REQUEST FOR PROPOSAL (RFP) MODOT 0000000263SL

If you have any questions, please contact:

Procurement Entity State of Missouri

Buyer LORI TACKETT Location

Phone Fax

E-mail LORI.TACKETT@MODOT.MO.GOV

State of Missouri

Missouri Department of Transportation

Responses are preferred to be submitted electronically via MissouriBUYS, powered by MOVERS.

ATTENTION:

1. After reviewing the solicitation, the vendor must complete and return all necessary exhibits.

2. Due to lead times for obtaining the information needed to complete the various Business Compliance

Exhibits herein as explained in the solicitation's Supplier Response Exhibits, suppliers are encouraged to IMMEDIATELY begin securing these verifications.

3. The supplier must be registered in MissouriBUYS (Powered by MOVERS) to be considered for contract award.

INSTRUCTIONS:

1. From the Table of Contents on the left-hand side of this screen, navigate to the Contract Terms section and click the Download Contract button to review the solicitation terms in its entirety.

2. Navigate to the Lines and Requirements sections to review and download any available attachments.

3. Click Create Response to enter your response.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Additional Information

1.4 Solicitation Controls

1.5 Terms

1.6 Attachments

2 Requirements

2.1 Section 1. REQUIRED EXHIBITS

2.2 Section 2. OFFEROR PROPOSAL

3 Lines

3.1 Line Information

3.2 Line Details

3.2.1 Line 1

4 Contract Terms

1 Overview

1.1 General Information

Title St. Louis District Video Wall Solution

Synopsis This document constitutes an RFP from prospective qualified Offerors to provide a video wall solution to the Missouri Highways and Transportation Commission (MHTC) and the Missouri Department of Transportation (MoDOT), as set forth in this RFP. This video wall solution will be deployed at the existing Transportation Management Center (TMC) located in Chesterfield, Missouri. It is the intent of this RFP to have the successful Offeror enter into a Contract Services Agreement with MHTC (hereinafter Resulting Agreement). The contract period will be from the date of the fully executed Resulting Agreement through two (2) years with three (3) one-year renewal options.

Proposal bond is required, and all proposal bond documents are attached and must be mailed to the buyer of record, Lori Tackett, at MoDOT, 830 MoDOT Drive, Jefferson City, MO 65101 prior to proposal end date.

MoDOT will receive proposals electronically through MissouriBUYS (powered by MOVERS), by mail through USPS, UPS or FEDEX. If the Offeror intends to submit a hard copy proposal, the Offeror must notify the buyer of record (Lori.

Tackett@modot.mo.gov) within five (5) days before the RFP closing date. MoDOT will not accept any proposals by email.

Buyer LORI TACKETT Outcome Blanket Purchase Agreement

E-Mail LORI.

TACKETT@MODOT.

MO.GOV

1.2 Schedule

Close Date 07/30/2026 2:00 PM Open Date 07/02/2026 5:00 PM Time Zone Central Time

1.3 Additional Information

Pre-Bid/Pre-Proposal Conference Date and Time 07/15/2026 10:00 AM

Pre-Bid/Pre-Proposal Conference Location MODOT TMC, 14301 SOUTH OUTER

FORTY DRIVE, CHESTERFIELD,

MISSOURI

Tour Date and Time 07/15/2026 10:00 AM Tour Location MODOT TMC, 14301 SOUTH OUTER

FORTY DRIVE, CHESTERFIELD,

MISSOURI

Tour Contact Name LORI TACKETT Tour Contact Phone # 573-522-9481

Tour Contact Email LORI.TACKETT@MODOT.MO.GOV

1.4 Solicitation Controls

Response Visibility Sealed

Lines Settings Rank Indicator No indicator displayed

Ranking Method Price only

1.5 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Minimum Release

Amount (USD) Payment Terms Net 45 Freight Terms

Shipping Method FOB Solicitation Currency USD (US Dollar)

Price Precision 2

1.6 Attachments

File Name or URL Type Description ATTACHMENT A - TMC Pictures.pd File TMC Pictures

2 Requirements *Response is required

REQUIRED EXHIBITS

Exhibits that are required with the proposal submission. The Offerors should download all exhibits.

1. Exhibit 1 - Pricing Page

2. Exhibit 2 - Annual Worker Eligibility Verification Affidavit

3. Exhibit 3 - Applicant Affidavit for Sole-Proprietorship or Partnership

4. Exhibit 4 - Anti-Discrimination Against Israel Act Certification

5. Exhibit 5 - Buy American Form

6. Exhibit 6 - Proposal Bond

OFFEROR PROPOSAL

The Offerors should upload their Proposal in this Requirement section.

PLEAE CONTACT THE BUYER OF RECORD, LORI TACKETT, SHOULD YOU HAVE ANY

QUESTIONS OR ISSUES ABOUT THIS SECTION.

2.1 Section 1. REQUIRED EXHIBITS

*1. Exhibit 1 - Pricing Page - The Offeror must upload the completed Exhibit 1 and then type "completed" in the textbox to move forward in the system. This Exhibit 1 must be submitted in order to be responsive to this RFP.

Attachments:

File Name or URL Type Description Exhibit 1 - Pricing Page.pdf File

Response attachments are required.

