MODOT-FY25-0011-SL_SUPPLIER.pdf

REQUEST FOR PROPOSAL (RFP) MODOT-FY25-0011-SL

If you have any questions, please contact:

Procurement Entity State of Missouri

Buyer LORI TACKETT Location

Phone Fax

E-mail LORI.TACKETT@MODOT.MO.GOV

State of Missouri

Missouri Department of Transportation

RESPONSES ARE DUE NO LATER THAN: JANUARY 31, 2025, AT 2:00 PM,

CENTRAL TIME

Responses are preferred to be submitted electronically via MissouriBUYS, powered by MOVERS.

ATTENTION:

1. After reviewing the solicitation, the vendor must complete and return all necessary exhibits.

2. Due to lead times for obtaining the information needed to complete the various Business Compliance

Exhibits herein as explained in the solicitation's Supplier Response Exhibits, suppliers are encouraged to IMMEDIATELY begin securing these verifications.

3. The supplier must be registered in MissouriBUYS (Powered by MOVERS) to be considered for contract award.

INSTRUCTIONS:

1. From the Table of Contents on the left-hand side of this screen, navigate to the Contract Terms section and click the Download Contract button to review the solicitation terms in its entirety.

2. Navigate to the Lines and Requirements sections to review and download any available attachments.

3. Click Create Response to enter your response.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Additional Information

1.4 Solicitation Controls

1.5 Terms

1.6 Attachments

2 Lines

2.1 Line Information

2.2 Line Details

2.2.1 Line 1

2.2.2 Line 2

3 Contract Terms

1 Overview

1.1 General Information

Title Automated Data Collection Van

Synopsis This Request for Proposals (RFP) seeks proposals from qualified firms (Offerors) to provide Automated Data Collection Vehicles to the Missouri Highways and Transportation (MHTC or Commission) and its operating arm, the Missouri Department of Transportation (MoDOT). The contract period for the performance of services described in this RFP is from the date of the fully executed Resulting Agreement through two (2) years. MoDOT will receive proposals electronically through MissouriBUYS. Proposals will not be accepted by email.

Buyer LORI TACKETT Outcome Blanket Purchase Agreement

E-Mail LORI.

TACKETT@MODOT.

MO.GOV

Introduction Background: It is the intent of this RFP to have the successful Offeror enter into an Agreement with MHTC (hereinafter "Resulting Agreement"), to supply Automated Data Collection Vehicles as outlined herein.

MoDOT operates as a customer focused and results driven, state agency under a decentralized organization structure with headquarters in Jefferson City, and is governed by the MHTC, a six (6) member Commission appointed by the Governor. The Central Office provides oversight and support to seven (7) geographical districts primarily responsible for delivery of MoDOT's mission and tangible results.

Each district contains approximately fifteen percent (15%) of the total road mileage in the state highway system. MoDOT employs approximately 5,100 full-time employees. About eighty percent (80%) of those employees work in the seven (7) districts with the remainder working in the various divisions within the Central Office facility.

1.2 Schedule

Close Date 02/14/2025 3:00 PM Open Date 01/03/2025 2:00 PM Time Zone Central Time

1.3 Additional Information

Pre-Bid/Pre-Proposal Conference Date and Time 00+00:00

Pre-Bid/Pre-Proposal Conference Location Tour Date and Time 00+00:00

Tour Location Tour Contact Name

Tour Contact Phone # Tour Contact Email

1.4 Solicitation Controls

Response Visibility Sealed

Lines Settings Rank Indicator No indicator displayed

Ranking Method Price only

1.5 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Minimum Release

Amount (USD) Payment Terms Net 45 Freight Terms

Shipping Method FOB Solicitation Currency USD (US Dollar)

Price Precision 2

1.6 Attachments

File Name or URL Type Description Exhibit 5 - Buy American Form. File Exhibit 4 - Anti-Discriminatio File Exhibit 3 - Affidavit for Sole File Exhibit 2 - Annual Worker Elig File Exhibit 1 - Federal Terms and File

2 Lines

2.1 Line Information

Line Estimated Quantity

UOM Response Price

Line Amount

Response Minimum

Release Amount

1-Full Size High Roof Cargo Van Equipped as specified (initial)

1 EAC

H

2-Full Size High Roof Cargo Van Equipped as specified (all subsequent)

1 EAC

H

2.2 Line Details

2.2.1 Line 1 Full Size High Roof Cargo Van Equipped as specified (initial)

Category Name 25101921 - VAN

TRUCKS

Item Revision Allow Alternate Lines No

Target Minimum Release Amount (USD)

Start Price (USD)

2.2.2 Line 2 Full Size High Roof Cargo Van Equipped as specified (all subsequent)

Category Name 25101921 - VAN

TRUCKS

Item Revision Allow Alternate Lines No

Target Minimum Release Amount (USD)

Start Price (USD)

