Model_Contract_26010428.doc

CONTRACT FOR PROVISION OF

FENTANYL EDUCATION AND NALOXONE TRAINING SERVICES

BETWEEN

COUNTY OF ORANGE

AND

PROVIDER

DATE THROUGH DATE

THIS CONTRACT entered into this 1st day of DATE (effective date), is by and between the COUNTY OF ORANGE, a political subdivision of State of California (COUNTY), and PROVDER, a California local government agency (CONTRACTOR). COUNTY and CONTRACTOR may sometimes be referred to herein individually as “Party” or collectively as “Parties.” This Contract shall be administered by the County of Orange Health Care Agency (ADMINISTRATOR).

W I T N E S S E T H:

WHEREAS, COUNTY wishes to contract with CONTRACTOR for the provision of Fentanyl Education and Naloxone Training Services described herein to the residents of Orange County;

WHEREAS, CONTRACTOR is agreeable to the rendering of such services on the terms and conditions hereinafter set forth:

NOW, THEREFORE, in consideration of the mutual covenants, benefits, and promises contained herein, COUNTY and CONTRACTOR do hereby agree as follows:

TABLE OF CONTENTS

PARAGRAPH

PAGE

Title Page

Contents

Referenced Contract Provisions

I.

Acronyms

II.

Alteration of Terms

III.

Assignment of Debts

IV.

Compliance

V.

Confidentiality

VI.

Cost Report

VII.

Debarment and Suspension Certification

VIII.

Delegation, Assignment and Subcontracts

IX.

Dispute Resolution

X.

Employee Eligibility Verification

XI.

Equipment

XII.

Facilities, Payments and Services

XIII.

Indemnification and Insurance

XIV.

Inspections and Audits

XV.

Licenses and Laws

XVI.

Literature, Advertisements, and Social Media

XVII.

Maximum Obligation

XVIII.

Minimum Wage Laws

XIX.

Nondiscrimination

XX.

Notices

XXI.

Notification of Death

XXII.

Notification Of Public Events and Meetings

XXIII.

Records Management and Maintenance

XXIV.

Research and Publication

XXV.

Severability

XXVI.

Special Provisions

XXVII.

Status of Contractor

XXVIII.

Term

XXIX.

Termination

XXX.

Third Party Beneficiary

XXXI.

Waiver of Default or Breach

XXXII.

Participation of County Behavioral Health Director’s Association of California

XXXIII. Health Insurance Portability and Accountability Act (HIPAA)

XXXIV. Intravenous Drug Use (IVDU) Treatment

XXXV. Youth Treatment Guidelines XXXVI. SUBG- Debarment and Suspension

XXXVII. SUBG - No Unlawful Use or Unlawful Use Messages Regarding Drug

XXXVIII. SUBG–Limitation on Use of Funds Promotion of Legalization of Controlled Substances…….

XXXIX. SUBG – Restriction on Distribution of Sterile Needles …………………………………………

XL.

SUBG – Nondiscrimination and Institutional Safeguards for Religious Providers …………….

XLI. Trafficking Victims Protection Act of 2000

Signature Page

TABLE OF CONTENTS

EXHIBIT A

PAGE

I.

Definitions

II.

Budget

III.

Cultural Competency

IV.

Payments

V.

Reports

VI.

Services

VII.

Staffing

REFERENCED CONTRACT PROVISIONS

Term: July 1, 20XX through June 30, 20XX Period One means the period from July 1, 20XX through June 30, 20XX Maximum Obligation:

Period One Maximum Obligation:

TOTAL MAXIMUM OBLIGATION: $

Basis for Reimbursement:

Actual Cost

Payment Method:

Monthly In Arrears CONTRACTOR DUNS Number:

CONTRACTOR TAX ID Number:

Notices to COUNTY and CONTRACTOR:

COUNTY:

County of Orange

Health Care Agency

Procurement and Contract Services

405 West 5th Street, Suite 600

Santa Ana, CA 92701-4637

CONTRACTOR:

PROVIDER LEGAL NAME

ADDRESS

CITY, STATE, ZIP CODE

EMAIL

PARA I. Acronyms

The following standard definitions are for reference purposes only and may or may not apply in their entirety throughout this Contract:

A.

AA

Alcoholics Anonymous

B.

AB 109

Assembly Bill 109, 2011 Public Safety Realignment

C.

ABC

Allied Behavioral Care

D.

ACH

Acute Care Hospital

E.

ADAS

Alcohol and Drug Abuse Services

F.

ADEPT

Alcohol and Drug Education and Prevention Team

G.

ADL

Activities of Daily Living

H.

ADP

Alcohol and Drug Program

AES

Advanced Encryption Standard

J.

AFLP

Adolescent Family Life Program

K.

AIDS

Acquired Immune Deficiency Syndrome

L.

AIM

Access for Infants and Mothers

M.

AMHS

Adult Mental Health Services

N.

AOD

Alcohol and Other Drugs

O.

ARRA

American Recovery and Reinvestment Act of 2009

P.

ASAM PPC

American Society of Addiction Medicine Patient Placement Criteria

Q.

ASI

Addiction Severity Index

R.

ASIST

Applied Suicide Intervention Skills Training

S.

ASO

Administrative Services Organization

T.

ASRS

Alcohol and Drug Programs Reporting System

U.

BBS

Board of Behavioral Sciences

V.

BCP

Business Continuity Plan

W.

BH

Base Hospital

X.

BHS

Behavioral Health Services

AA.

CalWORKs

California Work Opportunity and Responsibility for Kids

AB.

