monmouth bidDownloadFile.pdf

A-S (REVISED 9/2023)

RFB# F-1-2027

COUNTY OF MONMOUTH

STATE OF NEW JERSEY

FURNISH CUSTODIAL SERVICES AT THE MONMOUTH COUNTY COURTHOUSE FOR THE

PERIOD JANUARY 1, 2027 THROUGH DECEMBER 31, 2028 WITH ONE (1) TWO-YEAR

RENEWAL OPTION F-1-2027

INCLUDES:

NOTICE TO BIDDERS NON-COLLUSION AFFIDAVIT

GENERAL CONDITIONS SAMPLE CONSENT OF SURETY

EEO LANGUAGE ADDENDUM ACKNOWLEDGEMENT

EEO QUESTIONNAIRE BID DOCUMENT CHECKLIST

BUSINESS REGISTRATION REQUIREMENTS REQUEST FOR BID

STATEMENT OF OWNERSHIP ADDITIONAL SPECIFICATIONS (if any)

RUSSIA-BELARUS-IRAN DISCLOSURE FORM SIGNATURE PAGE

ANTI-DISCRIMINATION IN EMPLOYMENT AMERICANS WITH DISABILITIES ACT

AUTHORIZED: June 11, 2026

ADVERTISED: August 6, 2026

THOMAS A. ARNONE

DIRECTOR OF THE BOARD OF COUNTY COMMISSIONERS

TAMARA BROWN

CLERK OF THE BOARD

TERI O'CONNOR

COUNTY ADMINISTRATOR

HELEN P. FIORE

DIRECTOR OF PURCHASING

NAME OF BIDDER:_________________________________________________________

ADDRESS:_________________________________________________________

Phone: ___________________________ Fax: __________________________

PLEASE INCLUDE ONE (1) UNBOUND ORIGINAL BID WITH SIGNATURE(S) AND TWO COPIES

COUNTY OF MONMOUTH

STATE OF NEW JERSEY

NOTICE TO BIDDERS

Sealed bids will be received by the Division of Purchasing of the County of Monmouth, New Jersey and opened and read in public in the Commissioners Meeting Room, located on the 2nd Floor of the Hall of Records, 1 East Main Street, Freehold, NJ on August 19, 2026at 10:30 AMfor the following:

FURNISH CUSTODIAL SERVICES AT THE MONMOUTH COUNTY COURTHOUSE FOR THE

PERIOD JANUARY 1, 2027 THROUGH DECEMBER 31, 2028 WITH ONE (1) TWO-YEAR

RENEWAL OPTION F-1-2027

Request for Bid packets must be downloaded on the County website, at www.visitmonmouth.com/purchasing under “Upcoming RFB’s (Request for Bids)”.

All notices of revisions or addenda to the specifications for bids will be posted on the Division of Purchasing’s website, namely www.visitmonmouth.com/purchasing.

Notices of revisions or addenda will also be published in an official County newspaper and copies of the addenda will be provided to prospective bidders in writing by certified mail or by certified facsimile transmission or by a delivery service. N.J.S.A. 40A:11-23(c)(1).

In addition to the notices, the actual revisions or addenda will also be posted to Purchasing’s website.

Bids must be made on standard RFB forms in the manner designated and required by the specifications; enclosed in sealed envelopes bearing the name and address of the bidder, designating the name of the bid on the outside, addressed to the Director of Purchasing. Bids must be mailed or delivered to the Division of Purchasing, County of Monmouth, Hall of Records, 3rd Floor, 1 East Main Street, Freehold, NJ 07728.

Bids must be accompanied by an original consent of surety in which the surety company agrees to post a Contract Bond or, if permitted in the General Conditions, a Performance Bond only, for 100% of the contract amount, if the contract is awarded to its principal.

A further guaranty (surety) accompanying all bids shall be given in the amount of ten percent (10%) of the bid, but not in excess of twenty thousand dollars ($20,000.00) made payable to the Treasurer of the County of Monmouth given in the form of a Certified Check, Cashier’s Check or original Bid Bond from a reputable insurance company. THIS 10% GUARANTY IS MANDATORY.

THIS IS AN OPEN-END SUPPLY CONTRACT. The goods and/or services are on-call if and when needed throughout the duration of the contract term. The quantities bid are estimates and the County reserves the right to increase or decrease quantities, using unit prices, by up to a maximum of 100%. Pursuant to N.J.A.C. 5:30-11.1 et seq., orders placed within the minimum and maximum number of units shall not be considered a change order. The County may terminate the contract whenever the amount incurred under the contract exceeds the maximum number of units.