3 Contract Terms

MODOT-FY25-0011-SL

Contract Terms and Conditions

1. MODOT RFP STANDARD PROPOSAL PROVISIONS

1.1. Solicitation Authority

1.2. Proposals to be Submitted by Officer or Employee

1.3. MHTC Rights Reserved

1.4. Personal Privacy Protection Act Notification

2. MODOT RFP PROPOSAL CERTIFICATION

2.1. Fee Proposal

2.2. Offeror's Certifications

3. MODOT RFP GENERAL DESCRIPTION AND BACKGROUND

3.1. General Description

3.2. Contract Period

3.3. Schedule of Events

4. MODOT RFP SCOPE OF WORK AND SPECIFIC SERVICES

4.1. Scope of Work

4.2. Technical Specifications

5. MODOT RFP REQUIRED ELEMENTS OF PROPOSAL AND SUBMISSION

5.1. Required Elements of Proposal

5.1.1. Industry Experience

5.1.2. Proposed Method of Performance

5.1.3. Proposed Fee

5.1.4. Proposal Evaluation

5.2. Submission of Proposals

5.2.1. Electronic Proposal Format

5.2.2. Hard Copy Proposal Format

5.2.3. Signatures

5.2.4. Pricing

5.2.5. Proposal Life

5.2.6. Submission of All Information Required

5.2.7. Public Inspection

5.2.8. Clarification of Requirements

5.2.9. Initial Screening

5.2.10. Official Position of MHTC

6. MODOT RFP EVALUATION FACTORS AND PROCESS

6.1. Evaluation Factors

6.1.1. Evaluation Criteria

6.1.2. Historic Information

6.1.3. Responsibility to Submit Information

7. MODOT RFP TERMS AND CONDITIONS

7.1. Agreement Components

7.2. RFP Contact

7.3. Assignment

7.4. Amendments

7.5. Disputes

7.6. Successors and Assigns

7.7. Sole Beneficiary

7.8. Cancellation of Resulting Agreement

7.9. Bankruptcy

7.10. Status of Independent Contractor

7.11. Subcontractor

7.12. Nondiscrimination

7.13. Executive Order

7.13.1. Incorporation of Provisions

7.13.2. Failure to Comply

7.13.3. Offeror's Certification

7.14. Non-employment of Unauthorized Aliens

7.14.1. Enrollment in Federal Work Authorization Program

7.14.2. Annual Worker Eligibility Affidavit

7.15. Proof of Lawful Presence for Sole Proprietorships and Partnerships

7.16. Requirements to do Business in Missouri

7.16.1. Registration with Secretary of State

7.16.2. Transient Employer Certificate

7.17. Law of Missouri to Govern

7.18. Venue

7.19. Ownership of Records

7.20. Release to Public/Confidentiality

7.21. Prohibition Against Kickbacks and Gratuities/Non-solicitation

7.22. Conflict of Interest

7.23. Audit of Records

7.24. Indemnification

7.25. Insurance

7.26. Section Headings

7.27. Severability

7.28. No Adverse Inference

7.29. Anti-Discrimination Against Israel Act Certification

7.30. The Domestic Products Procurement Act

7.31. Drug Free Workplace

VENDOR RESPONSIBILITY

The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

The State of Missouri's Privacy Policy can be accessed here.

VENDOR'S INSTRUCTIONS

Submission of Bids

Vendors should be aware there are exhibits attached to the documentation of the attached IFB. Vendors should fill out and sign all exhibits and any others that apply. Vendors should attach the exhibits to their bid.

MODOT SECTION NUMBERING

Section Numbering

All section numbering contained in this solicitation is for the convenience of reference only and is not intended to define or limit the scope of any provision of this solicitation and may not be sequential.

SOLICITATION REQUIREMENTS

Instructions for Submitting a Response

The Missouri Department of Transportation advertises all bid solicitation documents on the MissouriBUYS Bid Board (https://www.missouribuys.mo.gov). MissouriBUYS is the State of Missouri's web-based statewide eProcurement system. To respond electronically to a solicitation, the vendor must first register with MissouriBUYS by going to the MissouriBUYS Home Page (https://missouribuys.mo.gov), clicking the "Supplier Register" button at the top of the page, and completing the Vendor Registration.

IMPORTANT NOTICE TO ALL VENDORS:

The Missouri Department of Transportation prefers receipt of all bid responses as electronic submissions. Hard copy submissions may be permitted based on the circumstances and content of the relevant solicitation with the approval of the buyer five (5) business days prior to the solicitation close date.

https://www.mo.gov/privacy-policy/

The solicitation as it appears digitally on the MissouriBUYS website is the official document of record. It is incumbent on the Vendor to inspect and ensure any downloaded or printed version of the solicitation contains all information, terms and conditions contained in the solicitation as it appears digitally on the MissouriBUYS website. In the event of any dispute regarding the contents of the solicitation, the solicitation as it appears digitally on the MissouriBUYS website shall take precedence and priority over any other downloaded or printed version of the solicitation.

The vendor is solely responsible for ensuring timely submission of their solicitation response.

Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

1. MODOT RFP STANDARD PROPOSAL PROVISIONS

1.1. Solicitation Authority

The solicitation for the procurement of services referenced therein, is being issued under, and governed by, the provisions of Title 7 Missouri Department of Transportation, Division 10 Missouri Highways and Transportation Commission, Chapter 11 Procurement of Supplies, of the Code of State Regulations. The Missouri Highways and Transportation Commission (MHTC/Commission), acting by and through its operating arm, the Missouri Department of Transportation (MoDOT), draws the Offeror's attention to said 7 CSR 10-11 for all the provisions governing solicitation and receipt of proposals and the award of the contract pursuant to this solicitation.

1.2. Proposals to be Submitted by Officer or Employee

All proposals must be submitted by a responsible officer or employee of the firm. Obligations assumed by such submission must be fulfilled.

1.3. MHTC Rights Reserved

MHTC reserves the right to reject any and all proposals for any reason whatsoever. Time is of the essence for responding to the RFP within the submission deadlines.

1.4. Personal Privacy Protection Act Notification

MHTC and MoDOT comply with all provisions in the Personal Privacy Protection Act found in section 105.1500, RSMo, and follow practices to keep confidential and sensitive information secure. Bidders acknowledge that submission of information is voluntary and that MHTC is not asking or requiring the submission of "personal information" as defined in the act. By submitting a bid, Bidders and Contractors agree to not to bring a suit against MHTC, or any employees, under section 105.1500, RSMo.

2. MODOT RFP PROPOSAL CERTIFICATION

2.1. Fee Proposal

The Offeror shall provide a fee proposal to MHTC in accordance with the terms of this Request for Proposal (RFP). All services shall be performed at the fees offered and in accordance with the terms of this RFP.

2.2. Offeror's Certifications

By submission of the proposal, each Offeror, and in the case of a joint proposal, each party thereto as to its own organization, under penalty of perjury, certifies to the best of its knowledge and belief:

1. The prices in this proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Offeror or any competitor.

2. Unless otherwise required by law, the proposed prices have not been knowingly disclosed by the Offeror prior to the opening, directly or indirectly, to any other Offeror or to any competitor.