CAP

Corrective Action Plan

AC.

CAT

Centralized Assessment Team

AD.

CCC

California Civil Code

AE.

CCLD

(California) Community Care Licensing Division

AF.

CCR

California Code of Regulations

AG.

CDCR

California Department of Corrections and Rehabilitation

AH.

CDSS

California Department of Social Services

AI.

CERC

Children’s Emergency Receiving Center

AJ.

CESI

Client Evaluation of Self at Intake

AK.

CEST

Client Evaluation of Self and Treatment

AL.

CFDA

Catalog of Federal Domestic Assistance

AM.

CFNLP

California Friday Night Live Partnership

AN.

CFR

Code of Federal Regulations

AO.

CHDP

Child Health and Disability Prevention

AP.

CHHS

California Health and Human Services Agency

AQ.

CHPP

COUNTY HIPAA Policies and Procedures

AR.

CHS

Correctional Health Services

AS.

CIPA

California Information Practices Act

AT.

CL

Club Live

AU.

CMPPA

Computer Matching and Privacy Protection Act

AV.

COI

Certificate of Insurance

AW.

CPA

Certified Public Accountant

AX.

CSAP

Center for Substance Abuse Prevention

AY.

CSI

Client and Services Information

AZ.

CSW

Clinical Social Worker

BA.

CYBHS

Children and Youth Behavioral Health Services

BB.

DATAR

Drug Abuse Treatment Access Report

BC.

DCR

Data Collection and Reporting

BD.

DD

Dually Diagnosed

BE.

DEA

Drug Enforcement Agency

BF.

DHCS

California Department of Health Care Services

BG.

D/MC

Drug/Medi-Cal

BH.

DMV

California Department of Motor Vehicles

BI.

DoD

US Department of Defense

BJ.

DPFS

Drug Program Fiscal Systems

BK.

DRC

Probation’s Day Reporting Center

BL.

DRP

Disaster Recovery Plan

BM.

DRS

Designated Record Set

BN.

DSM

Diagnostic and Statistical Manual of Mental Disorders

BO.

DSM-IV

Diagnostic and Statistical Manual of Mental Disorders. 4th Edition

BP.

DSM-V

Diagnostic and Statistical Manual of Mental Disorders. 5th Edition

BQ.

EBP

Evidence-Based Practice

BR.

EDN

Electronic Disease Notification System

BS.

EEOC

Equal Employment Opportunity Commission

BT.

EHR

Electronic Health Records

BU.

ePHI

Electronic Protected Health Information

BV.

EPSDT

Early and Periodic Screening, Diagnosis, and Treatment

BW.

ERC

Emergency Receiving Center

BX.

FBO

Faith-Based Organization

BY.

FFS

Fee For service

BZ.

FIPS

Federal Information Processing Standards

CA.

FNL

Friday Night Live

CB.

FQHC

Federally Qualified Health Center

CC.

FSP

Full Service Partnership

CD.

FTE

Full Time Equivalent

CE.

GAAP

Generally Accepted Accounting Principles

CF.

HAB

Federal HIV/AIDS Bureau

CG.

HCA

County of Orange Health Care Agency

CH.

HHS

Federal Health and Human Services Agency

CI.

HIPAA

Health Insurance Portability and Accountability Act of 1996, Public Law 104-191

CJ.

HITECH

Health Information Technology for Economic and Clinical Health

Act, Public Law 111-005

CK.

HIV

Human Immunodeficiency Virus

CL.

HRSA

Federal Health Resources and Services Administration

CM.

HSC

California Health and Safety Code

CN.

IBNR

Incurred But Not Reported

CO.

ID

Identification

CP.

IEA

Information Exchange Agreement

CQ.

IMD

Institute for Mental Disease

CR.

IOM

Institute of Medicine

CS.

IRIS

Integrated Records and Information System

CT.

ISO

Insurance Services Office

CU.

ITC

Indigent Trauma Care

CV.

LCSW

Licensed Clinical Social Worker

CW.

LGBTQI

Lesbian, Gay, Bisexual, Transgender, Questioning, and Intersex

CX.

LPS

Lanterman/Petris/Short (Act)

CY.

LPT

Licensed Psychiatric Technician

CZ.

MAT

Medication Assisted Treatment

DA.

MEDS

Medi-Cal Eligibility Determination System

DB.

MFT

Marriage and Family Therapist

DC.

MH

Mental Health

DD.

MHIS

Mental Health Inpatient Services

DE.

MIHS

Medical and Institutional Health Services

DF.

MHP

Mental Health Plan

DG.

MHRC

Mental Health Rehabilitation Centers

DH.

MHS

Mental Health Specialist

DI.

MHSA

Mental Health Services Act

DJ.

MORS

Milestones of Recovery Scale

DK.

MS

Mandatory Supervision

DL.

MSN

Medical Safety Net

DM.

MTP

Master Treatment Plan

DN.

NA

Narcotics Anonymous

DO.

NIATx

Network Improvement of Addiction Treatment

DP.

NIH

National Institutes of Health

DQ.

NIST

National Institute of Standards and Technology

DR.

NOA

Notice of Action

DS.

NP

Nurse Practitioner

DT.

NPDB

National Provider Data Bank

DU.

NPI

National Provider Identifier

DV.

NPP

Notice of Privacy Practices

DW.

OCEMS

Orange County Emergency Medical Services

DX.

OCJS

Orange County Jail System

DY.

OC-MEDS

Orange County Medical Emergency Data System

DZ.

OCPD

Orange County Probation Department

EA.

