in person or by representative.

9. ONE PROPOSAL RECEIVED

In the event only one proposal is received, the Owner will reserve the right to accept the proposal or to re advertise and re-proposal the project.

10. REJECTION OF PROPOSALS

The Owner reserves the right to reject any and all proposals.

11. CONTRACT, BONDS, AND INSURANCE

A. The proposer(s) to whom award is made shall enter into a written contract with the Owner within the time specified in the Proposal.

B. Performance and payment bonds shall be furnished at the time of signing the formal agreement. These bonds must be in the form provided herein. These bonds shall be issued from a company licensed to do business in Georgia and shall be signed or counter signed by a Georgia resident agent and shall have a proper Power of Attorney evidencing the authority of the individual signing the bond. These bonds shall be in an amount equal to the Contract amount.

C. The Contractor shall secure and maintain such insurance policies as are required. Insurance shall be in accordance with the General Conditions attached hereto.

12. PROPOSALS

A. Proposals containing reservations, conditions, omissions, unexplained erasures or alterations, items not required in the proposal, or irregularities of any kind, may be rejected by the Owner as being incomplete and not qualified for consideration.

B. Each Proposal shall indicate the full business name and address of the Proposer, and shall be signed by him with the usual signature. It shall also set forth the type of business organization, i.e., corporation, partnership, individual owner.

C. A Proposal submitted by a partnership shall list the names of all partners and shall be signed in the partnership name by one of the members of the partnership. If there is no partner who is a Georgia resident, the name and address of an entity designated to receive service of process for the partnership in Georgia must be provided.

D. A Proposal submitted by a Corporation shall be signed by the legal name of the Corporation, followed by the state of incorporation and the title designation of the Corporation in legal matters. The name of each person signing the Proposal shall be typed or printed below the signature. If not a Georgia Corporation, there must also be evidence that the corporation is licensed to do business in Georgia.

E. A Proposal from an individual who is not a Georgia resident shall provide the name and address of an entity in Georgia with the authority to accept service of process for the individual.

13. POWER OF ATTORNEY

A Power of Attorney, or other satisfactory evidence of the authority of the officer signing in behalf of the Corporation, shall be furnished for the Owner's records.

END OF SECTION

CONTRACT TERMS AND CONDITIONS

TERM OF AGREEMENT

The term of this agreement shall be for an initial period of twelve (12) months unless sooner terminated as hereinafter provided, starting on the 1st day of March 2026. Upon successful evaluation of the first years’ performance the contract may be renewed for up to four (4), twelve (12) month periods, with a total contract not to exceed five (5) years total.

1. PROCEDURES

The extent and character of the services to be performed by the Contractor shall be subject to the general control and approval of the Owner. Any change to the contract must be submitted in writing and approved by the Purchasing Officer of Camden County.

2. LICENSE REQUIREMENT

All General Contractors doing business in Camden County are required to hold a current valid business license within the municipality where the home office is located and must be a certified contractor with the State of Georgia.-

3. INSURANCE

The Contractor shall procure, maintain, and provide proof of, insurance coverage for injuries to persons and/or property damage as may arise from or in conjunction with, the work performed on behalf of the County by the Contractor, his agents, representatives, employees or subcontractors. Proof of coverage as contained herein shall be submitted prior to the commencement of work and such coverage shall be maintained by the Contractor for the duration of the contract period. The Contractor shall not perform any work unless he has obtained and continues to maintain for the duration of such work, such worker's compensation coverage as may be required pursuant to the provisions of Title 34 Chapter 9 of the Official Code of Georgia.

(a) Liability The Contractor shall maintain such insurance as will protect him from claims under workmen's compensation acts and from any other claims for damages to property, and for personal injury, including death, which may arise from operations under this contract, whether such operations be by himself or by any sub-contractor or anyone directly or indirectly employed by either of them. Such certificates shall be in form and substance reasonably acceptable to the Owner, shall indicate that, except in respect to workers compensation insurance coverage and professional errors and omissions, Owner is an additional insured with respect to such coverage, and shall indicate that such coverage is primary and not contributory with any similar insurance purchased by the Owner. The certificates shall contain a provision that the insurer will endeavor, if allowed by the policy, to provide Owner with thirty (30) calendar days’ notice of nonrenewal, cancellation, or termination of the coverage. If the successful proposer receives a nonrenewal. cancellation, or termination notice from an insurance carrier affording coverage required herein, the successful proposer agrees to notify Owner by fax within two (2) business days with a copy of the nonrenewal, cancellation, or termination notice, or written specifications as to which coverage is no longer in compliance. Failure to comply with any of the provisions relating to insurance coverage herein shall be deemed a material breach if not cured. The contractor shall be responsible for providing adequate limits of insurance when working within property owned by railroads, as established by such railroad company.

