moisturecureurethanepaintannualcontract06.rtf

ANNUAL CONTRACT

MOISTURE CURE URETHANE PAINT

Scope: Contract to cover the normal requirements of Maine Department of Transportation (MDOT) Bridge Maintenance, for MOISTURE CURE URETHANE PAINT, to establish a contract for one year.

Contract Period: September 15, 2008 to September 14, 2009

Prices: Prices to be quoted net F.O.B destination including transportation and delivery charges fully prepaid by the contractor. PRICES TO REMAIN FIRM FOR THE CONTRACT PERIOD.

Product Specifications: The following attachments are a part of this contract.

Quantities: The quantities listed in the bid are based on the estimated requirements of the MDOT Bridge Maintenance for the coming year. Last year MDOT Bridge Maintenance spent approximately $60,000. This is an estimate only and is neither the minimum nor maximum amounts that may be ordered:

ORDERING PROCEDURE: Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $5000.00 will workflow to the Division of Purchases Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor.

Delivery: Moisture Cure Urethane Paint will be delivered to Carmel Bridge Maintenance Storehouse, Fuller Road, Carmel Maine. Vendor must contact Barry Prescott at 207-941-4553 prior to deliver.

MSDS Clause: The Maine chemical substance identification law (26MRSA) requires all manufacturers, importers, suppliers, and distributors of hazardous chemicals doing business in the State of Maine to provide a copy of the current material safety data sheet for any direct purchaser of that chemical with a copy to be forwarded to the Procurement and Contracting Specialist at the Division of Purchases.

Report of Purchase: The successful bidder will be required to furnish the Director of Purchases with a summary of purchases made during the contract period.

PROCUREMENT CARD: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.

EXTENSION CLAUSE:

The State Purchasing Director reserves the right to extend this contract period beyond the indicated expiration date with the consent of the contractor.

CANCELLATION CLAUSE:

The Director of the Division of Purchases reserves the right to cancel this contract with a thirty (30) day written notice, or to conform to the terms and conditions of this contract.

. Opportunities for Political Subdivisions and School Districts:

The Division of Purchases is committed to providing purchasing opportunities for political subdivisions and school districts in Maine by allowing them access, through our vendors, to our contract pricing. The successful bidder’s willingness to extend contract pricing to these entities will be considered in making this award.

Will you accept orders from political subdivisions and school districts in Maine at the prices quoted?

Yes, unconditionally.

Yes, with conditions. Specify:

No.

Point of Contact: Any questions or correspondence pertaining to this quote should be directed to:

Terry DeMerchant, Procurement Manager Division of Purchases 9 State House Station Augusta, ME 04333-0009 Telephone 207-624-7334 Fax 207-624-6578 e-mail: Terry.L.DeMerchant@maine.gov