Comments:

*2. Exhibit 2 - Annual Worker Eligibility Verification Affidavit - The Offeror only needs to fill out Exhibit 2 if it is applicable to how their company is registered. The system requires the Offeror to type a comment in the textbox and upload the exhibit is optional as it may not be applicable. The Offeror should submit either Exhibit 2 or Exhibit 3, but not both.

Attachments:

File Name or URL Type Description Exhibit 2 - Annual Worker Elig

File

Response attachments are optional.

Comments:

*3. Exhibit 3 - Applicant Affidavit for Sole-Proprietorship or Partnership - The Offeror only needs to fill out Exhibit 3 if it is applicable to how their company is registered. The system requires the Offeror to type a comment in the textbox and upload the exhibit is optional as it may not be applicable. The Offeror should submit either Exhibit 2 or Exhibit 3, but not both.

Attachments:

File Name or URL Type Description Exhibit 3 - Applicant Affidavi

File

Response attachments are optional.

Comments:

*4. Exhibit 4 - Anti-Discrimination Against Israel Act Certification - The Offeror should upload the completed exhibit in this section. The system requires the Offeror to upload their exhibit and type a comment in the textbox.

Attachments:

File Name or URL Type Description Exhibit 4 - Anit- Discriminatio

File

Response attachments are optional.

Comments:

*5. Exhibit 5 - Buy American Form - The Offeror should upload the completed exhibit in this section. The system requires the Offeror to upload their exhibit and type a comment in the textbox.

Attachments:

File Name or URL Type Description EXHIBIT 5 - RFP - Buy American

File

Response attachments are optional.

*6. Exhibit 6 - Proposal Bond - The Offeror must upload the completed exhibit in this section and type a comment in the textbox.

See Section 7.33 - Proposal Guaranty/Contract Bond for more detail information.

Should you any questions about this, please contact the buyer of record, Lori Tackett.

Attachments:

File Name or URL Type Description Exhibit 6 - Proposal Bond.

pdf

File

Response attachments are required.

Comments:

2.2 Section 2. OFFEROR PROPOSAL

*1. The Offeror must upload their complete Proposal for this RFP here in this section. Then type "completed" in the textbox.

Response attachments are required.

3 Lines Instructions ATTENTION OFFEROR(S):

1. The Offeror must submit an amount of $0.00 to move through this RFP in MissouriBUYS (powered by MOVERS). This system requires a dollar amount (use $0.00) to be entered.

2. The Offeror must download and complete Exhibit 1 - Pricing Page in order to be responsive to this RFP. This exhibit is in the "Requirements" section.

3. Should you have any questions about the instructions above, please contact the buyer of record at Lori.Tackett@modot.mo.gov.

3.1 Line Information

Line Estimated Quantity

Response Price

Line Amount

Response Minimum

Release Amount

1-St. Louis District TMS Video Wall Solution

3.2 Line Details

3.2.1 Line 1 St. Louis District TMS Video Wall Solution

Category Name 45111800 - VIDEO

AND

COMBINATION

VIDEO AND AUDIO

PRESENTATION

EQUIPMENT AND

HARDWARE AND

CONTROLLERS

Allow Alternate Lines No Target Minimum Release

Amount (USD) Estimated Total Amount

(USD)

Start Price (USD)