OCR

Federal Office for Civil Rights

EB.

OCSD

Orange County Sheriff’s Department

EC.

OIG

Federal Office of Inspector General

ED.

OMB

Federal Office of Management and Budget

EE.

OPM

Federal Office of Personnel Management

EF.

ORR

Federal Office of Refugee Resettlement

EG.

P&P

Policy and Procedure

EH.

PA DSS

Payment Application Data Security Standard

EI.

PAF

Partnership Assessment Form

EJ.

PAR

Prior Authorization Request

EK.

PBM

Pharmaceutical Benefits Management

EL.

PC

California Penal Code

EM.

PCI DSS

Payment Card Industry Data Security Standard

EN.

PCP

Primary Care Provider

EO.

PCS

Post-Release Community Supervision

EP.

PHI

Protected Health Information

EQ.

PI

Personal Information

ER.

PII

Personally Identifiable Information

ES.

PRA

California Public Records Act

ET.

PSAI/ACT

Perinatal Substance Abuse Services Initiative/Assessment and

Coordination Team

EU.

PSC

Professional Services Contract

EV.

PTRC

Paramedic Trauma Receiving Center

EW.

QI

Quality Improvement

EX.

QIC

Quality Improvement Committee

EY.

RHAP

Refugee Health Assessment Program

EZ.

RHEIS

Refugee Health Electronic Information System

FA.

RN

Registered Nurse

FB.

RSA

Remote Site Access

FC.

SAPTBG

Substance Abuse Prevention and Treatment Block Grant

FD.

SD/MC

Short-Doyle Medi-Cal

FE.

SIR

Self-Insured Retention

FF.

SMA

Statewide Maximum Allowable (rate)

FG.

SNF

Skilled Nursing Facility

FH.

SR

Supervised Release

FI.

SRP

Supervised Release Participant

FJ.

SSA

County of Orange Social Services Agency

FK.

SSI

Supplemental Security Income

FL.

STP

Special Treatment Program

FM.

SUD

Substance Use Disorder

FN.

TA

Technical Assistance

FO.

TAR

Treatment Authorization Request

FP.

TAY

Transitional Age Youth

FQ.

TB

Tuberculosis

FR.

TBS

Therapeutic Behavioral Services

FS.

TRC

Therapeutic Residential Center

FT.

TTY

Teletypewriter

FU.

TUPP

Tobacco Use Prevention Program

FV.

UMDAP

Uniform Method of Determining Ability to Pay

FW.

UOS

Units of Service

FX.

USC

United States Code

FY.

VOLAGs

Volunteer Agencies

FZ.

W&IC

California Welfare and Institutions Code

GA.

WIC

Women, Infants and Children

PARA II. ALTERATION OF TERMS

This Contract, together with Exhibit A attached hereto and incorporated herein, fully expresses the complete understanding of COUNTY and CONTRACTOR with respect to the subject matter of this Contract.

Unless otherwise expressly stated in this Contract, no addition to, or alteration of the terms of this Contract or any Exhibits, whether written or verbal, made by the parties, their officers, employees or agents shall be valid unless made in the form of a written amendment to this Contract, which has been formally approved and executed by both parties.

PARA III. Assignment of Debts

Unless this Contract is followed without interruption by another Contract between the parties hereto for the same services and substantially the same scope, at the termination of this Contract, CONTRACTOR shall assign to COUNTY any debts owing to CONTRACTOR by or on behalf of persons receiving services pursuant to this Contract. CONTRACTOR shall immediately notify by mail each of these persons, specifying the date of assignment, the County of Orange as assignee, and the address to which payments are to be sent. Payments received by CONTRACTOR from or on behalf of said persons, shall be immediately given to COUNTY.

PARA IV. COMPLIANCE

COMPLIANCE PROGRAM - ADMINISTRATOR has established a Compliance Program for the purpose of ensuring adherence to all rules and regulations related to federal and state health care programs.

1.

ADMINISTRATOR shall provide CONTRACTOR with a copy of the policies and procedures relating to ADMINISTRATOR’s Compliance Program, Code of Conduct and access to General Compliance and Annual Provider Trainings.

2.

CONTRACTOR has the option to provide ADMINISTRATOR with proof of its own compliance program, code of conduct and any compliance related policies and procedures. CONTRACTOR’s compliance program, code of conduct and any related policies and procedures shall be verified by ADMINISTRATOR’s Compliance Department to ensure they include all required elements by ADMINISTRATOR’s Compliance Officer as described in this Compliance Paragraph to this Contract. These elements include:

a.

Designation of a Compliance Officer and/or compliance staff.

b.

Written standards, policies and/or procedures.

c.

Compliance related training and/or education program and proof of completion.

d.

Communication methods for reporting concerns to the Compliance Officer.

e.

Methodology for conducting internal monitoring and auditing.

f.

Methodology for detecting and correcting offenses.

g.

Methodology/Procedure for enforcing disciplinary standards.

3.

If CONTRACTOR does not provide proof of its own compliance program to ADMINISTRATOR, CONTRACTOR shall internally comply with ADMINISTRATOR’s Compliance Program and Code of Conduct, the CONTRACTOR shall submit to the ADMINISTRATOR within thirty (30) calendar days of execution of this Contract a signed acknowledgement that CONTRACTOR will internally comply with ADMINISTRATOR’s Compliance Program and Code of Conduct. CONTRACTOR shall have as many Covered Individuals it determines necessary complete ADMINISTRATOR’s annual compliance training to ensure proper compliance.

4.

