MODOT 0000000236SL_4_SUPPLIER.pdf

REQUEST FOR PROPOSAL (RFP) MODOT 0000000236SL,4

If you have any questions, please contact:

Procurement Entity State of Missouri

Buyer ASHTEN LORTS Location

Phone Fax

E-mail ASHTEN.LORTS@MODOT.MO.GOV

State of Missouri

Missouri Department of Transportation

Responses are preferred to be submitted electronically via MissouriBUYS, powered by MOVERS.

ATTENTION:

1. After reviewing the solicitation, the vendor must complete and return all necessary exhibits.

2. Due to lead times for obtaining the information needed to complete the various Business Compliance

Exhibits herein as explained in the solicitation's Supplier Response Exhibits, suppliers are encouraged to IMMEDIATELY begin securing these verifications.

3. The supplier must be registered in MissouriBUYS (Powered by MOVERS) to be considered for contract award.

INSTRUCTIONS:

1. From the Table of Contents on the left-hand side of this screen, navigate to the Contract Terms section and click the Download Contract button to review the solicitation terms in its entirety.

2. Navigate to the Lines and Requirements sections to review and download any available attachments.

3. Click Create Response to enter your response.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Additional Information

1.4 Solicitation Controls

1.5 Terms

1.6 Attachments

2 Requirements

2.1 Section 1. Cooperative Procurement

2.2 Section 2. M/WBE Participation

2.3 Section 3. SDV/E Preference

2.4 Section 4. DocuSign Information

2.5 Section 5. Estimated Delivery Time

2.6 Section 6. Unit Brand and Model

2.7 Section 7. Vendor Response Documents

3 Lines

3.1 Line Information

3.2 Line Details

3.2.1 Line 1.1

3.2.2 Line 2.1

3.2.3 Line 2.2

3.2.4 Line 2.3

3.2.5 Line 2.4

3.2.6 Line 2.5

3.2.7 Line 3.1

3.2.8 Line 4

4 Appendix: Alternate Lines

4.1 Instructions for Alternate Lines

4.2 Alternate Lines Template

5 Contract Terms

1 Overview

1.1 General Information

Title Closed-Circuit Television Camera Assemblies

Synopsis The solicitation seeks proposals from qualified organizations to provide Closed- Circuit Television (CCTV) Camera Assemblies to the Missouri Highways and Transportation Commission (MHTC) and Missouri Department of Transportation (MoDOT), St. Louis District. The contract period will be from the Date of Award through June 30, 2027, with up to two (2) one-year renewal periods or any portion thereof. Proposal bond is required, and all proposal bond documents are attached and must be mailed to the buyer of record, Ashten Lorts, at 830 MoDOT Drive, Jefferson City, MO 65101 prior to bid end date. MoDOT will receive proposals electronically through MissouriBUYS, by mail through USPS, UPS, or FEDEX. If an Offeror intends to submit a hard copy proposal, the buyer of record must be notified five (5) days before the solicitation closing date. MoDOT will not accept bid responses by email.

Amendment Date 04/29/2026 12:47 PM Amendment Description Amendment 04 - Q&A

Buyer ASHTEN LORTS Outcome Blanket Purchase Agreement

E-Mail ASHTEN.

LORTS@MODOT.MO.

GOV

1.2 Schedule

Close Date 05/18/2026 2:00 PM Open Date 04/15/2026 12:00 PM Time Zone Central Time

1.3 Additional Information

Pre-Bid/Pre-Proposal Conference Date and Time 00+00:00

Pre-Bid/Pre-Proposal Conference Location Tour Date and Time 00+00:00

Tour Location Tour Contact Name

Tour Contact Phone # Tour Contact Email

1.4 Solicitation Controls

Response Visibility Sealed

Lines Settings Rank Indicator No indicator displayed

Ranking Method Multiattribute scoring

1.5 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Minimum Release

Amount (USD)

Payment Terms Net 45 Freight Terms Shipping Method FOB

Solicitation Currency USD (US Dollar) Price Precision 2

1.6 Attachments

File Name or URL Type Description Amendment 02 Attachment.docx File

2 Requirements *Response is required

Cooperative Procurement The Missouri Department of Transportation (MoDOT) is interested in assisting Missouri counties, cities, special road districts, etc. in purchasing equipment, various materials, and supplies that meet the MoDOT specifications. It is understood MoDOT will not issue purchase orders, accept delivery nor make payment for items ordered by these agencies. It is further understood the price is based on meeting the MoDOT specifications. Any added options, deletions, or extra freight costs would be negotiated between the local agency and the successful vendor. If the deletions, or extra freight costs would be negotiated between the local agency and the successful vendor. If the response is "No" to the first question, simply respond "N/A" in any additional required response fields below.

M/WBE Participation Bidders are encouraged to obtain minority business enterprise (MBE) and women business enterprise (WBE) participation in this work through the use of subcontractors, suppliers, joint ventures, or other arrangements that afford meaningful participation for M/WBEs.

SDV/E Preference Service-Disabled Veteran (SDV) is defined as any individual who is disabled as a certified by the appropriate federal agencyresponsiblefortheadministrationofveterans'affairs.AService-DisabledVeteran Business(SDVE)isdefined as a business whereby not less than fifty-one (51) percent of the stock of which is owned by one or more service- disabled veterans; and the management and daily business operations of which are controlled by one or more service- disabled veterans.

DocuSign Information MoDOT utilizes DocuSign as the method to secure electronic signatures for all contract agreements.

Estimated Delivery Time Specify the estimated delivery lead time required to complete delivery in-full A.R.O. (After Receipt of Order).