4 Contract Terms

MODOT 0000000263SL

Contract Terms and Conditions

1. MODOT RFP STANDARD PROPOSAL PROVISIONS

1.1. Solicitation Authority

1.2. Proposals to be Submitted by Officer or Employee

1.3. MHTC Rights Reserved

1.4. Personal Privacy Protection Act Notification

2. MODOT RFP PROPOSAL CERTIFICATION

2.1. Fee Proposal

2.2. Offeror's Certifications

3. MODOT RFP GENERAL DESCRIPTION AND BACKGROUND

3.1. General Description

3.2. Background

3.3. Definitions

3.4. Acronyms

3.5. Contract Period

3.6. Renewal Period

3.7. Schedule of Events

3.8. Mandatory Pre-Proposal Conference and Tour of Facility

3.9. Questions

4. MODOT RFP SCOPE OF WORK AND SPECIFIC SERVICES

4.1. Scope of Work

4.2. Specific Services

4.3. System Requirements

4.4. Construction and Structural Inspection Requirements

4.5. Electrical Requirements

4.6. Documentation Requirements

4.7. Testing Requirements

4.8. Training Requirements

4.9. Warranty Period Requirements

4.10. Maintenance Requirements

4.11. Optional Expandability / External Sites

4.12. Basic of Payment

5. MODOT RFP REQUIRED ELEMENTS OF PROPOSAL AND SUBMISSION

5.1. Required Elements of Proposal

5.1.1. Qualifications as outline in the RFP

5.1.2. Capabilities and Staff Experience

5.1.3. Proposed Hardware Systems and Displays

5.1.4. Proposed Software Solution

5.1.5. Work Plan

5.1.6. Integration Support

5.1.7. Maintenance, Warranty & Support

5.1.8. Proposed Cost

5.1.9. Expandability of System to External Sites

5.1.10. Additional Documentation

5.1.11. Proposal Evaluation

5.2. Submission of Proposals

5.2.1. Electronic Proposal Format

5.2.2. Hard Copy Proposal Format

5.2.3. Signatures

5.2.4. Pricing

5.2.5. Proposal Life

5.2.6. Submission of All Information Required

5.2.7. Public Inspection

5.2.8. Clarification of Requirements

5.2.9. Initial Screening

5.2.10. Official Position of MHTC

6. MODOT RFP EVALUATION FACTORS AND PROCESS

6.1. Evaluation Factors

6.1.1. Evaluation Criteria

6.1.2. Historic Information

6.1.3. Demonstration

6.1.4. Responsibility to Submit Information

7. MODOT RFP TERMS AND CONDITIONS

7.1. Agreement Components

7.2. RFP Contact

7.3. Assignment

7.4. Amendments

7.5. Disputes

7.6. Successors and Assigns

7.7. Sole Beneficiary

7.8. Cancellation of Resulting Agreement

7.9. Bankruptcy

7.10. Status of Independent Contractor

7.11. Subcontractor

7.12. Nondiscrimination

7.13. Executive Order

7.13.1. Incorporation of Provisions

7.13.2. Failure to Comply

7.13.3. Offeror's Certification

7.14. Non-employment of Unauthorized Aliens

7.14.1. Enrollment in Federal Work Authorization Program

7.14.2. Annual Worker Eligibility Affidavit

7.15. Proof of Lawful Presence for Sole Proprietorships and Partnerships

7.16. Requirements to do Business in Missouri

7.16.1. Registration with Secretary of State

7.16.2. Transient Employer Certificate

7.17. Law of Missouri to Govern

7.18. Venue

7.19. Ownership of Records

7.20. Release to Public/Confidentiality

7.21. Prohibition Against Kickbacks and Gratuities/Non-solicitation

7.22. Preferences

7.23. Conflict of Interest

7.24. Audit of Records

7.25. Indemnification

7.26. Insurance

7.27. Section Headings

7.28. Severability

7.29. No Adverse Inference

7.30. Anti-Discrimination Against Israel Act Certification

7.31. The Domestic Products Procurement Act

7.32. Drug Free Workplace

7.33. Proposal Guaranty/Contract Bond

VENDOR RESPONSIBILITY

The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

The State of Missouri's Privacy Policy can be accessed here.

VENDOR'S INSTRUCTIONS

Submission of Proposals

Vendors should complete and attach all applicable exhibits.

MODOT SECTION NUMBERING

Section Numbering

All section numbering contained in this solicitation is for the convenience of reference only and is not intended to define or limit the scope of any provision of this solicitation and may not be sequential.

SOLICITATION REQUIREMENTS

Instructions for Submitting a Response

The Missouri Department of Transportation advertises all bid solicitation documents on the MissouriBUYS Bid Board (https://www.missouribuys.mo.gov). MissouriBUYS is the State of Missouri's web-based statewide eProcurement system. To respond electronically to a solicitation, the vendor must first register with MissouriBUYS by going to the MissouriBUYS Home Page (https://missouribuys.mo.gov), clicking the "Supplier Register" button at the top of the page, and completing the Vendor Registration.

IMPORTANT NOTICE TO ALL VENDORS:

The Missouri Department of Transportation prefers receipt of all bid responses as electronic submissions. Hard copy submissions may be permitted based on the circumstances and content of the relevant solicitation with the approval of the buyer five (5) business days prior to the solicitation close date.

The solicitation as it appears digitally on the MissouriBUYS website is the official document of record. It is incumbent on the Vendor to inspect and ensure any downloaded or printed version of https://www.mo.gov/privacy-policy/ the solicitation contains all information, terms and conditions contained in the solicitation as it appears digitally on the MissouriBUYS website. In the event of any dispute regarding the contents of the solicitation, the solicitation as it appears digitally on the MissouriBUYS website shall take precedence and priority over any other downloaded or printed version of the solicitation.

1. MODOT RFP STANDARD PROPOSAL PROVISIONS

1.1. Solicitation Authority

The solicitation for the procurement of services referenced therein, is being issued under, and governed by, the provisions of Title 7 Missouri Department of Transportation, Division 10 Missouri Highways and Transportation Commission, Chapter 11 Procurement of Supplies, of the Code of State Regulations. The Missouri Highways and Transportation Commission (MHTC/Commission), acting by and through its operating arm, the Missouri Department of Transportation (MoDOT), draws the Offeror's attention to said 7 CSR 10-11 for all the provisions governing solicitation and receipt of proposals and the award of the contract pursuant to this solicitation.

1.2. Proposals to be Submitted by Officer or Employee

All proposals must be submitted by a responsible officer or employee of the firm. Obligations assumed by such submission must be fulfilled.

1.3. MHTC Rights Reserved

MHTC reserves the right to reject any and all proposals for any reason whatsoever. Time is of the essence for responding to the RFP within the submission deadlines.

1.4. Personal Privacy Protection Act Notification

MHTC and MoDOT comply with all provisions in the Personal Privacy Protection Act found in section 105.1500, RSMo, and follow practices to keep confidential and sensitive information secure. Bidders acknowledge that submission of information is voluntary and that MHTC is not asking or requiring the submission of "personal information" as defined in the act. By submitting a bid, Bidders and Contractors agree to not to bring a suit against MHTC, or any employees, under section 105.1500, RSMo.

2. MODOT RFP PROPOSAL CERTIFICATION

2.1. Fee Proposal

The Offeror shall provide a fee proposal to MHTC in accordance with the terms of this Request for Proposal (RFP). All services shall be performed at the fees offered and in accordance with the terms of this RFP.