If CONTRACTOR elects to have its own compliance program, code of conduct and any Compliance related policies and procedures reviewed by ADMINISTRATOR, then CONTRACTOR shall submit a copy of its compliance program, code of conduct and all relevant policies and procedures to ADMINISTRATOR within thirty (30) calendar days of execution of this Contract. ADMINISTRATOR’s Compliance Officer, or designee, shall review said documents within a reasonable time, which shall not exceed forty-five (45) calendar days, and determine if contractor’s proposed compliance program and code of conduct contain all required elements to the ADMINISTRATOR’s satisfaction as consistent with the HCA’s Compliance Program and Code of Conduct. ADMINISTRATOR shall inform CONTRACTOR of any missing required elements and CONTRACTOR shall revise its compliance program and code of conduct to meet ADMINISTRATOR’s required elements within thirty (30) calendar days after ADMINISTRATOR’s Compliance Officer’s determination and resubmit the same for review by the ADMINISTRATOR.

5.

Upon written confirmation from ADMINISTRATOR’s compliance officer that the CONTRACTOR’s compliance program, code of conduct and any compliance related policies and procedures contain all required elements, CONTRACTOR shall ensure that all Covered Individuals relative to this Contract are made aware of CONTRACTOR’s compliance program, code of conduct, related policies and procedures and contact information for the ADMINISTRATOR’s Compliance Program.

SANCTION SCREENING – CONTRACTOR shall screen all Covered Individuals employed or retained to provide services related to this Contract monthly to ensure that they are not designated as Ineligible Persons, as pursuant to this Contract. Screening shall be conducted against the General Services Administration's Excluded Parties List System or System for Award Management, the Health and Human Services/Office of Inspector General List of Excluded Individuals/Entities, and the California Medi-Cal Suspended and Ineligible Provider List, the Social Security Administration’s Death Master File at date of employment, and/or any other list or system as identified by ADMINISTRATOR.

For purposes of this Compliance Paragraph, Covered Individuals includes all employees, interns, volunteers, contractors, subcontractors, agents, and other persons who provide health care items or services or who perform billing or coding functions on behalf of ADMINISTRATOR. CONTRACTOR shall ensure that all Covered Individuals relative to this Contract are made aware of ADMINISTRATOR’s Compliance Program, Code of Conduct and related policies and procedures (or CONTRACTOR’s own compliance program, code of conduct and related policies and procedures if CONTRACTOR has elected to use its own).

An Ineligible Person shall be any individual or entity who:

is currently excluded, suspended, debarred or otherwise ineligible to participate in federal and state health care programs; or has been convicted of a criminal offense related to the provision of health care items or services and has not been reinstated in the federal and state health care programs after a period of exclusion, suspension, debarment, or ineligibility.

CONTRACTOR shall screen prospective Covered Individuals prior to hire or engagement. CONTRACTOR shall not hire or engage any Ineligible Person to provide services relative to this Contract.

CONTRACTOR shall screen all current Covered Individuals and subcontractors monthly to ensure that they have not become Ineligible Persons. CONTRACTOR shall also request that its subcontractors use their best efforts to verify that they are eligible to participate in all federal and State of California health programs and have not been excluded or debarred from participation in any federal or state health care programs, and to further represent to CONTRACTOR that they do not have any Ineligible Person in their employ or under contract.

Covered Individuals shall be required to disclose to CONTRACTOR immediately any debarment, exclusion or other event that makes the Covered Individual an Ineligible Person. CONTRACTOR shall notify ADMINISTRATOR immediately if a Covered Individual providing services directly relative to this Contract becomes debarred, excluded or otherwise becomes an Ineligible Person.

6.

CONTRACTOR acknowledges that Ineligible Persons are precluded from providing federal and state funded health care services by contract with COUNTY in the event that they are currently sanctioned or excluded by a federal or state law enforcement regulatory or licensing agency. If CONTRACTOR becomes aware that a Covered Individual has become an Ineligible Person, CONTRACTOR shall remove such individual from responsibility for, or involvement with, COUNTY business operations related to this Contract.

7.

CONTRACTOR shall notify ADMINISTRATOR immediately if a Covered Individual or entity is currently excluded, suspended or debarred, or is identified as such after being sanction screened. Such individual or entity shall be immediately removed from participating in any activity associated with this Contract. ADMINISTRATOR will determine appropriate repayment from, or sanction(s) to CONTRACTOR for services provided by ineligible person or individual.

CONTRACTOR shall promptly return any overpayments within forty-five (45) business days after the overpayment is verified by ADMINISTRATOR.

GENERAL COMPLIANCE TRAINING - ADMINISTRATOR shall make General Compliance Training available to Covered Individuals.

CONTRACTORS that have acknowledged to comply with ADMINISTRATOR’s Compliance Program shall use its best efforts to encourage completion by all Covered Individuals; provided, however, that at a minimum CONTRACTOR shall assign at least one (1) designated representative to complete the General Compliance Training when offered.

Such training will be made available to Covered Individuals within thirty (30) calendar days of employment or engagement.

Such training will be made available to each Covered Individual annually.

ADMINISTRATOR will track training completion while CONTRACTOR shall provide copies of training certification upon request.

Each Covered Individual attending a group training shall certify, in writing, attendance at compliance training. ADMINISTRATOR shall provide instruction on group training completion while CONTRACTOR shall retain the training certifications. Upon written request by ADMINISTRATOR, CONTRACTOR shall provide copies of the certifications.

SPECIALIZED PROVIDER TRAINING – ADMINISTRATOR shall make Specialized Provider Training, where appropriate, available to Covered Individuals.