3. No attempt has been made or will be made by the Offeror to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition.

4. The Offeror certifies this proposal is made without any connection with any other person, firm, organization or business entity making a proposal for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other member, officer or employee or person whose salary is payable in whole or in part from the MHTC/MoDOT is directly or indirectly interested therein, or in any portion of the profits thereof.

3. MODOT RFP GENERAL DESCRIPTION AND BACKGROUND

3.1. General Description

This document constitutes a RFP from prospective qualified Offerors to provide Automated Data Collection Vehicles to the Commission and MoDOT, as set forth in this RFP.

3.2. Contract Period

The Contract Period for the performance of the services described in this RFP is from the date of the fully executed Resulting Agreement through two (2) years. The successful Offeror shall perform any and all the services listed herein as often as requested by MHTC for the entire duration of the Contract Period as defined herein at the Guaranteed-Not-To-Exceed Prices submitted by the successful Offeror in response to this RFP.

3.3. Schedule of Events

Below is the schedule that will be followed. Unless otherwise specified, the time of day will be 7:30 a.m.

to 4:00 p.m. Central Time. MHTC reserves the right at its sole discretion to expand this schedule, as deemed necessary, without any notification except for the deadline date for submitting a proposal.

1. January 3, 2025 - Issuance of RFP.

2. January 15, 2025 - Deadline for Offerors to submit written questions and requests for clarification to the RFP Buyer of Record, Lori Tacket (Lori.Tackett@modot.mo.gov).

3. January 17, 2025 - Issuance of Amendment with resolution to any questions submitted.

4. January 31, 2025, at 2:00 PM, Central Time - Deadline for submission of proposals and scheduled public reading of firm names of proposals received.

4. MODOT RFP SCOPE OF WORK AND SPECIFIC SERVICES

4.1. Scope of Work

Mandatory elements of the Roadway Data Collection & Analysis System include:

1. a vehicle suitable for data acquisition at normal highway speeds

2. vehicle distance measurement

3. linear referencing

4. global positioning

5. roadway digital imaging

6. longitudinal profile and roughness measurement

7. slab faulting measurement

8. transverse profile and rutting measurement

9. onboard computer system

10. dedicated workstation software

11. automated crack detection and classification

12. edge drop-off measurement

13. pavement texture measurement

14. roadway geometry measurement

4.2. Technical Specifications

The Offerors agree to provide a product meeting the above stated scope of work to include, but not be limited to the following technical requirements:

4.2.1. Definitions:

1. Contractor: the successful Offeror awarded a contract

2. Macrotexture: pavement surface texture with wavelengths from 0.5mm to 50mm (0.02 to 2 inches) and peak-to-peak amplitude of 0.1mm to 20 mm (0.005 to 0.8 inches)

3. May: the word "may" is used with advisory or optional requirements

4. Log Miles: Mileage Reference Markers associated with MoDOT's location reference system

5. Must: the word "must" is used with mandatory requirements

6. Travelway ID: Number associated with roadway naming and identification

7. Shall: the word "shall" is used with mandatory requirements

8. Vehicle: the complete vehicle and all subsystems transported by it

4.2.2. Technical Specification Responses

The Offeror must respond to each specification statement under Sections 4.2.2.1 through 4.2.2.21. If the equipment fully conforms to the specification, the Offeror shall state their company complies with the specification. If the equipment does not fully conform to the specification, the Offeror shall state the deviation from the specification.

Failure to comply with the specification may result in the Offeror's proposal being rejected.

4.2.2.1. Vehicle (Mandatory) Requirements

4.2.2.1.1. Contractor shall supply a vehicle including the following factory-equipped features:

4.2.2.1.1.1. Current model full-size van, Ford Transit 250 cargo van with 148-inch wheelbase or other models that are functionally equivalent.

4.2.2.1.1.2. Maximum vehicle height of 11 feet including all externally mounted systems.

4.2.2.1.1.3. Air conditioning – vehicle manufacturer's in-dash front A/C and rear A/C.

4.2.2.1.1.4. Alternator: maximum amperage

4.2.2.1.1.5. Battery: heavy duty and auxiliary

4.2.2.1.1.6. Bumper: rear

4.2.2.1.1.7. Fuel tank: maximum capacity

4.2.2.1.1.8. Heating: front and rear

4.2.2.1.1.9. Interior insulation package

4.2.2.1.1.10. Paint: exterior, solid color, manufacturer's standard white preferred

4.2.2.1.1.11. Power steering

4.2.2.1.1.12. Radio: AM-FM with Bluetooth

4.2.2.1.1.13. Running boards

4.2.2.1.1.14. Two (2) captain chairs in the front with additional captain chair for rear operator workstation.

4.2.2.1.1.14.1. Power seat adjustment

4.2.2.1.1.14.2. Lumbar support

4.2.2.1.1.14.3. Heavy duty tubular steel seat frame

4.2.2.1.1.14.4. Durable stain-resistant covering

4.2.2.1.1.14.5. Seating system tested and certified to meet or exceed DOT safety standard FMVSS #207 per section S 4.2 and S 4.3.

4.2.2.1.1.15. Rear operator's station located in the rear section of the vehicle for operator to conduct quality control/processing duties post-collection. Provide diagrams, pictures and/or shop drawings.

4.2.2.1.1.16. Cruise control

4.2.2.1.1.17. Tilt steering wheel

4.2.2.1.1.18. All-season tires including full size spare

4.2.2.1.1.19. Full size spare tire mounted inside vehicle

4.2.2.1.1.20. Automatic transmission

4.2.2.1.1.21. Windows in the rear and side door(s) will be tinted.

4.2.2.1.1.22. Power remote mirrors

4.2.2.1.1.23. Power windows

4.2.2.1.1.24. Power door locks

4.2.2.1.1.25. Four (4) remote vehicle entries

4.2.2.1.1.26. Four (4) vehicle keys

4.2.2.1.2. Contractor shall install additions and modifications to the vehicle as follows:

4.2.2.1.2.1. Modifications to the interior and exterior of the vehicle will securely mount all data collection subsystems.

4.2.2.1.2.2. Interior insulation, finished walls and ceiling, covered floor, interior lighting, storage compartments, equipment racks, and work surfaces. NOTE: Adequate lighting shall be provided for rear workstation.