The Contractor will be required to comply with requirements of N.J.S.A. 10:2-1 (Anti- Discrimination in Employment), N.J.S.A. 10:5-31 et seq. and N.J.A.C.17:27 et seq. (Equal Employment Opportunity), 42 U.S.C. § 12101 et seq. (Americans with Disabilities Act), N.J.S.A.

52:32-44 et seq. and (New Jersey Business Registration).

The County of Monmouth reserves the right to reject any or all bids in accordance with applicable laws and regulations.

By order of the Monmouth County Board of County Commissioners.

THOMAS A. ARNONE, Director TAMARA BROWN, Clerk of the Board HELEN P. FIORE, Director of Purchasing

GENERAL CONDITIONS

COMPLETING THE RFB

1. The attached Request for Bid (hereinafter “RFB”) must be used and fully completed.

2. A properly completed Non-Collusion Affidavit must be provided at the time of bid.

3. A properly completed Statement of Ownership must be provided at the time of bid.

4. A properly completed Acknowledgement of Receipt of Addenda (if any) must be provided at the time of bid.

5. Bidders must provide the County with a list of parties intended to be utilized as subcontractors (if any).

6. The documents required under heading A of the Bidder’s Checklist must be submitted with the bid. The County shall set a deadline for the submission of any documents which are not submitted with the bid and which are listed under the headings B and C on the Bidder’s Checklist. The County may in its discretion extend the deadline, upon request by the bidder. If a document is not submitted by the deadline or the extended deadline, if any, the bid will be rejected.

7. The successful bidder (hereinafter referred to as “Contractor”) must comply with the attached requirements:

(a) Mandatory Anti-Discrimination in Employment – Exhibit A

(b) Equal Employment Opportunity – Exhibit B

(c) Americans with Disabilities Act of 1990 – Exhibit C

(d) Business Registration – Exhibit D

8. List each unit price and extension on the bid proposal form. Prices shall be net, including any charges for packing, crating, containers, etc. and all transportation charges fully prepaid, inside delivery, by the Contractor F.O.B. destination and placement at locations specified by the County.

No additional charges will be allowed for any transportation costs resulting from partial shipments made at the Contractor’s convenience when a single shipment is ordered. ALL PRICES MUST

INCLUDE ALL SHIPPING CHARGES AND INSIDE DELIVERY.

9. Unit price must not exceed four (4) decimal places.

10.Unless otherwise specified, brand names if any, are mentioned for identification purposes only.

An equivalent may be accepted if proved to be a true equivalent. It is the responsibility of the bidder to demonstrate the equivalency of item(s) offered. The County reserves the right to evaluate the equivalency of an item(s) which, in its deliberations, meets its requirements. The brand or model, etc. must be stated on the bid, otherwise the bid item(s) will be deemed to be exactly as specified.

11.Bids must be enclosed in a sealed envelope bearing the name and address of the bidder. THE

NUMBER AND NAME OF THE BID MUST BE DESIGNATED ON THE OUTSIDE OF THE

ENVELOPE.

12.Bids may be withdrawn by the bidder prior to the time fixed for opening. In addition, a bidder may seek to withdraw its Bid after Bids are opened, if there is a mistake in the Bid, in accordance with the standards and procedures stated in N.J.S.A. 40A:11-23.3.

13.The bidder must indicate any variance to the specifications. If variances are not shown in a bidder’s bid, the bid will be evaluated based on full compliance with the specifications.

14.The bidder, by bidding, agrees to the County’s General Conditions.

15.The bidder understands and agrees that its bid is submitted on the basis of the specifications and bid notice prepared by the County. The bidder accepts the obligation to become familiar with the specifications and bid notice. Bidders are expected to examine the specifications, bid notice, and related documents with care and observe all their requirements.

16.Pursuant to N.J.S.A. 40A:11-13, any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the contracting agent no less than three business days prior to the opening of the bids. Challenges filed after that time shall be considered void and having no impact on the contracting unit or the award of a contract.

17.Ambiguities, errors or omissions noted by bidders should be promptly reported in writing to the attention of the Monmouth County Purchasing Director. In the event the bidder fails to notify the County of such ambiguities, errors or omissions, the bidder shall be bound by the bid.