CONTRACTOR shall ensure completion of Specialized Provider Training by all Covered Individuals relative to this Contract.

Such training will be made available to Covered Individuals within thirty (30) calendar days of employment or engagement.

Such training will be made available to each Covered Individual annually.

ADMINISTRATOR will track online completion of training while CONTRACTOR shall provide copies of the certifications upon request.

Each Covered Individual attending a group training shall certify, in writing, attendance at compliance training. ADMINISTRATOR shall provide instructions on completing the training in a group setting while CONTRACTOR shall retain the certifications. Upon written request by ADMINISTRATOR, CONTRACTOR shall provide copies of the certifications.

E.

Failure to comply with the obligations stated in this Compliance Paragraph shall constitute a breach of the Contract on the part of CONTRACTOR and grounds for COUNTY to terminate the Contract. Unless the circumstances require a sooner period of cure, CONTRACTOR shall have thirty (30) calendar days from the date of the written notice of default to cure any defaults grounded on this Compliance Paragraph prior to ADMINISTRATOR’s right to terminate this Contract on the basis of such default.

PARA V. Confidentiality

CONTRACTOR shall maintain the confidentiality of all records, including billings and any audio and/or video recordings, in accordance with all applicable federal, state and county codes and regulations, including 42 USC §290dd-2 (Confidentiality of Records), as they now exist or may hereafter be amended or changed.

Prior to providing any services pursuant to this Contract, all members of the CONTRACTOR’s governing body or its designee or authorized agent, employees, consultants, subcontractors, volunteers and interns of the CONTRACTOR shall agree, in writing, with CONTRACTOR to maintain the confidentiality of any and all information and records which may be obtained in the course of providing such services. This Contract shall specify that it is effective irrespective of all subsequent resignations or terminations of CONTRACTOR’s governing body members or its designee or authorized agent, employees, consultants, subcontractors, volunteers and interns.

CONTRACTOR shall have in effect a system to protect participant records from inappropriate disclosure in connection with activity funded under this Contract. This system shall include provisions for employee education on the confidentiality requirements, and the fact that disciplinary action may occur upon inappropriate disclosure. CONTRACTOR agrees to implement administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of all confidential information that it creates, receives, maintains or transmits. CONTRACTOR shall provide ADMINISTRATOR with information concerning such safeguards.

CONTRACTOR agrees to mitigate, to the extent practicable, any harmful effect that is known to CONTRACTOR, or its subcontractors or agents in violation of the applicable state and federal regulations regarding confidentiality.

CONTRACTOR shall monitor compliance with the above provisions on confidentiality and security, and shall include them in all subcontracts.

CONTRACTOR shall notify ADMINISTRATOR within twenty-four (24) hours during a work week, of any suspected or actual breach of its computer system.

PARA VI. Cost Report

A. CONTRACTOR shall submit separate Cost Reports for Period One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than forty-five (45) calendar days following the period for which they are prepared or termination of this Contract. CONTRACTOR shall prepare the Cost Report in accordance with all applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of this Contract. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice.

If CONTRACTOR fails to submit an accurate and complete Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to impose one or both of the following:

CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding Cost Report due COUNTY by CONTRACTOR.

ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the accurate and complete Cost Report is delivered to ADMINISTRATOR.

CONTRACTOR may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be unreasonably denied. In no case shall extensions be granted for more than seven (7) calendar days.

In the event that CONTRACTOR does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this Contract, and CONTRACTOR has not entered into a subsequent or new agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY.

The individual and/or consolidated Cost Report prepared for each period shall be the final financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to CONTRACTOR for that period.

C.

Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set forth in the Referenced Contract Provisions of this Contract. CONTRACTOR shall not claim expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) calendar days of submission of the Cost Report or COUNTY may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY.

If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Contract, less applicable revenues and late penalty, are lower than the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of payment, with the submission of the Cost Report. If such reimbursement is not made by CONTRACTOR within thirty (30) calendar days after submission of the Cost Report, COUNTY may, in addition to any other remedies, reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY.

If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Contract, less applicable revenues and late penalty, are higher than the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the difference, provided such payment does not exceed the Maximum Obligation of COUNTY.

All Cost Reports shall contain the following attestation, which may be typed directly on or attached to the Cost Report:

"I HEREBY CERTIFY that I have executed the accompanying Cost Report and supporting documentation prepared by for the cost report period beginning and ending and that, to the best of my knowledge and belief, costs reimbursed through this Contract are reasonable and allowable and directly or indirectly related to the services provided and that this Cost Report is a true, correct, and complete statement from the books and records of (provider name) in accordance with applicable instructions, except as noted. I also hereby certify that I have the authority to execute the accompanying Cost Report.

Signed

Name

Title

Date

PARA VII. DEBARMENT AND SUSPENSION CERTIFICATION

CONTRACTOR certifies that it and its principals:

Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any federal department or agency.

Have not within a three-year period preceding this Contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

Are not presently indicted for or otherwise criminally or civilly charged by a federal, state, or local governmental entity with commission of any of the offenses enumerated in Subparagraph A.2. above.

Have not within a three-year period preceding this Contract had one or more public transactions (federal, state, or local) terminated for cause or default.

Shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under federal regulations (i.e., 48 CFR Part 9, Subpart 9.4), debarred, suspended, declared ineligible, or voluntarily excluded from participation in such transaction unless authorized by the State of California.

Shall include without modification, the clause titled “Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Lower Tier Covered Transaction,” (i.e., transactions with sub-grantees and/or contractors) and in all solicitations for lower tier covered transactions in accordance with 2 CFR Part 376.