2.2. Offeror's Certifications

By submission of the proposal, each Offeror, and in the case of a joint proposal, each party thereto as to its own organization, under penalty of perjury, certifies to the best of its knowledge and belief:

1. The prices in this proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Offeror or any competitor.

2. Unless otherwise required by law, the proposed prices have not been knowingly disclosed by the Offeror prior to the opening, directly or indirectly, to any other Offeror or to any competitor.

3. No attempt has been made or will be made by the Offeror to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition.

4. The Offeror certifies this proposal is made without any connection with any other person, firm, organization or business entity making a proposal for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other member, officer or employee or person whose salary is payable in whole or in part from the MHTC/MoDOT is directly or indirectly interested therein, or in any portion of the profits thereof.

3. MODOT RFP GENERAL DESCRIPTION AND BACKGROUND

3.1. General Description

This document constitutes a RFP from prospective qualified Offerors to provide a video wall solution to the MHTC, as set forth in this RFP. It is the intent of this RFP to have the successful Offeror enter into an Agreement with MHTC (hereinafter Resulting Agreement), to supply said services as outlined herein.

3.2. Background

The Missouri Department of Transportation's (MoDOT) St. Louis District is actively pursuing options for the replacement of the existing video wall system housed at the District's Transportation Management Center (TMC) located at 14301 South Outer Forty, Chesterfield, Missouri 63017. The video wall plays a central role in the center's operational area and serves as a visual representation of the Department's commitment to providing outstanding customer service. The wall and Center's supporting technology are part of a larger operation that enhances response times, reduces traffic impacts, and increases collaboration of vital information.

The current wall solution utilizes display hardware purchased in 2017 and has reached end of life. The Department is moving forward with the procurement of a next generation video wall solution to replace both the wall displays and software currently in use. The final solution will continue to serve as a critical tool that will be used to enhance the Center's performance now and in the future.

The successful Offeror will provide design, procurement of equipment, installation, integration, configuration, testing, documentation, and training. After acceptance the Offeror will provide maintenance and warranty services for the video wall solution. It is expected that the Offeror will also provide all necessary permits, licenses, and incidental supplies to support the installation as needed.

Submitted proposals will be evaluated by Commission staff and be approved before wall installation by the successful Offeror is permitted.

MoDOT operates as a customer focused and results driven, state agency under a decentralized organization structure with headquarters in Jefferson City, Missouri and is governed by the MHTC, a six (6) member Commission appointed by the Governor. The Central Office provides oversight and support to seven

(7) geographical districts primarily responsible for delivery of MoDOT's mission and tangible results. Each district contains approximately fifteen percent (15%) of the total road mileage in the state highway system. MoDOT employs approximately five thousand one hundred (5,100) full-time employees. About eighty percent (80%) of those employees work in the seven (7) districts with the remainder working in the various divisions within the Central Office facility.

3.3. Definitions

Common terms used in the RFP sections are defined herein, and are intended to be consistent with best practices and those used in similar fields.

"Offeror" means individual, company or entity submitting a response in response to the RFP.

"Contractor" shall be in reference to the successful bidder, once contracted.

"Commission" or "MHTC" means the Missouri Highways and Transportation Commission.

"MoDOT" means the Missouri Department of Transportation.

"RFP" means Request for Proposal and includes any attachments, exhibits; schedules or addenda considered to be a proposal and referred herein as response or submission.

3.4. Acronyms

The following acronyms are used in the RFP.

ADA Americans with Disabilities Act ATMS Advanced Traffic Management System ATP Acceptance Testing Procedure CCTV Closed-Circuit Television CDT Central Daylight Time COTS Commercial off the Shelf CPM Critical Path Method DVI Digital Video Display Interface ITS Intelligent Transportation System HD High Definition HDMI High Definition Multimedia Interface IP Internet Protocol LCD Liquid Crystal Display LED Light Emitting Diode NEC National Electric Code OSHA Occupational Safety and Health Administration Processor Server on controller that runs the video wall PTZ Pan-Tilt-Zoom Capability (CCTV) RFP Request for Proposal SD Standard Definition SDI Serial Digital Interface TMC Transportation Management Center UPS Uninterruptible Power Supply

USB Universal Serial Bus VCS Video Control System VGA Video Graphics Array VPN Virtual Private Network

3.5. Contract Period

The Contract Period for the performance of the services described in this RFP is from the date of the fully executed Resulting Agreement through two (2) years. The successful Offeror shall perform any and all the services listed herein as often as requested by MHTC for the entire duration of the Contract Period as defined herein at the Guaranteed-Not-To-Exceed Prices submitted by the successful Offeror in response to this RFP.

3.6. Renewal Period

The contract shall not bind, not purport to bind, the MHTC for any contractual commitment in excess of the original contract period. The Commission shall have the right, at its sole option, to extend the contract for three (3) one-year renewal periods, or any portion thereof. In the event the Commission exercises its options to extend the contract, such extension must be accomplished by a formal contract amendment approved and signed by representatives of the Offeror and Commission, respectively, each of whom being duly authorized to execute the contract amendment on behalf of the Offeror and Commission, respectively.

3.7. Schedule of Events

Below is the schedule that will be followed. Unless otherwise specified, the time of day will be 7:30 a.m.

to 4:00 p.m. Central Time. MHTC reserves the right at its sole discretion to expand this schedule, as deemed necessary, without any notification except for the deadline date for submitting a proposal.