4.2.2.1.2.3. All contractor-installed locking compartments shall be keyed alike. All padlocks shall be keyed alike.

4.2.2.1.2.4. Two auxiliary interior 12-volt electrical connections protected by resettable circuit breakers. Capable of running two additional laptops and cell phone chargers in addition to all systems provided in vehicle.

4.2.2.1.2.5. Mud flaps front and back.

4.2.2.1.2.6. All contractor-installed controls, gauges, indicators, pilot lamps, and switches shall be mounted in one control panel and permanently labeled to indicate function and on-off positions.

4.2.2.1.2.7. The control panel shall be ergonomically located for the operators and positioned to avoid creating nuisance reflections.

4.2.2.1.2.8. If cameras are mounted in the interior of the van – they shall not interfere with the sun visors.

4.2.2.1.2.9. All contractor-installed wiring and subsystem wiring shall be color-coded or permanently labeled for identification and correspond to the contractor supplied wiring diagrams.

4.2.2.1.2.10. The vehicle shall be free of decals, emblems, identification, logos and advertising by the Contractor, subcontractors, and dealers. Standard brand and model identification of the vehicle manufacturer is acceptable.

4.2.2.1.3. Vehicle Warranty

4.2.2.1.3.1. The vehicle shall be covered by the manufacturer's standard warranty.

4.2.2.1.3.2. Work performed by the Contractor shall not diminish the manufacturer's warranty coverage or adversely affect any emission control system.

4.2.2.1.3.3. The Contractor will not be responsible for maintenance and repair of the vehicle.

4.2.2.1.4. Auxiliary Power Unit to Power Data Collection Subsystems

4.2.2.1.4.1. The Contractor shall supply and install an auxiliary power unit (APU) large enough to supply continuous electrical power to all onboard computer, electrical, and related subsystems.

4.2.2.1.4.2. Auxiliary power shall include a power inverter with breaker box and battery backup supply to power subsystems in the event of APU failure.

4.2.2.1.4.3. Total power consumption of installed equipment, two additional laptops and cell phone charger shall not exceed APU capacity.

4.2.2.1.4.4. APU failure shall not disable the vehicle electrical system.

4.2.2.1.4.5. The APU shall include surge protection to prevent damage to the vehicle and all data collection subsystems.

4.2.2.1.4.6. APU installation shall comply with the manufacturer's recommendations and standards.

4.2.2.1.4.7. APU installation shall not adversely affect the vehicle including all subsystems, compliance with emission standards, and warranty coverage.

4.2.2.1.4.8. The APU shall be an auxiliary alternator powered by the vehicle's engine.

4.2.2.1.4.9. External Power: The Contractor shall install an external, weatherproof, electrical hookup to allow common house current to power the subsystems for an indefinite period. The hookup shall totally preclude the possibility of back-feed to utility lines.

4.2.2.1.5. Operating Conditions

4.2.2.1.5.1. The vehicle including all subsystems shall remain fully operational in ambient air temperature ranging from 32°F to 105°F.

4.2.2.1.5.2. The vehicle including all subsystems shall remain fully operational in relative humidity ranging up to 80% (non-condensing).

4.2.2.1.5.3. The vehicle including all subsystems shall remain fully operational in relative humidity ranging up to 80% (non-condensing).

4.2.2.1.5.4. The vehicle including all subsystems shall withstand storage at relative humidity ranging up to 90% (non-condensing).

4.2.2.1.5.5. The vehicle and all subsystems shall be weatherproof.

4.2.2.1.5.6. The vehicle and all subsystems shall be protected from theft.

4.2.2.1.6. Safety

4.2.2.1.6.1. The vehicle and all installed subsystems shall comply with provisions of OSHA regulation 1910.95 for occupational noise level exposure without hearing protection. While in full operation noise levels for the driver and operator shall never exceed 85 decibels.

4.2.2.1.6.2. All safety hazards on vehicle shall be appropriately labeled.

4.2.2.1.6.3. All laser light sources shall be shielded or equipped with safety interlock to prevent excessive exposure to operators and bystanders.

4.2.2.1.6.4. The Contractor shall supply four sets of safety eyewear to protect operators from exposure to laser devices installed on the vehicle.

4.2.2.1.6.4.1. Eyewear shall be recommended by the manufacturer of the laser system.

4.2.2.1.6.4.2. Eyewear shall be certified to ANSI Z136.1.

4.2.2.1.6.4.3. Eyewear shall fit over prescription eyewear.

4.2.2.1.6.4.4. Eyewear shall provide wrap-around protection.

4.2.2.1.6.5. Fire Extinguishers: 3, eleven-pound Halotron I fire extinguishers in quick-release brackets and installed in MoDOT-approved locations.

4.2.2.1.6.6. Audible alarm that sounds when vehicle is backing.

4.2.2.1.6.7. Wired back-up camera.

4.2.2.1.6.7.1. 7-inch minimum high-resolution monitor.

4.2.2.1.6.7.2. 120° minimum wide angle rear view.

4.2.2.1.6.7.3. The back-up camera system shall be standalone not affecting any other system.

4.2.2.1.6.8. Light Bars: Front and Rear, Code 3, LED X 2100 Mini Bar or equal.

4.2.2.1.6.8.1. Front and rear light bars shall be controlled separately.

4.2.2.1.6.8.2. Light bars shall not interfere electrically with any subsystem.

4.2.2.1.6.8.3. Light bars shall not interfere with roadway image collection while on or off.

4.2.2.2. Vehicle Distance Measurement (Mandatory) Requirements

4.2.2.2.1. The vehicle shall be equipped with a Distance Measuring Instrument (DMI) to reference all images, data, and information to the Missouri highway system by Travelway ID number, Log miles, and displacement from the roadway.

4.2.2.2.2. The system shall allow continuous real time viewing of DMI, speed, and selected profile index at 0.02 mile intervals.