Unit Brand and Model Specify the brand/model of the unit. If providing an alternate brand/model your response must include a copy of the unit's specification sheet along with notes outlining any differences between the two specifications.

Vendor Response Documents The vendor should upload the necessary documents requested by MoDOT for the vendor to complete. The response documents include:

1. Exhibit A - Annual Worker Eligibility Verification Affidavit

2. Exhibit B - Affidavit of Lawful Presence for Sole-Proprietorship or Partnership

3. Exhibit C - Anti-Discrimination Against Israel

4. Exhibit D - Buy American Certification

5. Exhibit E - Proposal Bond

2.1 Section 1. Cooperative Procurement

*1. Is your firm willing to offer such cooperative purchasing for Missouri counties, cities, or other political entities? If yes, please attach a completed Cooperative Agreement Notice below by clicking the + icon.

Attachments:

File Name or URL Type Description Cooperative Agreement Notice.d

File

Select one of the following:-

a. Yes (Response attachments are required)

b. No

2.2 Section 2. M/WBE Participation

*1. List all certified M/WBE vendors utilized in the fulfillment of this bid. Include percentage of participation for subcontractors and identify the M/WBE certifying agency. If not applicable, enter N/A in the required field.

2.3 Section 3. SDV/E Preference

*1. List the names and addresses of an SDV or SDVE providing products or services in relation to this bid. If not applicable, enter N/A in the required field.

2.4 Section 4. DocuSign Information

*1. Provide the name, e-mail address, and cell phone number of the person(s) authorized to sign an agreement resulting from this solicitation.

2.5 Section 5. Estimated Delivery Time

*1. What is the delivery lead time A.R.O.?

2.6 Section 6. Unit Brand and Model

*1. Is an alternate brand/model of the unit(s) being offered?

Select one of the following:-

a. Yes

b. No

Respond to the following requirements if you selected option a. for requirement 1.

*1.a.1. What is the alternate Brand and Model of the unit(s)?

Note: You must attach a copy of the unit's specification sheet along with notes outlining any differences between the two specifications.

Response attachments are required.

Respond to the following requirements if you selected option b. for requirement 1.

*1.b.1. What is the Brand and Model of the unit(s)?

Response attachments are optional.

2.7 Section 7. Vendor Response Documents

*1. The vendor should complete all the Exhibits attached in the RFP. Once the vendor has completed the Exhibits, the vendor should attach the completed Exhibits and type the word completed in the text box.

Attachments:

File Name or URL Type Description Exhibit E - Proposal Bond.

docx

File

Exhibit D - Domestic Products

File

Exhibit C Antidiscrimination A

File

Affidavits - Exhibit A and File

B.p Response attachments are required.

3 Lines Instructions The Offeror shall indicate below all fees for providing items in accordance with the provisions and requirements stated herein. Total cost shall be submitted with the response for camera assemblies. A per each cost shall be submitted with the response for individual components.

Accepted camera assemblies' items will be paid for at the unit price for each of the line items included in the contract. No direct payment will be made for any incidental items necessary to complete the work unless specifically provided as a line item in the contract.

NOTE: Line item 1.1 should include the full camera assembly items (i.e. camera, mounting, POE, surge protector, etc.). Line items 2.1-2.4 should be priced separately as MoDOT may have a need in the future to purchase the components individually.

3.1 Line Information

Line Estimated Quantity

UOM Response Price

Line Amount

Response Minimum

Release Amount

1-Closed-Circuit Camera Assembly

1.1-CCTV

Camera Assemblies

30 LUM

P

SUM

2-Individual Components

2.1-Power-Over- Ethernet (POE) Injector

1 EAC

H

2.2-Surge Protection Device

2.3-Mounting Bracket and Hardware for Pole Mounting

2.4- Connector/Pigtail/ Coupler for connecting a CAT- 6 cable to the camera housing in a water-tight manner

2.5-Camera 1 EAC

3-Optional

Line Estimated Quantity

UOM Response Price

Line Amount

Response Minimum

Release Amount

3.1-Surveillance Cards

4-Training LUM P

SUM

3.2 Line Details

3.2.1 Line 1.1 CCTV Camera Assemblies

To provide an alternate line, see appendix.

Group Closed-Circuit Camera Assembly Category Name 45121608 - CAMERA

ASSEMBLIES

Item Revision

Allow Alternate Lines Yes Alternate Line Provided Yes No Target Minimum Release

Amount (USD) Start Price (USD)

Note The line item should include the full camera assembly items (i.e. camera, mounting, POE, surge protector, etc.)

3.2.2 Line 2.1 Power-Over-Ethernet (POE) Injector

To provide an alternate line, see appendix.

Group Individual Components Category Name 43233406 -

ETHERNET

DRIVER

SOFTWARE

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

Note The line items should be priced separately as MoDOT may have a need in the future to purchase the components individually.

3.2.3 Line 2.2 Surge Protection Device

To provide an alternate line, see appendix.

Group Individual Components Category Name 39121643 - SURGE

PROTECTOR

PANEL

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release

Amount (USD) Start Price (USD)

Note The line items should be priced separately as MoDOT may have a need in the future to purchase the components individually.

3.2.4 Line 2.3 Mounting Bracket and Hardware for Pole Mounting To provide an alternate line, see appendix.

Group Individual Components Category Name 31162300 -

MOUNTING

HARDWARE

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

Note The line items should be priced separately as MoDOT may have a need in the future to purchase the components individually.

3.2.5 Line 2.4 Connector/Pigtail/Coupler for connecting a CAT-6 cable to the camera housing in a water-tight manner To provide an alternate line, see appendix.