1. July 2, 2026 - Issuance of RFP

2. July 15, 2026 - Mandatory Pre-Proposal Conference and Tour of Facilities at the MoDOT St.

Louis District TMC, 14301 South Outer Forty Drive, Chesterfield, Missouri 63017 from 10:00 AM to 12:00 PM.

3. July 17, 2026 - Deadline for Offerors to submit written questions and requests for clarification to the MHTC Representative, Lori Tackett.

4. July 21, 2026 - Issuance of Amendment with resolution to any questions submitted.

5. July 30, 2026, at 2:00 PM, Central Time - Deadline for submission of proposals and scheduled public reading of firm names of proposals received.

3.8. Mandatory Pre-Proposal Conference and Tour of Facility

In order to allow for an orderly inspection of the existing facilities at the TMC, to help Offerors in their efforts to prepare their proposals, a Mandatory Pre-Proposal Conference will be held on Wednesday, July 15, 2026, from 10:00 AM to 12:00 PM, at MoDOT TMC, 14301 South Outer Forty Drive, Chesterfield, Missouri. At least one Offeror representative should be present during the meeting. The meeting will serve as the only time Offerors will be allowed to inspect the facilities, guided by representatives of the Commission. To minimize disruption of the operations at the TMC, no other inspections of the facilities will be allowed, outside of this designated time.

Questions can be asked during the pre-proposal conference; however, formal answers to those questions will be released in a subsequent addendum, which will serve as an official response.

3.9. Questions

The Offerors are expected to raise any questions, exceptions, or additions they anticipate concerning the RFP. If there are any significant errors, omissions, or deficiencies in the RFP, the Offeror should respectfully request modification or clarification by the date noted.

4. MODOT RFP SCOPE OF WORK AND SPECIFIC SERVICES

4.1. Scope of Work

The successful Offeror agrees to provide to MHTC the following services:

Video Wall Solution Overview

The Commission is soliciting qualified Offerors to provide a video wall solution for the Missouri Department of Transportation, TMC located in Chesterfield, MO. The TMC services the greater St Louis region, and major corridors that cross the entire state. The Center is operated continuously (24/7/365) by staff who monitor, manage, and inform vital partners, and the public of critical incidents and major impacts to the transportation system.

The wall is anticipated to be used in displaying the following:

• Video from field CCTV

• Internal MoDOT customer support websites

• External websites including but not limited to Facebook, Twitter, GatewayGuide.com

• Local workstation desktops shared by floor staff

• Communication network monitoring tools, currently Solar Winds

• Security video provided by coaxial connectors

• Weather alerts

• Alerts from third party sources

• Dashboards or data visuals generated as a web source

• U.S. 67 Tunnel at Lambert St. Louis International Airport management systems alerts

• Local/national news provided by a cable feed

The wall will allow for third party software packages to make changes to wall layouts and to push desired information, through API or Web Service calls. The anticipated third-party applications that may use these calls include the following:

• Central ATMS, The successful Offeror will provide design, procurement of equipment, removal of existing components, modification of supports, installation, integration, documentation, testing, training, and maintenance/warranty services for the video wall components. The Offeror shall also furnish all materials, parts, licenses, permits, supplies, and incidentals necessary to construct the final Video Wall Solution.

The proposed design for all facets of the video wall construction and installation shall be submitted to the Commission, for review and approval.

4.2. Specific Services

The Offerors agree to perform specific services within the above stated scope of work to include, but not be limited to the following:

1. Bidder Qualifications

a. Minimum Qualifications

i. Five (5) years in business supplying, deploying, and integrating, video wall systems.

ii. Three (3) similar video wall solution successfully completed within the past 24 months.

iii. Staff has certifications in the product, software, and systems being provided.

The Offeror will employ staff that is knowledgeable in performing activities to support all appropriate parts and phases of installation, tuning, and repair of the products supplied. Certifications, relevant experience, licenses or manufacturer's certificates of applicable training should be supplied as part of the Offerors' proposal. The Offeror should also list at least three (3) relevant projects with descriptions, dates when work was performed, services / products provided, and contact information for the client. Contact information may be used to verify project relevance and Offeror's Qualifications.

2. Project Management - The following outlines the required project management responsibilities the Offeror must provide during the course of the work.

a. Project Manager - The Offeror shall designate a single point of contact to act as the Project Manager. This individual will exhibit good management and communications skills. This individual will also be well educated regarding both general and working knowledge of the video/media wall solution. They will be responsible for coordination between the Commission, local staff, and other parties involved with the deployment. The Project Manager will maintain project records and documentation. They should be able to supply the TMC with project related information within thirty-six (36) hours of it being requested.

b. Schedule - The Offeror shall submit a deployment schedule. The schedule shall show the anticipated critical path starting from the point of award through final acceptance testing.

c. Project Kick-Off Meeting - The successful Offeror shall attend a project kick-off meeting to be held at a location predetermined by the Commission. The Commission or its representative will coordinate the meeting location and agenda with the Project Manager. The Offeror must document and provide a summary of the discussion to attendees within thirty-six (36) hours of the meeting conclusion.

d. Progress Meetings - Progress meetings will be requested or scheduled at regular intervals as designated during the kickoff meeting. The meetings will be used to inform the Commission on progress made as well as coordinate upcoming project activities. Updates to the project schedule will be provided during these meetings.

