MOP_EOC_Excercises.pdf

This is a Method of Procurement Decision Form filed by Collier County, Florida, documenting procurement methodology selection for consulting services funded through Federal/State Grant Programs. Collier County is soliciting consulting services to design, conduct, and evaluate a two-session, full-scale hurricane response exercise at the County's Emergency Operations Center (EOC). The contractor will assess existing Audio/Visual (A/V) and related technology systems supporting EOC operations and adjoining Emergency Services Center areas, identifying technology gaps, redundancies, and process inefficiencies affecting situational awareness, operational coordination, and information flow between County departments and partner agencies. Key deliverables include an Exercise Design Package compliant with Homeland Security Exercise and Evaluation Program (HSEEP) methodology, facilitation of two half-day exercise sessions, participant feedback tools including post-exercise hotwash discussions and surveys, and a comprehensive After-Action Report with technology gap analysis and prioritized improvement recommendations due within 45 days of the final session. Questions must be submitted by March 16, 2026, at 3:00 p.m., with quotation responses due no later than March 20, 2026, at 3:00 p.m. through the Collier County Procurement Services Division Online Bidding System. This is a one-time purchase with no renewal options, and award will be made to the responsive vendor with the lowest lump-sum quote.

The Independent Cost Estimate establishes a total project budget of $97,318.74, comprising $61,318.74 in labor and direct costs plus $36,000.00 in other direct costs for travel, printing, materials, and exercise support expenses. Funding is provided through the Emergency Management Performance Grant Program (EMPG) and Emergency Management Preparedness and Assistance Grant (EMPA) administered by FEMA and the Florida Department of Emergency Management. There are no identified set-aside designations restricting eligible vendors. Qualified contractors must demonstrate experience designing and facilitating emergency management exercises using HSEEP or equivalent principles, possess technical understanding of A/V and information systems integration within emergency coordination environments, and be familiar with FEMA Community Lifelines applications. Vendors must maintain appropriate business tax receipts, professional licenses, and certificates of authority to conduct business in Florida, with E-Verify enrollment required prior to award. Required insurance coverages include Workers' Compensation at statutory limits per Florida Statutes Chapter 440, Employer's Liability at $500,000 single limit, Commercial General Liability at $1,000,000 single limit with $2,000,000 aggregate, and Professional Liability at $1,000,000 per claim and in aggregate, with Collier County named as additional insured. Compliance with federal regulations including the Build America, Buy America Act provisions and suspension and debarment certification is required.