Group Individual Components Category Name 39121461 -

CONNECTOR AND

CABLE SEAL

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

Note The line items should be priced separately as MoDOT may have a need in the future to purchase the components individually.

3.2.6 Line 2.5 Camera

To provide an alternate line, see appendix.

Group Individual Components Category Name 45121500 -

CAMERAS

Item Revision

Allow Alternate Lines Yes Alternate Line Provided Yes No Target Minimum Release

Amount (USD) Start Price (USD)

3.2.7 Line 3.1 Surveillance Cards

To provide an alternate line, see appendix.

Group Optional Category Name 46171600 -

SURVEILLANCE

AND DETECTION

EQUIPMENT

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

3.2.8 Line 4 Training

To provide an alternate line, see appendix.

Category Name 86132100 -

TRAINING

PLANNING,

FACILITATION

AND DELIVERY

SERVICES

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

4 Appendix: Alternate Lines

4.1 Instructions for Alternate Lines

Alternate lines are allowed for some solicitation lines. For these lines, you can propose one or more alternatives by entering information for each alternate line in the format given below. Print and insert multiple copies as per your requirement.

4.2 Alternate Lines Template

Solicitation Line (Number and description of the solicitation line for which you have an alternative)

Example:1-xxxxxx where xxxxxx is the line description of first solicitation line.

Alternate Line Number (Enter only numbers in sequence starting with 1 for every alternate line)

Alternate Line Description

Response Price (For a solicitation line with cost factors, enter your line price in the cost factors table)

Response Minimum Release Amount

Note to Buyer

5 Contract Terms

MODOT 0000000236SL,4

Contract Terms and Conditions

1. MODOT RFP STANDARD PROPOSAL PROVISIONS

1.1. Solicitation Authority

1.2. Proposals to be Submitted by Officer or Employee

1.3. MHTC Rights Reserved

1.4. Personal Privacy Protection Act Notification

2. MODOT RFP PROPOSAL CERTIFICATION

2.1. Fee Proposal

2.2. Offeror's Certifications

3. MODOT RFP GENERAL DESCRIPTION AND BACKGROUND

3.1. General Description

3.2. Background

3.3. Contract Period

3.4. Renewal Period

3.5. Schedule of Events

4. MODOT RFP SCOPE OF WORK AND SPECIFIC SERVICES

4.1. Scope of Work

4.2. Functional Specification for CCTV Assembly

4.3. Camera Assembly Functional Requirements

4.4. Camera Control Software

4.5. Integration

4.6. On-Site Camera Testing

4.7. Training

4.8. Support

4.9. Delivery

4.10. Documentation and Guarantee

4.11. Method of Measurement

4.12. Basis of Payment

4.13. Escalation Clause

5. MODOT RFP REQUIRED ELEMENTS OF PROPOSAL AND SUBMISSION

5.1. Required Elements of Proposal

5.1.1. Qualifications and Expertise of Key Personnel

5.1.2. Proposed Method of Performance

5.1.3. References

5.1.4. Proposed Fee

5.1.5. Proposal Evaluation

5.2. Submission of Proposals

5.2.1. Electronic Proposal Format

5.2.2. Hard Copy Proposal Format

5.2.3. Signatures

5.2.4. Pricing

5.2.5. Proposal Life

5.2.6. Submission of All Information Required

5.2.7. Public Inspection

5.2.8. Clarification of Requirements

5.2.9. Initial Screening

5.2.10. Official Position of MHTC

6. MODOT RFP EVALUATION FACTORS AND PROCESS

6.1. Evaluation Factors

6.1.1. Evaluation Criteria

6.1.2. Historic Information

6.1.3. Responsibility to Submit Information

6.2. Award

7. MODOT RFP TERMS AND CONDITIONS

7.1. Agreement Components

7.2. RFP Contact

7.3. Assignment

7.4. Amendments

7.5. Disputes

7.6. Successors and Assigns

7.7. Sole Beneficiary

7.8. Cancellation of Resulting Agreement

7.9. Bankruptcy

7.10. Status of Independent Contractor

7.11. Subcontractor

7.12. Nondiscrimination

7.13. Executive Order

7.13.1. Incorporation of Provisions

7.13.2. Failure to Comply

7.13.3. Offeror's Certification

7.14. Non-employment of Unauthorized Aliens

7.14.1. Enrollment in Federal Work Authorization Program

7.14.2. Annual Worker Eligibility Affidavit

7.15. Proof of Lawful Presence for Sole Proprietorships and Partnerships

7.16. Requirements to do Business in Missouri

7.16.1. Registration with Secretary of State

7.16.2. Transient Employer Certificate

7.17. Law of Missouri to Govern

7.18. Venue

7.19. Ownership of Records

7.20. Release to Public/Confidentiality

7.21. Prohibition Against Kickbacks and Gratuities/Non-solicitation

7.22. Preferences

7.23. Conflict of Interest

7.24. Audit of Records

7.25. Indemnification

7.26. Insurance

7.27. Section Headings

7.28. Severability

7.29. No Adverse Inference

7.30. Anti-Discrimination Against Israel Act Certification

7.31. The Domestic Products Procurement Act

7.32. Drug Free Workplace

7.33. Proposal Guaranty

7.34. Contract Bond

8. AMENDMENTS

8.1. Amendment 02

8.2. Amendment 03

8.3. Amendment 04

VENDOR RESPONSIBILITY

The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

The State of Missouri's Privacy Policy can be accessed here.

VENDOR'S INSTRUCTIONS

Submission of Proposals

Vendors should complete and attach all applicable exhibits.