The Offeror is expected to document and provide a summary of the discussion to attendees within thirty-six (36) hours of the meeting conclusion.

4.3. System Requirements

The following overviews provide the expected specifications for the components that go into deployment of the overall video wall solution.

1.

Video Wall Displays Requirements

The presentation area of the wall will use flat-panel displays providing approximately 360 square feet of viewing area and will generally fit the existing 4x10 grid layout, which currently uses 55‑inch panels.

a. The displays shall have no bezels.

b. Displays shall be rated for 24/7/365 operations and 100,000 hours.

c. Technology solution shall provide mechanisms to balance color and brightness between all displays to provide for a uniform display area, without individual displays being easily identified when a single color is projected across the entire matrix.

d. For maintenance and repair, front display access is preferred; however, the space behind the wall is open and rear access may also be possible, it will be up to the Offeror to determine what will be most advantageous for their future maintenance efforts.

e. The outside perimeter of the display area will have trim added to create a uniform edge.

f. Furnish LED Displays that meet or exceed the following requirements.

g. MHTC/MoDOT may order additional displays during the original contract period and any renewal periods.

Requirements Video Wall Displays Per Unit

Rated Lifespan 100,000 hours Native Aspect Ratio 16:9 Minimum Refresh Rate 60 Hz Response Time 8 ms Backlight Type Direct LED Minimum Viewing Angle 178 degrees horizontal/vertical Display colors High color 1.06 billion (10 bit) display Contrast Ratio 5000:1 (full field) Brightness 500 candelas per square meter Digital Signal Inputs Can be any of the following: HDMI, Display Port, DVI, HDBaseT, SDI, Fiber Optic Power 100-240VAC @50/60 Hz Energy Star Rated Preferred Surge Protection/Suppression Provide for each display Pixel Pitch 0.9

2.

Wall Processor and Software Requirements

The Offeror shall supply a video processor and software solution that will integrate with the various displays and meet these following requirements:

a. The system shall be designed to operate 24/7/365 with no downtime outside of regular maintenance and capable of managing the number of displays specified above.

b. Software shall be capable of dynamically balancing color and brightness between all the display units.

c. Servers used as part of the Wall Management System shall utilize either Microsoft Windows– based or Linux‑based 64‑bit operating systems, – preferably on MoDOT's TMC Virtual Environment -- and shall be capable of automatically starting when the server recovers from a full reboot.

d. COTS applications used as part of the video wall solution shall use current software with all security patches applied. Use of out of date third party applications is seen as a security risk and will not be allowed.

e. Solution shall allow for forty (40) commands to be sent to the wall, with all commands executed by the wall within three (3) seconds or less.

f. No loading or buffering icons should be seen by staff each time the video or other sources pushed or switched on the wall, the transition from one source to the next should be seamless.

g. Have remote management and configuration capabilities, including wall layout and display options.

3.

Privileges and Administration Requirements

The Offeror shall supply a video wall solution that meets the following privileges and administration requirements:

a. The video wall solution shall have network accessible configuration tools and management capabilities that allow for intuitive and quick management by system administrators.

b. The system shall support establishing different privileges for access of sources, controlling displays, specific command functions, and wall configuration; users with higher privileges should have their commands prioritized.

c. System shall log access and commands executed by the system and the user requesting the command; records shall be searchable by a user with the appropriate privileges and be maintained for sixty (60) days.

d. All administrator accounts and passwords will be provided to the Commission before the end of the deployment effort.

4.

Sources and Outputs Requirements

The Offeror shall supply a video wall solution that meets the following sources and output requirements:

a. The system shall come with all of the necessary input and output terminals required to operate the number of panels.

b. Shall be able to display on the wall video from approximately 750 field CCTV cameras that use H.264 codec.

c. Shall be able to mirror local workstations (20 units) where the actions being taken by the local operator does not lag more than three (3) seconds between the time the action is taken and when the action is seen mirrored on the wall.

d. Shall support running web applications/sites directly, with eight (8) IP or URLs provided to the Offeror to for initial configuration, but with no restrictions on the number of additional addresses that can be added in the future.

e. Shall support video Cable TV input and be able to display local and national stations.

f. Solution for routing, displaying, monitoring, and managing displayed information shall be entirely digital. Manual manipulation of cables or manual reconfiguration of the system when selecting sources to display on the video wall shall not be allowed.

g. Solution shall allow for third party software systems to execute commands through a web service, API, or other acceptable method; The API should allow for the "pushing" of a video source to a pre-defined location, changing pre-defined layouts, and pushing alert messages to pre-defined display areas within the wall. Commands should be executed within three (3) seconds of being issued by the third-party software.

h. "Touring" or the ability for the wall to display a video source, then transition to another source after a defined dwell time has expired, typically twenty (20) seconds or less. Touring shall be natively supported or supported through the third party TMC central ATMS; if supported through the ATMS, these commands shall be given the highest priority and executed within three (3) seconds of being requested.

5. ATMS Integration Requirements

The Commission would like to allow elements of the ATMS system to send commands to the video system.

Examples of how this API or other interface would be used include pushing a video source to a pre-defined display location and change between pre-defined display layouts already established in the system.