4.2.2.2.3. The system shall include automated calibration and validation for the DMI.

4.2.2.2.3.1. Calibration constants shall be computed automatically.

4.2.2.2.3.2. The operator shall have the option to accept or decline calibration change.

4.2.2.2.3.3. The system shall include any physical objects needed accomplish the calibration.

4.2.2.2.4. The measured distance shall be accurate to 0.1% for speeds to 70 mph.

4.2.2.2.5. Vehicle speed shall range to 70 mph without affecting subsystem integrity and measurement quality. State minimum and maximum highway speeds allowed:

4.2.2.2.6. Testing for acceptance by MoDOT will include the DMI Check Test described in AASHTO R 56-14.

4.2.2.3. Linear Referencing (Mandatory) Requirements

4.2.2.3.1. All collected images, data, and other information shall be referenced to the Missouri highway system by Travelway ID number, and Log miles.

4.2.2.3.2. The data collection menu shall allow the operator to select routes and travel ways from a list.

4.2.2.3.3. The operator shall be able to enter descriptive comments and attach them to collected data files for later retrieval, display, and processing.

4.2.2.3.4. The system shall accept and validate operator key entry to identify the beginning and ending log miles of any continuous highway segment and any (0.001) log mile.

4.2.2.3.5. The system shall prompt the operator either audibly or visually in advance of any uniform log mile being approached.

4.2.2.3.6. The system shall automatically start and stop collecting data based on GPS of section begin and end points.

4.2.2.3.7. The system shall generate a report at the end of each day showing each section collected in order. The report shall contain MoDOT Linear Referencing attributes (Travelway ID, Route, Log Miles) and any comments made by the operator.

4.2.2.4. Global Positioning (Mandatory) Requirements

4.2.2.4.1. The system shall include a Global Positioning System capable of receiving and applying satellite-based or beacon-based real-time differential corrections.

4.2.2.4.2. The system shall be able to associate all collected data with latitude, longitude, and elevation.

4.2.2.4.3. The system shall be POS LV type system with the ability to track for up to 3 minutes without signal.

4.2.2.4.4. System shall provide accuracy as stated by Offeror (when GPS is available):

4.2.2.4.4.1. latitude accuracy: ±________degrees

4.2.2.4.4.2. longitude accuracy: ±________degrees

4.2.2.4.4.3. elevation accuracy: ±________feet

4.2.2.4.5. Vehicle speed shall range to 70 mph without affecting subsystem integrity and measurement quality. State minimum

Minimum: ________mph Maximum: ________mph

4.2.2.5. Roadway Digital Imaging (Mandatory) Requirements

4.2.2.5.1. The system shall collect, process, store, and display on the operator's terminal digital images of the roadway using camera(s) activated at regular, operator-defined intervals as the vehicle travels at normal highway speeds.

4.2.2.5.2. Right of Way (ROW) camera must be a CMOS camera with resolution of 1920 x 1080.

4.2.2.5.3. Camera shall be identical with power focus, power zoom, and auto iris.

4.2.2.5.4. Camera mounts shall be fixed pan and tilt mount to eliminate calibration/vibration concerns.

4.2.2.5.5. The system shall allow the operator to select distance between images, of at minimum of 4 millimiles or 21.12'. The ability to go smaller than 21.12' is also preferred.

4.2.2.5.6. The level of image compression shall be operator selectable.

4.2.2.5.7. Images shall be clear and unobstructed views.

4.2.2.5.8. Images from the cameras shall be acquired simultaneously.

4.2.2.5.9. Steps shall be taken to minimize effects of the sun light and position on image quality.

4.2.2.5.10. Vehicle speed shall range to 70 mph without affecting subsystem integrity and measurement quality. State minimum and maximum highway speeds allowed.

4.2.2.6. Longitudinal Profile and Roughness Measurement (Mandatory) Requirements

4.2.2.6.1. The system shall consist of wide footprint IRI laser to create more repeatable measurements.

4.2.2.6.2. The system shall measure and record longitudinal profile continuously between operator-triggered start and end points.

4.2.2.6.3. The system shall meet the Class 1 requirements of ASTM E 950-09 for measuring longitudinal profile.

4.2.2.6.4. Profile shall be measured independently and simultaneously in the left and right wheel paths using non-contact sensors spaced 66-69 inches apart and centered transversely on the vehicle.

4.2.2.6.5. Each non-contact height sensor shall have a resolution of at least 0.001" and sufficient linear measurement range to cover the vehicle suspension motion and variation in pavement elevation.

4.2.2.6 6. Each non-contact sensor shall provide a minimum of 100mm scan width oriented at 45° to the direction of travel.

4.2.2.6.7. Accelerometers shall be biased to compensate for the acceleration of gravity, shall include anti-alias filtering, and shall fully accommodate the range of vertical motions experienced by the vehicle.

4.2.2.6.8. The system shall be capable of measuring profile on pavement with an IRI range of 5 inches per mile to 800 inches per mile.

4.2.2.6.9. The system shall have an undistorted response (profile amplitude error of less than 5 percent and location error of less than 17 percent) for all wavelengths between 1.0 and 120 feet over its entire range of operating speeds.

4.2.2.6.10. The system shall have a minimum of a 30 percent reduction in profile amplitude for wavelengths shorter than 0.5 feet and longer than 300 feet, and a minimum of a 70% reduction for wavelengths shorter than 0.3 feet and longer than 450 feet.

4.2.2.6.11. The system shall measure and store profile elevation data spaced at operator selected intervals as short as 1.0 inches.

4.2.2.6.12. As the profiles are being measured, the system shall calculate, report, and record the International Roughness Index (IRI) as described in ASTM E 1926 for each wheel path based on a simulated vehicle speed of 80 km/hr. (50 mph).

4.2.2.6.13. The system shall store International Roughness Index (IRI) at operator-selectable, preset intervals.

4.2.2.6.14. The system shall display summary IRI measurements while traveling at highway speeds to allow the operator to monitor the system's performance.

4.2.2.6.15. The system shall have automated calibration and validation procedures, including a bounce test to ensure the measured profile is unaffected by vehicle motion and a block test to ensure profile amplitudes are accurately measured.