MODOT SECTION NUMBERING

Section Numbering

All section numbering contained in this solicitation is for the convenience of reference only and is not intended to define or limit the scope of any provision of this solicitation and may not be sequential.

SOLICITATION REQUIREMENTS

Instructions for Submitting a Response

The Missouri Department of Transportation advertises all bid solicitation documents on the MissouriBUYS Bid Board (https://www.missouribuys.mo.gov). MissouriBUYS is the State of Missouri's web-based statewide eProcurement system. To respond electronically to a solicitation, the vendor must first register with MissouriBUYS by going to the MissouriBUYS Home Page (https://missouribuys.mo.gov), clicking the "Supplier Register" button at the top of the page, and completing the Vendor Registration.

IMPORTANT NOTICE TO ALL VENDORS:

The Missouri Department of Transportation prefers receipt of all bid responses as electronic submissions. Hard copy submissions may be permitted based on the circumstances and content of the relevant solicitation with the approval of the buyer five (5) business days prior to the solicitation close date.

The solicitation as it appears digitally on the MissouriBUYS website is the official document of record. It is incumbent on the Vendor to inspect and ensure any downloaded or printed version of the solicitation contains all information, terms and conditions contained in the solicitation as it appears digitally on the MissouriBUYS website. In the event of any dispute regarding the contents of the solicitation, the solicitation as it appears digitally on the MissouriBUYS website shall take precedence and priority over any other downloaded or printed version of the solicitation.

https://www.mo.gov/privacy-policy/

1. MODOT RFP STANDARD PROPOSAL PROVISIONS

1.1. Solicitation Authority

The solicitation for the procurement of services referenced therein, is being issued under, and governed by, the provisions of Title 7 Missouri Department of Transportation, Division 10 Missouri Highways and Transportation Commission, Chapter 11 Procurement of Supplies, of the Code of State Regulations. The Missouri Highways and Transportation Commission (MHTC/Commission), acting by and through its operating arm, the Missouri Department of Transportation (MoDOT), draws the Offeror's attention to said 7 CSR 10-11 for all the provisions governing solicitation and receipt of proposals and the award of the contract pursuant to this solicitation.

1.2. Proposals to be Submitted by Officer or Employee

All proposals must be submitted by a responsible officer or employee of the firm. Obligations assumed by such submission must be fulfilled.

1.3. MHTC Rights Reserved

MHTC reserves the right to reject any and all proposals for any reason whatsoever. Time is of the essence for responding to the RFP within the submission deadlines.

1.4. Personal Privacy Protection Act Notification

MHTC and MoDOT comply with all provisions in the Personal Privacy Protection Act found in section 105.1500, RSMo, and follow practices to keep confidential and sensitive information secure. Bidders acknowledge that submission of information is voluntary and that MHTC is not asking or requiring the submission of "personal information" as defined in the act. By submitting a bid, Bidders and Contractors agree to not to bring a suit against MHTC, or any employees, under section 105.1500, RSMo.

2. MODOT RFP PROPOSAL CERTIFICATION

2.1. Fee Proposal

The Offeror shall provide a fee proposal to MHTC in accordance with the terms of this Request for Proposal (RFP). All services shall be performed at the fees offered and in accordance with the terms of this RFP.

2.2. Offeror's Certifications

By submission of the proposal, each Offeror, and in the case of a joint proposal, each party thereto as to its own organization, under penalty of perjury, certifies to the best of its knowledge and belief:

1. The prices in this proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Offeror or any competitor.

2. Unless otherwise required by law, the proposed prices have not been knowingly disclosed by the Offeror prior to the opening, directly or indirectly, to any other Offeror or to any competitor.

3. No attempt has been made or will be made by the Offeror to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition.

4. The Offeror certifies this proposal is made without any connection with any other person, firm, organization or business entity making a proposal for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other member, officer or employee or person whose salary is payable in whole or in part from the MHTC/MoDOT is directly or indirectly interested therein, or in any portion of the profits thereof.

3. MODOT RFP GENERAL DESCRIPTION AND BACKGROUND

3.1. General Description

This document constitutes a RFP from prospective qualified Offerors to provide Closed-Circuit Television (CCTV) camera assemblies to the MHTC, as set forth in this RFP. It is the intent of this RFP to have the successful Offeror enter into an Agreement with MHTC (hereinafter Resulting Agreement), to supply said services as outlined herein.

3.2. Background

1. MoDOT operates as a customer focused, and results driven, state agency under a decentralized organization structure with headquarters in Jefferson City, Missouri and is governed by the MHTC, a six (6) member Commission appointed by the Governor. The Central Office provides oversight and support to seven (7) geographical districts primarily responsible for delivery of MoDOT's mission and tangible results. Each district contains approximately fifteen percent (15%) of the total road mileage in the state highway system. MoDOT employs approximately five thousand one hundred (5,100) full-time employees. About eighty percent (80%) of those employees work in the seven (7) districts with the remainder working in the various divisions within the Central Office facility.

2. MoDOT seeks proposals to provide CCTV assemblies. Each Offeror is solely responsible for a prudent and complete personal examination and assessment of the requirements and specifications, and/or any other existing condition, factor, or item that may affect or impact on the performance of the CCTV assembly as described and required by the Contractual Requirements.

The Offeror shall not be relieved of responsibility for performance under the contract for any reason whatsoever, including, but not limited to (1) Offeror's failure to comprehend specifications as supplied and (2) the Offeror's failure to solicit pertinent data or information, etc.

