Monaco Sole Source JA Final.pdf

Department of the Air Force: Justification for Other Than Full and Open Competition

CUI

March 2026 Page 1 of 3

Dollar Value of this Acquisition: < $10M > $10M and < $100M > $100M and < $500M > $500M

CERTIFICATIONS: CO certification serves as J&A approval < $10M, See J&A Template Guidance at https://usaf.dps.mil/sites/ AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass/Part-6---Competition-Requirements.aspx for completing the J&A sections and J&A Approval Guidance

Date

31 August 2026

Contracting Officer (RFO 6.104-1(12)) TSgt Trenton Cott

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature

Date

04 September 2026

Technical and Requirements Personnel (RFO 6.104(b)) / Project Lead / Program Mgr / Requiring Activity / Contracting Officer Representative (COR) Mr. Mark Pieplow

I certify that the supporting data herein, which is my responsibility, is accurate and complete.

Signature

COORDINATION Sign and Save Procedure

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Date

31 August 2026

Contracting Officer

TSgt Trenton Cott

319 CONS / 701-747-3750

Signature X

Date

08 September 2026

Competition Advocate (Local)

Graham Pritchett

319 CONS / 701-747-5256

Signature X

APPROVALS ( RFO 6.104-2(a) Table 6-1 & R-DFARS 206.104-72 Table 206.1)

Date

08 September 2026

Contracting Officer

TSgt Trenton Cott

319 CONS / 701-747-3750

Signature

March 2026 Page 2 of 3

I. Agency and Contracting Activity (RFO 6.104-1(a)(1)):

Requesting Agency: 319 Civil Engineering Squadron, 525 Tuskegee Amn Blvd, Grand Forks AFB ND 58205 Contracting Activity: 319 Contracting Squadron, 295 Steen Blvd. Bldg. 242, Grand Forks AFB, ND 58205

II. Nature and/or description of the action being approved (RFO 6.104-1(a)(2)):

This procurement is for a new, Firm-Fixed-Price (FFP) purchase order to upgrade the existing, proprietary Monaco D-21 Alarm Reporting and Rapid Emergency Notification System. The action will procure proprietary Windows 11 "repair by replace" server central processing units (CPUs), associated hardware, and D-21 V2 software licenses, including installation, migration, and validation services. This requirement must be acquired independently of the current base services contract due to the specialized nature and separate quote structure of the OEM technology refresh.

III. Description of supplies/services required to meet agency needs (RFO 6.104-1(a)(3)):

This requirement is for a "repair-by-replace" tech refresh to migrate the base's active emergency dispatch system to a Windows 11 Risk Management Framework (RMF) compliant posture. The scope of work includes:

Equipment (CLIN 0001):

- Four (4) replacement rack/tower server CPUs configured with Windows 11 and RMF-ready software (Nodes S1, S2, S3, C1).

- One (1) replacement View Generator CPU (Node V2).

- Supporting technical peripherals: Two (2) 24" widescreen LED monitors, dual-monitor KVMA extenders, an 8-port KVM switch, and dedicated short-term Uninterruptible Power Supply (UPS) backup battery units.

- Proprietary D-21 V2 Alarm Reporting Software upgrade licenses and physical USB Keylok cryptographic licensing dongles.

- Estimated Freight.

Services (CLIN 0002): On-site installation, database migration (transferring GFAFB's active localized system database to the new CPUs), system performance validation, DISA STIG testing/hardening, and up to four (4) hours of certified operator training.

Estimated Delivery / Performance Period: 360 days

IV. Statutory Authority Permitting Other Than Full and Open Competition (RFO 6.104-1(a)(4)):

10 U.S.C. 3204(a)(1), Only one responsible source and no other supplies or services will satisfy agency requirements.

V. Rationale for Use of Authority (RFO 6.104-1(a)(5)):

Monaco Enterprises, Inc. is the Original Equipment Manufacturer (OEM) and sole software developer of the D-21 system. This upgrade is a mandatory Force Protection and Infrastructure Sustainment requirement.

This standalone sole-source procurement is technically and contractually required based on two distinct critical parameters:

Physical Hardware Incompatibility: A technical assessment confirmed that the current server hardware on-site at Grand Forks AFB physically cannot support or run the Windows 11 operating system, necessitating a physical CPU "repair-by-replace" to allow software migration.