BID GUARANTEE AND CONSENT OF SURETY

18. If the bid notice to this RFB indicates a bid guarantee is required, a bid guarantee shall accompany the bid in the amount of 10% of the bid but not in excess of twenty thousand dollars ($20,000.00) and may be supplied at the option of the bidder, by a Certified Check, Cashier’s Check or original Bid Bond from a reputable insurance company authorized to post such bonds in the State of New Jersey. This 10% guaranty is mandatory.

19. If the bid notice to this RFB indicates a consent of surety is required, this bid must be accompanied by an original consent of surety in which the surety company agrees to post a Contract Bond for both (a) Performance and (b) Labor and Material Payment, equal to 100% of the contract amount if the contract is awarded to its principal. Exception: In appropriate circumstances, including the procurement of a vehicle(s) or heavy equipment, an original consent of surety to issue a Performance Bond may be provided in lieu of a consent of surety to provide a Contract Bond. The consent of surety may not contain any conditions or reservations, other than the condition that the contract be awarded to the Contractor, and should be substantially in accordance with the attached sample. The Contract Bond or, if appropriate, the Performance Bond will be required after award and prior to the issuance of an executed Contract and Purchase Order. Separate Performance and Labor and Material Payment Bonds may be submitted in lieu of a Contract Bond, so long as each is for 100% of the contract amount.

20.Bidder, in submitting bid, understands and agrees that the bid security may be forfeited as liquidated damages if the vendor is the successful bidder, receives the award, and thereafter fails to execute the Contract or satisfy other bidding requirements.

21.Unless stated otherwise in this RFB, all bid security checks will be returned to the bidders in compliance with the time frames designated in the Local Public Contracts Law.

INSURANCE AND INDEMNIFICATION

22.The Contractor shall procure and maintain at its own expense for the entire term of the contract insurance for liability for damages imposed by law and assumed under this contract, of the kinds and in the amounts hereinafter provided. Insurance is to be placed with insurers authorized to conduct business in the state of New Jersey with a current A.M. Best rating of no less than A: VII unless otherwise acceptable to the County. The Contractor shall maintain the following insurance coverage, and provide proof of same upon award of a contract, in a form and with a company satisfactory to the County:

A. Worker’s Compensation and Employer’ Liability covering all of the Contractor’s employees engaged in the performance of the contract and in accordance with the requirements of the laws of the State of New Jersey, including a voluntary compensation/all States endorsement.

B. Commercial General Liability for bodily injury and property damage, including coverage for: premises/operations;

products/completed operations; broad form property damage; and independent contractors.

Limits of not less than $1,000,000.00 for both bodily injury and property damage are required. A combined single limit of $1,000,000.00 is acceptable. Insurance shall be maintained on an occurrence basis as opposed to a claims-made basis. The Contractor shall maintain completed operations insurance for at least two years after final contract payment.

C. Business Automobile Liability for bodily injury and property damage with limits of not less than $1,000,000.00 per person or occurrence. A combined single limit or $1,000,000.00 is acceptable. Coverage should include hired and non-owned vehicles. In the event the contract is for the supply of goods/materials, the County may waive requirement for coverage under this section if the goods/materials are delivered by a common carrier or delivery service other than the Contractor.

The County, in its sole discretion, may modify or waive the above requirements, in appropriate circumstances.

The County will not execute the Contract until the County receives an acceptable Certificate of Insurance, naming the County as the Certificate holder. The initial Certificate(s) must be furnished to the County within 21 business days of the Contractor’s receipt of notice that it has been awarded the Contract. Renewal or Replacement Certificate(s) shall be furnished to the County not less than ten (10) days prior to the expiration of the current Certificate(s). Within a reasonable time, the Contractor must supply the County with a copy of blanket or special endorsements, as required to comply with the above requirements, for all policies, including current, renewal and replacement policies.

23.Limited Construction Contracts (If applicable) For these contracts, the following additions to insurance coverage from General Conditions Item No. 22 will be necessary:

A. Commercial General Liability - Add the following endorsements: Explosion, Collapse, and Underground (XCU), if applicable, and Blanket Contractual.

B. Business Automobile Liability - A MCS-90 certificate shall be provided if hazardous materials or waste will be transported during the performance of the work.

C. Additional Insured - the County of Monmouth must be named as an additional insured on all policies excluding the Worker’s Compensation policy.

D. Subcontractors - In the discretion of the County, subcontractors hired by the contractor may be required to satisfy the insurance provisions set forth above.

NOTE: The County reserves the right to waive or modify the above insurance requirements, if appropriate.