3.3. Contract Period

The Contract Period for the performance of the services described in this RFP is from the date of the fully executed Resulting Agreement through June 30, 2027. The successful Offeror shall perform any and all the services listed herein as often as requested by MHTC for the entire duration of the Contract Period as defined herein at the Guaranteed-Not-To-Exceed Prices submitted by the successful Offeror in response to this RFP.

3.4. Renewal Period

The contract shall not bind, not purport to bind, the MHTC for any contractual commitment in excess of the original contract period. The Commission shall have the right, at its sole option, to extend the contract for up to two (2) one-year periods or any portion thereof. In the event the Commission exercises its options to extend the contract, such extension must be accomplished by a formal contract amendment approved and signed by representatives of the Offeror and Commission, respectively, each of whom being duly authorized to execute the contract amendment on behalf of the Offeror and Commission, respectively.

3.5. Schedule of Events

Below is the schedule that will be followed. Unless otherwise specified, the time of day will be 7:30 a.m.

to 4:00 p.m. Central Time. MHTC reserves the right at its sole discretion to expand this schedule, as deemed necessary, without any notification except for the deadline date for submitting a proposal.

1. April 15, 2026 - Issuance of RFP

2. April 29, 2026 - Deadline for Offerors to submit written questions and requests for clarification to the MHTC Representative

3. May 7, 2026 - Issuance of Amendment with resolution to any questions submitted.

4. May 18, 2026 - Deadline for submission of proposals and scheduled public reading of firm names of proposals received.

4. MODOT RFP SCOPE OF WORK AND SPECIFIC SERVICES

4.1. Scope of Work

1. Services: The Offeror shall provide competitive, sealed proposals for the provision of CCTV camera assemblies as set forth by this RFP.

2. On-Site Testing: Based on the initial proposal, MoDOT will select a shortlist of cameras for on-site testing. The manufacturers of the shortlisted camera shall deliver one (1) sample of the complete camera assembly to be supplied in compliance with this functional specification for inspection and a thirty (30) day on-site testing period from the time of installation. The inspection and on-site testing will be used as input to the final selection. After completion of the test, the sample will be returned.

3. Administrative of Program: The Offeror will consult MoDOT's representative regarding any problems involved with the administration of the items provided pursuant to this RFP.

4.2. Functional Specification for CCTV Assembly

1. Description: The functional specification describes the minimum acceptable design and operational requirements of a remotely controlled, CCTV assembly for MoDOT. Untried or prototype units will not be considered for acceptance. To ensure overall system compatibility, all camera assembly components, except the surge protection device, shall be from the same manufacturer. No changes or substitutions in these requirements will be acceptable unless authorized in writing by the MoDOT Representative.

2. Components: The components do not include the pole, cabinet or CAT-6 cable running between the cabinet and pole. The CCTV assembly shall include the following items:

a. Color high-definition (HD) camera, including: a zoom lens, pan and tilt unit, control electronics, and H.264 video encoder all in an outdoor enclosure;

b. Mounting bracket for pole mounting;

c. Hardware for attaching the camera bracket to a typical pole;

d. Power-Over-Ethernet (POE) injector;

e. Surge protection device; and

f. All miscellaneous and incidental hardware or components required to deliver a fully operational assembly.

3. Item Identification: Manufacturer model and serial numbers shall be permanently displayed on the camera. The manufacturer shall supply an electronic file in Microsoft Excel format (or other format acceptable to MoDOT) of replaceable parts containing the manufacturer's name, device type (i.e., camera), model number, part number, and serial number as separate columns.

4.3. Camera Assembly Functional Requirements

1. Camera

a. Image Sensor: The image sensor should utilize a 1 / 2.8" Progressive scan CMOS.

b. Lens:

i. Varifocal: The lens is varifocal and has a focal length range of 4.3 mm to 137.6 mm with an aperture of F1.4 to F4.0.

ii. Horizontal Field: The horizontal field of view spans from 58.3 degrees to 2.4 degrees.

iii. Vertical Field: The vertical field of view ranges from 34.9 degrees to 1.3 degrees.

iv. The lens features autofocus and auto-iris capabilities, along with normal and interval focus capabilities.

v. The lens features multiple lens speeds.

c. Zoom lens: A fully motorized zoom lens and a digital zoom magnifier. The optical zoom shall be capable of providing a magnification of at least 30X. The digital zoom shall be a minimum of 12X magnification.

d. Sensitivity:

i. Color Mode:

A. At 30 IRE, the minimum illumination required is

0.06 lux with an aperture of F1.4.

B. At 50 IRE, the minimum illumination required is

0.09 lux with an aperture of F1.4.

ii. Black and White Mode:

A. At 30 IRE, the minimum illumination required is

0.008 lux with an aperture of F1.4.

B. At 50 IRE, the minimum illumination required is

0.01 lux with an aperture of F1.4.