4.2.2.6.15.1. Validation test shall be computed automatically.

4.2.2.6.15.2. The operator shall have the option to accept or decline the validation test.

4.2.2.6.15.3. The system shall include any physical objects needed accomplish the validation test.

4.2.2.6.16. The Contractor shall provide the equipment necessary for proper calibration. The Contractor shall provide the equipment operator all necessary training.

4.2.2.6.17. Testing for acceptance by MoDOT shall include applicable tests to ensure compliance with AASHTO M 328-14, AASHTO R 56-14, and ASTM E950-09.

4.2.2.6.18. Vehicle speed shall range to 70 mph without affecting subsystem integrity and measurement quality. State minimum

4.2.2.7. Slab Faulting Measurement (Mandatory) Requirements

4.2.2.7.1. The system shall independently detect slab faulting, including at skewed joints, in the left and right wheel paths using non-contact sensors.

4.2.2.7.2. The sensors may be the same sensors used to measure longitudinal profile.

4.2.2.7.3. The system shall record the location and height of each fault detected in the left and right wheel paths.

4.2.2.7.4. At operator-defined intervals, the system shall calculate and store average fault height and the number of fault height measurements within operator-defined height ranges in each wheel path.

4.2.2.7.5. The system shall include automated calibration and validation procedures.

4.2.2.7.5.1. Validation test shall be computed automatically.

4.2.2.7.5.2. The operator shall have the option to accept or decline the validation test.

4.2.2.7.5.3. The system shall include any physical objects needed to accomplish the validation test.

4.2.2.7.6. The system shall collect, process, and report slab faulting measurements described for automated survey methods in

AASHTO R 36-13.

4.2.2.7.7. The system must successfully locate at least 90% of all faults exceeding 0.1" in height.

4.2.2.7.8. Vehicle speed shall range to 70 mph without affecting subsystem integrity and measurement quality. State minimum

4.2.2.8. Transverse Profile and Rutting Measurement (Mandatory) Requirements

4.2.2.8.1. The system shall measure and record the transverse profile of the pavement surface as follows:

4.2.2.8.1.1. sampling rate: 30 profiles/second minimum

4.2.2.8.1.2. profile spacing: adjustable, operator-controlled, 1.3 meters (4') maximum

4.2.2.8.1.3. transverse resolution: 4000 points/profile minimum

4.2.2.8.1.4. transverse field of view: 4 meters (13 feet) minimum

4.2.2.8.1.5. transverse accuracy: ±3 mm (0.12 in)

4.2.2.8.1.6. depth range of operation: 500 mm (20 in)

4.2.2.8.1.7. depth resolution: 0.5 mm (0.02 in)

4.2.2.8.1.8. depth accuracy: ±1 mm (0.04 in)

4.2.2.8.2. The system shall report average rut depths in 0.02 mile sections within ±0.040" of values obtained manually per

ASTM E1703 -10.

4.2.2.8.3. The accuracy and reliability of the data shall not be adversely affected by paint stripes or other roadway coatings.

4.2.2.8.4. The system shall calculate maximum rut depth in the left and right wheel paths using straightedge and string-line estimation techniques.

4.2.2.8.5. The system shall incorporate automated calibration and validation procedures, including a straightedge or string line surface test to ensure that the measured rut depth of a flat surface is zero and block tests to ensure that rut depth amplitudes are accurately measured.

4.2.2.8.5.1. Calibration constants shall be computed automatically.

4.2.2.8.5.2. The operator shall have the option to accept or decline calibration change.

4.2.2.8.5.3. The system shall include any physical objects needed accomplish the calibration.

4.2.2.8.6. Vehicle speed shall range to 70 mph without affecting subsystem integrity and measurement quality. State minimum

Minimum: ________mph Maximum: ________mph

4.2.2.9. Automated Crack Detection and Classification or LCM System (Mandatory) Requirements

4.2.2.9.1. The system shall acquire continuous black and white intensity images and three-dimensional surface elevations of the pavement surface as follows:

4.2.2.9.1.1. sampling rate: 25,000 profiles/s, minimum

4.2.2.9.1.2. profile spacing: adjustable, operator-controlled, 5mm (0.19 in) maximum

4.2.2.9.1.3. transverse resolution: 4096 points/profile

4.2.2.9.1.4. transverse field-of-view: 4 meters (13 feet) minimum

4.2.2.9.1.5. transverse accuracy: ±1 mm (0.04 in)

4.2.2.9.1.6. depth range of operation: 500 mm (20 in)

4.2.2.9.1.7. depth resolution: 0.5 mm (0.02 in)

4.2.2.9.1.8. depth accuracy: ±0.5 mm (0.04 in)

4.2.2.9.2. The system shall resolve cracks 2 mm (0.08 in) wide from the acquired intensity images and pavement surface elevations.

4.2.2.9.3. The system shall measure and report crack depth, crack width, crack roughness, and crack faulting.

4.2.2.9.4. The system shall acquire and compress data in real time to minimize on-board storage needs.

4.2.2.9.5. The system shall capture images unaffected by adverse lighting conditions.

4.2.2.9.6. Vehicle speed shall range to 70 mph without affecting subsystem integrity and measurement quality. State minimum and maximum highway speeds allowed:

Minimum: ________mph Maximum: ________mph

4.2.2.9.7. The system shall include automated calibration and validation procedures for acquisition of intensity images and surface elevations.

4.2.2.9.7.1. Calibration constants shall be computed automatically.

4.2.2.9.7.2. The operator shall have the option to accept or decline calibration change.

4.2.2.9.7.3. The system shall include any physical objects needed accomplish the calibration.

4.2.2.9.8. The system shall analyze collected intensity and surface elevation data to detect, classify, and quantify pavement distress.

4.2.2.9.9. The system shall operate in automatic mode to detect, analyze, and report pavement distress type, severity, and extent.

4.2.2.9.9.1. The software shall perform continuous survey providing 100 percent sampling over segments defined referenced to the Missouri highway system by Travelway ID number, Log miles and displacement.

4.2.2.9.9.2. The system shall automatically detect lane markings and determine wheel path location.

4.2.2.9.10. The system shall operate in operator-assisted mode to detect, analyze, and report pavement distress type, severity, and extent.