Documentation on the API, web service, or other interface options that allow third parties to execute commands on the wall shall be provided as part of the RFP submission.

6.

Hardware Requirements

The wall management system shall be able to meet the following requirements:

a. Wall management system shall utilize servers or controllers that are rack mountable; existing rack space is available within a hundred feet of the wall, determination if existing rack can be used or new racks should be procured are at the Offeror's discretion.

b. Power to the equipment is capable of running on 100 volt to 220 volt AC at 50 to 60 Hertz.

Servers and or controllers shall have redundant power supply that is hot swappable. All components of the wall management should include surge protection to protect spikes in voltage.

c. Servers used as part of the Wall Management System shall utilize either Microsoft Windows– based or Linux‑based 64‑bit operating systems and shall be capable of automatically starting when the server recovers from a full reboot.

d. Access to the administration hardware utilized for the wall system shall be through a user interface. Features of the interface will be controlled through user accounts with customizable permission levels.

7.

Video Quality Requirements

The deployed solution will meet the following video quality requirements:

a. Reproduce live motion camera images with no dropped frames at 60 fps.

b. Shall have the ability to show a minimum of forty (40) simultaneous video streams over the display matrix while maintaining 60 fps.

c. Moving video or other source around the display matrix while forty (40) simultaneous streams are running shall not produce any lag in executing the command to move the source.

d. Third parties pushing sources to pre-defined locations on the wall while forty (40) simultaneous streams are running shall not produce lag exceeding more than three (3) seconds from the time the command is executed by the third-party application to the time it is executed on the wall.

8.

Configuration Requirements

The deployed solution will meet the following system configuration requirements:

a. System will allow for user defined layouts on the wall; layouts can be saved and sharable with other users.

b. All video and media sources shall be configured by the Offeror, prior to the final system acceptance.

c. The system shall be configured with three (3) pre-defined layouts. Sources displayed on the wall shall be able to be placed and resized individually anywhere on the wall, or allow users to drag and drop sources to locations defined in the current layout.

d. Operators shall have viewing and control capability of the video wall at each of the workstations within the operations room, currently twenty (20) units.

e. Software used to operate the wall shall be configured by the Offeror; including at each workstation, prior to staff training.

f. The Offeror shall work with the operations staff and administrators to setup initial user accounts and system privileges.

g. ATMS Video Control System shall be able to communicate with the wall system to push different "sources" to the pre-defined locations on the wall.

h. All configuration of the system must be complete before system acceptance and training can be completed.

9.

Software Licenses Requirements

The deployed solution will meet the following software licensing requirements:

a. The Offeror shall provide all software licenses necessary to operate the final deployment. The cost of the software and licenses, include any COTS, or seats or other fees shall be included in the cost proposal.

b. A breakdown in how the license fee was calculated, will be supplied as part of the Cost Proposal.

c. The Offeror shall provide the cost for adding additional licenses on a per license basis; this price will be consider locked in over the course of the deployment and maintenance periods.

4.4. Construction and Structural Inspection Requirements

The existing video wall was constructed in 2017 and designed to house large format 4K LCD displays capable of delivering superior 24/7 image performance with commercial-grade construction. This design produced a fully flush viewing surface across the approximately 360‑square‑foot wall area. The Commission intends to maintain this fully flush wall appearance using LED panel technologies and expects Offeror to provide all necessary modifications to achieve this outcome prior to the installation of the new displays. See Section 3.8 Mandatory Pre-Proposal Conference and Tour of Facility for date and time of the only scheduled inspection of the facilities.

The following requirements cover the construction of the wall construction and the Offeror's responsibilities under this work.

1.

The Offeror will provide a plan for the wall modifications and provide structural diagrams that have been reviewed and signed by an engineer(s) qualified to perform that work in the state of

Missouri; these will be reviewed by the Commission and approved before work is allowed to begin.

2.

A schedule for the wall modification effort will be provided to the Commission Representative, who will approve the outline before work can start. Work must be completed by November 1 of the awarded year.

Some work may be required during weekends and nights or halted due to major events.

3.

The Offeror shall comply with all local ordinances, codes, and regulations.

4.

The successful Offeror shall have structural inspection performed by a licensed structural engineer to verify that the existing wall can support the proposed installation prior to the commencement of any work. Any structural deficiencies or required modifications identified during the inspection shall be submitted to the designated Commission representative for review and approval.

5.

The successful Offeror shall procure and provide a copy of any necessary permits to the Commission and display them onsite.

6.

A list of all removed and/or decommissioned parts and devices shall be submitted to the Commission representative for approval of the decommissioning process. Site removals, including but not limited to existing video wall equipment, servers, cabling, and wall materials, will be performed by the Offeror. The Commission will have the option to retain any items scheduled for removal and, if desired, will arrange for those items to be collected and transported to appropriate locations.

7.

All costs associated with the removal and disposal of existing wall material or equipment will be included in the cost of the proposal.

8.

The successful Offeror shall be responsible for all tools, equipment, and materials necessary for installing the final video wall system components, servers and switches, electrical service, and communications infrastructure.

9.

The successful Offeror shall furnish and install all cabling, components, mounting equipment and hardware as required for the complete operable video wall system. The Offeror shall consider the length of cable needed to make all connections; no additional funds will be approved for longer cable runs or extenders.

10.

Upon completion of installation of the new video wall system, the Offeror will be required to properly clean the construction area to the satisfaction of the Commission.