24.The obligations in this Section shall survive the termination, expiration or rescission of the contract. The contract will contain the following provisions:

A. The Contractor will indemnify and hold the County harmless for and from any and all losses, costs, damages, claims, suits and/or liabilities arising from any and all State or Federal actions of whatever kind, including counsel fees and costs of suit (collectively the “losses’), to which the County may be put by reason of any claim for damages of any kind to persons, business entities, or property due, in whole or in part, to the negligence or intentional acts of the Contractor.

B. The Contractor will also indemnify and hold the County harmless for and from any and all losses to which the County may be put by reason of the Contractor’s failure to pay its workers, suppliers, or subcontractors for labor or materials provided to the County.

C. The Contractor further agrees that the County reserves its right to monitor and actively participate in the defense of any and all claims against the County, at its own expense, if, in its sole discretion, it chooses to do so.

D. For the purpose of subparagraphs a. through c. above, “County” shall include the County of Monmouth, its Board of County Commissioners, its Constitutional Officers (Sheriff, County Clerk, Prosecutor and Surrogate), and their respective employees, volunteers, and agents.

RENEWAL OPTIONS

25.The County may include in any contract, the length of which is for three (3) years or less, the option to renew the contract for either one (1) two-year period, or two (2) one-year periods. Any renewal option shall be exercised by resolution of the Board of County Commissioners upon a finding that the services are being performed in an effective and efficient manner. The decision to exercise (or not exercise) the renewal option(s) will be at the sole discretion of the County.

26. If the bid notice to this RFB indicates a renewal option(s), the bidder, by submitting a bid, agrees to continue providing the products and/or services under this bid for the additional renewal year(s) if the renewal option(s) are so exercised by the County.

27.The terms and conditions of the contract shall remain substantially the same for any renewal term(s). A change in the of the original contract amount for each renewal period, if any, will be in accordance with the requirements of N.J.S.A. 40A:11-15.

CONSIDERATIONS FOR BIDDERS AND SUBCONTRACTORS

28.The bidder, by submitting a bid, attests to the fact that neither the bidder nor any of its sub-contractors are prohibited from receiving the award under N.J.S.A. 34:11-56.38 (regarding State of New Jersey and Federal lists of debarred Contractors and Sub-Contractors).

29.The Contractor will not assign or subcontract the work specified and covered under the terms of the RFB or any part thereof, without the consent of the County, except for any subcontractors named by the bidder in its submitted bid.

30.The Contractor and its subcontractor(s), if any, must obtain a New Jersey Business Registration Certificate prior to the award of a contract.

31. If the bid notice to this RFB indicates the Contractor must comply with N.J.S.A. 34:11-56.25 et seq. (New Jersey Prevailing Wage Act), bidders and their named subcontractor(s), if any, must have a valid Public Works Contractor Registration Act Certificate at the time of bid. Submission of the Certificate may be made after the time of bid. However, in accordance with N.J.S.A. 34:11-

56.48 et seq., failure of the bidder to hold a valid Certificate at the time of bid will be cause for automatic rejection of bidder.

LUMP SUM/LINE ITEM AWARD

32.LUMP SUM AWARD– This bid will be awarded on a lump sum basis. All items must be bid in order to be considered for award.

MISCELLANEOUS PROCEDURES

33.Bids may be hand delivered or mailed to the Monmouth County Purchasing Department. The County assumes no responsibility for bids received after the designated date and time and will return late bids to the bidder unopened.

34.The award of contract shall be by resolution of the Board of County Commissioners within sixty

(60) days after receipt of bids, unless otherwise extended at the request of the County with the consent of the bidder or bidders.

35.A Certificate of Ownership made out to the County of Monmouth must be furnished at the time of delivery in the case of vehicles or other titled equipment.

36.The Contractor shall bill the County by submitting detailed invoices and certified vouchers to the Department(s) of the County utilizing the Contractor. The County will make payment of amounts justly due and owing to the Contractor within sixty (60) days thereafter, unless a sooner payment is required under the New Jersey Prompt Payment Law (N.J.S.A. 2A:30A-1, et seq.).

37.Persons who receive advertisements, bid documents, revisions or addenda to advertisements or bid documents from a secondary source, such as a bidding service, do so at their own risk as to the timeliness, completeness and accuracy of the information they receive. The County is not responsible for sending notices of revisions or addenda to advertisements or bid documents to anyone who receives the advertisements or bid documents from a secondary source and of whom the County is not aware.

38. The Contractor shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request. (N.J.A.C. 17:44- 2.2).

COUNTY RIGHTS RESERVED

39.The County reserves the right to reject all bids in accordance with N.J.S.A. 40A:11-13.2.