C. With IR illumination turned on, it can capture images in complete darkness (0 lux).

e. Shutter Speed: Shutter speed, measured in fraction of a second, can range from 1/960 seconds to 2 seconds or better.

f. Pan, Tilt, and Zoom: A pan and tilt drive unit shall be supplied as part of the camera assembly and shall meet or exceed the following requirements:

i. Pan:

A. 360 degrees endless rotation B. Speed range: 0.05 degrees to 700 degrees

ii. Tilt:

A. Movement range: +20 degrees to -90 degrees B. Speed range: 0.05 degrees to 500 degrees

iii. Zoom:

A. Optical zoom: 30x B. Digital zoom: 12x C. Total capacity: 384x D. Adjustable speed

iv. Additional features:

A. Nadir flip B. On-screen directional indicator C. Orientation aid for pan-tilt-zoom (PTZ) adjustments D. Set new pan position at 0 degrees

2. Video Encoding Streaming

a. Video Encoding: H.264 (Main Profile/Level 4) standards. H.265, AV1, and PV9 encoding is not mandatory, but will be considered beneficial for future use.

b. Video Streams: Should have at least four (4) semi-independently configurable H.264 streams.

c. Video Stream Configuration Properties:

i. Stream Settings:

A. Image Resolution: 3840x2160(4k) to 640x480

ii. Streaming Mode: CBR, VBR, and/or MBR (maximum bit rate)

iii. Image Settings: (GOP (M,N)), Quality Value

iv. Frame Rate Range: 15 fps to 60 fps

d. Data Rate: Adjustable from 256k to 8Mb/sec

e. Connection Types: Uni-cast, multi-unicast, and multi-cast

3. Network Interface

a. Network Protocol Layers: RTP, RTSP, UDP, TCP, IP, HTTP, HTTPS, IGMPv2, ICMP, ARP as a minimum.

b. Communication Interface: The communication interface for the camera shall be a 100Base- TX or 10000Base-TX network interface.

c. Communication Protocol: The communication protocol must utilize ONVIF Profile S with Profile T desirable if support is available.

4. Video Analytics

a. Analytic: The below Video Analytics is not required but highly desired.

i. Wrong Way Driver Detection

ii. Vehicle/Motion Detection

iii. Vehicle Classification (car, truck, motorcycle, bus, etc.) Counts

iv. Vehicle Counts

v. Pedestrian Detection/Counts

vi. Motion Detection Across a Threshold

vii. Motion Detection Within a Boundary

b. Alerts

i. Ability to send out alerts for analytics mentioned in 4.3.4.a. in both email and text format.

ii. Alerts must be generated within 3 seconds of event identification.

c. Reporting

i. Ability to generate data collected every 30 seconds summarizing analytics mentioned in 4.3.4.a. Data should be formatted in CVS, XLS, JASPER, and

TEXT.

ii. Ability to pull data from camera/service website into third party applications, through an API.

d. Storage

i. Alerts should be logged, stored, and available for a minimum of 30 days.

ii. Data generated should be stored and available for a minimum of 60 days.

e. Interface

i. Configuration of analytics should be easily accessible to the user through an admin Interface preferable through the Web UI.

ii. Analytical functions should not generate any noticeable increase in camera latency to the PTZ commands and/or to loss of fps.

5. On-Screen Display: The system shall provide an editable on-screen display (OSD) generator supporting the following capabilities:

a. Provide OSD elements as defined below at a minimum:

i. Camera title;

ii. Present title;

iii. Camera Status Alarms, if applicable;

iv. Time/Date display;

v. Pan/Tilt/Zoom position; and/or

vi. Logo Display.

b. The OSD elements shall be displayed on top or bottom of image on user-determined lines.

c. Ability to add an image file to the OSD in PNG, JPEG, or Vector formats.

6. Presets: The camera must have the ability to save a minimum of 50 present positions. Any given preset must be able to be recalled a minimum of 50 times without deviation.

7. Security: The camera must have the ability to create multiple usernames and passwords.

8. Storage: The camera should have the ability to insert a SD or MicroSD card for storing analytical data along with camera functionality data such as logs and malfunction reports.

9. Environmental: The environmental enclosure shall be designed to house and protect the camera, camera lens, pan and tilt unit, and IP video encoder from the outdoor environment. The enclosure shall meet or exceed the following requirements:

a. Environmental: The enclosure shall be rated IP66. Dome pressurization is not required, but the enclosure shall prevent contaminant intrusion.

b. Ambient Temperature: All camera assembly components shall function within an ambient temperature range of -58 degrees F (-50 degrees C) to 122 degrees F (50 degrees C). The POE injector shall have an operating temperature range of -40 degrees F (-40 degrees C) to 158 degrees F (70 degrees C) to 158 degrees F (70 degrees C).

c. Relative Humidity: All camera assemble components shall operate within the enclosure in a relative humidity range from 10 percent to 100 percent condensing/non-condensing unless otherwise specified herein.

d. Salt/Fog: The camera assembly components shall be capable of continuous operation in a salt-laden atmosphere without degradation of material surfaces or performance.

10. Mounting

a. The total weight of the camera enclosure and contents shall not exceed 20 lbs.

b. The camera mounting bracket shall be designed for pole mounting in an outdoor environment.

c. Hardware for attaching the camera and bracket to a pole shall provide a secure long-term mounting in an outdoor environment.

d. The camera housing shall have a safety strap or wire that connects it to the mounting bracket.

11. Connections: Connection to camera assembly must be using a standard RJ45 10BASE-T/100BSE- TX/1000BASE-T Connection. IP66-RJ45 Push-pull connector is acceptable.

12. Electrical

a. POE Injector: The POE injector should be of a make and model recommended by the manufacturer of the camera. The POE injector shall operate on standard 120 VAC at 60 Hz electrical service and shall not be affected by transient voltages, surges, and sags normally experienced on commercial power lines.

b. Surge Protection: The cable between the POE injector and the camera assembly shall be protected by a surge device in the cabinet that meets the following requirements:

i. UL listed and labeled to current editions of UL 497C

ii. Operating Temperature: -20 degrees F (-28 degrees C) to 122 degrees F (50 degrees C)

iii. Operating Humidity: 95% RH condensing/non-condensing

iv. Wall, DIN rail, or 19" rack mountable

v. Data Rate: >100 Mbps

vi. Maximum Let-Through Voltage: <1000V

4.4. Camera Control Software

The camera manufacturer shall provide camera control software that will enable the user to perform the same functions as the Advanced Traffic Management System (ATMS) software but shall be a single-user version for use by maintenance technicians. The control software shall be fully compatible with Windows 11 operating systems. The manufacturer shall deliver it to the Engineer in a free digital format. Provide installation assistance as required. MoDOT shall have the right and ability to copy this software for use in controlling MoDOT's cameras anywhere in Missouri. This includes the use of the software by MoDOT staff and contractors for testing and integration. The camera software shall be password protected.