(b) Indemnity To the fullest extent permitted by laws, statutes, rules and regulations, the Contractor shall indemnify and hold harmless the County, Engineer, Engineer’s Consultants and the Officers, Directors, Employees, Agents, and other Consultants of each and any of them from and against claims, costs, damages, losses, and expenses, including but not limited to all fees and charges of engineers, architects, attorneys and other professionals and all court costs, arising out of or resulting from performance of the work, but only to the extent caused in whole or in part by negligent, reckless, willful and wanton, or wrongful acts or omissions of the Contractor, its Officers, Directors, Employees, Agents, and anyone directly, or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, cost, damage, loss, or expense is caused in part by a party indemnified hereunder, except that no party shall indemnify any other party or person for their own sole negligence.

Such obligation shall not be construed to negate, abridge or reduce other rights or obligations of indemnity which would otherwise exist as to a party or person described in this Paragraph.

In as much possible, the contractor shall be responsible for damages they may cause, unforeseen damages are responsibility.

(c) Bonds Successful supplier will be required to meet insurance requirements, submit a bid bond, a one hundred percent (100%) PERFORMANCE bond and a one hundred percent (100%) PAYMENT bond. Insurance and Bonding Company should be licensed to do business by the Georgia Secretary of State, authorized to do business in Georgia by The Georgia Insurance Department, listed in the Department of Treasury's Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal Bonds and as acceptable reinsuring companies. The bid bond, payment bond and performance bond must have an A.M. Best rating of A-5 or higher.

(d) Comprehensive General Liability The successful Proposer shall always exercise proper precaution for the protection of persons and property. He shall carry approved insurance from insurance companies authorized to do business in Georgia and having an A.M. Best’s rating of A+ or better with the following minimums:

*The limits of insurance are as follows:

1. General liability insurance of at least Five Hundred Thousand (500,000) Dollars (Combined Single Limit per occurrence) and One Million (1,000,000) Dollars aggregate;

2. Automobile liability insurance of at least Five Hundred Thousand (500,000) Dollars (Combined Single Limit per occurrence for bodily injury or property damage); and

3. Statutory Workers’ Compensation Insurance as will protect potential proposer or offeror from Workers’ Compensation Acts.

Employers Liability:

Bodily Injury Accident - $100,000 Each Accident Bodily Injury by Disease - $500,000 Policy Limit Bodily Injury by Disease - $100,000 Each Employee

4. EXEMPTION OF TAXES

The Contractor shall not charge the County directly for any sales or excise tax. The County is exempt from State Sales Tax. Tax Exemption Certificates indicating the County’s tax-exempt status will be furnished by the County on request. The Contractor shall be responsible for any payment of any sales, use, or excise tax. This exemption does not include materials purchased and used by a contractor for a construction project.

5.WARRANTY

The contractor warrants that he is familiar with the codes applicable to the work and that he has the skill, knowledge, competence, organization, and plant to execute the work promptly and efficiently in compliance with the requirements of the Contract Documents. The Contractor, having the obligation to keep a competent superintendent on the work during its progress, to employ only skilled technicians, and to enforce strict discipline and good order among his employees, the Contractor, himself, is responsible for seeing that the work is installed in accordance with the Contract Documents. The Contractor warrants to the Owner that all materials and equipment incorporated in the work will be new unless otherwise specified, and that all work will be of good quality, free from faults and defects and in conformance with the Contract documents. All work not conforming to these requirements may be considered defective.

(a)Duty to Protect Property: The Contractor shall continuously maintain adequate protection of all his work from damage, injury, or loss arising in connection with the work regardless of who may be the Owner of said property. He shall make good such damage, injury or loss except such as may be directly the result of errors in the Contract Documents or such as shall be caused directly by agents or employees of the Owner.

(b)The Contractor shall promptly correct any Work rejected by the owner as defective or as failing to conform to the Contact Documents whether observed before or after Completion and whether or not fabricated, installed or completed, and shall correct any work found to be defective or nonconforming within a period of 30 days. The provisions of the Article apply to work done by subcontractors as well as work done by direct employees of the Contractor.