40.The County reserves the right to waive any informalities in the bids.

41.The County reserves the right to accept any one of equal or tie bids or proposals in accordance with N.J.S.A. 40A:11-6.1(d).

42.The County reserves the right, in its discretion, to reject unbalanced bids.

43. In order to comply with requirements of the Local Public Contracts Law, the County may cancel the contract whenever the dollar amount expended under the contract reaches or exceeds the initial total contract amount.

44. If the bid notice to this RFB indicates this is a multi-year contract, the contract shall be subject to the availability and appropriation annually of sufficient funds in any subsequent year(s).

45.The County of Monmouth is exempt from most Federal, State and Municipal excise, sales and other taxes.

46.The Contractor may not impose fuel surcharges during the term of the contract.

47. In case of default by the bidder or Contractor, the County of Monmouth may procure the articles or services from other sources and hold the bidder or Contractor responsible for any excess cost occasioned thereby in addition to any other damages to the County of Monmouth.

48. If there is a discrepancy between the extended price and the unit price, the unit price shall prevail and the County retains the right to re-compute the extended price. The County also retains the right to check the addition of all extended prices regardless of whether or not there is a discrepancy between the extended prices and the unit price. If the total sum of the extended price is incorrect, as a result of bidder’s faulty arithmetic calculations, the County will substitute the correct price and inform the bidder of the change.

49. If the bid notice to this RFB indicates this is an open-end contract for a stated period of time, the goods and/or services are on-call if and when needed throughout the duration of the contract term. The quantities bid are estimates and the County reserves the right to increase or decrease quantities, using unit prices, by up to a maximum of 100%. Pursuant to N.J.A.C. 5:30-11.1 et seq., orders placed within the minimum and maximum number of units shall not be considered a change order. The County may terminate the contract whenever the amount incurred under the contract exceeds the maximum number of units.

50. If the bid notice to this RFB indicates this is an open-end contract for a stated period of time or a service contract, whether or not for a stated period of time, the County may cancel the contract or portions thereof, without cause, upon written notice to the Contractor. If an on-call supply contract is cancelled or partially cancelled by the County under this provision, the Contractor shall be entitled to payment only for the goods called for by the County prior to the cancellation, at the contract rate(s), upon delivery of those goods to the County, but not for the overhead and profit associated goods not called for by the County. In the alternative, at its option, the County may also cancel any or all called for orders for goods, provided that the County will compensate the Contractor for the Contractor’s reasonable overhead and profit related to such orders, but not for the overhead and profit associated with any other goods not called for by the County. Likewise, a service contractor shall be entitled to payment for services duly requested by the County and rendered by the Contractor prior to the cancellation, also at the contract rate(s), but not for the overhead and profit associated with services not performed. If a contract is partially cancelled, the remainder of the contract shall continue in effect, subject to reasonable adjustment to cover the Contractor’s actual increased costs, if any, in supplying the remaining goods or services.

51.This is a firm fixed contract, prices firm FOB Monmouth County locations. If, during the contract term, Contractor believes an increase is needed to the Contractor’s initial PO prices (prices at time of bid), Contractor may submit a request, in writing on company letterhead to the attention of the Monmouth County Purchasing Director.

A. Requests for price increases shall include Contractor’s proposed increase and must include sufficient documentation supporting the request, such as a proof of significant increase in the market (i.e., material, manufacturing, transportation, labor etc.). The County reserves the right to deny altogether (or approve at a lesser amount) a request for increased pricing should it find the documentation to be insufficient/incommensurate to substantiate the request.

B. Price increases shall be at the sole discretion of Monmouth County and shall only be valid when they have been approved in writing. All decisions shall be final.

52. If this solicitation has renewal option(s), requests for price increases during renewal term(s) shall be requested and reviewed in keeping with the requirements in General Conditions Item No. 51.

LEGAL COMPLIANCE

53. If the bid notice to this RFB indicates the Contractor must comply with N.J.S.A. 34:11-56.25 et seq. (New Jersey Prevailing Wage Act), the New Jersey Prevailing Wage Act (P.L. 1963, Chapter

150) and provisions of the State Labor laws must be complied with by the successful bidder.

54. In accordance with N.J.S.A. 40A:11-18 only manufactured and farm products of the United States, wherever available may be used in the work undertaken for this contract.