4.2.2.9.10.1. The system shall simultaneously display high-resolution intensity images and three-dimensional digital surface profiles of the same road segment.

4.2.2.9.10.2. The system shall permit the pavement image length to match the interval length of the roadway images selected by the operator.

4.2.2.9.11. The system shall export distress ratings in a format be determined in coordination with MoDOT by use of SQL Server and Oracle programs and be in the file type in one of the following:

4.2.2.9.11.1. Comma Separated Variables (*.csv)

4.2.2.10. Edge Drop-Off Measurement (Mandatory) Requirements

4.2.2.10.1. The system shall measure and record a transverse profile that spans the edge of pavement and extends a minimum of 1 foot from the right edge of the vehicle.

4.2.2.10.2. The system shall use a non-contact sensor.

4.2.2.10.3. The system shall collect, process, display and store edge drop-off data in operator-selected intervals.

4.2.2.10.4. The system shall include automated calibration and validation procedures.

4.2.2.10.4.1. Calibration constants shall be computed automatically.

4.2.2.10.4.2. The operator shall have the option to accept or decline calibration change.

4.2.2.10.4.3. The system shall include any physical objects needed to accomplish the calibration.

4.2.2.10.5. Vehicle speed shall range to 70 mph without affecting subsystem integrity and measurement quality. State minimum and maximum highway speeds allowed:

Minimum: ________mph Maximum: ________mph

4.2.2.10.6. The system shall create custom reports measuring and identifying the drop-off from pavement to shoulder within user defined thresholds.

4.2.2.11. Pavement Texture Measurement (Mandatory) Requirements

4.2.2.11.1. The system shall estimate macro texture in the left wheel path using a non-contact sensor.

4.2.2.11.2. At operator-defined intervals, the system shall calculate, report, and store texture as average mean profile depth according to ASTM E1845-09 and as average root-mean-square profile depth.

4.2.2.11.3. The system shall measure macro texture wavelengths over the range of 0.02 to 2.00 inches. State the range of pavement surface texture wavelengths detected. Minimum: ________in. Maximum: ________in.

4.2.2.11.4. Vehicle speed shall range to 70 mph without affecting subsystem integrity and measurement quality. State minimum and maximum highway speeds allowed:

Minimum: ________mph Maximum: ________mph

4.2.2.12. Roadway Geometry Measurement (Mandatory) Requirements

4.2.2.12.1. The system shall measure the horizontal curvature of the lane driven by the vehicle.

4.2.2.12.1.1. horizontal curvature accuracy: ________degrees

4.2.2.12.2. The system shall measure the vertical curvature of the lane driven by the vehicle.

4.2.2.12.2.1. vertical curvature accuracy: ________degrees

4.2.2.12.3. The system shall measure cross-slope of the lane driven by the vehicle.

4.2.2.12.3.1. cross-slope accuracy: ________degrees

4.2.2.12.4. The system shall measure the grade of the lane driven by the vehicle.

4.2.2.12.4.1. grade state accuracy: _________%

4.2.2.12.5. Vehicle speed shall range to 70 mph without affecting subsystem integrity and measurement quality. State minimum and maximum highway speeds allowed:

Minimum: ________mph Maximum: ________mph

4.2.2.13. Onboard Computer System (Mandatory) Requirements

4.2.2.13.1. The system shall include computers and software (Server 2022 OS or Windows 11 OS and hardware should be Dell) with adequate speed, capacity and power to control onboard data acquisition subsystems at speeds up to 70 mph. State minimum and maximum highway speeds allowed: Minimum: ________mph Maximum: ________mph

4.2.2.13.2. The system shall include keyboards and monitors for the operator in the front passenger seat and in the rear workstation of the vehicle.

4.2.2.13.3. The system shall be fully operable by a single operator located at either position—in the front passenger seat or in the rear workstation of the vehicle.

4.2.2.13.4. The system shall monitor all measurement and imaging subsystems, display their operational status, and report malfunctions and out-of-range measurement errors in real time.

4.2.2.13.5. The system shall include diagnostics for each installed measurement and imaging subsystem.

4.2.2.13.6. The system shall provide a function simulating vehicle travel to support subsystem diagnostics.

4.2.2.13.7. The system shall be remotely operable by the Contractor to support system diagnostics.

4.2.2.13.8. The system shall be remotely accessible by (WIFI) for diagnostics and troubleshooting of data collection vehicle.

4.2.2.13.9. The system shall allow inoperable subsystems to be disabled so data collection can continue with operable subsystems.

4.2.2.13.10. The system shall be constructed so all data sets are stored in one database for data management and only therefore only need to be loaded once.

4.2.2.13.11. The system shall be able to graphically and textually display raw and processed measurements and images from any subsystem in real time.

4.2.2.13.12. The system shall display vehicle positions by linear referencing and global positioning, textually and by map:

4.2.2.13.12.1. current vehicle position

4.2.2.13.12.2. data collection starting and ending points

4.2.2.13.13. The system shall include multiple external removable 2.5" SSD hard drives to be used for transfer of at least 2,000 miles of data from the vehicle to an office-based workstation.

4.2.2.13.14. The system shall simultaneously store all acquired images and sensor data on dual redundant external removable hard drives in the event of a drive failure the data will not be lost.

4.2.2.13.15. The system shall preclude the overwriting of data files and provide a warning when storage is approaching maximum capacity.

4.2.2.13.16. The system shall be able to recover data saved on internal hard drives in the event of power failure.

4.2.2.13.17. The system shall provide efficient file management functions including copy, backup, erase, and export.

4.2.2.13.18. The system shall generate reports summarizing data collection activity over operator-specified date ranges.

4.2.2.13.19. The system shall display a statewide map identifying whether data collection has and has not been accomplished.

4.2.2.13.20. Export ERD to file type usable by ProVal and have the ability to set any point along line to set any point to zero.

4.2.2.14. Dedicated Workstation Software (Mandatory) Requirements

4.2.2.14.1. The Contractor shall supply dedicated workstation software for processing all images and data acquired by the mobile equipment, to be installed on workstation(s) supplied by MoDOT.