Contractual Scope Boundaries: This requirement is entirely outside the scope of the active Monaco Preventative Maintenance (PM) services contract. The active PM contract's Performance Work Statement (PWS) is legally bounded to the support and maintenance of the existing Windows 10 D-21 environment and does not cover full hardware replacement or next-generation software software upgrade licensing.

March 2026 Page 3 of 3

Furthermore, Monaco has provided an official, manufacturer-signed Sole Source Memorandum certifying that they retain exclusive intellectual property and copyright ownership of the D-21 V2 software and database configurations. Monaco does not license or authorize any third-party providers to program, alter, or interface with active D-21 systems. Utilizing a non- OEM source would corrupt Grand Forks AFB's active emergency database, void all existing system warranties, and immediately invalidate the system's DoD Risk Management Framework (RMF) cybersecurity accreditation. Without this OEM-engineered upgrade, Grand Forks AFB accepts an immediate, high-level threat of catastrophic facility loss and compromised life safety due to system failure or network disconnection.

VI. Integrated Market Analysis and Efforts to Solicit Competition (RFO 6.104-1(a)(6), (8), and (10)):

Market research was constrained due to the highly proprietary nature of the active, base-wide Monaco D-21 system. Because Monaco is the sole source for the proprietary software code and licensing, no other commercial vendors are capable of satisfying this requirement. To ensure compliance and transparency, the Government plans to publish a Notice of Intent to Sole Source (Synopsis) on the Government-wide Point of Entry (SAM.gov) in accordance with RFO 5.2. Any capability statements received from the public in response to this notice will be thoroughly evaluated by the engineering team, though no competing technical solutions are anticipated.

VII. Determination of Fair and Reasonable Cost (RFO 6.104-1(a)(7)):

The Contracting Officer is responsible for evaluating, determining, and documenting the anticipated contract cost/price is fair and reasonable in accordance with RFO Subpart 15.4, Contract Pricing.

VIII. Any Other Facts Supporting the Justification (RFO 6.104-1(a)(9)):

The active preventative maintenance services contract was also sole sourced to Monaco Enterprises, Inc. as they continue to have proprietary rights to the software and equipment utilized in the D-21 Emergency Notification System at Grand Forks AFB. This demonstrates a clear precedent where critical base automated fire dispatch and emergency response networks are restricted to sole-source OEM awards due to baseline proprietary software architectures. Splitting this upgrade into a standalone contract is a direct operational necessity to preserve system integrity, as the active preventative maintenance contract cannot support next-generation software development or hardware replacements.

IX. Actions to Overcome Barriers to Competition (RFO 6.104-1(a)(11):

Future acquisitions will be looked at as new requirements and market research will be conducted at that time to see if other sources are available to meet the Government's need. Once the D-21 Emergency Notification System currently in place has reached its useful life, the intent is to then competitively procure a new system to replace it.

March 2026 Page of Dollar Value of this Acquisition:

CERTIFICATIONS: CO certification serves as J&A approval < $10M, See J&A Template Guidance at https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass/Part-6---Competition-Requirements.aspx for completing the J&A sections and J&A Approval Guidance

COORDINATION

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APPROVALS ( RFO 6.104-2(a) Table 6-1 & R-DFARS 206.104-72 Table 206.1) See J&A Template Guidance (https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass/Part-6---Competition-Requirements.aspx) - J&A Approval Guidelines NOTE 1: A signature block will appear here (replacing these notes) based on the "Dollar Value of this Acquisition" selected above. Since most digital signatures that include date/time-stamps are redacted before they are made publicly available, always insert the date in the “Date” cell when affixing a digital signature to this document.

I. Agency and Contracting Activity (RFO 6.104-1(a)(1)):

II. Nature and/or description of the action being approved (RFO 6.104-1(a)(2)):

III. Description of supplies/services required to meet agency needs (RFO 6.104-1(a)(3)):

IV. Statutory Authority Permitting Other Than Full and Open Competition (RFO 6.104-1(a)(4)):

V. Rationale for Use of Authority (RFO 6.104-1(a)(5)):

VI. Integrated Market Analysis and Efforts to Solicit Competition (RFO 6.104-1(a)(6), (8), and (10)):

VII. Determination of Fair and Reasonable Cost (RFO 6.104-1(a)(7)):

VIII. Any Other Facts Supporting the Justification (RFO 6.104-1(a)(9)):

IX. Actions to Overcome Barriers to Competition (RFO 6.104-1(a)(11):

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