55. In accordance with N.J.S.A. 19:44A – 20.27, any business entity that has received $50,000 or more cumulatively in contracts from New Jersey governmental entities in a calendar year is required to file an annual Business Entity (“BE”) disclosure report with ELEC. These reports are due by March 31 following the year being reported. At a minimum, a list of all business entities that file an annual disclosure report will be listed on ELEC’s website at www.elec.state.nj.us.

If you have any questions, please contact ELEC at 1-888-313-ELEC (toll free in NJ) or 1-609-292- 8700.

56. In order for a bidder to be successful, they must be compliant with the provisions of P.L. 2022, c. 3 and P.L. 2012, c. 25 concerning persons and entities engaged in prohibited activities in Iran, Russia, and Belarus.

EXHIBIT A

MANDATORY ANTI-DISCRIMINATION IN EMPLOYMENT LANGUAGE

N.J.S.A. 10:2-1

CONSTRUCTION, ALTERATION OR REPAIR OF ANY PUBLIC BUILDING OR

PUBLIC WORK OR FOR THE ACQUISITION OF MATERIALS, EQUIPMENT,

SUPPLIES OR SERVICES CONTRACTS

During the performance of this contract, the contractor agrees as follows:

In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates.

No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex.

There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract.

This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

No provision in this section shall be construed to prevent a board of education from designating that a contract, subcontract or other means of procurement of goods, services, equipment or construction shall be awarded to a small business enterprise, minority business enterprise or a women’s business enterprise pursuant to P.L. 1985, c.

490 (C.18A:18A-51 et seq.).

(Revised July 2022)

EXHIBIT B

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L. 1975, c. 127)

N.J.A.C. 17:27 et seq.

GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES

CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;

rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C.

17:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

● Letter of Federal Affirmative Action Plan Approval

● Certificate of Employee Information Report

● Employee Information Report Form AA-302 (electronically provided by the Division of Purchase & Property, CCAU, EEO Monitoring Program and distributed to the public agency through the Division of Purchase & Property, CCAU, EEO Monitoring Program’s website at www.state.nj.us/treasury/contract_compliance/)

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase & Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Purchase & Property, CCAU, EEO Monitoring Program for conducting a compliance investigation pursuant to N.J.A.C. 17:27-1.1 et seq.

(Revised July 2022)

Revised 9/2015

EQUAL EMPLOYMENT OPPORTUNITY

QUESTIONNAIRE ON

PROCUREMENT AND SERVICE CONTRACT

YES OR NO

1. Our Company has a current federal affirmative action plan approval. __________ If yes, please submit a copy of said approval.

2. Our Company has a New Jersey State Certificate of Employee Information __________ Report. If yes, please include copy.

3. We do not have a current Federal Plan Approval or State Certificate. __________ We will complete and file Form AA302 on line at www.state.nj.us/treasury/contract_compliance and provide a “filed” copy to the County.

PLEASE NOTE:

ONE OF THE ABOVE MUST BE SUBMITTED IF YOU ARE THE SUCCESSFUL

BIDDER AND RECEIVE THE AWARD. THIS IS REGARDLESS OF THE NUMBER OF

EMPLOYEES YOU HAVE.

NAME: _____________________________________________________________________

SIGNATURE: X_______________________________________________________________

TITLE: ______________________________________________________________________

DATE: ______________________________________________________________________

THIS FORM SHOULD BE COMPLETED, SIGNED AND RETURNED WITH YOUR BID.

EXHIBIT C

AMERICANS WITH DISABILITIES ACT OF 1990

Equal Opportunity for Individuals with Disability

The contractor and the County of Monmouth, (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C.

§12101 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim. If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

(Revised 2/2017)

(Revised 5/2017)

EXHIBIT D

NEW JERSEY BUSINESS REGISTRATION REQUIREMENTS

GOODS, SERVICES, AND CONSTRUCTION* CONTRACTS

Proof of valid business registration (a Business Registration Certificate) with the New Jersey Department of Treasury, Division of Revenue must be submitted to the contracting agency prior to the award of any contract, including purchase orders. No contract will be awarded without proof of such business registration.

N.J.S.A. 52:32-44 imposes the following requirements on contractors and on all subcontractors that knowingly enter into a contract, or construct a construction project, with a contractor in the fulfillment of a contract with a contracting agency.

*In the case of a construction contract, “subcontractor” shall mean only designated subcontractors who are required by N.J.S.A. 40A:11-16 to be named in the submission of a bid.