The terms and definitions of this paragraph have the meanings set out in the Definitions and Coverage sections of the rules implementing 51 F.R. 6370.

PARA VIII. Delegation, Assignment and Subcontracts

CONTRACTOR may not delegate the obligations hereunder, either in whole or in part, without prior written consent of COUNTY. CONTRACTOR shall provide written notification of CONTRACTOR’s intent to delegate the obligations hereunder, either in whole or part, to ADMINISTRATOR not less than sixty (60) calendar days prior to the effective date of the delegation. Any attempted assignment or delegation in derogation of this paragraph shall be void.

CONTRACTOR agrees that if there is a change or transfer in ownership of CONTRACTOR’s business prior to completion of this Contract, and COUNTY agrees to an assignment of the Contract, the new owners shall be required under the terms of sale or other instruments of transfer to assume CONTRACTOR’s duties and obligations contained in this Contract and complete them to the satisfaction of COUNTY. CONTRACTOR may not assign the rights hereunder, either in whole or in part, without the prior written consent of COUNTY.

If CONTRACTOR is a nonprofit organization, any change from a nonprofit corporation to any other corporate structure of CONTRACTOR, including a change in more than fifty percent (50%) of the composition of the Board of Directors within a two (2) month period of time, shall be deemed an assignment for purposes of this paragraph, unless CONTRACTOR is transitioning from a community clinic/health center to a Federally Qualified Health Center and has been so designated by the Federal Government. Any attempted assignment or delegation in derogation of this subparagraph shall be void.

If CONTRACTOR is a for-profit organization, any change in the business structure, including but not limited to, the sale or transfer of more than ten percent (10%) of the assets or stocks of CONTRACTOR, change to another corporate structure, including a change to a sole proprietorship, or a change in fifty percent (50%) or more of Board of Directors or any governing body of CONTRACTOR at one time shall be deemed an assignment pursuant to this paragraph. Any attempted assignment or delegation in derogation of this subparagraph shall be void.

If CONTRACTOR is a governmental organization, any change to another structure, including a change in more than fifty percent (50%) of the composition of its governing body (i.e. Board of Supervisors, City Council, School Board) within a two (2) month period of time, shall be deemed an assignment for purposes of this paragraph. Any attempted assignment or delegation in derogation of this subparagraph shall be void.

Whether CONTRACTOR is a nonprofit, for-profit, or a governmental organization, CONTRACTOR shall provide written notification of CONTRACTOR’s intent to assign the obligations hereunder, either in whole or part, to ADMINISTRATOR not less than sixty (60) calendar days prior to the effective date of the assignment.

Whether CONTRACTOR is a nonprofit, for-profit, or a governmental organization, CONTRACTOR shall provide written notification within thirty (30) calendar days to ADMINISTRATOR when there is change of less than fifty percent (50%) of Board of Directors or any governing body of CONTRACTOR at one time.

COUNTY reserves the right to immediately terminate the Contract in the event COUNTY determines, in its sole discretion, that the assignee is not qualified or is otherwise unacceptable to COUNTY for the provision of services under the Contract.

CONTRACTOR’s obligations undertaken pursuant to this Contract may be carried out by means of subcontracts, provided such subcontractors are approved in advance by ADMINISTRATOR, meet the requirements of this Contract as they relate to the service or activity under subcontract, include any provisions that ADMINISTRATOR may require, and are authorized in writing by ADMINISTRATOR prior to the beginning of service delivery.

After approval of the subcontractor, ADMNISTRATOR may revoke the approval of the subcontractor upon five (5) calendar days’ written notice to CONTRACTOR if the subcontractor subsequently fails to meet the requirements of this Contract or any provisions that ADMINISTRATOR has required. ADMINISTRATOR may disallow subcontractor expenses reported by CONTRACTOR.

No subcontract shall terminate or alter the responsibilities of CONTRACTOR to COUNTY pursuant to this Contract.

ADMINISTRATOR may disallow, from payments otherwise due CONTRACTOR, amounts claimed for subcontracts not approved in accordance with this paragraph.

This provision shall not be applicable to service agreements usually and customarily entered into by CONTRACTOR to obtain or arrange for supplies, technical support, and professional services provided by consultants.

CONTRACTOR shall notify COUNTY in writing of any change in the CONTRACTOR’s status with respect to name changes that do not require an assignment of the Contract. CONTRACTOR is also obligated to notify COUNTY in writing if the CONTRACTOR becomes a party to any litigation against COUNTY, or a party to litigation that may reasonably affect the CONTRACTOR’s performance under the Contract, as well as any potential conflicts of interest between CONTRACTOR and County that may arise prior to or during the period of Contract performance. While CONTRACTOR will be required to provide this information without prompting from COUNTY any time there is a change in CONTRACTOR’s name, conflict of interest or litigation status, CONTRACTOR must also provide an update to COUNTY of its status in these areas whenever requested by COUNTY.

PARA IX. DISPUTE RESOLUTION

The Parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute concerning a question of fact arising under the terms of this Contract is not disposed of in a reasonable period of time by the CONTRACTOR and the ADMINISTRATOR, such matter shall be brought to the attention of the COUNTY Purchasing Agency by way of the following process:

CONTRACTOR shall submit to the COUNTY Purchasing Agency a written demand for a final decision regarding the disposition of any dispute between the Parties arising under, related to, or involving this Contract, unless COUNTY, on its own initiative, has already rendered such a final decision.