11.

The Offeror shall be responsible for repairing or replacing any damaged floor, paint, coverings, ducts, or other elements impacted by actions taken by the modification effort.

12.

New or modified wall surface shall match the undisturbed surrounding surface in color and texture to the satisfaction of the Commission.

13. Pictures of the existing TMC video wall can be found in Attachment A.

4.5. Electrical Requirements

1.

The Offeror shall be responsible for performing all electrical work related to the installation of the wall system.

2.

An Electrical audit will be conducted by the Offeror to ensure there are sufficient circuits to handle the deployed hardware.

3.

Review of the electrical work to be performed and the audit will be done by the Commission before work this item can begin.

4.

The successful Offeror is responsible for all permits that may be necessary for the work.

4.6. Documentation Requirements

The successful Offeror shall submit the manuals and other information for the video wall solution components necessary to properly document configuration, operation, and maintenance of the deployed system. A digital file that can be distributed on the local shared network storage. The following is a list of manuals that are required for this project.

1.

Installation Manual - Shall be provided and describe the installation procedures for all components, subassemblies, and assemblies used to deploy configure and integrate the deployment.

2.

User Manual - Shall describe how the equipment is operated; it should include control layouts and displays for operating a fully functioning video wall.

3.

Maintenance Manual - Shall describe the maintenance procedures for all components, subassemblies, and assemblies. The manual shall include information on preventative maintenance and repairing the equipment, hardware, software, connections, interfaces, and cabling as applicable.

4. As Built Diagrams - Shall be visual representations of how the wall is wired for power and communications. The diagrams shall make it easy for any individual performing maintenance or troubleshooting to identify cables and connections linking the different elements that make up the final wall solution.

4.7. Testing Requirements

Testing shall be performed before the Commission will acknowledge final acceptance. Testing will demonstrate the system capabilities and ensure that system components have been properly configured. The following system testing requirements cover testing.

1.

The Offeror shall provide a test plan that details system functions, processes, and final configuration. The test plan will be reviewed and approved by the Commission before testing shall begin. The Offeror should allow the Commission at least two (2) weeks to review submitted test plans.

2.

The Offeror shall be responsible for conducting and documenting the test results; testing will be done with at least one Commission representative present to verify outcome.

3.

The Offeror shall be responsible for the maintenance of all equipment furnished and installed until final acceptance.

4.

Upon completion of the test plan, a 30-day burn-in period will be conducted by the Commission.

If a system fault or failure is observed, during that time, the agency has the right to ask for the 30-day period to be continued from the point which the issue occurred or to restart the 30-day period.

5. Final acceptance shall be issued upon completion of the system acceptance test and the 30-day burn in period.

4.8. Training Requirements

Training shall be provided by the Offeror using qualified staff that are knowledge of the system components, software, and configuration deployed during the effort. The effort shall be conducted within two weeks of the system acceptance testing and be done under the following requirements:

1.

The Offeror shall prepare a training course for operators and administrators of the system. The training course outline and materials shall be approved by the Commission before the session(s) are held.

2.

The training shall cover operation and maintenance of the system hardware, software, and communication infrastructure.

3.

Training sessions shall be completed over two days. The first session will be for operators and focus on daily system use. The second session will be for administrators that will have to work with system configuration, maintenance, and troubleshooting. Each session will have no more than twenty (20) participants.

4.

The Offeror shall provide all materials and instructors for the training. The training material shall be tailored to represent the video wall system and features installed at the AOC. The successful Contractor is responsible to provide an electronic copy of the training materials before the training session.

5. The Commission will provide a training location. The Offeror must provide all equipment, including but not limited to laptop, projector (may be available and should be requested), and or system hardware and software used during the session.

4.9. Warranty Period Requirements

The successful Offeror shall provide all manufacturers' warranties for all hardware provided as part of their wall solution. The warranty period shall begin at final acceptance of the video wall system. Warranty for the servers, switches, and all other components unless stated otherwise shall be a minimum of five (5) years. LED family displays shall be a minimum of three (3) years. If the manufacturer's warranty does not meet the (5) or (3) year requirement, the Offeror shall include costs in the cost proposal to meet this requirement. Under warranty all replacement parts, shipping, and installation should be covered at no cost to the Commission.

4.10. Maintenance Requirements

The Offeror shall provide all hardware and software maintenance options, including cost that shall be available after successful deployment of the video wall.

1.

Provide service and support for the System in each optional contract year identical to the service and support provided during the warranty period; this will not include replacement of any failed hardware that occurs outside of the warranty period.

2.

The Offeror shall be responsible for providing all firmware and software updates and/or upgrades for the products procured under this contract as part of the maintenance package.

3.

Maintenance requests made by the COMMISSION will be acknowledged and a response by the Offeror is expected within 24 hours. After identification or diagnosis of a problem, the Vendor shall provide the Commission a quote to repair or replace any items not currently under warranty and the timeframe to complete any repairs.

4.

On premise maintenance parts (agreed upon number) and supply information such as part number, production batch number, module size & resolution, driver IC model.

4.11. Optional Expandability / External Sites

The Commission would request Offerors provide additional pricing to include the option of expanding the video wall system with another row of video or expand to nearby conference rooms within the TMC and/or local Missouri State Highway Patrol Headquarters. Each option is explained briefly below.