A subcontractor named in a bid or other proposal made by a contractor to a contracting agency shall provide a copy of its business registration to the contractor who shall provide it to the contracting agency. The contractor shall provide the contracting agency with the business registration of the contractor and that of any named subcontractors prior to the time a contract is awarded.

The contractor shall maintain and submit to the contracting agency a list of subcontractors and their addresses that may be updated from time to time during the course of the contract performance. Before final payment of the contract is made by the contracting agency, the contractor shall submit a complete and accurate list and proof of business registration of each subcontractor or supplier used in the fulfillment of the contract, or shall attest that no subcontractors were used.

For the term of the contract, the contractor and each of its affiliates and each subcontractor and each of its affiliates (N.J.S.A. 52:32-44 (g) (3)) shall collect and remit to the Director, New Jersey Division of Taxation, the use tax due pursuant to the “Sales and Use Tax Act” (N.J.S.A. 54:32 B-1, et seq.) on all taxable sales of tangible personal property delivered into this state.

A business organization that fails to provide proof of business registration or provides false business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration not properly provided or maintained under a contract with a contracting agency

Sample Business Registration Certificates are attached for convenience.

Questions on obtaining a Business Registration Certificate or on the law and its requirements can be directed to the Division of Revenue at (609) 292-9292.

(Revised 5/2017)

THESE ARE SAMPLES OF BUSINESS REGISTRATION CERTIFICATES.

OR

Original 10/2024

C A U T I O N

REGARDING STATEMENT OF OWNERSHIP

The enclosed Statement of Ownership form must be properly completed in accordance with the requirements of N.J.S.A. 52:25-24.2.

The disclosure of all beneficial owners who own ten (10) percent or more of any entity shall be provided in Part II and Part III of the following Statement of Ownership Form, and on additional sheets (if applicable), until all natural persons are identified, or it is otherwise disclosed that there is no further breakdown of beneficial owners greater than or equal to ten (10) percent.

For example, if your company “Company A” (“the VENDOR”), is entirely owned by “Company B”, you must disclose the names and addresses of the owners of 10% or more of “Company B”. Furthermore, if “Company C” owns 100% of “Company B”, you must disclose the names and addresses of the owners of 10% or more of “Company C”.

You must continue this breakdown until ALL owners (i.e. natural persons) of 10% or more have been disclosed. Please refer to the Sample Scenarios page to better help you understand what is required for proper breakdown of ownership for Part II.

Please be advised that, for the purposes of completing this form, all “owners” shall be considered to be: individual persons, partnerships, limited partnerships, limited liability partnerships, limited liability companies, sub-chapter S-corporations, C-corporations, statutory trusts, business trusts or associations, real estate investment trusts, common-law trusts, national associations, or any other unincorporated business, whether organized under the laws of this State or under the laws of any other state or territory of the United States or the District of Columbia, the United States or any foreign country or other foreign jurisdiction pursuant to N.J.S.A. 52:25-24.2.

If ownership is not properly disclosed, your bid must be rejected, as required by N.J.S.A. 40A:11-23.2. Mistakes cannot be cured after bids are received.

STATEMENT OF OWNERSHIP

(N.J.S.A. 52:25-24.2)

Part II – The VENDOR certifies that (complete all that apply under OPTION 1 or OPTION 2):

OPTION 1

No one stockholder in the corporation owns 10% or more of its stock, of any class, or no individual partner in the partnership owns a 10% or greater interest therein, or no member in the limited liability company owns a 10% or greater interest therein (SKIP TO PART IV - CERTIFICATION)

OPTION 2

The list below contains the names and addresses of all stockholders in the corporation who own 10% or more of its stock, of any class or of all individual partners in the partnership who own a 10% or greater interest therein, or of all members in the limited liability company who own 10% or greater interest therein.

PLEASE REVIEW THE CAUTION STATEMENT ON THE PRIOR PAGE BEFORE COMPLETING THIS PART – If VENDOR is owned (10% or more) by another business entity(ies), you must complete this breakdown of ownership for EACH business entity in VENDOR’S ownership structure until ALL owners (i.e. natural persons) of 10% or more have been disclosed. Attach additional sheets if necessary. If ownership is not properly disclosed, your bid must be rejected, as required by N.J.S.A.

40A:11-23.2. Mistakes cannot be cured after bids are received.

(COMPLETE THE LIST BELOW)

Name: _________________________________ Address: _______________________________

Name: _________________________________

Name:__________________________________

Address:________________________________

Address:________________________________

Name: _________________________________ Address: _______________________________

Name: _________________________________ Address: _______________________________

Name: _________________________________ Address: _______________________________

Check here if additional sheets are attached. Refer to Sample Scenarios attachment.