4.5. Integration

1. Integration with ATMS Central Software

a. The camera manufacturer shall be responsible for the cost associated with developing ATMS software compatible drivers and firmware for video, PTZ, presets and alerts.

MoDOT shall not be an intermediary for this work. The camera manufacturer and ATMS software provider shall work directly together to develop a camera that is completely functional in ATMS.

2. Integration with Video Wall

a. The manufacturer shall be responsible for costs associated with developing and supplying compatible drivers, software, and/or firmware that will allow camera streaming images to be displayed and controlled directly on existing video wall hardware. Camera images displayed and controlled on the video wall must be viewable as both standalone and as part of tours with other available cameras images. MoDOT shall not be an intermediary for this work. The camera manufacturer and video wall provider shall work directly together to develop a camera that is completely functional with the existing video wall equipment.

4.6. On-Site Camera Testing

If a proposed camera assembly is shortlisted for testing, one complete camera assembly shall be delivered to MoDOT for field testing. All camera components furnished by the manufacturer shall be subject to testing and monitoring to determine conformance with all applicable specifications, and to ensure proper operation of the equipment and subsystem. Each camera assembly will be installed on an outdoor pole and will undergo testing for at least 30 calendar days for the tests below. All testing will be performed by a MoDOT Representative at a MoDOT facility. When testing is completed, the camera assembly components will be returned to the manufacturer. Any components damaged during testing will be purchased from the supplier based upon the pricing provided in the RFP response.

1. ATMS Compatibility Testing: MoDOT Representative will evaluate the camera assembly's ability to send back the proper responses to commands or queries from ATMS.

2. Software Acceptance Testing

a. Purpose of the camera control software test:

i. Demonstrate reliable operation and compliance with specifications.

b. Test plan details:

i. Test every interface, feature, and function within the RFP specifications including features not required by the RFP but are offered in the supplier's proposal submitted.

ii. Testing objectives:

A. Verify appropriate handling of communication errors; and B. Address operator errors.

c. Specific software behavior:

i. Check incoming data for communication errors.

3. Alert the operator to new communication problems.

a. Reject values outside the permitted range and inform the operator.

4.7. Training

1. General: Training shall be provided for MoDOT's engineering, maintenance, operations staff, and MoDOT contractors. The training shall include all materials and manuals required for up to thirty

(30) participants after selection and award.

2. Classroom Training: Classroom training shall be provided to MoDOT-on-MoDOT premises or remotely. The training shall consist of all operational and programming components of the camera. Software and manuals for all participates shall be provided digitally. Training shall also include troubleshooting common camera issues.

3. On-Site Training: The manufacturer shall schedule on-site training for the unpacking, assembly, mounting, positioning, connection, and testing of the camera. Conduct the training at the jobsite.

Ensure that the installers know how to install the camera assemblies, so they don't leak in the rain or shake in the wind. Training shall also include troubleshooting common camera issues on-site.

4.8. Support

1. Testing Support: During testing, installation and technical support are crucial to make sure the camera and the camera software is tested fully. If proper support is not provided it could negatively affect the score.

2. Support after Award: Offeror of the contract shall provide technical support when required.

Provide a technical assistance hot line from the hours of 8:00 AM to 5:00 PM CST Monday through Friday and a way to submit any technical issue for tracking purposes. Offeror shall provide a response within 24 hours to any inquiries for issues with camera or its software.

4.9. Delivery

The proposal price shall include inside delivery at a location in Missouri to be specified by MoDOT. T he locations may differ for each separate shipment.

4.10. Documentation and Guarantee

1. Certification and Instructions: The camera assembly described herein shall not require any licensing, frequency assignments or permits from the Federal Communications Commission (FCC) or other Federal agencies to operate according to the manufacturer's guidelines.

2. Documentation and Drawings: Provide a digital set of complete shop drawings, catalog cuts, schematics and operations/maintenance manuals for each component. A software user manual shall be provided with each set, as well as the MIB documentation required by Section 4.1.2.

Provide digital copies of all software required by Section 4.4. A section of each set of the maintenance manuals shall include complete sub-component parts listing.

3. Warranty: The complete camera assembly shall carry no less than a two-year warranty against any imperfections in workmanship, materials, or product operational functions.

a. Any repairs made by the manufacturer or representative shall be documented and returned with units when warranty repaired. This documentation shall disclose exact failures along with any repairs and identify the parts replaced by part number and serial number. All warranty repairs shall be completed within 15 days of delivery of the equipment to the designated repair depot. If repairs cannot be completed, furnishing another camera of the same make model, originally procured, is required.

4.11. Method of Measurement

Measurement of camera assemblies, including all specified equipment, camera control software, documentation, delivery, installation and technical support and testing, will be made per each.

Measurement of the, including all specified documentation and testing, will be made per lump sum.

4.12. Basis of Payment

Accepted camera assemble items will be paid for at the unit price for each of the pay items included in the contract. The bidder shall include the cost of training and ongoing support in the overall cost. No direct payment will be made for any incidental items necessary to complete the work unless specifically provided as a pay item in the contract.