CONTRACTOR’s written demand shall be fully supported by factual information, and, if such demand involves a cost adjustment to the Contract, CONTRACTOR shall include with the demand a written statement signed by an authorized representative indicating that the demand is made in good faith, that the supporting data are accurate and complete, and that the amount requested accurately reflects the Contract adjustment for which CONTRACTOR believes COUNTY is liable.

Pending the final resolution of any dispute arising under, related to, or involving this Contract, CONTRACTOR agrees to proceed diligently with the performance of services secured via this Contract, including the delivery of goods and/or provision of services. CONTRACTOR's failure to proceed diligently shall be considered a material breach of this Contract.

C.

Any final decision of COUNTY shall be expressly identified as such, shall be in writing, and shall be signed by a COUNTY Deputy Purchasing Agent or designee. If COUNTY fails to render a decision within ninety (90) calendar days after receipt of CONTRACTOR's demand, it shall be deemed a final decision adverse to CONTRACTOR's contentions.

D.

This Contract has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this Contract, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. Furthermore, the Parties specifically agree to waive any and all rights to request that an action be transferred for adjudication to another county.

PARAX. Employee Eligibility Verification

CONTRACTOR warrants that it shall fully comply with all federal and state statutes and regulations regarding the employment of aliens and others and to ensure that employees, subcontractors, and consultants performing work under this Contract meet the citizenship or alien status requirements set forth in federal statutes and regulations. CONTRACTOR shall obtain, from all employees, subcontractors, and consultants performing work hereunder, all verification and other documentation of employment eligibility status required by federal or state statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8 USC §1324 et seq., as they currently exist and as they may be hereafter amended. CONTRACTOR shall retain all such documentation for all covered employees, subcontractors, and consultants for the period prescribed by the law.

PARA XI. Equipment

Unless otherwise specified in writing by ADMINISTRATOR, Equipment is defined as all property of a Relatively Permanent nature with significant value, purchased in whole or in part by ADMINISTRATOR to assist in performing the services described in this Contract. “Relatively Permanent” is defined as having a useful life of one year or longer. Equipment which costs $5,000 or over, including freight charges, sales taxes, and other taxes, and installation costs are defined as Capital Assets. Equipment which costs between $600 and $5,000, including freight charges, sales taxes and other taxes, and installation costs, or electronic equipment that costs less than $600 but may contained PHI or PII, are defined as Controlled Equipment. Controlled Equipment includes, but is not limited to phones, tablets, audio/visual equipment, computer equipment, and lab equipment. The cost of Equipment purchased, in whole or in part, with funds paid pursuant to this Contract shall be depreciated according to GAAP.

CONTRACTOR shall obtain ADMINISTRATOR’s prior written approval to purchase any Equipment with funds paid pursuant to this Contract. Upon delivery of Equipment, CONTRACTOR shall forward to ADMINISTRATOR, copies of the purchase order, receipt, and other supporting documentation, which includes delivery date, unit price, tax, shipping and serial numbers. CONTRACTOR shall request an applicable asset tag for said Equipment and shall include each purchased asset in an Equipment inventory.

Upon ADMINISTRATOR’s prior written approval, CONTRACTOR may expense to COUNTY the cost of the approved Equipment purchased by CONTRACTOR. To “expense,” in relation to Equipment, means to charge the proportionate cost of Equipment in the fiscal year in which it is purchased. Title of expensed Equipment shall be vested with COUNTY.

CONTRACTOR shall maintain an inventory of all Equipment purchased in whole or in part with funds paid through this Contract, including date of purchase, purchase price, serial number, model and type of Equipment. Such inventory shall be available for review by ADMINISTRATOR, and shall include the original purchase date and price, useful life, and balance of depreciated Equipment cost, if any.

CONTRACTOR shall cooperate with ADMINISTRATOR in conducting periodic physical inventories of all Equipment. Upon demand by ADMINISTRATOR, CONTRACTOR shall return any or all Equipment to COUNTY.

CONTRACTOR must report any loss or theft of Equipment in accordance with the procedure approved by ADMINISTRATOR and the Notices Paragraph of this Contract. In addition, CONTRACTOR must complete and submit to ADMINISTRATOR a notification form when items of Equipment are moved from one location to another or returned to COUNTY as surplus.

Unless this Contract is followed without interruption by another agreement between the parties for substantially the same type and scope of services, at the termination of this Contract for any cause, CONTRACTOR shall return to COUNTY all Equipment purchased with funds paid through this Contract.

CONTRACTOR shall maintain and administer a sound business program for ensuring the proper use, maintenance, repair, protection, insurance, and preservation of COUNTY Equipment.

I.

The total cost of all Equipment purchases shall not exceed $50,000 annually.

PARA XII. Facilities, Payments and Services

CONTRACTOR agrees to provide the services, staffing, facilities, and supplies in accordance with this Contract. COUNTY shall compensate, and authorize, when applicable, said services. CONTRACTOR shall operate continuously throughout the term of this Contract with at least the minimum number and type of staff which meet applicable federal and state requirements, and which are necessary for the provision of the services hereunder.

B.

In the event that CONTRACTOR is unable to provide the services, staffing, facilities, or supplies as required, ADMINISTRATOR may, at its sole discretion, reduce the Maximum Obligation for the appropriate Period(s) as well as the Total Maximum Obligation. The reduction to the Maximum Obligation for the appropriate Period(s) as well as the Total Maximum Obligation shall be in an amount proportionate to the number of days in which CONTRACTOR was determined to be unable to provide services, staffing, facilities or supplies.