Part I – The VENDOR is (check one):

Sole Proprietorship (skip Parts II and III, and execute certification in Part IV)

For-Profit Corporation (any type)

Limited Liability Company (LLC)

Partnership

Limited Partnership

Limited Liability Partnership (LLP)

Other, Please List_____________________________

STATEMENT OF OWNERSHIP (Continued) (N.J.S.A. 52:25-24.2)

Part III – DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS OR LLC

MEMBERS LISTED IN PART II

If VENDOR has a direct or indirect parent entity which is publicly traded, and any person that holds a 10% or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) and page numbers containing the last annual filing(s) with the federal SEC (or foreign equivalent) that clearly list such persons.

WEBSITE (URL) ________________________________________________________

Part IV: CERTIFICATION

* FAILURE TO SIGN “PART IV: CERTIFICATION” IS MANDATORY CAUSE FOR REJECTION EVEN IF ALL

OWNERSHIP HAS BEEN PROPERLY DISCLOSED. PLEASE BE SURE TO SIGN THIS SECTION.

By signing below, VENDOR certifies that its ownership disclosure is complete as provided above and/or attached and no person or entity, except for those (if any) already listed above or on any attached sheets, owns a 10% or greater interest in the VENDOR or any listed entities.

VENDOR NAME: ________________________________________________________

SIGNATURE: ________________________________________________________

PRINT NAME & TITLE: ________________________________________________________

DATE: ________________________________________________________

SAMPLESAMPLE

STATEMENT OF OWNERSHIP

SAMPLE SCENARIOS

In an effort to help you understand how to properly complete the Statement of Ownership, please review the sample scenarios below. Be advised, your ownership structure may not be represented in the samples below and it is the sole responsibility of you, the VENDOR, to accurately disclose any and all ownership information required by N.J.S.A 52:25-24.2.

SAMPLE SCENARIO 1:

Your Company “Company A” is wholly owned by “Company B”. “Company B” is wholly owned by “Company C”.

“Company C” is wholly owned by “Company D”. “Company D” is a publicly traded company on the XYZ Stock Exchange. No individual person or company owns a 10% or greater interest in “Company D”.

Provide the following information regarding ownership in Part II & III of the Statement of Ownership form:

Company B 123 Main St.

Anytown, NJ 01000 *Company B wholly owns Company A

Company C 456 Center St.

Anycity, NY 02000 *Company C wholly owns Company B

Company D

SE-12345

Europe 21 *Company D wholly owns Company C

Link to Company D Annual Filings (as required by Part III of the Statement of Ownership)

SAMPLE SCENARIO 2:

“Your Company Name A” is wholly owned by “Company B”. “Company B” is wholly owned by “Company C”.

“Company C” is wholly owned by Jane Doe (60% ownership) and John Smith (40% ownership).

Provide the following information regarding ownership in Part II of the Statement of Ownership form:

Company B 123 Main St.

Anytown, NJ 01000 *Company B wholly owns Company A

Company C 456 Center St.

Anycity, NY 02000 *Company C wholly owns Company B

Jane Doe 456 Center St.

Anycity, NY 02000 *Ms. Doe owns in excess of 10% of Company C

John Smith 456 Center St.

Anycity, NY 02000

* Mr. Smith owns in excess of 10% of Company C

(Revised 9/2024)

NON-COLLUSION AFFIDAVIT

(N.J.S.A. 52:34-15)

This Affidavit shall be properly executed and submitted with the bid proposal.

STATE OF _______________ )

ss:

COUNTY OF _____________ )

Re: FURNISH CUSTODIAL SERVICES AT THE MONMOUTH COUNTY

COURTHOUSE FOR THE PERIOD JANUARY 1, 2027 THROUGH DECEMBER

31, 2028 WITH ONE (1) TWO-YEAR RENEWAL OPTION F-1-2027

I, _____________________________________________ (name of signer) of full age, on my oath depose and say:

I am the _________________________________________ (title) of ________________________________________________ (name of bidder), a bidder for the above named project, and that I executed the said bid with full authority so to do; that the bidder has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named project;

and that all statements contained in the bid and in this affidavit are true and correct, and made with full knowledge that the County of Monmouth relies upon the truth of the statements contained in the bid and in the statements contained in this affidavit in awarding a contract for the project.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by my firm for the purpose of securing business.

Signed: X_____________________________

02/2024

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