4.13. Escalation Clause

In the event the Contractor requests a price increase during the contract period (original contract period or contract renewal period), the Contractor must provide a written request and documentation justifying the need for a price increase, and the amount of such price increase. MoDOT will review the Contractor's written request and documentation and decide if a price increase is to be granted. The Contractor shall understand and agree, MoDOT's decision shall be final and without recourse

1. No price increase shall be granted during the first six (6) months of the original contract period, or if applicable, first six (6) months of a contract renewal or escalation.

2. No price increase shall be granted on goods or services already obligated by a Purchase Order.

5. MODOT RFP REQUIRED ELEMENTS OF PROPOSAL AND SUBMISSION

5.1. Required Elements of Proposal

Each Offeror shall provide a cover letter signed by an authorized firm representative stating he/she has read and understands all of the terms and conditions of doing business with MHTC in response to this request for proposal. The proposal must be divided into sections corresponding to the list of elements described below.

1. The Offeror should provide the product proposal as an electronic file in both PDF and Microsoft Word formats. The proposal should have one (1) inch margins and use a font no smaller t han 10pt. It is highly suggested to use Calibri font. The page limit is to be five (5), excluding appendices.

The Offeror should provide to MoDOT digital copies of a program proposal which will in clude but not limited to the following:

a. Shop drawings of devices;

b. Schematic of typical communication layout;

c. Timeline;

d. Cost;

e. Specification compliance confirmation per line item (does or does not meet); and

f. References of other device users.

5.1.1. Qualifications and Expertise of Key Personnel

Each Offeror must provide detailed information documenting the experience and qualifications of the key personnel who would be assigned to perform work under the Resulting Agreement between MHTC and the successful Offeror entered into pursuant to this RFP. Acceptable information shall include, but not be limited to, resumes detailing education, qualifications, previous work assignments, training, continuing education, certifications, etc. A work assignment organizational chart should be included in this section. Staff may be changed if those personnel leave the organization, are promoted or are assigned to another office. These personnel may also be changed for other reasons at the discretion of the Offeror provided that replacements have substantially the same or better qualifications or experience. However, in all cases, MHTC retains the right to approve or reject replacements.

5.1.2. Proposed Method of Performance

Each Offeror must present a written narrative demonstrating the method and/or manner in which it proposes to satisfy the requirements of this RFP. The language of the narrative shall be straightforward and limited to facts, solutions to the problems, and plans of proposed action as well as the timeline for completion of proposed action.

1. By reading the proposal, MHTC must be able to gain a comfortable grasp of the services to be provided, and the methods proposed by the Offeror to provide them. A detailed explanation should be included to understand how the services comply with the requirements of this RFP.

2. In order to show feasibility, a timetable setting forth appropriate milestones shall be included in Offerors proposal, with sufficient detail explaining how the Offeror will meet those Camera Assembly Functional Requirements (Section 4.3) and On-Site Camera Testing (Section 4.6).

5.1.3. References

Provide all references for which the Offeror firm provided services which are similar in nature to the services requested in this proposal over the past three (3) calendar years. MHTC reserves the right to determine which references to call and whether or not to call all references for all Offerors. The reference list should include:

1. The reference firm name, address, telephone number, and fax number.

2. List of reference firm owners names and addresses.

3. A brief description of services provided and location of work performed.

4. Dates of contract and/or performance of service.

5. A contact person familiar with the services provided including their name, address, email address and telephone number.

5.1.4. Proposed Fee

Offerors must complete the pricing information to this RFP as specifically directed therein.

5.1.5. Proposal Evaluation

The proposals will be evaluated based on the adequacy of the Offeror's response in addressing each of the Required Elements of the Proposal listed above as well as any other evaluation methods referenced in this RFP.

5.2. Submission of Proposals

5.2.1. Electronic Proposal Format

If an Offeror (referred to here as registered vendor or vendor) is responding electronically through the MissouriBUYS System website, in addition to completing the on-line pricing, the registered vendor should submit completed exhibits, forms, and other information concerning the proposal as an attachment to the electronic proposal. The registered vendor is instructed to review the RFP submission provisions carefully to ensure they are providing all required pricing, including applicable renewal pricing. Instructions on how a registered vendor responds to a bid on-line are available on the MissouriBUYS System website at: https://missouribuys.mo.gov/bidboard.html.

In the event that the vendor is an agency of state government or other such political subdivision which is prohibited by law or court decision from complying with certain provisions of an RFP, such vendor may submit a proposal which contains a list of statutory limitations and identification of those prohibitive clauses. The vendor should include a complete list of statutory references and citations for each provision of the RFP, which is affected by this paragraph. The statutory limitations and prohibitive clauses may (1) be requested to be clarified in writing or (2) be accepted without further clarification if the statutory limitations and prohibitive clauses are deemed acceptable. If MHTC determines clarification of the statutory limitations and prohibitive clauses is necessary, the clarification will be conducted in order to agree to language that reflects the intent and compliance of such law and/or court order and the RFP.

1. The exhibits, forms, and Pricing Page(s) provided herein can be saved into a word processing document, completed by a registered vendor, and then sent as an attachment to the electronic submission. Other information requested or required may be sent as an attachment. Additional instructions for submitting electronic attachments are on the

MissouriBUYS System website. Be sure to include the solicitation/opportunity (OPP) number, company name, and a contact name on any electronic attachments. Electronic copies of the proposal and electronic attachments should be searchable.

2. In addition, a registered vendor may submit the exhibits, forms, Pricing Page(s), etc.,…