PARA XIII. Indemnification and Insurance

CONTRACTOR agrees to indemnify, defend with counsel approved in writing by COUNTY, and hold COUNTY, its elected and appointed officials, officers, employees, agents and those special districts and agencies for which COUNTY’s Board of Supervisors acts as the governing Board (“COUNTY INDEMNITEES”) harmless from any claims, demands or liability of any kind or nature, including but not limited to personal injury or property damage, arising from or related to the services, products or other performance provided by CONTRACTOR pursuant to this Contract. If judgment is entered against CONTRACTOR and COUNTY by a court of competent jurisdiction because of the concurrent active negligence of COUNTY or COUNTY INDEMNITEES, CONTRACTOR and COUNTY agree that liability will be apportioned as determined by the court. Neither Party shall request a jury apportionment.

Prior to the provision of services under this Contract, CONTRACTOR agrees to purchase all required insurance at CONTRACTOR’s expense, including all endorsements required herein, necessary to satisfy COUNTY that the insurance provisions of this Contract have been complied with. CONTRACTOR agrees to keep such insurance coverage, Certificates of Insurance, and endorsements on deposit with COUNTY during the entire term of this Contract. In addition, all subcontractors performing work on behalf of CONTRACTOR pursuant to this Contract shall obtain insurance subject to the same terms and conditions as set forth herein for CONTRACTOR.

CONTRACTOR shall ensure that all subcontractors performing work on behalf of CONTRACTOR pursuant to this Contract shall be covered under CONTRACTOR’s insurance as an Additional Insured or maintain insurance subject to the same terms and conditions as set forth herein for CONTRACTOR. CONTRACTOR shall not allow subcontractors to work if subcontractors have less than the level of coverage required by COUNTY from CONTRACTOR under this Contract. It is the obligation of CONTRACTOR to provide notice of the insurance requirements to every subcontractor and to receive proof of insurance prior to allowing any subcontractor to begin work. Such proof of insurance must be maintained by CONTRACTOR through the entirety of this Contract for inspection by COUNTY representative(s) at any reasonable time.

All SIRs shall be clearly stated on the COI. If CONTRACTOR is self-insured, CONTRACTOR, in addition to, and without limitation of, any other indemnity provision(s) in this Contract, agrees to all of the following:

In addition to the duty to indemnify and hold the COUNTY harmless against any and all liability, claim, demand or suit resulting from CONTRACTOR’s, its agents, employee’s or subcontractor’s performance of this Contract, CONTRACTOR shall defend the COUNTY at its sole cost and expense with counsel approved by Board of Supervisors against same; and

CONTRACTOR’s duty to defend, as stated above, shall be absolute and irrespective of any duty to indemnify or hold harmless; and

The provisions of California Civil Code Section 2860 shall apply to any and all actions to which the duty to defend stated above applies, and the CONTRACTOR’s SIR provision shall be interpreted as though the CONTRACTOR was an insurer and the COUNTY was the insured.

If CONTRACTOR fails to maintain insurance acceptable to the COUNTY for the full term of this Contract, the COUNTY may terminate this Contract.

QUALIFIED INSURER

The policy or policies of insurance must be issued by an insurer with a minimum rating of A- (Secure A.M. Best's Rating) and VIII (Financial Size Category as determined by the most current edition of the Best's Key Rating Guide/Property-Casualty/United States or ambest.com). It is preferred, but not mandatory, that the insurer be licensed to do business in the state of California (California Admitted Carrier).

If the insurance carrier does not have an A.M. Best Rating of A-/VIII, the CEO/Office of Risk Management retains the right to approve or reject a carrier after a review of the company's performance and financial ratings.

The policy or policies of insurance maintained by CONTRACTOR shall provide the minimum limits and coverage as set forth below:

Coverage

Minimum Limits

Commercial General Liability

$1,000,000 per occurrence

$2,000,000 aggregate

Automobile Liability including coverage for owned, non-owned and hired vehicles

Workers' Compensation

Statutory

Employers' Liability Insurance

Sexual Misconduct Liability

REQUIRED COVERAGE FORMS

The Commercial General Liability coverage shall be written on ISO form CG 00 01, or a substitute form providing liability coverage at least as broad.

The Business Automobile Liability coverage shall be written on ISO form CA 00 01, CA 00 05, CA 00 12, CA 00 20, or a substitute form providing coverage at least as broad.

REQUIRED ENDORSEMENTS

The Commercial General Liability policy shall contain the following endorsements, which shall accompany the COI:

An Additional Insured endorsement using ISO form CG 20 26 04 13 or a form at least as broad naming the County of Orange, its elected and appointed officials, officers, agents and employees as Additional Insureds, or provide blanket coverage, which will state AS REQUIRED BY WRITTEN AGREEMENT.

A primary non-contributing endorsement using ISO form CG 20 01 04 13, or a form at least as broad evidencing that the CONTRACTOR’s insurance is primary and any insurance or self-insurance maintained by the County of Orange shall be excess and non-contributing.

J.

All insurance policies required by this Agreement shall waive all rights of subrogation against the County of Orange and members of the Board of Supervisors, its elected and appointed officials, officers, agents and employees when acting within the scope of their appointment or employment.

K.

The Workers’ Compensation policy shall contain a waiver of subrogation endorsement waiving all rights of subrogation against the County of Orange, its elected and appointed officials, officers, agents and employees, or provide blanket coverage, which will state AS REQUIRED BY WRITTEN AGREEMENT.

L.

CONTRACTOR shall notify COUNTY in writing within thirty (30) days of any policy cancellation and within ten (10) days for non-payment of premium and provide a copy of the…