(c)Warranty of Contractor: The Contractor warrants that the subcontractors selected by him are reputable, skilled, reliable, competent, qualified in the trade of field in which they are to perform on the project, and thoroughly familiar with applicable codes.

(d) Contractor Responsible for Acts and Omissions of Subcontractors, Materialmen, Suppliers and Employees. The Contractor agrees that he is as fully responsible for the acts and omissions of his subcontractors, materialmen, suppliers, and employees and of person either directly or indirectly employed by them as he is for that acts and omissions of persons directly employed by him.

(e)Warranty and Guaranty: The Contractor warrants and guarantees that all work executed under the Contract Documents shall be free from defects of materials or workmanship. All written guarantees or warrantees as called for in the specifications shall specify the term and contact information for enforcement and shall be in such form as to permit direct enforcement by the Owner against and Trade Contractor, subcontractor, materialman, or manufacturer related to the guarantee. The effective date of all warranties and guarantees shall be the date of the Certificate of Material Completion. Warranties, guarantees, and manufacturer’s certificates shall be provided to the Owner in a three ring binder(s) with a summary list of contents.

(f)Correction of Work after Payment: No provision in the contract shall relieve the contractor of responsibility for faulty materials, faulty workmanship, or omission of contract work, and he shall remedy any defects or supply any omissions resulting therefrom and pay for any damage to other work resulting therefrom. The Owner shall give notice of observed defects or omissions with reasonable promptness. The Contract shall within the space of time designed in the notice of non-compliant work and without expense to the Owner, correct, remedy, replace, re-execute, supply omitted work, or remove from the premises all non-compliant work noted by the owner. The Contractor shall give prompt notice in writing to the owner, upon completion of the supplying of any omitted work or the correction of any non-compliant work. In the absence of said notice, it shall be and is presumed under this contract that there has been no correction of the non-compliant work or supplying omitted work. If the Contractor does not remove, make good the deficiency, correct or remedy faulty work, or supply any omitted work within the space of time designated in notice of non-compliant work without expense to the Owner, the Owner, after ten days’ notice in writing to the Contractor, may remove the work, correct the work, remedy the work or supply omitted work at the expense of the Contractor. In case of emergency involving health, safety of property, or safety of life the Owner may proceed at once. Correction of defective work executed under the requirements listed herein or supplying of omitted work whether or not covered by warranty of a subcontractor or material man, remains the primary, direct responsibility of the Contractor. The foregoing obligation of the Contractor shall remain in effect until the same shall have been extinguished by operation of the statute of limitations. As additional security for the fulfillment of such obligation, but in no way limiting the same, the Contractor warrants and guarantees

(1) that all work executed under the requirements listed herein shall be free from defects of materials or workmanship throughout the entirety of this contract. Whenever written guaranties or warranties are called for, the Contractor shall furnish the aforesaid for such period of time as may be stipulated. The aforesaid instruments shall be in such form as to permit direct enforcement by the Owner against any subcontractor, materialman, or manufacturer whose warranty is called for, and the Contractor agrees that:

1. The contractor is jointly and severally liable with such subcontractors, materialmen, or manufacturers.

2. The said subcontractors, materialmen, or manufacturers are agents of the Contractor for purposes of performance under this article, and the Contractor, as principal, ratifies the warranties or guaranties of his aforesaid agents by the filing of the aforesaid instruments with the Owner. The Contractor as principal is liable for the acts or omissions of his agents.

3. Service of notice on the Contractor that there has been breach of any warranty or guaranty will be sufficient to invoke the terms of the instrument, Provided: That the owner shall have furnished the Contractor with a copy of notice served on the subcontractor, materialman, or manufacturer.

4. The Contractor will bind his subcontractor, materialman, and manufacturers to the terms of the article.

The calling for the furnishing of written warranties shall in no way limit the contractual obligation of the Contractor as set forth hereinabove. The remedies stated in this article are in addition to the remedies otherwise available to the Owner, do not exclude such other remedies, and are without prejudice to any other remedies.

6. METHOD OF PAYMENT

Contractors shall provide their federal employer identification number on a standard W-9 form within 15 days after award in order not to delay payment. Contractor shall submit request for payment directly to Camden County Public Works for payment issuance. Invoices shall be submitted to:

Camden County Board of Commissioners Attn: Public Works Director P O Box 99 Woodbine, GA 31569

Invoicing will be completed monthly. Upon inspection and acceptance of the work, the County will render payment, less any retainage if applicable, within thirty (30) days.