4.2.2.14.2. The Offeror's proposal shall supply complete hardware and software specifications for workstation(s) to be purchased by MoDOT.

4.2.2.14.3. In addition to general purpose viewing, the software shall provide for user viewing of images, data, and information on ordinary networked and stand-alone MoDOT workstations with concurrent licensing for pavement distress analysis by a minimum of ten users throughout the MoDOT.

4.2.2.14.4. For the user viewing the images, reversing directions on divided roadways shall respond the same as reversing directions on undivided highways; e.g., if the user is observing images along west bound I-70 and elects to reverse viewing directions, the system shall present images along west bound I-70 starting from the point of reversal.

4.2.2.14.5. The software including bug fixes or new operating software to improve, fix or maintain said software shall be updated for the life of the vehicle free of charge. MoDOT reserves the right to "opt out" of any software update if it shall disrupt or change any workflows developed by MoDOT.

4.2.2.14.6. The workstation software shall include all of the following features:

4.2.2.14.6.1. Display all raw and processed measurements and images in tabular and graphical format.

4.2.2.14.6.2. Depict all measurements and images on maps of Missouri highways.

4.2.2.14.6.3. Ability to zoom in on roadway and right of way features in images.

4.2.2.14.6.4. Ability to identify roadway assets and measure their location and dimensions.

4.2.2.14.6.5. Use of digital images without degradation of the images.

4.2.2.14.6.6. Play digitized images forward and backward.

4.2.2.14.6.7. Synchronize measurements and digital images to display at the same highway location.

4.2.2.14.6.8. Display the location of measurements and images by frame number, database record, Travelways ID, log mile, displacement, lane, direction, latitude, and longitude.

4.2.2.14.6.9. Select road segments by pointing and clicking on a map of Missouri, by Travelways ID, log mile and displacement, and by latitude and longitude.

4.2.2.14.6.10. Navigate road segments by "turning" at intersections.

4.2.2.14.6.11. Provide user-definable query and filtering functions.

4.2.2.14.6.12. Allow user-configurable windows for processing and viewing pavement data and images.

4.2.2.14.6.13. Manage storage of pavement and image data on MoDOT database servers.

4.2.2.14.6.14. System shall allow user to configure reports of data and images.

4.2.2.14.6.15. Process and export pavement data to MoDOT information systems.

4.2.2.14.6.16. Export pavement data to geographic data sets.

4.2.2.14.6.17. Import and display other geographical data sets.

4.2.2.14.6.18. Print or save selected images.

4.2.2.14.6.19. An online user's manual and a help section to assist the viewer in using the software.

4.2.2.15. Web Viewing Software Needed Requirements

4.2.2.15.1. The Contractor shall supply an online web viewing software that allows for read only viewing of raw pavement data collected:

4.2.2.15.1.1. Software will allow unlimited users.

4.2.2.15.1.2. All data collected will be available to view visually and graphically within the software.

4.2.2.15.1.3. Software will contain a reporting feature for users to export data.

4.2.2.15.1.4. All images collected will be available for viewing within the software.

4.2.2.15.1.5. Software will contain an interactive map with ability to retrieve data and images at a specific location by clicking on the map.

4.2.2.15.1.6. Software will be able to display multiple years of data.

4.2.2.16. Delivery Requirements

4.2.2.16.1. All deliveries shall be F.O.B. to:

Missouri Department of Transportation

830 MoDOT Drive

Jefferson City, MO 65109

4.2.2.16.2. The Contractor shall deliver the vehicle and all installed subsystems within 90 days after receipt of order.

4.2.2.16.2.1. The Contractor shall provide a minimum one-week advance delivery notice.

4.2.2.16.2.2. The Contractor shall present the following upon delivery of the vehicle:

4.2.2.16.2.2.1. The vehicle, including all subsystems, in a ready-for-use, fully fueled and fully operational condition.

4.2.2.16.2.2.2. Certified weight slips for the vehicle delivered documenting compliance with the vehicle manufacturer's ratings.

4.2.2.16.2.2.3. Original documentation of certification according to AASHTO R 56-14.

4.2.2.16.2.2.4. Two sets and an electronic copy of operator, calibration, service, repair, parts, and procedure manuals and schematics and wiring diagrams for the vehicle including the APU and all other subsystems.

4.2.2.16.2.3. The vehicle shall have driven no more than 3000 miles prior to delivery.

4.2.2.16.2.4. The Contractor shall supply two copies of operator and user manuals upon installation of workstation software and ensure software is regularly patched and compliant with Windows version.

4.2.2.16.2.5. The Contractor shall supply updated documentation for all measurement, detection, estimation, and filtering algorithms and for the format of all image and data files.

4.2.2.16.2.6. They Contractor shall supply comprehensive, updated calculations of computer memory storage requirements per lane mile for the vehicle delivered.

4.2.2.17. Technical Standards Requirements - The vehicle and all subsystems shall conform to the following standards:

4.2.2.17.1. AASHTO MP 328-14 "Standard Equipment Specification for Inertial Profiler".

4.2.2.17.2. AASHTO R 36-132 "Standard Practice for Evaluating Faulting of Concrete Pavements".

4.2.2.17.3. AASHTO R 56-14 "Standard Practice for Certification of Inertial Profiling Systems".

4.2.2.17.4. ASTM E950-09 "Standard Test Method for Measuring the Longitudinal Profile of Traveled Surfaces with an Accelerometer Established Inertial Profiling Reference".

4.2.2.17.5. ASTM E1703-10 "Standard Test Method for Measuring Rut-Depth of Pavement Surfaces Using a Straightedge".

4.2.2.17.6. ASTM E1845-09 "Standard Practice for Calculating Pavement Macro Texture Mean Profile Depth".

4.2.2.17.7. OSHA 1910.95 "Occupational Noise Exposure".

4.2.2.18. Units of Measurement Requirement

4.2.2.18.1. All systems shall use U.S. customary units with an option to use SI units (metric).

4.2.2.19. Training Requirements

4.2.2.19.1. The Contractor shall provide…