7. TERMINATION

Subject to the provisions below, the Contract may be terminated by the County upon one hundred twenty (120) days advance written notice to the other party; but if any work or service hereunder is in progress, but not completed as of the date of termination, then the Contract may be extended upon written approval of the County until said work or services are completed and accepted.

(a) Termination for Convenience -- The County may terminate this Contract for convenience at any time in which case the parties shall negotiate reasonable termination costs.

(b) Termination for Cause -- In the event of Termination for Cause, the one hundred twenty

(120) days advance notice is waived and the Contractor shall not be entitled to termination costs.

8. SEVERABILITY

In the event that any provision of this contract shall be adjudged or decreed to be invalid, such ruling shall not invalidate the entire Agreement but shall pertain only to the provision in question and the remaining provisions shall continue to be valid, binding and in full force and effect.

9. APPLICABLE LAWS

This contract shall be governed in all respects by the laws of the State of Georgia

PROPOSAL PACKAGE CHECKLIST

1. References

2. Contractor Affidavit / E-Verify

3. Sub-Contractor Affidavit / E-Verify

4. List of Subcontractors

5. Statement of Proposers Qualifications

a. Must include a list of the services that are included and will be provided in the price proposed.

b. Must outline a proposed methodology for monitoring and treatment, including a list of all monitoring and application equipment provided, and vehicles to be used in the project.

The Contractor should also give a brief outline of the staff that will work on the program including their role in the program and their relevant experience. Photographs of vehicles and other equipment provided by the Contractor should be included.

c. Must include a summary of their experience up to and including, adult mosquito trapping and reporting, mosquito identification experience, mosquito identification equipment (including photographs) and any proposed methodology for subsampling large mosquito catches.

d. Must include a brief outline of their public education experience and include descriptions of any owned exhibit and display equipment.

e. Must include their process for disease testing and detection as well as process for species testing and identification.

6. Non-Collusion Affidavit

7. Pricing Proposal Fee Schedule Sheet

8. Proposal Submission form

9. Professional certifications including business and certified applicator licenses.

10. Certificate of Insurances

11. Bid Bond (Original submitted to procurement BEFORE bid opening.

PLEASE DO NOT INCLUDE MARKETING MATERIAL. PROPOSAL SUMMARY OF

QUALIFICATIONS SHOULD BE BRIEF AND SPECIFIC

1. INQUIRIES

Questions and inquiries will be accepted from proposers. Kelsey Kelley, Purchasing Officer is the sole point of contact for this solicitation unless otherwise instructed herein. Questions regarding this construction project may be directed in writing to the Purchasing Officer, Kelsey Kelley, at bids@camdencountyga.gov by 5 p.m. on November 21st, 5PM. No phone calls, please. Unauthorized contact with other Camden County staff regarding the RFP may result in the disqualification of the proposer. Inquiries pertaining to Request for Proposals must give RFP number and title. Material questions will be answered in writing, typically via email and will be posted to the county website as an addendum. It is the sole responsibility of the proposer to check the website (www.camdencountyga.us) regularly up to, and including, the date the proposals are due.

2. FIRM PRICING FOR COUNTY ACCEPTANCE

Proposal price must be firm for County acceptance for 90 days from proposal opening date. Following any presentations, the finalist(s) shall be re-evaluated. Should it become necessary, the Contract http://www.camdencountyga.us/

Administrator shall negotiate with the Proposer(s) whose proposal(s) is/are determined to be most advantageous to the County.

3. AUTHORITY TO BIND FIRM IN CONTRACT

Proposals MUST give full firm name and address of proposer. Failure to manually sign proposal may disqualify it. Person signing proposal should show TITLE or AUTHORITY TO BIND THEIR FIRM IN A CONTRACT. Firm name and authorized signature must appear on proposal in the space provided.

4. REFERENCES

All proposers shall include, with their proposals, a list of at least three (3) current references for whom comparable work has been performed. This list shall include company name, person to contact, telephone number, email address, address where work completed and days to complete. No reference shall be the same as other references provided under the proposal. Failure to include references may be ample cause for rejection of proposal as non-responsive.

5. BASIS FOR AWARD

The contract will be awarded to the responsible, responsive proposer(s) whose submission, conforming to the solicitation, will be…